07/24/2002 - Packet DUST Committee Agenda
(Divvy Up Space & Technology)
7/24/02 — 10:30 AM to 12:30 PM
Water Building Auditorium
Direction/Purpose of Committee - Bill
History & Background - Loreen
Highlights of Space Saga's Next Step (DUST Committee) — Loreen & Craig
N Previous happenings
DUST Committee Assignment
Z Update existing Library & City Hall spaces for offices & perhaps remove
Engineering & Building mods. Relocation to be completed in FY 2004-2005.
R9 DUST Goals
111-91 Relocation Assumptions
0 Who Is Involved
D DUST Tasks
0 Financial Update
Develop Committee Ground Rules - Group
Current Status Update by Department - Various
0 Administration & Risk - Loreen
0 Community Development - Jim
• Engineering - Gus
• Finance - Nadine
ED Human Resources - Sandy
n Network Services - Paul
I] Property Management— John
Follow-up needed...
Calendar for Meetings & Tasks - Group
0 DUST meetings
HE Department level meetings/tasks
Next Meeting Agenda Building - Group
Other
Adjourn — no later than 12:30 PM
low
Loreen\I:\CITYWIDE\DUST Committee\DUST Committee Agenda 7-24-02.doc
Page 1
MEMORANDUM
TO: DUST COMMITTEE-ALL MEMBERS
ADMIN & RISK-LOREEN MILLS
COMMUNITY DEVELOPMENT-Jim HENDRYX
ENGINEERING-GUS DUENAS
FINANCE-NADINE ROBINSON
HUMAN RESOURCES-SANDY ZODROW
LIBRARY-MARGARET BARNES
NETWORK SERVICES-PAUL DEBRUYN
POLICE- AL(f, CP-
PUBLIC WORKS& PROPERTY MANAGEMENT-JOHN ROY
FROM: LOREEN MILLS, SR. MANAGEMENT ANALYST
RE: PREPARATION FOR 1 ST DUST MEETING
DATE: JULY 9, 2002
You have been asked to represent your department, or in some cases your work area,
on the DUST Committee so that information will be shared effectively back at the
department level and information can be readily accessible to the Committee. Also, I'm
sure you all want to make sure that any remodel/relocation decisions made (for the next
10 year period) will be made with your input considered! After all, it is your office space
and department we are talking about.
What is DUST, anyway? DUST stands for Divvy Up Space & Technology and is the
effort we will take over the next couple of years to better utilize space when the new
Library is completed and the old building is vacant.
Our first meeting will be Wednesday, July 24th, from 10:30 AM to 12:30 PM in the
Water Auditorium. It is very important to attend this meeting since Bill will share his
expectations of the Committee with us and we can get a running start on this project
going in the same direction (what a concept!).
This packet will provide background material which will be helpful in identifying what
was anticipated over the last 7 years for staffing and space needs in your particular
areas. Within the next few weeks, you will be asked to complete a space needs
assessment for your department/work area. The form for submittal is located directly
behind the meeting agenda in your packet. You will have a brief opportunity at the 7/24
meeting to share your progress on this task.
As the staff lead on this project, I'm happy to answer any questions you might have
before the meeting. Also, bring your calendar to our meeting as we will be scheduling
additional times to meet.
Enclosures DUST Agenda for 7/24/02, space needs form & information packet