10.07.2009 - GeoEngineers GEOENGINEERS�/I
October 7,2009
City of Tigard
13125 SW Hall Blvd.
Tigard,Oregon 97223
Attention: Mr.Dennis Koellermeier
Subject: Proposal for Comprehensive Management Plan
Tigard Library
13500 SW Hall Boulevard
Tigard,Oregon
File No.4025-003-05
INTRODUCTION
This letter presents our proposed scope of services, schedule, and estimated fee for preparing a
comprehensive management plan for arsenic—contaminated soil and sediment at the Tigard Library,
located at 13500 SW Hall Boulevard,Tigard,Oregon(hereafter referred to as"site"). The comprehensive
management plan is a tool intended for use by the City of Tigard staff that work at and maintain the site.
The document will present a monitoring and maintenance plan for contaminated areas, guidelines for the
management of contaminated soil and sediment, and recommended protection of worker and visitor
health. The comprehensive management plan was requested by the Oregon Department of Environmental
Quality(DEQ)in an e-mail dated July 7,2009 as a condition of regulatory closure of the site.
PROPOSED SCOPE OF SERVICES
GeoEngineers will prepare the comprehensive management plan. The plan will: 1) describe the baseline
conditions at the site; 2) identify the maintenance and monitoring that will be conducted by the City of
Tigard related to arsenic-contaminated soil and sediment; 3)include a contaminated media management
plan; and 4) specify the schedule and type of reports that the City of Tigard should submit to DEQ in the
future.
GeoEngineers will complete the following tasks to prepare the comprehensive management plan:
• Conduct as many as three telephone meetings with the DEQ to discuss the scope of the
comprehensive management plan,obtain DEQ feedback,and respond to DEQ inquiries.
• Meet with representatives of the City of Tigard to discuss preparation and implementation of the
comprehensive management plan. We assume that as many as two meeting will be necessary.
• Prepare the comprehensive management plan. We anticipate that the comprehensive
management plan will be organized as follows:
■ Overview
• Site Description
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October 7,2009
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■ Baseline Contaminant Conditions
■ Soil
■ Sediment
■ Health and Safety
■ Public
■ Worker
■ Institutional Controls
■ Maintenance
■ Monitoring
• Reporting
■ Contaminated Media Management Plan
• Submit a draft version of the comprehensive management plan for review by the City of Tigard.
After responding to comments from the City of Tigard, submit the comprehensive management
plan to DEQ for review.
• Submit a final version of the comprehensive management plan to the City of Tigard and DEQ in
hard copy and electronic formats. Submit figures in a format compatible with ArcGIS and
AutoCAD systems.
OPTIONAL WORKER TRAINING
The comprehensive management plan is intended to be a tool that City of Tigard employees can use to
assist them to properly manage contaminated portions of the site. GeoEngineers can train selected City of
Tigard employees to comply with the comprehensive management plan, if requested. The training
session would be approximately two hours in duration. The purpose of the session would be to highlight
the key information in the comprehensive management plan,present practical solutions for managing the
library grounds(for example,how to manage spoils excavated during a pipe repair project),and train staff
in appropriate health and safety precautions.
PROJECT SCHEDULE
GeoEngineers will prepare and submit a draft comprehensive management plan to the City of Tigard
approximately four weeks after the City of Tigard authorizes us to proceed. We anticipate that we will
submit a fmal version of the comprehensive management plan to the City of Tigard and DEQ within two
weeks of receiving comments from the City of Tigard.
PROJECT BUDGET
We propose that the professional services listed above be provided in accordance with the Services
Agreement,File No.0615-ST06-13 (Agreement)between GeoEngineers and the City of Tigard. The fees
for the services described above will be determined on a time-and-materials not-to-exceed basis using the
rates indicated on the Exhibit 2 of the Agreement.
The estimated fees for the services outlined above are summarized below:
File No.4025-003-05 GMENGINEERi
City of Tigard
October 7,2009
Page 3
Task Estimated Total Fee
Comprehensive Management Plan $4,780
City of Tigard Staff Training $1,240
Total $6,020
We will keep you informed of project status and advise you if it appears appropriate to modify the scope
and budget.
AUTHORIZATION
This proposal can be authorized by issuing a work order agreement under the terms and conditions of the
services agreement between the City of Tigard and GeoEngineers dated December 22,2006.
We appreciate the opportunity to present this proposal to provide services to you on this project. Please
contact us if you have any questions concerning this proposal.
Sincerely,
GeoEngineers,Inc.
Chris Breemer,R.G.
Senior Project Manager
/John/H.Biggane
Principal
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P:1414025003\051Fina ls\402500305 P.docx
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design teams to evaluate GeoEnginecrs'capabilities and understanding of project requirements as they relate to performing the services proposed
for a specific project. Copies of this document or its contents may not be disclosed to any other parties without the written consent of
GeoEngineers.
Disclaimer: Any electronic form, facsimile or hard copy of the original document(email, text, table, and/or figure), if provided, and any
attachments are only a copy of the original document. The original document is stored by GeoEngincers, Inc. and will serve as the official
document of record.
CopyrightO 2009 by GeoEngineers,Inc. All rights reserved.
File No.4025-003-05 GEoENGINEERsr/.)