TCDA Minutes - 04/27/2021 City of Tigard
il City Council/LCRB/TCDA Meeting Minutes
TIGARD April 27, 2021
EXECUTIVE SESSION
At 6:30 p.m. TCDA Chair Snider read the following announcement:
The Town Center Development Agency (TCDA) will go into Executive Session to discuss real
property negotiations,under ORS 192.660(2) (e).All discussions are confidential and those present
may disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed.
No Executive Session may be held for the purpose of taking any final action or making any final
decision. Executive Sessions are closed to the public. The Executive Session ended at 6:38 p.m.
1. BUSINESS MEETING
A. At 6:40 p.m. Mayor Snider called the City Council,Local Contract Review Board and
Town Center Development Agency meeting to order.
B. City Recorder Krager called the roll.
Present Absent
Councilor Goodhouse ✓
Councilor Newton ✓
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Youth Councilor Calderon ✓
C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A
flag was projected on the screen.
D. Call to Council and Staff for Non-Agenda Items—There were none.
2. PUBLIC COMMENT
A. Written Public Comment:Mayor Snider said an email was received asking about the Metzger
School park project. Community Development Director Asher responded that the school
community asked that the city stop the planning effort over two years ago and turn it over to
the school community and district. Tigard-Tualatin School District agreed that when they got
the bandwidth again, the planning process would restart. Mayor Snider asked that the
response be provided to the resident.
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B. Phone-In Public Comment—There was none.
C. Follow-up to Previous Public Comment—Assistant City Manager Nyland noted that over the
past year public comments have been received regarding the use of gas-powered leaf blowers.
She noted the upcoming agenda item on council goals includes a focus on climate resilience so
a discussion by Council would be timely and is scheduled for June 8.
3. COUNCIL LIAISON REPORTS—
Councilor Shaw: The Planning Commission received updates on the Transportation System Plan
and the Washington Square Regional Center. City Attorney Rihala provided a land use law
training. The Regional Water Providers Consortium met. Council has most likely heard that
former Sherwood City Manager Gall was selected as the first Clean Water Services Chief Utility
Relations Officer (CURO).
Councilor Newton: At the Community Development Block Grant Policy Advisory Board
meeting the annual action plan was approved and they are ready to begin the next funding cycle.
CDBG is taking applications for shower trucks to be placed in a few areas around the county for
persons experiencing homelessness. At the Public Safety Advisory Board meeting the group
recommended body and dashboard cameras. Police Commander McDonald spoke about the
mental health response team and a great discussion was held. Anyone can watch the meeting on
YouTube.The Committee for Community Engagement is planning a review of their focus and if
bylaw changes are suggested, those will come before Council.
Youth Councilor Calderon: He is looking forward to the social justice unit at the PSAB and the
focus on mental health issues in the community. The Tigard Youth Advisory Committee
continues to work on their tutoring program and have repaired children's books so they can be
donated. He urged any high school juniors and seniors interested in becoming the next Youth
City Councilor to apply, as it is a rewarding experience.
Council President Lueb: The Water Advisory Board is being kept apprised about steps taken
regarding the water rate study. She said the Library Board reported to Council last week so she
had no additional reports.
Councilor Goodhouse: The Willamette Intake Facility committee meeting is examining other
names for the committee that will incorporate the location or municipalities involved. He
attended the League of Oregon Cities as an ex-officio member and discussed the potential of an
in-person conference in the fall.
Mayor Snider: He emphasized that no applications have been received yet for the Youth City
Councilor position. He asked viewers if they know of a high school student that will be a junior
or senior who might like to serve from July 2021 June 2022 as Youth City Councilor,please
invite them to apply. It is important for Council to have a youth voice during discussions. He
announced that after working with regional officials, and Representative Bonamici,Tigard has
been notified that Hall Boulevard made the short list for federal resource projects. He thanked
Metro for arranging the regional coordination. Several police reform bills passed in the Oregon
House and one that he was involved with, passed unanimously.
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4. CONSENT AGENDA: (Local Contract Review Board)
A. LOCAL CONTRACT REVIEW BOARD - CONSIDER CONTRACT AWARD FOR
2021 RAMP IMPROVEMENTS
Councilor Shaw moved for approval of the Consent Agenda as presented. Council President Lueb
seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed
unanimously.
Yes No
Councilor Goodhouse ✓
Councilor Newton ✓
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
5. RECEIVE REPORT FROM METRO COUNCIL PRESIDENT PETERSON AND
COUNCILOR ROSENTHAL ON REGIONAL PRIORITIES
Mayor Snider welcomed Metro Council President Peterson and Metro District 3 Councilor
Rosenthal. They had a slide presentation on what Metro has been doing during the pandemic in
the past year and what their future regional priorities are.
Council President Peterson said when she was on the council in Lake Oswego there was a young
woman on the Lake Oswego Youth Council who came back home after college and ran for
council. She is now the Chief of Staff to the Metro Council. She expressed appreciation for youth
councilors and said they are doing great things.
Updates were given on the five key areas Metro helps support in the region:Visitor Venues,
Garbage and Recycling,Long Range Planning,Affordable Housing and Parks and Nature.
Council President Peterson reported on the response to COVID-19. The Oregon Zoo was shut
down on March 13 but reopened to reduced capacity in late spring. The condors had to be
evacuated from their offsite breeding facility during the wildfires. The Portland 5 Centers for the
Arts are owned by Portland but managed by Metro. When all five arts centers,the Convention
Center, the Expo Center and Oregon Zoo were shut down, 750 people were laid off. She looks
forward to welcoming them back as we grow back better. The Expo Center hosted the Red Cross
during wildfire staging and the Convention Center became an emergency shelter for evacuated
families, and a homeless shelter for COVID spacing reasons as well as for severe weather. The
entire parking lot became a warming shelter. The Expo and Convention Center also became
COVID testing and mass vaccination sites with all four area hospital systems working together
efficiently. She asked one of the leads how he managed to put all this together and discovered he
had just returned from Afghanistan and was told when he returned to work at Kaiser,he would
now be setting up logistics for a mass vaccination site.
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A slide was shown of Metro employees picking through and removing"wishful' recycling. These
are items that the public puts into recycle bins because they see the three-arrow mark and think
that means it can be recycled. She urged people to google Metro and recycling and find out what
can really be recycled and what cannot. Metro was not able to continue the regional illegal
dumping program due to not being able to use incarcerated labor during the pandemic. She said
they are using work teams and have noted that much of the debris is not from homeless campers.
It is from people taking advantage of these camps and illegally dumping household items and
garbage. The homeless people they work with clean up their camps and are using the garbage bags
Metro provides.
She expressed appreciation for all the work Tigard staff did on the SW Corridor Project and said
she was glad to help raise priorities of the region by doing it with one voice,which helped Tigard
with potential federal funding for the Hall Boulevard project.
Metro is working with Greater Portland Inc. on a five-year economic recovery plan which was set
aside from 2040 to 2070 so they can dive in more deeply due to the pandemic and put energy into
a five-year economic recovery plan to invest in working families and support vulnerable
businesses.
Affordable housing is a new line of business for Metro, and she thanked voters for passing$652.8
million. The seven housing authorities building affordable housing in the region have committed
34 percent of the resources yet have met 54 percent of the goals. Cost of building materials is
going up, but they hope to build 5,000 units.
Council Comments and Questions:
Council President Lueb commented that her family went to the zoo recently and it was great to be
outside watching kids running around and people being smart and wearing masks.
Councilor Shaw said Tigard is looking at reinvigorating its Homeless Task Force and she looks
forward to partnering on creative ideas to deal with the crisis. Metro Council President Peterson
said Metro is working on a Safe Park for trailers and cars at a back lot on Expo Center land. She
encouraged all cities to use any assets they have, to provide shelters and then partner with
Washington County for management of them. She said it has been a game changer because
Washington County had been receiving$4 million in federal money for housing and now will
receive $90 million. She said anything, even 20 tiny houses,will make a difference as the region is
45,000 housing units short. Councilor Goodhouse mentioned he was on the Family Promise
Board and they are working to get families into properties temporarily that can be reused as people
resolve their job or housing needs.
Mayor Snider noted that the Kaiser employee Metro Council President Peterson referred to earlier
is Chief of Operations Chris Markesino,who has done a phenomenal job. He said some of the
most rewarding volunteer work he has ever done was administering vaccines this year and thanked
Metro for providing the space, noting it would have been impossible to accomplish in most other
spaces.
Metro Council President Peterson said she was accustomed to emergency preparedness and the
related intergovernmental agreements when she worked with Clackamas County and Lake
Oswego, but this was not something Metro has done. Their first Emergency Manager was hired
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right before the pandemic began and she looks forward to getting IGAs in place to make sure
Metro is there for the cities and everyone can be "all in" during an emergency,helping each other.
Councilor Rosenthal noted that there are currently several bills in the legislature regarding
household hazardous waste,used mattress removal and reducing increased waste from packaging.
Mayor Snider thanked them for the updates.
6. CONSIDER ADOPTION OF CITY COUNCIL GOALS FOR 2021-2023
This item was introduced by City Manager Rymer,with Assistant City Manager Nyland and City
Attorney Rihala sharing in the discussion and slide presentation. A two-day workshop was held in
March with Council and the Leadership Team, facilitated by consultant Sara Singer Wilson.The
group recognized the accomplishments of the previous year, established a shared understanding of
the current community context, and developed a list of goals that align with the City's Strategic
Plan.The community, nonprofits,businesses, and the city of Tigard as an employer and service
provider were all impacted in the past year by COVID-19.
City Attorney Rihala said Council came up with the Community Promise, or the Five Es. Goals
and all internal and external facing actions will be evaluated and considered using the lens of these
foundational elements to guide initiatives,elements and how we interact with the community.
o Equity focuses on ensuring just and fair inclusion.
o Environment focuses on sustainability,with an end goal of livability.
o Economy means responsible stewardship of public funds entrusted to us.
o Engagement means a two-way dialog,involving all voices and building trust.
o Excellence means setting high standards and striving to exceed community expectations.
Assistant City Manager Nyland spoke about Goals 1 and 2. Goal 1 is to implement an actionable,
person-centric and regional response to homelessness. The desired outcome is a community that
offers safe housing options for all. Strategies are:
0 1.1 Re-ignite efforts focused around homelessness and identify best practices.
0 1.2 Facilitate citywide conversations which will include convening an interdepartmental
team to learn more about concerns and resources to serve those in need.
0 1.3 Develop and implement a housing insecurity and prevention plan that includes
recommendations such as Safe Parks, Safe Lots, expansion of shelter hours,wraparound
services, and expanded partnerships.
At the April 20 meeting, staff came before Council to share what actions have been taken on this
goal.This is a complicated issue that no community can solve alone. Persons experiencing
homelessness or facing housing insecurity are part of our community; they are valued. We can't
just talk;we must act and make progress. The Homeless Task force convened from 2016-2018
and 50 percent of their recommendations were implemented. Bringing it back is under
discussion and so is working more closely with the community and partners to help craft a plan
to take us from ideas to implementation.
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Council Newton asked about Strategy 1.2 and asked if"citywide" communications meant
conversations with the community. Assistant City Manager Nyland said they were thinking about
the previous task force and reimagining it to include those who are experiencing homelessness,
service providers and community members.
Goal 2 is to support the Tigard community through a coordinated COVID-19 response.The
desired outcome is a thriving community post-pandemic.
0 2.1 Allocate and communicate how American Resource Plan funds are assisting with
recover efforts.
0 2.2 Address the barriers that exist within the digital divide.
0 2.3 Reimagine and embrace forward-thinking approaches for the delivery of city services
post-pandemic.
Assistant City Manager Nyland said the impacts of COVID are likely to be felt for years. The city
has been generous in providing support for those in need. Those needs will not disappear with a
vaccination so teammates will continue finding ways to help recovery efforts including ARPA
funds. Our goal is to transform. Technology played a vital role in connections which is why
Council emphasized bridging the digital divide so the focus will be on access, affordability, and the
ability to navigate an online world. She said 2020 showed us many things and there is a unique
opportunity to be creative and innovative and imagine how we provide services in a different way.
This is about how we work and could include where we work. We know things are not going back
to normal. Council has asked staff to be forward-thinking about how to deliver services and we are
going forward, not backward, to create our new normal.
City Manager Rymer introduced Goals 3 and 4.
Goal 3 is to develop and implement a bold community resiliency plan. During the goal setting
discussion Council President Lueb suggested the words, "moon shot" to describe the ambitious,
forward-thinking, regional leading plan for a reduced carbon footprint for the city.
0 3.1 Develop and implement a community resiliency plan that is specific to the needs of
the Tigard community and the organization.
0 3.2 Implement resiliency practices that help us achieve carbon neutrality by the year 2035.
0 3.3 Communicate our resiliency efforts to the community to encourage individuals and
businesses to adopt new practices that support our climate goals.
0 3.4 Develop regional partnerships to help reduce carbon throughout the Portland metro
area.
City Manager Rymer said partnerships and collaboration are embedded in this resiliency goal.
We did not state the actions because the first step is to develop the plan and it recommended
that some American Rescue Plan funds be allocated to ensure we not only have a plan but
funding to advance the plan when adopted.
Councilor Goodhouse said he thought the preparation for disasters,pandemics or economic
downturns would be part of the resiliency plan. City Manager Rymer said this started with a
climate action plan and evolved to a community resiliency plan with a focus on the natural
environment and climate. He envisioned that a conversation on addressing the other needs
could come up during the plan development. Councilor Shaw said Strategy 3.3 mentions
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businesses and the goal is always to encourage economic development. She felt it was
inherent.
Goal 4 is to adopt and implement the Parks and Recreation Master Plan by developing a realistic
funding plan and cost-effective service delivery model.
0 4.1 Evaluate service delivery models for expanded park and recreation services.
0 4.2 Recommend feasible alternative models and funding strategies.
0 4.3 Enhance the equity and safety of our parks and trails system.
City Manager Rymer said this has been a conversation for many years—how we will pay for what
we have and ultimately how we will expand services in parks and recreation? We don't just want
to adopt the Master Plan and then not have a funding or implementation strategy. We want to
make some decisions as we pre-plan for the 2022-23 budget effort. We want to be as
comprehensive and strategic as possible. The team has been discussing different strategies to
ensure parks and recreation services are delivered to our community. Part of this is understanding
feasibility and we want to make sure we consider realistic ways to generate revenue and resources.
Council will need to make these decisions.We want to enhance the equity and safety of our parks
and trail system. This is a foundation to our Strategic Plan and Council will hear more about this
in the coming months.
Councilor Newton said she appreciates Strategy 4.3 and keeping a focus on equity and safety is
important. She said she is concerned about the city's ability to both maintain parks the city
currently has and expand services She suggested a strategy be put in place to develop properties
purchased with the Parks Bond funding that also identifies a solid way to maintain our park assets.
City Manager Rymer said the team is working on a "Parks and Recreation by the Numbers"
document to tell the story and make sure we understand what it will cost to maintain and develop
what we own today and ensure that we comprehend what additional park maintenance and
recreation will cost.
Mayor Snider said what is missing from the strategies is specific tactics around each one. City
Manage Rymer said there will be a project sponsor for each goal and project leads identified who
will be tasked with putting together the implementation timelines as well as next steps. Mayor
Snider said it might not be Council's role,but they may have tactics to suggest. City Manager
Rymer said if there are tactics identified now, Council should go ahead and send them in so they
can be included.
Councilor Goodhouse asked about incorporating existing goals - River Terrace,Tigard Triangle,
and Washington Square, etc. City Manager Rymer said they are not going away; they will continue
if there is additional work to do. Councilor Goodhouse asked how the public will know their
status and City Manager Rymer said project reporting will include new goals as well as those
continuing from previous years.
City Manager Rymer noted that Council's team agreement identified six circles to bring the team
together as one and how they will operate as a Council. He asked if the team agreement supports
the ground rules or replaces them. Mayor Snider asked for clarity on the team agreement as one
Councilor had raised the question on whether the ground rules would remain or is there the need
for a session to work on them in more detail. Other Councilors thought the more comprehensive
ground rules would be replaced.
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Council comments on updating the ground rules:
• Make it a hybrid—the team agreement sets expectations but the ground rules show how to
operate and interact,how we do business.
• The existing document is historical. Replace with the readable, concise team agreement.
• Meet in May to discuss communications and ground rules.
• Should be shorter and more specific
• Reduce to a page or two.
• It is redundant and the product of many previous councils adding things.
City Manager Rymer said Council will meet May 19 to discuss ground rules.
Council President Lueb motioned for adoption of the City Council Goals for 2021-2023, as
presented. Councilor Shaw seconded the motion. Mayor Snider clarified with City Manager
Rymer that no edits were needed to the document prior to adoption. City Recorder Krager
conducted a roll call vote, and the Council Goals were adopted unanimously.
Yes No
Councilor Goodhouse ✓
Councilor Newton ✓
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Mayor Snider announced that the Town Center Development Agency Board would convene for the
next agenda item.
7. TOWN CENTER DEVELOPMENT AGENCY: CONSIDERATION OF A
DEVELOPMENT ASSISTANCE AGREEMENT WITH COMMUNITY PARTNERS FOR
AFFORDABLE HOUSING
Redevelopment Project Manager Farrelly gave the staff report. Rachael Duke, Rachel Lofton and
Jillian Saurage from Community Partners for Affordable Housing (CPAH)were in attendance.
The TCDA Board was asked to consider a resolution authorizing the signing of a Development
Assistance and Loan Agreement with the non-profit,which would result in 42 affordable
apartments for families making between 30 and 60 percent of area median income. It would
provide family-sized units which are much in demand, a community room, outdoor play area and
other amenities. CPAH would provide onsite services.
Mr. Farrelly said the agreement would provide a $500,000 forgivable loan to CPAH which would
allow them to purchase the 1.5-acre Torchwood property located behind Fred Meyer and currently
an unused portion of an RV storage business. In March a presentation was made to the Town
Center Advisory Commission and CPAH submitted a development assistance application. Staff
found the project met the approval criteria. The Town Center Advisory Commission
recommends the TCDA Board approve the assistance.Attorneys representing the TCDA and
CPAH set the terms of the loan which will convert to a grant once CPAH enters into a
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construction contract and signs an agreement with the Oregon Housing and Community Services
Department. If for some reason the project is not built in five years, the loan would need to be
paid back with interest. This project will enable CPAH to be in a stronger position to progress
with project design and financing. It is consistent with Council Goals, the Strategic Plan and
Tigard Triangle priorities.
Chair Snider welcomed CPAH members present and thanked them for working diligently on
creating affordable housing opportunities. Jillian Felton thanked the Board and said she looked
forward to coming back with more detailed drawings as the project design progresses.
Director Newton motioned for approval of TCDA Resolution No. 21-02. Director Lueb
seconded the motion. City Recorder Krager read the number and title of the resolution and
conducted a roll-call vote.
TCDA Resolution No. 21-02—A RESOLUTION AUTHORIZING THE
EXECUTIVE DIRECTOR OF THE TOWN CENTER DEVELOPMENT
AGENCY TO SIGN A DEVELOPMENT ASSISTANCE AND LOAN
AGREEMENT WITH COMMUNITY PARTNERS FOR AFFORDABLE
HOUSING TO PURCHASE LAND IN THE TIGARD TRIANGLE TIF
DISTRICT
Yes No
Director Goodhouse ✓
Director Newton ✓
Director Lueb ✓
Director Shaw ✓
Chair Snider ✓
Chair Snider announced the conclusion of the Town Center Development Agency agenda item and
said the City Council would reconvene for the remainder of the meeting.
8. RECEIVE UPDATE ON RIVER TERRACE 2.0 CONCEPT PLAN AND HOUSING
NEEDS ANALYSIS
Senior Planner Warren updated Council on the project Concept Plan as well as the Housing Needs
Analysis, saying the city is coming into the home stretch on both projects. The Concept Plan is
the first step in the process and will inform the Community Plan. All technical analyses are
finished, and the community engagement is largely complete. This is critical to the Urban Growth
Boundary (UGB) expansion. It is required by Metro Urban Growth Boundary Management
Functional Plan Title 11 and amends the city's Comprehensive Plan Goal 10,updates the buildable
lands inventory and housing needs projections.The last update was done in 2012 and much has
changed policy-wise and with housing needs.
Council will be asked on May 25 to consider an ordinance amending the Comprehensive Plan to
adopt the Housing Needs Analysis. The Concept Plan is not a legislative land use process because
the city cannot plan outside the UGB. No formal action is required to adopt or accept it. Council
will receive a final briefing on June 8.
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Senior Planner Warren said the requested Council action on June 8 will be to direct staff to
prepare an application for an UGB expansion. The "approver"will be the Metro Council. The
city is the applicant and will make findings that support a Metro Council action to expand the
UGB and address standards in Title 11. Metro approved an extension to the deadline. Normally
they are due 30 months after completion for these types of projects but due to community
engagement challenges due to COVID, the deadline was extended for six months and now
submittals are due by December 13, 2021. He said the city will most likely submit an application
in September. Metro's deadline to take action is December 13, 2022. He added that this is a mid-
cycle application,which has certain constraints. Slides were shown of the options and a timeline
summary.
Councilor Shaw asked why the September date was tentative. Senior Planner Warren replied that
the previous UGB expansion has been appealed and is currently with the Oregon Court of
Appeals. What he is hearing now is that it could be several months before a decision is rendered.
If it is remanded back to Metro, that would be disruptive to this project. The city wants certainty
before applying because the regional housing needs analysis would need to be adjusted.
Senior Planner Warren said this is in line with the city's goals and Strategic Plan as well as Metro's
goals for affordable housing. He expressed confidence about the ability to make a good case for
the UGB expansion. Councilor Goodhouse commented that only the cities of Sherwood and
Tigard are going through this mid-year cycle so that might be favorable.
9. NON-AGENDA ITEMS—None.
10. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items.
• Central Services Director Robinson,Judge Oberdorfer and the court team started in-person
court this week with 12 cases on the docket. Everything went smoothly due to training,
signage, and travel paths outlined to ensure social distancing.
• There were 121 visitors for the library opening with a line to get in the door. One patron
said, "Browsing is Bliss!"
• The first Budget Committee meeting was held and the second is scheduled for May 3 at 6:00
p.m.
• The May 4 Council meeting is cancelled.
• Washington County is still at the COVID high risk level so the community should remain
diligent and keep doing what you can to keep safety a priority.
11. EXECUTIVE SESSION: None Scheduled.
12. ADJOURNMENT
At 8:33 p.m. Councilor Goodhouse moved for adjournment. Councilor Shaw seconded the
motion. City Recorder Krager conducted a roll call vote and Mayor Snider announced that the
meeting was adjourned.
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Yes No
Councilor Goodhouse ✓
Councilor Newton ✓
Council President Lueb ✓
Councilor Shaw ✓
Mayor Snider ✓
Carol A. Krager,City Recorder
Attest:
jasofffi. Snider,Mayor
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