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City Council Packet - 02/01/2022 IIIz ® City of Tigard Tigard Business Meeting—Agenda TIGARD u TIGARD CITY COUNCIL(Local Contract Review Board and Town Center Development Agency) MEETING DATE AND TIME: February 1, 2022 - 6:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments. All comments must be submitted before noon the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed. to be placed in the queue. We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE:https://www.tigard-or.gov/boxcast CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. " City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL (Local Contract Review Board and Town Center Development Agency) MEETING DATE AND TIME: February 1, 2022 - 6:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—Phone-In 3. CONSENT AGENDA: (Local Contract Review Board) The Consent Agenda is used for routine items including approval of meeting minutes, contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A. CONSIDER CONTRACT AWARD FOR MURDOCK STREET SIDEWALK AND STORM WATER IMPROVEMENTS •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 4. TOWN CENTER DEVELOPMENT AGENCY JOINT MEETING WITH TOWN CENTER ADVISORY COMMISSION (ICAC) 6:40 p.m. estimated time 5. NON-AGENDA ITEMS 6. ADMINISTRATIVE REPORT 7. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to review and evaluate the job performance of an officer or employee,under ORS 192.660(2) (i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 7:20 p.m. estimated time 8. ADJOURNMENT 8:05 p.m. estimated time AIS-4837 3.A. Business Meeting One Meeting Date: 02/01/2022 Length (in minutes): Consent Item Agenda Title: CONSIDER CONTRACT AWARD FOR MURDOCK STREET SIDEWALK AND STORM WATER IMPROVEMENTS Submitted By: Machelle Stephens, Finance and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information EXPLANATION OF ISSUE The Local Contract Review Board may consider awarding a contract to AKS Engineering& Forestry, LLC for the Murdock Street Sidewalk&Stormwater Improvements. ACTION REQUESTED The contracts team recommends that the Local Contract Review Board award a contract to AKS Engineering &Forestry,LLC for the Murdock Street Sidewalk& Stormwater Improvements in the amount of $445,679.00 and direct the City Manager to take the necessary steps necessary to execute the contract. BACKGROUND INFORMATION This project will construct a sidewalk, a bike lane, and minor roadway widening where required along one side of the street from 103rd Avenue to Templeton Elementary School. The project will also construct a new storm drainage system to replace portions of the existing pipe network. Additional right-of-way and temporary construction easements will be necessary to complete the improvements. Upon completion, the project will provide a safer route to and from the school for this neighborhood. On November 3, 2021, the City issued a Qualifications-Based Request for Proposals seeking services of a consulting firm with demonstrated success in project research, data collection,design survey, engineering design and construction services for similar projects. Five (5) proposals were received from the following firms: 1.AKS Engineering& Forestry 2.Century West Engineering 3.KPFF 4.PBS Engineering&Environmental, Inc. 5.RH2 Engineering A selection committee reviewed and scored proposals on project understanding and approach,proposer qualifications, qualifications of the project manager and key staff. After careful consideration,including their price proposals, staff recommends the City award the contract to AKS Engineering&Forestry. Jeff Peck, Project Manager will manage the contract and resulting work products and key deliverables. OPTIONS The Local Contract Review Board may choose to not enter into this contract with AKS Engineering& Forestry, LLC and direct staff to issue another request for proposal. This would extend the project timeframe and delay the project by several months. ADDITIONAL RESOURCES 2040 City of Tigard Transportation System Plan (TSP) - Project ID (AT-22). As a recommended investment, Murdock Street is listed as an Active Transportation and Connectivity Project. 2020-25 Strategic Plan, Strategic Priority 3.2F. "Protect and restore the ecological functions of an maximize the ecosystem services of streams,wetlands, and associated riparian corridors." Fiscal Impact Cost: $445,679.0 Budgeted (yes or no): Yes Where budgeted?: 460-8000-56005-95074-130 Additional Fiscal Notes: • Attachments No file(s) attached. AIS-4816 4• Business Meeting One Meeting Date: 02/01/2022 Length (in minutes): 40 Minutes Agenda Title: TOWN CENTER DEVELOPMENT AGENCY JOINT MEETING WITH TOWN CENTER ADVISORY COMMISSION (ICAC) Submitted By: Sean Farrelly, Community Development Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Town Center Development Agency Public Hearing: No Publication Date: Information EXPLANATION OF ISSUE Annual joint meeting of the Town Center Development Agency (TCDA) Board with the Town Center Advisory Commission (ICAC). ACTION REQUESTED Team recommends the TCDA Board hold the joint meeting with the Town Center Advisory Commission to discuss its 2021 Annual Report and draft 2022 goals. BACKGROUND INFORMATION The Town Center Advisory Commission (TCAC) makes recommendations to the Board of the Town Center Development Agency (ICDA) on Tax Increment Financing (TIF) District policy, budget and implementation measures for both the Tigard Triangle and the City Center TIF Districts. The TCAC meets annually with the Board of the TCDA to share information and receive feedback. The team liaison to the TCAC is Sean Farrelly. The TCAC leadership elected at the January meeting are Chair Tom Murphy, and Vice-Chair Scott Hancock. Two items will inform the joint meeting discussion - the TCAC's 2021 Annual Report, and the 2022 draft goals. The 2021 Annual Report was previously provided in the December 2, 2021 Council Newsletter and included as an attachment for the Board's review. The TCAC's specific recommendations for TCDA in 2022 are included in the 2021 Annual Report: •Continue to partner with developers and other agencies to increase the supply and diversity of affordable housing units in both TIF districts,recognizing that more housing in each TIF district will enhance the overall economic vitality of each district; •Continue to emphasize and support the vision articulated in A New Tigard Triangle:Planning for Equitable Development report; •Acquire property for parks and the Triangle's trail system,understanding that natural resource protection, critical storm water management improvements and access to nature and trails are interrelated public benefits requiring particular attention in the Triangle; •Ensure that community members and potential new business owners are aware of and are encouraged to seek assistance from the Triangle Opportunity Fund; • Develop opportunities for equitable business development in Downtown Tigard and Triangle through TIF funding and other funding sources; and •Continue to seek, develop and implement community-based policies and solutions that reflect a deep and enduring commitment to making Tigard a more equitable community. The TCAC developed draft goals for 2022 at their January 12 meeting. The TCAC will present and review these draft goals with the TCDA Board before finalizing at the February 9 meeting.The TCAC's adopted goals, as well as the City Center Redevelopment Action Plan and the New Tigard Triangle:Planning for Equitable Development documents will guide staff's implementation of the TIF District plans. Council Goals, Policies and Strategic Plan 2020-2025: Priority 3—Ensure development advances the vision. Objective 3.1: Pursue land development that maximizes public health benefits while increasing connection between people and community destinations. Objective 3.2: Focus development-associated resources in parts of the city that have the capacity to serve, house, employ, and attract the most people with the least impact on Tigard's natural systems and the climate. Objective 3.3: Understand the effects of development on vulnerable Tigard residents and mitigate these impacts within projects and over time. Objective 3.4: Proactively intervene as necessary to meet the housing needs of all community members. OPTIONS N/A ADDITIONAL RESOURCES Attachments TCAC 2021 Annual Report Presentation AgendaQuick©2005-2022 Destiny Software Inc.,All Rights Reserved i y�.amw+rat City OfTigard Respect and Care I Do the Right Thing I Get it Done Board of the Town Center Development Agency Joint Meeting with the Town Center Advisory Commission 2 February 202 TIGARD City ofTigatd Agenda • City staff liaison opening remarks • Introductions • Presentation of TCAC 2021 Annual Report • Presentation of TCAC 2022 draft goals • TCDA Board feedback on 2022 goals and discussion City ofrigard Respect and Care I Do the Right Thing I Get it Done Town Center Advisory Commission Goals for 2022 Tom Murphy, Chair, Town Center Advisory Commission Scott Hancock, Vice Chair, Town Center Advisory Commission TIGARD City ofTigard Aspirational Goal Continue to facilitate and promote opportunities for the development of affordable housing, provide support for equitable business development, and advance efforts toward improved walkability, equity, and connectivity within and between both TIF districts. City ofTigard / Areas of Emphasis (AOE) J City ofTigard Affordable Housing and Houselessness • Advocate for stakeholders, learn the needs, identify the opportunities and minimize constraints that exist within each district, and refer to existing studies and assessments where appropriate. • Recommend specific programs, innovations, and policies to City staff and Council that directly affect, support, and encourage the development and preservation of affordable housing forms downtown and in the Tigard Triangle. • Support the City Council's and private entities' response to houselessness City ofTigard Equitable Business Development • Advocate for affected stakeholders, learn about and research the needs, identify the opportunities and constraints within each district to better support equitable business development. • Support the implementation of multi-language resources by City staff; recommend specific programs and policies to City staff and TCDA that directly affect, support and encourage equitable business development downtown and in the Tigard Triangle. City ofTigard Connectivity and Transit • Identify, prioritize, and recommend opportunities for development that improve living and working, foster walkability, and promote equity. • Promote ongoing efforts toward multi-modal connectivity within and between both TIF districts. • Study the options for crossings that could connect the two TIF districts City ofTigard Formation of Work Groups The TCAC will form work groups as needed for the three Areas of Emphasis (AOE). Each work group will: • Research and review prior work pertaining to each AOE and summarize it for the whole TCAC. Integrate and make use of work that has been done by others. • Amplify current and previously marginalized voices. • Serve as the TCAC's content experts for the AOE, bringing in outside presenters, recommend reading and resources for TCAC members and lead discussions throughout the year related to TCAC work for each AOE. City ofTigard 1 Areas of Emphasis 0 ( • ( Affordable Housing & Equitable Business Houselessness Development Connectivity and Transit (-* Downtown Tigard TIF District • Participate in the implementation of the Tigard Development Strategy Updated 5-year plan. • Monitor existing projects until completion and assess their outcome with site visits. • Participate in stakeholder meetings and TCAC briefings for the Downtown Reimagined project. • Support projects identified in the City's 2022 version of the 6-year Capital Improvement Plan for Downtown. • Remain informed on the Downtown parking strategy and its impact on the downtown area. • Recruit and support diverse business owners and businesses for vacant spaces in downtown. .} City ofTigard } Areas of Emphasis Affordable Housing & 1 [ Equitable Business Houselessness Development Connectivity and Transit Tigard Triangle TIF District • Continue to provide financial support for projects that meet the project optimization process and equitable evaluation criteria (A New Tigard Triangle, 2020). • Promote and support projects identified for years 2020-2025 in the Implementation and Action Plan (A New Tigard Triangle, 2020). • Recruit and support diverse business owners and businesses for the Tigard Triangle. • Acquire property for parks and trail system. • Ensure that residents and business owners are aware of the Tigard Opportunity Fund. tn1 0 2021 Annual Report of the Town Center Advisory Commission To the Board of the Town Center Development Agency December 1,2021 The past 20 months have proven challenging to all of us. Nonetheless,the durability of Tigard's urban and community planning vision for its two TIF districts remains clear,as expressed by voters in May when they elected to approve the City Center TIF Plan Substantial Amendment,choosing to further leverage the successes they have witnessed through thoughtful conversation,planning,and implementation over many years.The Town Center Advisory Commission (TCAC) is pleased to have been a contributor and advocate to these efforts. The TCAC worked to produce draft goals and objectives for calendar year 2021 in January 2021 and presented those goals to the TCDA Board on February 2, 2021.The TCAC's 2021 goals were then formally adopted by the Commission on February 10,2021. The Commission's overarching,aspirational goal for 2021 is to: "Facilitate and promote opportunities for the development of affordable housing,provide support for equitable business development,and advance efforts toward improved walkability, equity,and connectivity across and between both urban renewal[TIF]districts." New to the function of the TCAC in 2021 was the formation of three distinct subcommittees that were intended to provide an opportunity for Commissioners to engage more deeply with three Areas of Emphasis (AOEs) mentioned in the aspirational goal,namely: • affordable housing • equitable business development • walkability,connectivity and transit Equity,also explicitly stated in the aspirational goal,was intended to be a common thread that would be considered and integrated across all of the AOEs. One of the primary objectives in forming subcommittees was for them to bring to more detailed information,outside speakers and presenters,case studies and perspectives to the whole TCAC,and there were several examples of that objective having been successfully met in 2021. Subcommittee participation was entirely voluntary,and as with all things these last 20 months or so,organizing and meeting as subcommittees proved challenging. For 2022,the TCAC will need to decide whether the subcommittee structure is something it wishes to continue. Monthly TCAC agendas in 2021 were aimed at developing and implementing the adopted goals. Despite the ongoing situation with Covid through the entirety of 2021,we were able to meet remotely each month (except August when we elected not to meet as a Commission and instead encouraged subcommittees to meet during our customary time). This report is organized around the adopted 2021 TCAC Goals,organized by Area of Emphasis,and later by TIF district. For each AOE,project work accomplished within each of the TIF districts by City staff,consultants,contractors and others is described,with contributions or involvement by the TCAC and its subcommittees noted where applicable. Affordable Housing 2021 Goals: • Listen to affected stakeholders,learn the needs,identify the opportunities and constraints that exist within each district,and refer to existing studies and assessments where appropriate. • Recommend specific programs, innovations, and policies to City staff and Council that directly affect,support,and encourage the development and preservation of affordable housing forms downtown and in the Tigard Triangle. Arguably,the most important issue facing both the City of Tigard and the region as a whole, affordable housing has been and remains the top priority for the TCAC. It is a topic of near-constant conversation due to the myriad ways in which the affordable housing need touches multiple dimensions of life in and around the TIF districts in our lives and community. The TCAC has offered its support over recent years to several affordable housing projects in both TIF districts. Notable among them have been Red Rock Creek Commons in the Triangle TIF District (opened in 2020),The Alongside Senior Housing project located in the Downtown TIF District (pending),and the new Woodland Hearth project in the Triangle TIF District,for which the TCAC recommended a$500,000 forgivable loan which has since been approved by the TCDA.TCAC members have also been participating on the advisory committee for the Alongside project. Asnew, promising affordable housing projects make their way through the planning process,the TCAC looks forward to continuing to offer its support to projects that promise to have a meaningful impact on our community's affordable housing for the present and the future. The Affordable Housing Subcommittee brought several meaningful discussions to the TCAC that have served as catalysts for additional engagement between City staff and several local community partners. Proud Ground,a community land trust dedicated to affordable home ownership,is one of them. Since that engagement,City staff and Proud Ground have been discussing potential opportunities for future collaboration. Looking forward:The TCAC will undoubtedly continue to recommend financial support for affordable housing projects within the Downtown and Triangle TIF districts that will advance affordable housing goals for Tigard and the region. Equitable Business Development 2021 Goals: • Listen to affected stakeholders,learn about and research the needs, identify the opportunities and constraints within each district to better support equitable business development. • Support the deployment of multi-language resources by City staff recommend specific programs and policies to City staff and Council that directly affect,support and encourage equitable business development downtown and in the Tigard Triangle. Though subcommittee formation and activity on this AOE were somewhat limited in 2021,the TCAC as a whole was still able to make meaningful progress supporting ongoing efforts to support equitable business development,particularly in the Triangle TIF.The TCAC reviewed,provided input and later supported"A New Tigard Triangle"as a guide for equitable TIF district implementation in the Triangle TIF,which the TCDA adopted. At our April meeting, Lloyd Purdy presented on city-wide economic development initiatives that he and other City staff have been working on,many of which are strongly oriented toward increasing equitable business opportunities in the City.The TCAC looks forward to hearing from Lloyd again in 2022 with an eye toward concrete ways of supporting equitable economic and business development in both TIF districts. The TCAC also provided input to City staff regarding the Triangle Opportunity Fund. Several of the Commission's suggestions were integrated into the plan.The Opportunity Fund is expected to be implemented beginning in 2022. Lastly,a$25,000 Improvement Grant was made to Live Edge,a new salon that is moving into the former Café Allegro Building on Main St. Looking forward: The TCAC looks forward to supporting equitable business development in the Triangle TIF through recommended investments via the Opportunity Fund in the future,and through other economic development initiatives as they come to fruition. Walkability,Connectivity and Transit 2021 Goals: • Identify,prioritize,and recommend opportunities for development that improve living and working,foster walkability,and promote equity. • Promote ongoing efforts toward multi-modal connectivity across and between both urban renewal[TIF]districts. The 2020 completion of the Tigard Street Heritage Trail was a significant addition to Tigard's walkability,and it adds to the network of trails and sidewalks that connect people to the downtown area. During Covid,the trail has proven especially valuable to the community by offering a highly accessible corridor for walking,cycling and other pedestrian uses.2021 saw the addition of more interpretive and art installations along the Trail,including large murals under the Highway 99W viaduct. These additions have improved the user experience along the trail while providing unique and meaningful glimpses of Tigard's history. The vision for a multi-modal path across Highway 217 to connect both TIF districts was dealt a blow in November 2020 when voters opted not to approve the regional transportation bond measure that would have included the crossing as part of the Southwest Corridor light rail project. Nonetheless,TCAC support for this important,long term project remains strong,and we will continue to support staffs efforts to secure funding for the project.The crossing project also integrates directly with ongoing efforts to develop a meaningful trail corridor along Red Rock Creek,a high priority as development within the Triangle TIF District continues to take shape.The Red Rock Creek Trail is a regional priority,and it was selected for a Regional Flexible Funds Allocation grant award to support further planning and design of the trail. Continued planning and design for Universal Plaza was a major focus for the City as a whole in 2021,and the TCAC has been fairly involved in the project from the beginning.The TCAC voiced support for the inclusion of a direct,accessible trail connection from the Plaza skirting the restored Fanno Creek floodplain and connecting to the Fanno Creek Regional Trail (FCRT).This connection means that the FCRT will be an important means of access to and from the Plaza moving forward, particularly for active trail users.This simple,short but important design element amplifies the walkability of the Downtown TIF District. The TCAC has been kept apprised of progress being made toward the implementation of the Main Street Green Street Phase II project,and we look forward to watching its implementation in 2022. Finally,the TCAC was given a detailed presentation by City transportation staff on what transportation investments in Tigard will look like over the next ten years or so,with numerous implications for the Commission's goals around walkability,connectivity and transit. Looking forward:The TCAC will continue to track ongoing implementation of projects in the CIP that support and advance the City's goals related to walkability,connectivity and transit access. In the near term,these projects will include Main Street Green Street Phase II,additional,key trail segments along the Fanno Creek Regional Trail leading into and out of the Downtown TIF,support for trail and natural area acquisition in the Triangle TIF,and continued exploration of crossing options for Highway 217. TIF District-specific goals for 2021 Downtown Tigard TIF District 2021 Goals: • Participate in the implementation of the Tigard Development Strategy Updated 5-year plan. • Provide appropriate levels of support for the Substantial Amendment as it moves toward the May 2021 ballot. • Drive existing projects to completion. • Support projects identified in the City's 2021 Capital Improvement Plan for Downtown. TCAC members were briefed on the updated 5-year work plan for the Downtown TIF District in June,and the Commission continues to track active public/private partnership and CIP projects, some of which have been in the works for several years.These include the Main Street at Fanno redevelopment project,the Alongside Senior Housing project,Universal Plaza,Main Street Green Street Phase II and the new consolidated civic center.The Commission looks forward to participating in and providing input to the Downtown Reimagined project in 2022 and beyond. The Substantial Amendment to the Downtown Tigard TIF District was approved by an overwhelming majority of Tigard voters in May,and the TCAC actively participated in educating the public through a podcast appearance and various online forums. Approval of the Substantial Amendment will greatly amplify the reach and impact of the Downtown TIF District,extending its duration and nearly doubling its funding over the life of the district Tigard Triangle TIF District 2021 Goals: • Participate in the implementation of the Equitable Urban Renewal Implementation Strategy Plan. • Continue to provide financial support for projects that are catalytic in nature. • Promote and support projects identified for years 2020-2025 in the Implementation and Action Plan(A New Tigard Triangle,2020). In 2021,TCAC members provided input for the Triangle Opportunity Fund,a key programmatic component of the Equitable Urban Renewal Implementation Strategy Plan that was developed for the Triangle.The TCAC looks forward to contributing to additional elements of the Plan in the future. As indicated earlier in this report,the TCAC approved and recommended to the TCDA a$500,000 forgivable loan for the Woodland Hearth affordable housing project sponsored by Community Partners for Affordable Housing(CPAH).The project will create 42 units of affordable housing and, in contrast to other recent affordable housing projects,Woodland Hearth will include units up to four bedrooms in size,helping to address the need for affordable housing for larger families in Tigard. Recommendations for Town Center Development Agency consideration The TCAC is charged with advising the Town Center Development Agency(TCDA) on policy and projects related to the City Center Urban Renewal Plan and the Tigard Triangle Urban Renewal Plan.The commission is charged with producing an annual report and recommendations for the TCDA's consideration. 2021 Recommendations • Continue to partner with developers and other agencies to increase the supply and diversity of affordable housing units in both TIF districts,recognizing that more housing in each TIF district will enhance the overall economic vitality of each district; • Continue to emphasize and support the vision articulated in A New Tigard Triangle: Equitable Urban Renewal Implementation Strategy Plan; • Acquire property for parks and the Triangle's trail system,understanding that natural resource protection,critical storm water management improvements and access to nature and trails are interrelated public benefits requiring particular attention in the Triangle; • Ensure that community members and potential new business owners are aware of and are encouraged to seek assistance from the Triangle Opportunity Fund; • Develop opportunities for equitable business development in Downtown Tigard and Triangle through TIF funding and other funding sources;and • Continue to seek,develop and implement community-based policies and solutions that reflect a deep and enduring commitment to making Tigard a more equitable community. Finally,the TCAC would like to acknowledge the exceptional work done by City staff,especially Sean Farrelly and Joe Patton,in enabling and facilitating the work of the TCAC during this most challenging of times.The City and its people are fortunate to have such fine public servants working on their behalf. And thank you to each of you for your ongoing support of the TCAC's work. On behalf of the Town Center Advisory Commission, Ryan Ruggiero Chair Scott Hancock Vice Chair