09/16/2002 - Packet '7 T
A-
DUST Committee Agenda
(Divvy Up Space & Technology)
9/16/02- 12:00 Noon to 2:00 PM
Red Rock Creek Conference Room
Membership:
Administration & Risk: Loreen Mills 0 Human Resources: Sandy Zodrow
0 Community Development: Jim Hendryx 0 Network Services: Paul deBryun
HO Engineering: Gus Duenas Z Police: Al Orr
X Finance: Nadine Robinson no Property Management: John Roy
Updates Requested At Last Meeting (8/9/02)
Finance - Nadine: Provide sq. ft. information for storage of files (confidential vs. non-
confidential files)
Network Services - Paul: Provide adjusted FTE/space needs based on 5-year
financial plan information & then note anticipated additional staffing/space needed over
this total
PoliceDepartment - Al: Provide some square footage of storage needs
Risk - Loreen: Provide more realistic size needs based on confidentiality of workload
Architect Services Update
Discussion - DUST desire for interaction points with Architect: RFP scheduled to go
out 10/7/02.
Calendar for Meetings
,z,. DUST meetings - determine need for additional meetings in October.
Next Meeting Agenda Building
Other
Adjourn - no later than 2:00 PM
Loreen\hCITYWIDE\DUST Committee\Meeting Agenda 9-16-02.doc Page 1
Tigard Space Projections
DUST Committee - 9/16/02
(Dept. projected sq. ft. per employee)
(Includes reference &file needs in office area—no conference rooms, etc.)
Add for Bull
2002 2004/05 2008 2012 Mountain @ Notes
(7/1/02) (at move-in) 40% build
out
Dept. FTE Sq Ft FTE Sq Ft FTE Sq Ft FTE Sq Ft FTE Sq Ft 2012 Ave.
Admin 5.8 732 6 859 6 859 6 859 143 sq ft
ave./ee
C.D. 30.5 2,940 29.5 3,800 30.5 3,900 30.5 3,900 128 sq ft
ave./ee
Eng. 16 1,212 16 1,870 16 1,870 17 1,960 115 sq ft
ave./ee
Finance 23.8 2,450 23.8 2,450 25.8 2,650 27.8 2,850 103 sq ft
ave./ee
H.R. 4 627 4 750 4 750 4 750 187.5 sq ft
ave./ee
Network 9 9 10 12 sq ft
ave./ee
Prop Janitor closet
M mt in each bldg.
Risk 2 190 2 200 2 200 2 200 100 sq ft
ave./ee
TOTAL 99.3 sq ft
w/o
yellow 10,519 129.4 sq ft
ave./ee
Police
**
*= Includes Risk needs updated on 9/4/02
** = Police space needs over and above current facility
Loreen\H:IDocSISpace Review\Space Projections @ dept proj.doc
Rough Estimate of Office Space Available
Building Square Feet
City Hall 4,235
Library 8,265
Eng. Mod 1,294
CD Mod 1,606
Total of estimated office space 15,400
Excludes existing restrooms, conference rooms, lunch rooms, vault, etc.
Loreen\H:IDOCSIS pace RevieMSpace Projections @ dept proj.doc