05/19/2004 - Packet 'T T
A-
DUST Committee Agenda
(Divvy Up Space &Technology)
5/19/04— 1:00—3:30 PM
Police Conference Room
i
Membership:
0 Administration & Risk: Loreen Mills 0 Network Services: Gary Ehrenfeld
0 Community Development: Jim Hendryx 0 Police: Al Orr
0 Engineering: Gus Duenas/Greg Berry 0 Property Management: Dan Plaza/
0 Finance: Nadine Robinson Arnie Manzano
0 Human Resources: Sandy Zodrow
Architects:
0 LRS Architects: Paul Boundy
A. Review Revised Project Timeline
B. Discuss Proposed Office Space Layout Design and Color Theme Selection
LRS & DUST discuss plans update (deadline for amendments determined)
Color theme selection process for City Hall & Permit Center
C. Next Steps...
LRS & DUST will develop next step lists
o Determine when LRS/DUST will discuss City Council request for better use of TH
for presentations that are visible for Council, staff& public.
o Signage process
o Coordination of High Density Files upgrade in work room
o Other?
Updates and Other Tasks to Complete
io- Move coordination update — reps needed for each department or work unit to do the
daily coordination of move
Files purge update — where are department on their file & other materials/books
purging?
What is the DUST Committee role in helping Library staff with "move stress?"
Ongoing meeting schedule — subcommittees?
Other?
Next Meeting Agenda Building
Adjourn — no later than 3:30 PM
LoreenTACITYWIDE\DUST CommitteeWgenda 05-19-04.doc Page 1
DUST II PROJECT TIMELINE
As of 5/12/04
Library relocation &movers bid process
Council Meeting Dates
3/15/04-6/25/04 PROVIDE BID DOCUMENTS
Architectural bid docs
Electrical bid docs '-
Mechanical bid docs
Structural bid docs
Provide technical specifications
Provide statement of probably cost
Provide salvage and recycle plan
6/28/04-8/17/04 BID SERVICES
5/27/04 DJC & Tigard Times movers ad to Joe )�
6/1/04 Council study session DUST Information packet due @ 5 POWN-
6/2/04 DJC & Tigard Times movers ads hit street
6/7-25/04 City approval of construction bid documents
6/8/04 LCRB meeting packet due @ 5 PM
6/9/04 Movers facilities walkthrough—9:30 AM
6/15/04 City Council review of DUST process
6/22/04 LCRB authorize letting of bid
6/22/04 Movers bid opening—2 PM
6/28/04 Construction bid hits the street(DJC)
6/28-7/23/04 Manage bid documents
6/29/04 LCRB movers bid packet due 5 PM
7/9/04 Construction pre-bid conference
7/12/04-7/21/04 Bidder Questions
7/13/04 LCRB award movers bid
7/16-18/04 Herman Miller moves Library systems furniture
7/19-22/04 Movers relocate Library to new building
7/22/04 Construction bids due at 2 PM
7/23-27/04 LRS construction bid evaluation&recommendation
7/23-28/04 New library set up
7/27/04 LCRB DUST construction action packet due
7/29-30/04 Staff&volunteer training
8/2/04 Library Soft Opening (Monday)
8/4/04-8/17/04 City Review& accept DUST construction bid
8/10/04 LCRB DUST construction bid awarded& LRS serves as City's rep for project
8/21/04 Library Grand Opening Event(Saturday)
8/31/04-1/12/05 CONSTRUCTION SERVICES
8/31/04 Pre-construction conference
9/6/04-10/15/04 Permit Center Renovation
10/18/04-10/22/04 Relocate staff to Library (Building, Engineering, Planning, HR& Risk)
10/25/04-11/19/04 City Hall Renovation
11/22/04-11/24/04 Relocate staff to City Hall (City Manager's staff& Finance)
11/29/04-12/24/04 As-Builts& close out
1/12/05 Final monthly status report& final billing
2004
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Yellow=holiday lm