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City Council Packet - 11/16/2021 ItCity of Tigard rtGARI? Tigard Business/Workshop Meeting—Agenda • w�, TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: November 16, 2021 - 6:30 p.m.Business Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments. All comments must be submitted before noon the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed to be placed in the queue. We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: https://www.tigard-or.gov/boxcast CABLE VIEWERS: The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. 1111 " City-of Tigard TIGARD Tigard Business/Workshop Meeting—Agenda TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: November 16, 2021 - 6:30 p.m..Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PROCLAMATIONS AND RECOGNITION 6:35 p.m. estimated time A. PROCLAIM NOVEMBER 27, 2021 AS SMALL BUSINESS SATURDAY 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Tigard High School Student Envoy C. Update from Police Chief McAlpine D. Tigard Area Chamber of Commerce E. Public Comment—Written F. Public Comment—Phone-In 4. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) The Consent Agenda is used for routine items including approval of meeting minutes, contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting. These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A. APPROVE CITY COUNCIL MINUTES: •April 20, 2021 •April 27, 2021 •May 11, 2021 •May 25, 2021 B. LOCAL CONTRACT REVIEW BOARD -AWARD A CONTRACT TO PROUD GROUND •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 5. CONSIDER RESOLUTION APPOINTING JESSE B. RAYMUNDO AS DEPUTY RECORDER 6:50 p.m. estimated time 6. CONSIDERATION OF FILLING A BLACK STUDENT UNION VACANCY ON THE PUBLIC SAFETY ADVISORY BOARD 6:55 p.m. estimated time 7. JOINT MEETING WITH THE BUDGET COMMITTEE 7:00 p.m. estimated time 8. NON-AGENDA ITEMS 9. ADMINISTRATIVE REPORT 10. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session called under ORS 192.660 (2) (i) for a performance evaluation of public officers or employees. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 8:00 p.m. estimated time 11. ADJOURNMENT 8:45 p.m. estimated time AIS-4762 2.A. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): Consent Item Agenda Title: Proclaim Small Business Saturday Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Meeting Type: Proclamation Public Hearing: Publication Date: Information ISSUE The City Council has the opportunity to support local shopping by proclaiming Small Business Saturday for November 27, 2021. STAFF RECOMMENDATION /ACTION REQUEST The team recommends Council issue the proclamation as requested by Pam Woo,Small Business Saturday Coalition,Women Impacting Public Policy. PWooAWIPP.org KEY FACTS AND INFORMATION SUMMARY Women Impacting Public Policy (WIPP) and the Small Business Saturday Coalition seek Tigard's support for Small Business Saturday®, the national effort to drive consumers to shop at local independently-owned businesses on the Saturday after Thanksgiving,November 27, 2021. As a supporting community,we will be listed on the ShopSmall.com website. Falling between Black Friday and Cyber Monday, Small Business Saturday is essential to the preservation of the neighborhoods that compose the landscape of our local economy and enrich its unique culture. Following another year impacted by Covid-19, supporting local businesses is more important than ever as we approach the holiday season. OTHER ALTERNATIVES Council could decline to issue the Proclamation of support. COUNCIL GOALS, POLICIES,APPROVED SYSTEM PLANS Community Promise to EQUITY: We will ensure just and fair inclusion where all can participate, prosper, and reach their full potential. and ECONOMY: We will be responsible stewards of the community's financial resources entrusted to us are both served. DATES OF PREVIOUS COUNCIL CONSIDERATION City Council has issued this proclamation every year since 2016. Attachments Small Business Saturday Proclamation 0 i1 „. -,. 1r : --. ....„j,..,. ,--,* .,,,f:,.."7",...:%,„ _7,e:a 1,,,,,,„-,:it R:: ,. .nP ',,,,•C ¢I yn3 } � f ,k ( sai. w P.P as .. a Pe. .aanaaa •.P.. . aaPaaa a tom, I c 4 \-,-;, 'trvii„..,'_ ' I trPtt(gli ..„_, r ''i, f:p 11.5*._-,.. ',_:.d:,,, '. Ciirn/Tigard , �; a � . i 1:,:::„.,,,,,,,-;: i a SMALL BUSINESS SATURDAY Whereas,Small Business Saturday falls between Black Friday and Cyber Monday,and is i, • 1 , I z p dedicated to supporting the diverse range of local businesses that help create jobs,boost the o l reconomy,and keep communities thriving across the country;and l "' 'ate ast f�a Whereas,Tigard celebrates its local small businesses and the contributions they make to our 9,,,, , ..„... � economy and •community •by supplying•jobs •and generating tax revenue;and r00`' ,z.„4",‘,1 Whereas,small businesses offer shoppers unique products and experiences that aren't A ik --44;;---,--r4 typically found elsewhere,and successful small businesses enhance the livability of Tigard; �s and IA' a a sWhereas,local shops often source their goods locally,helping to reduce their carbon footprint. al `i_71.1 s 11,,z: When shopping local,people are also more likely to walk or cycle to get there—doing their bit Utt ;_ Q to reduce air pollution,reduce traffic and improve the quality of the nation's high streets;and ,-N. f a t Whereas,on average,for every dollar spent at local small businesses,roughly 67 cents stays in the local community making small businesses critical to the overall economic health of the t city;and 'r 4. ;,� Whereas,in 2020 U.S.consumer spending reached a reported high of$19.8 billion at4i1411411is Ii independent retailers and restaurants on Small Business Saturday;and 9 :!:,..:Z., a ,: i Whereas,95%of consumers who shopped on Small Business Saturday last year reported the 3,4., ^•� day makes them want to shop or eat at small,independently owned businesses all year long, y, • not just during the holiday season;and -Mli Whereas,shopping on the Saturday after Thanksgiving supports neighborhood businesses and expands their ability to create jobs,boost the local economy and preserve and enhance i 10,. ;i neighborhood character and livability. .� 1 . 11 1 NOW THEREFORE BE IT RESOLVED the City of Tigard City Council does hereby i, t,. -,' proclaim,Saturday,November 27,2021 as, i 'i SMALL BUSINESS SATURDAY 'I fir•: 111 in Tigard,Oregon and encourage people throughout the city to shop locally in support of I'• .� neighborhood merchants and celebrate the role these entrepreneurs play in the growth of our community. C .E^ Rill Dated this day of ,2021 INF,. 1' I IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of 1 Tigard to be affixed. std Jason B.Snider,Mayor City of Tigard i Attest: *Ail Carol Krager,City Recorder a trig,A• 4 ,— - - E A �` ' A: SUPPLEMENTAL PACKET FOR tE/ 6 e/ o NDERSJI.,4 * / (DATeOlF�MEINv G) PfOLICE4 ! � Tigard Po• lice Department ,-ti. � nua�en �` * Strategic Dashboard for October 2021 _.,.* I.l..N.>\'' Levy To Date (LTD) is July 1, 2020 to date Oct-21 Oct-21 LTD LTD Training r# Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 2 8 88 223.5 De-escalation Training 0 0 95 189.5 *LTD(Levy To Date)Officer totals may duplicate officer count as training happens muliple times a year Totals 2 8 186 473 imiiiimiiiim Levy Staffing Information- LEVY to date progress Hires Budget %Budget Sworn- Patrol (priority hire) 9.0 8.0 113% Sworn- SRO (targeted 2021-22 school year) 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 11.0 11.0 100% r ...,. , ,,_ _____, ,,... F ,xTigard Police Department , ko, , Strategic D for October 2021°R/ `lr :, ( t I' * 111\}\ ♦.+tom,.A.* •Y k{ m o4 -,.,,,:t -\ ,-,,,.•k., ,,,c,,,.,i.. .,. i :,,,,...„.i c til ; . ir.,,, .,-.... ;;; _ a _:f. - � 46-4-*,-- *-: 192 hours of high visibility in the . ligiore .- t ,k, [ , w:.;,„ . i. -_,,.„ . downtown corridor $16 500 h r 4r -140 4 L ' '4 .may 5 i _ Y 4-. },.. tm 4,1 4s, y�, / 1 7 r _;al .� yam : , • \/p F . b i °LIC \l , Tigard Police Department ,, i ii, , , .,, j Y -- ' October Life Saving Medals --2,,,,,,,\,,, ,„,,,,. -,,. ,,,,,,77.., u I��,* `,x` , ,,, , .,„ , it. . r* r . i ..y .! : ' ril ., ver 4 Officers Mastrich and Brett October 22nd CPR call Officer Northcote and off-duty Beaverton PD Detective Crosslin October 14th CPR call SUPPLEMENTAL PACKET FOR /v 14;-'-'' / (DATE OF MEETING) iiern . e. epi i,ti, Tigard PD Strategic Dashboard '1. _ For October 2021 ki. x 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) Crime Snapshot Selected Group A Offenses Oct-20 Oct-21 %Chg 2020 YTD 2021 YTD %Chg Person Crime 65 31 0 -52.31% 369 372 0 0.81% Assault 56 26 0 53.57°'0 314 299 e -4.78°6 Robbery 5 3 5 -40.00°o 18 27 0 50.00% Property Crime 228 163 el -28.51% 1795 1761• -1.89% Burglary-Residential 6 1• -83.33°o 44 39 5 -11.360/. Burglary-Business 4 2• -50.000'0 69 52® -24.64°% Burglary-Other 2 3 0 50.00°O 23 49 0 113.04°o UUMV 18 10 0 -44.44% 99 120 0 21.21% Theft 127 108® -14.96°o 903 935• 3.54% Vandalism 43 220 -48.84°'0 348 286 e -17.82° Societal Crimes 73 53 a -27.40% 603 479 0 -20.56% DUll 5 13• 160.00°0 91 105• 15.38% Drug Offense 8 3® -62.50°o 84 18 3 -78.57°% Disorderly Conduct 4 2® -50.00% 44 36 0 -18.18°o Arrests(*CTA in Total) 48 94 0 95.83% 956 925 3 -3.24% Felony 17 8 0 -52.94°'0 150 86 e -42.67°% MISD 25 15• -40.00°0 221 121 e -45.25% Warrants 35 37 5 5.71°a 281 369 0 31.32° Calls for Service Oct-20 Oct-21 %Chg 2020 YTD 2021 YTD %Chg Dispatched Calls 1843 1748 0 -5.15°'o 17615 18032 0 2.37°o Self Initiated Calls 969 1047• 8.05°o 12669 11498 6 -9.24% Online Crime Reports 32 51 59.38% 200 447 123.50% Response Time Oct-20 Oct-21 %Chg 2020 YTD 2021 YTD %Chg Priority 1 &2 6.08 6.30 0 3.62°% 6.02 6.28• 4.32° Priority 3 9.65 8.8 -8.81°'0 9.67 9.68® 0.10°6 Priority 4+ 16.9 9.12 -46.04°0 10.75 9.52 -11.44°% Photo Enforcement Red Light- Began Issuing Month of: Oct 2021 YTD 2020 2021 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 365 315 50 1325 2757 108% 99W/SW 72nd Ave 134 112 22 762 992 30% 99W/SW Durham Rd 27 25 2 102 278 173% Intersection Speed - Began Issuing 7/14/20 Month of: Oct 2021 YTD 2020 2021 Yr to Yr Received Issued Rejected Issued Issued %Chg 99W/SW Hall Blvd 234 210 24 1264 1584 25% 99W/SW 72nd Ave 1192 1030 162 7148 11571 62% *Person Crime-Assault(verbal harassment,menacing,simple and felony assault),Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard.For more info on NIBRS:https://www.fbi.gov/services/ejis/ucr/nibrs 1 T-liL ki/Irk#r � J Tigard PD Strategic Dashboard i y0LiC F ,, - T. For October 2021 ,,,,, * `"° �,�*' 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) Employee Snapshot _ Department Staffing Information Actual Budget %Budget Sworn #DIV/0! 69.0 76.0 91% Non-Sworn 15.0 18.0 83% Total Number of Personnel 84.0 94.0 89% Patrol Staffing Authorized 43 I Pao Swings Graves Overall% #of Shifts at or below Minimums 18 58% 21 68% 14 45% 57% Personnel Unavailable for Work Patrol All Other Overall # of Recruits in Pre-Academy 1 1 #of Recruits in Academy - # of Recruits in Recruit Training 2 2 #of Personnel on Extended Sick Leave/FMLA 2 2 # of Personnel on Military Leave 1 1 2 #of Personnel on Modified Duty* 3 1 4 # of Personnel on Administrative Leave - - - Total Personnel Unavailable to Work during some Period during the Month 9 2 11 Total Officers Available to work PATROL some period during the Month 34 *Modified Duty=any modified work schedule to accommodate light duty,workers comp,Covid related EOC-S or EOC-F or LWOP Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2020-21 FY 2021-22 Percent YTD Budget Percent YTD Budget Status Status Department Budget Actual Budgeted Actual Budgeted Administrative 32% 33%0 -1% 33% 33%00% Operations 27% 33%0 -7% 33% 33%0 0% Services 30% 33%0 -3% 33% 33% 0 0% Total Department Budget 28% 33%0 -5% 33% 33%0 0% Budget Information is based on the best available data. FY 2020-21 FY 2021-22 Percent YTD Budget Percent YTD Budget Department Overtime Status Status P Actual Budgeted Actual Budgeted Administrative 14% 33%® -19% 13% 33%0 -20% Operations 19% 33%• -15% 18% 33%0 -15% Services 13% 33%0 -20% 15% 33%0 -18% Total Overtime 17% 33%0 -16% 17% 33%• -16% 2 `'"ERsI,, Tigard PD Strategic Dashboard _ For October 2021 *.i. IGj 2020 Population Estimate 54520 (Adopted Budget FY 2021-22) t1ET Levy To Date(LTD)is July 1,2020 to date Oct-21 Oct-21 LTD LTD Training # Officers Hours Officers* Hours Advanced Crisis Intervention and De-escalation Training 0 0 3 60 Crisis Intervention 2 8 88 223.5 De-escalation Training 0 0 95 189.5 *LTD(Levy To Date)Officer totals may dupbcate officer wont as training happens muliple tines ayear Totals 2 8 186 473 Levy Staffing Information-LEVY to date progress Hires Budget %Budget Sworn-Patrol(priority hire) 9.0 8.0 113% Sworn-SRO(targeted 2021-22 school year) 1.0 1.0 100% Non-Sworn 1.0 2.0 50% Total Number of Personnel 11.0 11.0 100% Levy Hiring Process-Month of October Patrol All Other Overall Patrol All Other Overall Oct-21 Oct-21 Oct-21 Levy to Date Levy to Date Levy to Date Interviews 2 0 2.00 140 44 184.00 ORPAT(physical fitness test) 0 0 - 26 0 26.00 Background investigations completed 2 0 2.00 64 3 67.00 Conditional Offers of employment 1 0 1.00 21 1 22.00 Hires 0 Of - 14 1 15.00 Emergency Response Times -6 Year Trend Priority 1 calls = Imminent threat to life Priority 2 calls=Immediate threat to life,occuring now District integrity(5 police districts) #of Shifts conducted with 5 or more patrol DTvs Oct 2021 YTD Graves Overall% officers 10 32^ 10 32°% 12 39% 34% Community Snapshot Community Outreach and Events Media Upcoming Events *Domestic Violence Awareness Month Press Releases(1) *PSAB meetings - Gathering of Hope(10/13) Distracted Driving Enforcement Results *Christmas for Kids toy collection - Wear Purple Day(10/21) Media Inquiries and Other Topics *Other events as COVID restrictions allow *Domestic Violence Awareness Month podcast *Catalytic converter thefts(2) *PSAB meetings(10/11&10/25) *Ghost guns *Large fight and arrest *First responder parade for 5-year old(10/24) *Car thefts *PD vaccination rates *Several#DVAM videos *Woman's arrest *Child in towed vehicle *Building Bridges Summit(10/1) *Cmdr McDonald interview with Tigard Life re:ghost guns 3 *,,wFRSX,�. Tigard PD Strategic Dashboard � _ 11_ roi.iCE�r I', For October 2021 1 t fly \ .-- ii— *:\ T II.VDTT / . 2020 Population Estimate 54,520 (Adopted Budget FY 2021-22) ' alis For Service By Month: 7 Year OCTOBER DISPATCHEDir 0 `a BE SELF INITIATED 1839 1810 1843 /1792 01685 1755 / I `1748 1510--1531 \1412 i /1625 969 1047 1570 I 1 2015 2016 2017 2018 2019 2020 2021 2015 2016 2017 < 2019- }� 2020 2,021 ITracking Code Cases -Year to Date 2017 2018 2019 2020 2021.. Overdose 11 22 20 19 20 Mental Health hold (POH) 115 146 115 105 84 Suicide 7 7 10 4 6 DHS referrals and Attempted Suicide 54 50 44 34 31 cases of allegations DHS Referral 463 462 451 367 408 of abuse to an Domestic Violence (DV) 106 134 99 126 129 elderly or mentally DV No Crime 111 105 109 94 82 challenged victim end up in the Organized Retail Crime (ORC) Theft 43 42 59 44 33 caseload of Graffiti 48 91 39 101 53 Detectives and SRO's. IBHI - Transient Total Dispatched Calls: 1748 Total Societal Calls: 1116 of monthly workload 64% #of Calls-BHI** 210 #of Calls Transient 173 #of Calls Dispatched 249 #of Calls Self Initiated 53 131:20:20 (hr:min:sec) Total BHI/Transient calls 302 *Note 1:Behavioral Health Incidents(BHI)and Transient calls are a subset of the category"Societal"calls.The statistics above are based on officer inputs. **Note 2:An incident may be both BHI and Transient related.These figures are not additive. 4 SUPPLEMENTAL PACKET FOR 1t a City Council Update November 16,2021 (DA'TE OF MEETING) Chamber Update Leadership Tigard Leadership Tigard spent the day at Broadway Rose Theatre learning about History, Culture and Diversity on November 9.They got a walking historical tour of Downtown Tigard and the Muslim Educational Trust. Education,Advocacy, &Building a Strong Local Economy • Government Affairs&Public Policy Meeting—Nov. 18 at 1:30 p.m.—Zoom • Ribbon Cutting Ceremony for AFC Urgent Care—Dec. 17 at 10 a.m. The Tigard Chamber of Commerce is hiring a Chief Executive Officer and Chamber Growth Manager.The job descriptions can be found on the Tigard Chamber website. Thank you to everyone that participated in our silent auction! We raised $3,888 to help support chamber programing and services. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly 11/18—Virtual -GMT, 12/2—GMT—In-Person, 12/09—GMT-Virtual, 12/16—GMT—In-Person Holiday Happy Hour Presented by SelfieWrld PDX—December 7 from 6 to 8 p.m. Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update Thank you to everyone that came out and supported the Tigard Farmers Market this season. Thank you to the City of Tigard for your continued support of the market. We hope to be back into full swing next season with the Market Sprouts Kids Club, community booth, and music at the market. Now hiring for the Market Manager role. If interested, please email Jessica@TigardChamber.org. Vendor applications for the 2022 season will open in January. TDA Downtown Updates Shop Local Bingo Presented by the Tigard Chamber of Commerce is happening now and will go through November 27. We encourage the community to get a jump start on holiday shopping and remember to shop local. Holiday Tree Lighting will take place on December 3, 2021. We will release more information soon if it is in-person or virtual this year. For complete details, please check outtExploreDowntownTigard.com t�RD Leadership Tigard IP C` 1 DA *•• Building tooden.Growing Gommuniy. AIS-4781 4.A. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Kruger, Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION /ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •April 20, 2021 •April 27, 2021 •May 11, 2021 •May 25, 2021 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED SYSTEM PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments April 20,2021 Meeting Minutes April 27,2021 Meeting Minutes May 11,2021 Meeting Minutes May 25,2021 Meeting Minutes !PSI City of Tigard City Council Workshop Meeting Minutes TIGARD April 20, 2021 1. WORKSHOP MEETING A. At 6:30 p.m. Mayor Snider called the Tigard City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Mayor Snider read the following statement on the City's behalf. `This afternoon a verdict was reached in the trial of former Minneapolis police officer,Derek Chauvin.A jury of 12 found him guilty on all charges in the murder of George Floyd. We want to acknowledge the deep pain some in our community have been feeling throughout this trial. This has opened wounds for many of us;particularly our friends who are Black and people of color. As Tigard Police Chief Kathy McAlpine said just after Mr. Floyd's death last May,what happened to Mr. Floyd was shocking and never should have happened. We are proud of the fact that many of the police reforms that were called for after Mr.Floyd's death were already in place within the Tigard Police Department. A number of additional actions were taken immediately after his death, including the creation of the Public Safety Advisory Board. The City and the Tigard Police Department value diversity, equity and inclusion. We know this is not a single conversation that is solved with this verdict; it is an ongoing, challenging and complex dialogue that will continue into the future." C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and participate in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items - None. TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 8 2. PUBLIC COMMENT A. Written Public Comment:None received. B. Phone-in Public Comment: None received. C. Follow-up to Previous Public Comment—There were no public comments submitted for the April 13 meeting so there was no follow-up. 3. PROCLAIM APRIL 22, 2021 COMMUNITY EMERGENCY RESPONSE TEAM DAY Mayor Snider said in the past year there was one group the city had not adequately recognized with everything going on related to COVID-19 and it was unacceptable not to signify the contributions of Tigard's CERT team. He said it is National Volunteer Week, so it was appropriate to make this proclamation now. He read the proclamation which acknowledged Tigard's CERT volunteers, all trained in disaster response skills by participating in exercises but who have generously given their time during this real emergency by staffing the Emergency Operations Center for three months.The made and found over 2,000 face masks, distributed personal protective equipment (PPE) at events for local businesses, as well as food and essential supply drives for seven local food pantries,which have faced increased demand during the pandemic. They also supported 41 COVID-19 vaccination clinics with Tualatin Valley Fire & Rescue so far! Mayor Snider encouraged those interested in participating to go to the website of information on how to join them. Council President Lueb moved to approve the proclamation and Councilor Newton seconded the motion. Councilors mentioned CERT'S helpful presence on social media, and well- organized assistance at the vaccination events and they are grateful for their service. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Mayor Snider thanked all the city's volunteers and thanked them for making the community a better place. 4. JOINT MEETING WITH LIBRARY BOARD TO RECEIVE ANNUAL UPDATE Library Director Bernard introduced the annual joint meeting and introduced Library Board Chair Katie Harris,who was joined online by members Mary Bogert, Kate Ristau, Helen Allen, Gale Stephens, Suzanne Sikora and Shirley Edwards. Board Member Harris said that due to COVID restrictions the past year, the Library had unprecedented challenges.Things are different now,both for patrons and employees, but the Library has remained vibrant. The past year highlighted the library's core values. It is a major hub, and though the community could not be inside the building,it has been responsive in meeting the community's needs. Chair Harris described the library staff as "exemplary." TIGARD CITY COUNCIL MEETING MINUTES—April 20, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 8 A video was shared to demonstrate how things were different in the past year, "Tigard Public Library Operations in the Year of COVID." Library Takeout enabled people to place their orders and have them ready for pickup at a tent in front of the building. The number of requests in January 2020 (pre-pandemic) was 16,158. In January 2021 the number of requests was 30,470. Board Member Helen Allen spoke about some other changes. She said the sentiment was, "Our buildings may be closed to the public,but the library is still open." Some of the statistics highlighted were that 17,000 new items were added, Family Story Time was pivoted to a Zoom format, and reference librarians responded to 3,661 calls and 2,079 emails since April 2020. Over 1,900 Take and Make Craft Kits were picked up. Your Personal Librarian is a new program where a patron can fill out a form on their reading preferences and receive a personalized book list from a librarian. As part of a focused commitment to equity,WCCLS (Washington County Cooperative Library Services), of which Tigard is a member, no longer charges for overdue materials and overdue fines were removed from accounts as of January 26, 2021. Studies show that overdue fines most severely impact communities of color and/or with lower incomes and don't significantly promote the timely return of library materials. A Black Lives Matter book list and window display was created, facing the Fanno Creek Trail. Opening the library to the public will depend on what the Oregon Health Authority decides. Board Member Kate Ristau spoke about the Library Strategic Plan,which began in the middle of the pandemic.The strategic plan committee wanted to build a plan that was responsive to the community, so they first reached out to the public to discover what their vision for the future of the library was. Over 1,000 survey responses were received. Online meetings were held with the community and partners and community members emphasized that they wanted to see the library space have useful,up-to-date materials and engaging programming. They want to return to a vibrant library that is reflective of our community, a place to find good information and make connections. From this community and library teammate input, the vision was created: "The Tigard Public Library will be a community hub for knowledge and enrichment and a place where everyone feels welcome."This leads the way for developing priorities and actions. Input is still being sought from staff and the Leadership Team. Library Board Chair Harris asked Council to share the good work the Library is doing with the community. Mayor Snider said he was confident the Council would be happy to spread the news. Youth Councilor Calderon said he likes being a library volunteer. Councilor Newton asked if students made more homework help requests this year since so many were learning online. Library Director Bernard said the free wi-fi was turned on 24/7 early in the pandemic because they knew students used the free wi-fi in the parking lot to do their homework. Councilor Shaw said she also benefitted from this when their home wi-fi went down during the windstorms. Council President Lueb said she is the Council liaison to the Library Board and remarked on how they remained engaged,hopeful, and positive. She thanked them for all the work they do for the community. 5. RECEIVE UPDATE ON HOMELESS SERVICES Assistant City Manager Nyland introduced this agenda item. At the February 2 Council Meeting several comments were made on homelessness in the Tigard area. Mayor Snider asked staff to work together to determine actions the city can take to help those in our community experiencing homelessness. She noted that homelessness is a complicated issue, and the immediate needs are to respond to concerns, find additional resources for garbage and debris TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1Page 3 of 8 removal and coordinate internally and with other government bodies for help. She said Council will hear tonight from City Attorney Rihala, Police Chief McAlpine and Community Services Officer Petersen who had a slide presentation as part of the update. She acknowledged helpful assistance from Code Enforcement Officer Ross, Parks Infrastructure Manager Gruen and Library Director Bernard. Chief McAlpine said there was a meeting with the Chamber of Commerce, downtown businesses,New Narrative and Just Compassion about homelessness issues in downtown Tigard and along the Heritage Trail. The question was what can be done during the pandemic. She created a Community Service Officer position and asked CSO Branden Petersen to dedicate time to checking in with the homeless population and begin making those connections to social services to facilitate a conduit. Community Services Officer Petersen presented slides on the Tigard Police Depaitident houseless outreach. He said results of the 2021 Point-in-Time Homeless Count showed an increase of individuals in Washington County. Enforcement of laws, ensuring our trails and greenspaces are safe and protecting private property rights must be balanced with providing services, connecting with nonprofit and other government organizations, and acting as a liaison between those organizations and the police depaitment/city. CSO Petersen told the story of Larry, a homeless person camping along the Fanno Creek Trail after being kicked out of a shelter. He had difficulty obtaining a valid Oregon ID due to COVID shutdowns. On December 20 Fanno Creek overflowed into his camp. By February 11 there was snow and ice and many temporary shelters. The city's park employees spent 35.5 hours to clean up the camps and debris at a cost of$1,042. Slides were shown of another camp behind the Carriage House Apartments in the ODOT right- of-way along Highway 217. The camp was visible to tenants as was defecation,vandalism and garbage.Tenants were terminating leases over security concerns. ODOT is the right-of-way owner so the city contacted them,but they refused to do anything about removal of the camps. By February 24 there were just two or three structures. By March 9 the campsite had tripled in size.After working with code compliance, ODOT began cleanup and has scheduled installation of No Trespassing signs. CSO Petersen showed additional slides of camps and debris left in other city parks. Many encampments are in protected natural areas. There is a partnership with Metro whereby unsheltered people can collect their own trash in specially marked bags and leave them on the street for pickup. Anyone can call the phone number on the bag to reach dispatch and request removal. CSO Petersen said there is good outreach with Just Compassion,but services are limited due to COVID. He showed slides of the proposed Bybee Lakes Hope Center, the former Wapato Jail in Multnomah County,which will eventually have an 800-person capacity with medical help available on site. He noted there is a lot of frustration and a lack of understanding from the community on what they think the city can and cannot do. City Attorney Rihala highlighted two court cases. Martin v. City of Boise in 2019 was decided by the 9th Circuit Court which determined the U. S. Constitution prohibits punishing people for TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 8 unavoidable human acts such as sleeping or camping outside on public property.The Court determined they are being punished for their existence and it is cruel and unusual punishment. Another case, Blake v. Grants Pass was decided by the Oregon District Court. It allowed sleeping but no camping on public property. The City of Grants Pass said they were civil fines rather than criminal fines. The court struck it down, saying people were being punished for taking basic steps to shelter themselves from the weather or the cold. Either amendment prevents punishment, and it doesn't matter if it is criminal or civil. The presumptive penalty in Grants Pass was $295 per violation and that was found to be a violation of the 8th amendment. It was appealed to the 9th Circuit Court and a decision is anticipated in a few months. City Attorney Rihala said cities can prohibit camping in sensitive lands. Tigard focuses on time, place and manner prohibition on camping and does so from the perspective of health, life, safety,environmental protections, and water quality implications. She said CSO Petersen's slides demonstrate how these sensitive lands tend to be dangerous places for people to be camped during flood events. Councilor Newton asked City Attorney Rihala what can be done about complaints regarding camping on private property where the owner may be a non-resident. City Attorney Rihala responded that typically a private owner will request an authorization from the Police Department that that will allow the owner to take enforcement action and allow the police to trespass people. CSO Petersen said Code Enforcement Officer Ross will send a letter to owners regarding enforcement actions. If a neighbor complains about an unoccupied property, others may sign the request to allow police to trespass people. This has been very effective. Council Suggestions: • Don't reinvent the wheel,work with other agencies. • Bring back the Homeless Task Force. • Let people know how to report issues. • Meet with Vernon Baker of Just Compassion to discuss Safe Lots. Assistant City Manager Nyland said there is talk about reconstituting the Homeless Task Force. About 50 percent of the former task force's recommendations have been made. She said education is going to be important as people do not realize how complex this issue is. Mayor Snider challenged the team to develop an action plan. Assistant City Manager Nyland said staff is focused on being solution oriented and will bring back a menu of action items for Council discussion in the next month. She added that this topic will also be addressed during the Budget Committee hearings. 6. WA 1'ER RADE STUDY UPDATE AND DISCUSSION Public Works Executive Manager Goodrich and Management Analyst Rico introduced this item. On hand for questions were Public Works Director Rager, Finance and Information Services Director LaFrance and FCS teammates -Project Manager Doug Gabbard, Financial Analyst Zech Hazel and Principal John Ghilarducci. Executive Manager Goodrich said this discussion is an extension of the March 16 workshop on the single-family water rate design model. After the March meeting the team recalibrated the rate design model. A public hearing and rate adoption is scheduled for May 11, 2021. TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 8 A recap was given on agreed upon issues: • Use cost of service recommendations for booster charges. • Customers with fire-suppression and a fixture count consistent with a 5/8-inch meter are charged a fixed fee based on the 5/8-inch meter. • Multi-family customers are charged a uniform volume rate. • Adjustments are implemented in a phased approach. Council considered four scenarios which were designed to raise the same amount of revenue, all within this residential class. All are administratively feasible, and all will work. Scenario 1: (Original Recommendation) Base charges differ by meter size.The tier threshold is also important and is tied to meter size. The big step from 5/8 to 1-inch has been the issue with current customers. Scenario 2: (Rebalanced Fixed Charge) Alternate flow factor for base rates and for tier thresholds. Rates for volume are lower than in Scenario 1. Larger meters will be paying more for volume. Base rates increase to cover volume. Scenario 3: (Push to Volume) Uses alternate flow factors for base rates and tiers but does not adjust the 5/8 meter upwards. Volume rates are higher to generate revenue. Scenario 4: (Uniform Base Rates) Treats all single-family residences the same, same base rate,volumetric threshold, and flow factor. Volume rates increase to cover the difference. Tigard would not be the first to treat all residential customers the same. It also makes the fire-suppression issue goes away. Council Discussion: Mayor Snider asked Project Manager Gabbard what he recommended between 2 and 3. Mr. Gabbard said he still preferred Scenario 1 as he views meters as access to the delivery system. The flow capacity is the factor in pricing. He noted that other cities have done this, and it reaches Tigard's desire for equity. Mayor Snider acknowledged there were different ways of looking at it. Councilor Shaw asked what cities are using Scenario 4 and were there implications for budget deficits. Project Manager Gabbard said Lake Oswego is the most prominent city using that scenario and has been utilizing it for a decade with no significant ramifications he was aware of. Council President Lueb asked if Scenario 4 would put the city at risk and was concerned about shifting too much to the variable rate. Project Manager Gabbard said we can calculate it to raise the same amount of revenue in fixed charges. He said Scenario 2 would do just that,but it would mean that smaller meter rates go up. Council President Lueb asked Utility Manager Goodrich if he was comfortable with Scenario 4. He replied that in 2010 the partnership was looking at borrowing money, so Scenario 4 was off the table. However, that was ten years ago, and the water utility and its fund balance are much stronger today. Our largest group of users has 5/8- inch meters. He said it does increase the tiered rates, but he has spoken with customers and hears that they don't mind paying for what they use. Scenario 4 is also easier for residential customers to comprehend. It is easier for staff to understand and removes the management of tracking which customers have fire suppression, for example. It increases cost for large water users, but TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 8 use is something they can control. This scenario is very strong on the conservation message which may resonate with our customers. He said if this is council's choice, staff are prepared to help council with messaging to customers. Councilor Goodhouse said he was leaning towards Scenario 2 but also likes 4 if we make sure it will stand the test of time. He clarified that the booster charge will remain on some bills. He asked if there would be any additional charges. Finance and Information Services Director said one recommendation for Council and consultants to consider is if we go with option 4, the booster fee is based on meter size so is variable. The booster could be flattened in the first few meter sizes so we can communicate that they are in fact getting the same base fee - 5/8-inch and 1-inch neighbors would pay the same fee. Mayor Snider asked where he suggested the cutoff be and Director LaFrance said 1 1/2-inch would be consistent. Mayor Snider said Scenario 4 is getting a lot of consideration but Scenarios 2 and 3 recognize that people with 1-inch meters can and do receive more capacity and they recognize and make them pay for it, but it is based more on their actual use rather than meter size. Councilor Goodhouse asked if we went more on flow and things change in ten years,would we not have enough money. Mayor Snider said if our push to flow caused people to use less water we would not need to build as much capacity. Project Manager Gabbard said they analyzed the fixed and variable rates and Scenarios 1 and 2 keep the highest level of fixed revenue. Scenarios 3 and 4 are a little more reliant on volume. Quantitatively, the difference is small even between Scenarios 1 and 4. For discussion's sake,Mayor Snider proposed that council move forward with scenario 3, as it promotes conservation,is almost the same as fixed and sends the right signals, recognizing that people with larger meters do require a somewhat additional capital investment. Councilor Shaw recommended Scenario 4 in addition to Finance Director LaFrance's idea about flattening the booster charge. She said Council wants equity and this is equitable across all single-family homes. Councilor Goodhouse said someone may be aging in place in their home and doesn't use the volume of water they used to. It makes sense go with Scenario 4 to match what Lake Oswego does. Councilor Newton said someone with a 5/8-inch meter will pay more with Scenario 4 than 3. She said raising people's water consumption rates under Scenario 4 is inequitable. Utility Manager Goodrich said staff needs guidance to complete the model,put together the rate schedule and their preference is to be given one option. Youth Councilor Calderon was caught between Scenarios 3 and 4 but favored 4 for equity. Mayor Snider said it is equitable to charge someone with a larger meter more. Councilor Shaw said it is based on actual usage vs. potential usage. It answers a lot of questions and helps with communication to customers. They are subject to the same low thresholds and those rates go up with usage so those who use more water will hit the highest rate earlier in the structure. • Councilor Shaw and Councilor Goodhouse prefer 4. • Councilor Newton said she prefers 3 but could live with 4. • Council President Lueb and Mayor Snider have a slight preference for 3 over 4. TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 8 Mayor Snider proposed going with Scenario 4 with a flattened booster charge. Staff will return on May 11 with a water utility fees and charges resolution for Council consideration. 7. NON-AGENDA ITEMS 8. ADMINISTRATIVE REPORT- City Manager Rymer gave an update on administrative items. He thanked Council for reading the statement on behalf of the city regarding the verdict in the George Floyd murder trial. Some recreation programs are back in place and city safety measures have led the way for others. As of April 23,Washington County has moved from high to moderate COVID risk, but he encourages everyone to wear masks and social distance as we are still amid a pandemic. The first Budget Committee will be held this Saturday. 9. EXECUTIVE SESSION—None Scheduled. 10. ADJOURNMENT At 8:50 p.m. Councilor Shaw moved for adjournment. Council President Lueb seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —April 20, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 8 III II City of Tigard City Council/LCRB/TCDA Meeting Minutes TIGARD April 27, 2021 EXECUTIVE SESSION At 6:30 p.m. TCDA Chair Snider read the following announcement: The Town Center Development Agency (TCDA) will go into Executive Session to discuss real property negotiations,under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Executive Session ended at 6:38 p.m. 1. BUSINESS MEETING A. At 6:40 p.m. Mayor Snider called the City Council,Local Contract Review Board and Town Center Development Agency meeting to order. B. City Recorder Kroger called the roll. Present Absent Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—There were none. 2. PUBLIC COMMENT A. Written Public Comment: Mayor Snider said an email was received asking about the Metzger School park project. Community Development Director Asher responded that the school community asked that the city stop the planning effort over two years ago and turn it over to the school community and district. Tigard-Tualatin School District agreed that when they got the bandwidth again, the planning process would restart. Mayor Snider asked that the response be provided to the resident. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 11 B. Phone-In Public Comment—There was none. C. Follow-up to Previous Public Comment—Assistant City Manager Nyland noted that over the past year public comments have been received regarding the use of gas-powered leaf blowers. She noted the upcoming agenda item on council goals includes a focus on climate resilience so a discussion by Council would be timely and is scheduled for June 8. 3. COUNCIL LIAISON REPORTS— Councilor Shaw: The Planning Commission received updates on the Transportation System Plan and the Washington Square Regional Center. City Attorney Rihala provided a land use law training. The Regional Water Providers Consortium met. Council has most likely heard that former Sherwood City Manager Gall was selected as the first Clean Water Services Chief Utility Relations Officer (CURO). Councilor Newton: At the Community Development Block Grant Policy Advisory Board meeting the annual action plan was approved and they are ready to begin the next funding cycle. CDBG is taking applications for shower trucks to be placed in a few areas around the county for persons experiencing homelessness. At the Public Safety Advisory Board meeting the group recommended body and dashboard cameras. Police Commander McDonald spoke about the mental health response team and a great discussion was held. Anyone can watch the meeting on YouTube.The Committee for Community Engagement is planning a review of their focus and if bylaw changes are suggested, those will come before Council. Youth Councilor Calderon: He is looking forward to the social justice unit at the PSAB and the focus on mental health issues in the community. The Tigard Youth Advisory Committee continues to work on their tutoring program and have repaired children's books so they can be donated. He urged any high school juniors and seniors interested in becoming the next Youth City Councilor to apply, as it is a rewarding experience. Council President Lueb: The Water Advisory Board is being kept apprised about steps taken regarding the water rate study. She said the Library Board reported to Council last week so she had no additional reports. Councilor Goodhouse:The Willamette Intake Facility committee meeting is examining other names for the committee that will incorporate the location or municipalities involved. He attended the League of Oregon Cities as an ex-officio member and discussed the potential of an in-person conference in the fall. Mayor Snider: He emphasized that no applications have been received yet for the Youth City Councilor position. He asked viewers if they know of a high school student that will be a junior or senior who might like to serve from July 2021 June 2022 as Youth City Councilor,please invite them to apply. It is important for Council to have a youth voice during discussions. He announced that after working with regional officials, and Representative Bonamici,Tigard has been notified that Hall Boulevard made the short list for federal resource projects. He thanked Metro for arranging the regional coordination. Several police reform bills passed in the Oregon House and one that he was involved with,passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES -April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 11 4. CONSENT AGENDA: (Local Contract Review Board) A. LOCAL CONTRACT REVIEW BOARD - CONSIDER CONTRACT AWARD FOR 2021 RAMP IMPROVEMENTS Councilor Shaw moved for approval of the Consent Agenda as presented. Council President Lueb seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ 5. RECEIVE REPORT FROM METRO COUNCIL PRESIDENT PETERSON AND COUNCILOR ROSENTHAL ON REGIONAL PRIORITIES Mayor Snider welcomed Metro Council President Peterson and Metro District 3 Councilor Rosenthal. They had a slide presentation on what Metro has been doing during the pandemic in the past year and what their future regional priorities are. Council President Peterson said when she was on the council in Lake Oswego there was a young woman on the Lake Oswego Youth Council who came back home after college and ran for council. She is now the Chief of Staff to the Metro Council. She expressed appreciation for youth councilors and said they are doing great things. Updates were given on the five key areas Metro helps support in the region:Visitor Venues, Garbage and Recycling,Long Range Planning,Affordable Housing and Parks and Nature. Council President Peterson reported on the response to COVID-19. The Oregon Zoo was shut down on March 13 but reopened to reduced capacity in late spring. The condors had to be evacuated from their offsite breeding facility during the wildfires.The Portland 5 Centers for the Arts are owned by Portland but managed by Metro. When all five arts centers, the Convention Center, the Expo Center and Oregon Zoo were shut down, 750 people were laid off. She looks forward to welcoming them back as we grow back better. The Expo Center hosted the Red Cross during wildfire staging and the Convention Center became an emergency shelter for evacuated families, and a homeless shelter for COVID spacing reasons as well as for severe weather. The entire parking lot became a warming shelter. The Expo and Convention Center also became COVID testing and mass vaccination sites with all four area hospital systems working together efficiently. She asked one of the leads how he managed to put all this together and discovered he had just returned from Afghanistan and was told when he returned to work at Kaiser, he would now be setting up logistics for a mass vaccination site. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 11 A slide was shown of Metro employees picking through and removing"wishful" recycling.These are items that the public puts into recycle bins because they see the three-arrow mark and think that means it can be recycled. She urged people to google Metro and recycling and find out what can really be recycled and what cannot. Metro was not able to continue the regional illegal dumping program due to not being able to use incarcerated labor during the pandemic. She said they are using work teams and have noted that much of the debris is not from homeless campers. It is from people taking advantage of these camps and illegally dumping household items and garbage. The homeless people they work with clean up their camps and are using the garbage bags Metro provides. She expressed appreciation for all the work Tigard staff did on the SW Corridor Project and said she was glad to help raise priorities of the region by doing it with one voice,which helped Tigard with potential federal funding for the Hall Boulevard project. Metro is working with Greater Portland Inc. on a five-year economic recovery plan which was set aside from 2040 to 2070 so they can dive in more deeply due to the pandemic and put energy into a five-year economic recovery plan to invest in working families and support vulnerable businesses. Affordable housing is a new line of business for Metro, and she thanked voters for passing$652.8 million. The seven housing authorities building affordable housing in the region have committed 34 percent of the resources yet have met 54 percent of the goals. Cost of building materials is going up,but they hope to build 5,000 units. Council Comments and Questions: Council President Lueb commented that her family went to the zoo recently and it was great to be outside watching kids running around and people being smart and wearing masks. Councilor Shaw said Tigard is looking at reinvigorating its Homeless Task Force and she looks forward to partnering on creative ideas to deal with the crisis. Metro Council President Peterson said Metro is working on a Safe Park for trailers and cars at a back lot on Expo Center land. She encouraged all cities to use any assets they have, to provide shelters and then partner with Washington County for management of them. She said it has been a game changer because Washington County had been receiving$4 million in federal money for housing and now will receive $90 million. She said anything, even 20 tiny houses,will make a difference as the region is 45,000 housing units short. Councilor Goodhouse mentioned he was on the Family Promise Board and they are working to get families into properties temporarily that can be reused as people resolve their job or housing needs. Mayor Snider noted that the Kaiser employee Metro Council President Peterson referred to earlier is Chief of Operations Chris Markesino,who has done a phenomenal job. He said some of the most rewarding volunteer work he has ever done was administering vaccines this year and thanked Metro for providing the space,noting it would have been impossible to accomplish in most other spaces. Metro Council President Peterson said she was accustomed to emergency preparedness and the related intergovernmental agreements when she worked with Clackamas County and Lake Oswego,but this was not something Metro has done. Their first Emergency Manager was hired TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 11 right before the pandemic began and she looks forward to getting IGAs in place to make sure Metro is there for the cities and everyone can be "all in" during an emergency,helping each other. Councilor Rosenthal noted that there are currently several bills in the legislature regarding household hazardous waste, used mattress removal and reducing increased waste from packaging. Mayor Snider thanked them for the updates. 6. CONSIDER ADOPTION OF CITY COUNCIL GOALS FOR 2021-2023 This item was introduced by City Manager Rymer,with Assistant City Manager Nyland and City Attorney Rihala sharing in the discussion and slide presentation. A two-day workshop was held in March with Council and the Leadership Team, facilitated by consultant Sara Singer Wilson. The group recognized the accomplishments of the previous year, established a shared understanding of the current community context, and developed a list of goals that align with the City's Strategic Plan. The community,nonprofits,businesses, and the city of Tigard as an employer and service provider were all impacted in the past year by COVID-19. City Attorney Rihala said Council came up with the Community Promise, or the Five Es. Goals and all internal and external facing actions will be evaluated and considered using the lens of these foundational elements to guide initiatives,elements and how we interact with the community. o Equity focuses on ensuring just and fair inclusion. o Environment focuses on sustainability,with an end goal of livability. o Economy means responsible stewardship of public funds entrusted to us. o Engagement means a two-way dialog,involving all voices and building trust. o Excellence means setting high standards and striving to exceed community expectations. Assistant City Manager Nyland spoke about Goals 1 and 2. Goal 1 is to implement an actionable, person-centric and regional response to homelessness. The desired outcome is a community that offers safe housing options for all. Strategies are: o 1.1 Re-ignite efforts focused around homelessness and identify best practices. o 1.2 Facilitate citywide conversations which will include convening an interdepartmental team to learn more about concerns and resources to serve those in need. o 1.3 Develop and implement a housing insecurity and prevention plan that includes recommendations such as Safe Parks, Safe Lots, expansion of shelter hours,wraparound services, and expanded partnerships. At the April 20 meeting, staff came before Council to share what actions have been taken on this goal. This is a complicated issue that no community can solve alone. Persons experiencing homelessness or facing housing insecurity are part of our community; they are valued.We can't just talk;we must act and make progress. The Homeless Task force convened from 2016-2018 and 50 percent of their recommendations were implemented. Bringing it back is under discussion and so is working more closely with the community and partners to help craft a plan to take us from ideas to implementation. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 11 Council Newton asked about Strategy 1.2 and asked if"citywide" communications meant conversations with the community. Assistant City Manager Nyland said they were thinking about the previous task force and reimagining it to include those who are experiencing homelessness, service providers and community members. Goal 2 is to support the Tigard community through a coordinated COVID-19 response.The desired outcome is a thriving community post-pandemic. o 2.1 Allocate and communicate how American Resource Plan funds are assisting with recover efforts. o 2.2 Address the barriers that exist within the digital divide. o 2.3 Reimagine and embrace forward-thinking approaches for the delivery of city services post-pandemic. Assistant City Manager Nyland said the impacts of COVID are likely to be felt for years. The city has been generous in providing support for those in need. Those needs will not disappear with a vaccination so teammates will continue finding ways to help recovery efforts including ARPA funds. Our goal is to transform. Technology played a vital role in connections which is why Council emphasized bridging the digital divide so the focus will be on access, affordability, and the ability to navigate an online world. She said 2020 showed us many things and there is a unique opportunity to be creative and innovative and imagine how we provide services in a different way. This is about how we work and could include where we work. We know things are not going back to normal. Council has asked staff to be forward-thinking about how to deliver services and we are going forward, not backward, to create our new normal. City Manager Rymer introduced Goals 3 and 4. Goal 3 is to develop and implement a bold community resiliency plan. During the goal setting discussion Council President Lueb suggested the words, "moon shot" to describe the ambitious, forward-thinking,regional leading plan for a reduced carbon footprint for the city. o 3.1 Develop and implement a community resiliency plan that is specific to the needs of the Tigard community and the organization. o 3.2 Implement resiliency practices that help us achieve carbon neutrality by the year 2035. o 3.3 Communicate our resiliency efforts to the community to encourage individuals and businesses to adopt new practices that support our climate goals. o 3.4 Develop regional partnerships to help reduce carbon throughout the Portland metro area. City Manager Rymer said partnerships and collaboration are embedded in this resiliency goal. We did not state the actions because the first step is to develop the plan and it recommended that some American Rescue Plan funds be allocated to ensure we not only have a plan but funding to advance the plan when adopted. Councilor Goodhouse said he thought the preparation for disasters, pandemics or economic downturns would be part of the resiliency plan. City Manager Rymer said this started with a climate action plan and evolved to a community resiliency plan with a focus on the natural environment and climate. He envisioned that a conversation on addressing the other needs could come up during the plan development. Councilor Shaw said Strategy 3.3 mentions TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 11 businesses and the goal is always to encourage economic development. She felt it was inherent. Goal 4 is to adopt and implement the Parks and Recreation Master Plan by developing a realistic funding plan and cost-effective service delivery model. o 4.1 Evaluate service delivery models for expanded park and recreation services. o 4.2 Recommend feasible alternative models and funding strategies. o 4.3 Enhance the equity and safety of our parks and trails system. City Manager Rymer said this has been a conversation for many years—how we will pay for what we have and ultimately how we will expand services in parks and recreation? We don't just want to adopt the Master Plan and then not have a funding or implementation strategy. We want to make some decisions as we pre-plan for the 2022-23 budget effort. We want to be as comprehensive and strategic as possible. The team has been discussing different strategies to ensure parks and recreation services are delivered to our community. Part of this is understanding feasibility and we want to make sure we consider realistic ways to generate revenue and resources. Council will need to make these decisions. We want to enhance the equity and safety of our parks and trail system. This is a foundation to our Strategic Plan and Council will hear more about this in the coming months. Councilor Newton said she appreciates Strategy 4.3 and keeping a focus on equity and safety is important. She said she is concerned about the city's ability to both maintain parks the city currently has and expand services She suggested a strategy be put in place to develop properties purchased with the Parks Bond funding that also identifies a solid way to maintain our park assets. City Manager Rymer said the team is working on a"Parks and Recreation by the Numbers" document to tell the story and make sure we understand what it will cost to maintain and develop what we own today and ensure that we comprehend what additional park maintenance and recreation will cost. Mayor Snider said what is missing from the strategies is specific tactics around each one. City Manage Rymer said there will be a project sponsor for each goal and project leads identified who will be tasked with putting together the implementation timelines as well as next steps. Mayor Snider said it might not be Council's role,but they may have tactics to suggest. City Manager Rymer said if there are tactics identified now, Council should go ahead and send them in so they can be included. Councilor Goodhouse asked about incorporating existing goals - River Terrace,Tigard Triangle, and Washington Square,etc. City Manager Rymer said they are not going away; they will continue if there is additional work to do. Councilor Goodhouse asked how the public will know their status and City Manager Rymer said project reporting will include new goals as well as those continuing from previous years. City Manager Rymer noted that Council's team agreement identified six circles to bring the team together as one and how they will operate as a Council. He asked if the team agreement supports the ground rules or replaces them. Mayor Snider asked for clarity on the team agreement as one Councilor had raised the question on whether the ground rules would remain or is there the need for a session to work on them in more detail. Other Councilors thought the more comprehensive ground rules would be replaced. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 11 Council comments on updating the ground rules: • Make it a hybrid—the team agreement sets expectations but the ground rules show how to operate and interact,how we do business. • The existing document is historical. Replace with the readable, concise team agreement. • Meet in May to discuss communications and ground rules. • Should be shorter and more specific • Reduce to a page or two. • It is redundant and the product of many previous councils adding things. City Manager Rymer said Council will meet May 19 to discuss ground rules. Council President Lueb motioned for adoption of the City Council Goals for 2021-2023, as presented. Councilor Shaw seconded the motion. Mayor Snider clarified with City Manager Rymer that no edits were needed to the document prior to adoption. City Recorder Krager conducted a roll call vote, and the Council Goals were adopted unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayor Snider announced that the Town Center Development Agency Board would convene for the next agenda item. 7. TOWN CENTER DEVELOPMENT AGENCY: CONSIDERATION OF A DEVELOPMENT ASSISTANCE AGREEMENT WITH COMMUNITY PARTNERS FOR AFFORDABLE HOUSING Redevelopment Project Manager Farrelly gave the staff report. Rachael Duke,Rachel Lofton and Jillian Saurage from Community Partners for Affordable Housing (CPAH) were in attendance. The TCDA Board was asked to consider a resolution authorizing the signing of a Development Assistance and Loan Agreement with the non-profit,which would result in 42 affordable apartments for families making between 30 and 60 percent of area median income. It would provide family-sized units which are much in demand, a community room, outdoor play area and other amenities. CPAH would provide onsite services. Mr. Farrelly said the agreement would provide a $500,000 forgivable loan to CPAH which would allow them to purchase the 1.5-acre Torchwood property located behind Fred Meyer and currently an unused portion of an RV storage business. In March a presentation was made to the Town Center Advisory Commission and CPAH submitted a development assistance application. Staff found the project met the approval criteria. The Town Center Advisory Commission recommends the TCDA Board approve the assistance. Attorneys representing the TCDA and CPAH set the terms of the loan which will convert to a grant once CPAH enters into a TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 11 construction contract and signs an agreement with the Oregon Housing and Community Services Department. If for some reason the project is not built in five years, the loan would need to be paid back with interest.This project will enable CPAH to be in a stronger position to progress with project design and financing. It is consistent with Council Goals, the Strategic Plan and Tigard Triangle priorities. Chair Snider welcomed CPAH members present and thanked them for working diligently on creating affordable housing opportunities. Jillian Felton thanked the Board and said she looked forward to coming back with more detailed drawings as the project design progresses. Director Newton motioned for approval of TCDA Resolution No. 21-02. Director Lueb seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll-call vote. TCDA Resolution No. 21-02—A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR OF THE TOWN CEN I'ER DEVELOPMENT AGENCY TO SIGN A DEVELOPMENT ASSISTANCE AND LOAN AGREEMENT WITH COMMUNITY PARTNERS FOR AFFORDABLE HOUSING TO PURCHASE LAND IN THE TIGARD TRIANGLE TIF DISTRICT Yes No Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Shaw ✓ Chair Snider ✓ Chair Snider announced the conclusion of the Town Center Development Agency agenda item and said the City Council would reconvene for the remainder of the meeting. 8. RECEIVE UPDATE ON RIVER TERRACE 2.0 CONCEPT PLAN AND HOUSING NEEDS ANALYSIS Senior Planner Warren updated Council on the project Concept Plan as well as the Housing Needs Analysis, saying the city is coming into the home stretch on both projects. The Concept Plan is the first step in the process and will inform the Community Plan. All technical analyses are finished, and the community engagement is largely complete. This is critical to the Urban Growth Boundary (UGB) expansion. It is required by Metro Urban Growth Boundary Management Functional Plan Title 11 and amends the city's Comprehensive Plan Goal 10,updates the buildable lands inventory and housing needs projections.The last update was done in 2012 and much has changed policy-wise and with housing needs. Council will be asked on May 25 to consider an ordinance amending the Comprehensive Plan to adopt the Housing Needs Analysis. The Concept Plan is not a legislative land use process because the city cannot plan outside the UGB. No formal action is required to adopt or accept it. Council will receive a final briefing on June 8. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 11 Senior Planner Warren said the requested Council action on June 8 will be to direct staff to prepare an application for an UGB expansion. The "approver"will be the Metro Council. The city is the applicant and will make findings that support a Metro Council action to expand the UGB and address standards in Title 11. Metro approved an extension to the deadline. Normally they are due 30 months after completion for these types of projects but due to community engagement challenges due to COVID, the deadline was extended for six months and now submittals are due by December 13, 2021. He said the city will most likely submit an application in September. Metro's deadline to take action is December 13, 2022. He added that this is a mid- cycle application,which has certain constraints. Slides were shown of the options and a timeline summary. Councilor Shaw asked why the September date was tentative. Senior Planner Warren replied that the previous UGB expansion has been appealed and is currently with the Oregon Court of Appeals. What he is hearing now is that it could be several months before a decision is rendered. If it is remanded back to Metro, that would be disruptive to this project. The city wants certainty before applying because the regional housing needs analysis would need to be adjusted. Senior Planner Warren said this is in line with the city's goals and Strategic Plan as well as Metro's goals for affordable housing. He expressed confidence about the ability to make a good case for the UGB expansion. Councilor Goodhouse commented that only the cities of Sherwood and Tigard are going through this mid-year cycle so that might be favorable. 9. NON-AGENDA ITEMS—None. 10. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items. • Central Services Director Robinson,Judge Oberdorfer and the court team started in-person court this week with 12 cases on the docket. Everything went smoothly due to training, signage, and travel paths outlined to ensure social distancing. • There were 121 visitors for the library opening with a line to get in the door. One patron said, "Browsing is Bliss!" • The first Budget Committee meeting was held and the second is scheduled for May 3 at 6:00 p.m. • The May 4 Council meeting is cancelled. • Washington County is still at the COVID high risk level so the community should remain diligent and keep doing what you can to keep safety a priority. 11. EXECUTIVE SESSION: None Scheduled. 12. ADJOURNMENT At 8:33 p.m. Councilor Goodhouse moved for adjournment. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and Mayor Snider announced that the meeting was adjourned. TIGARD CITY COUNCIL MEETING MINUTES —April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 11 Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Carol A. Krager, City Recorder Attest: Jason B. Snider, Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES -April 27, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 11 III " City ofTigard Tigard City Council Business Meeting Minutes TIGARD May 11, 2021 „--_-,----,,,.4„,„...--„,„.„--„ ,-..- , ,nom .,, ,w,„,, ,< .� STUDY SESSION A. EXECUTIVE SESSION At 6:30 p.m. Mayor Snider announced that the Tigard City Council was going into Executive Session to discuss real property negotiations under ORS 192.660(2)(e) and pending litigation or litigation likely to be filed under ORS 192.660(2)(h).The session ended at 6:55 p.m. 1. BUSINESS MEETING A. At 7:01 p.m. Mayor Snider called the Tigard City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Calderon ✓ Councilor Goodhouse / Councilor Newton / Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items—None. 2. PUBLIC COMMENT A. Public Comment—None. B. Public Comment—Phone-In: There were no callers. C. Follow-up to Previous Public Comment—Assistant City Manager Nyland said there was a question from the April 27 Council meeting about an outdoor destination at Metzger School Park. She said the city team responded to the constituent that the city will continue to work with the Tigard-Tualatin School District on this possibility. Ms. Nyland introduced Josh Crites,Assistant Director of the Depaitment of Housing Services in Washington County. He gave an update on issues with the apartment complex in TIGARD CITY COUNCIL MEETING MINUTES —May 11, 2021 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 7 Tigard previously known as The Colonies and mentioned in previous public comments. Mr. Crites said the complex is one of the housing properties in Washington County's portfolio and their mission is to provide safe, decent and affordable housing. He said a third-party process will be used to assess the apartment complex and if repairs or remediation cannot occur immediately, they will relocate renters to another unit or a hotel.Their development consultant will be on site to inspect and estimate long-term rehabilitation. Bonita Villa and other properties in Tigard will also be assessed for needed improvements. Tenant meetings will be held to communicate about the work order process, emergency work orders, grievances with property management, and their short and long-term maintenance and rehabilitation plans. He added that residents are aware of how to contact the asset manager if an issue is not satisfactorily addressed by the property manager. Mayor Snider thanked him for the response and for consideration regarding the name change for the property. Councilor Newton added her appreciation for the follow-up and their long- term improvement plans. She clarified that Washington County will be contacting residents to let them know what to expect and to alleviate any lack of understanding. Mr. Crites said the property management company has a lot of experience working with tenants and communicating about their needs and specific timelines. He committed to coming back to Council and updating them on the scope of work and long-term plan. D. Tigard High School Envoy—Caroline Frisiras reported on recent Tigard High activities and introduced next year's Tigard High Envoys to the Tigard City Council- Associated Student Body President Elise Butera and Communications Chair Jamie Toda. They will share the duties and if Ms. Butera is unavailable,Ms. Toda will fill in. Mayor Snider welcomed them both and said he looked forward to seeing them next fall. Ms. Frisiras said the Sparrow Club has raised $3,060 for their sparrow. Classes end on June 4 and drive- through graduation will be held on June 12. Mayor Snider and Council thanked THS Envoy Frisiras for keeping Council informed about Tigard High activities. Her future plans are to study philosophy and business law in the University of Miami honors program. E. Chamber of Commerce—Jessica Love gave an update on Tigard Area Chamber of Commerce activities. Leadership Tigard learned about communications,including a crisis management communication presentation given by Police Chief McAlpine.Tigard Restaurant Month launches on June 1. The Chamber partnered with the Tualatin Chamber and Tigard- Tualatin School District for a Women in S'1't.M (Science,Technology, Engineering and Mathematics) program.The Tigard Farmers Market is open and in its 29th year. F. Police Chief McAlpine gave a report on monthly crime statistics. Calls for service are increasing as people start to go more places and be more active. Half of the calls were for domestic violence. There was a series of incidents where rocks were thrown through windows of Bridgeport Village businesses. The Commercial Crimes Unit is taking the lead in the investigation. The Major Crimes Unit and Washington County District Attorney requested that the Attorney General look at the officer involved shooting in Tigard and police will be cooperating with the investigation. Nine of the of the sworn levy positions are filled, including identifying the School Resource Officer for the fall. Two non-sworn positions are in the backgrounding process. Councilor Goodhouse thanked Chief McAlpine for giving a great presentation to Leadership Tigard on crisis management communication. He added that it highlighted that Tigard has a great police force that is approachable, and any citizen can contact the Chief with a concern or a question. TIGARD CITY COUNCIL MEETING MINUTES — May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 7 3. CONSENT AGENDA: (Tigard City Council&Local Contract Review Board) A. PROCLAIM MAY 16-22, 2021 AS PUBLIC WORKS WEEK B. CONSIDER RESOLUTION 21-13 GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE 3.50 FOR NON-PROFIT,LOW- INCOME HOUSING C. CONSIDER RENEWAL OF WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) INTERGOVERNMENTAL AGREEMENTS D. CONSIDER CONTRACT AWARD FOR 2021 PAVEMENT MANAGEMENT PROGRAM PREVENTIVE MAINTENANCE Council President Lueb moved for approval of the Consent Agenda and Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ 4. PUBLIC HEARING: CONSIDER RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE RELA 1'ED TO WA LER RATES A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may testify by phone by calling 503-966-4101 to get the queue. C. Staff Report: Public Works Management Analyst Rico gave the staff report and was joined by FCS Group consultants Doug Gabbard, Zech Hazel, and John Ghilarducci, and Tigard Public Works Director Rager, Executive Utility Manager Goodrich and Finance Director LaFrance. Ms. Rico said the water rates were discussed and revisions recommended at the April 20, 2021 council meeting. These rates were presented at the Water Advisory Board last week and they voted unanimously in support. The main changes are in the methodology for single-family residential base rates,which will all be the same regardless of meter size. Tier thresholds will also be uniform for that class.Another change is that booster fees for residential customers will be aligned to the same methodology. FCS Consultant Gabbard presented slides on Council's water rate policy direction and the multi-year implications of these decisions. He summarized the Fixed Charges. The Booster Charges will use cost-of-service recommendations and a uniform rate will be charged to single-family customers. They will not escalate during the 5-year phase-in period,which is consistent with current practice. The Water Advisory Board recommended that if we went TIGARD CITY COUNCIL MEETING MINUTES — May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 7 to the trouble of isolating the actual cost of boosting,we should not just escalate them to meet the needs of the revenue requirements. Single-family customers will have a uniform base fixed rate. Multi-family customers will have a consumption charge using a uniform volume rate. Cost-of-service adjustments by class will be phased in over time. FCS Consultant Hazel showed a slide of Usage Charges with the three tiers. Industrial, irrigation and fire only have a uniform (Tier 1) volume charge. Each class has a slight increase based on a cost-of-service adjustment. The single-family residential threshold has one uniform structure at 6 CCF for Tier 2 and 15 CCF for Tier 3. For all other classes,Tiers 2 and 3 vary by meter size by using the city's flow factor. Councilor Shaw asked for clarification,noting that both businesses and some residential customers have 1-inch meters. Ms. Rico said the city previously charged all customers by meter size, but with the new methodology,meter size no longer informs the calculation for residential rates. FCS Consultant Gabbard added that a residential customer with a 1-inch meter would be treated like all other residential customers,but a business would be treated as having a 1-inch meter with its own rates and thresholds. D. Public Testimony—Mayor Snider said there were no written comments received by the 4:30 p.m. deadline.There was no phone-in testimony. E. Response to testimony by staff. None F. Mayor Snider closed the public hearing. G. Council consideration of Resolution No. 21-14. Mayor Snider noted for the audience there has been significant dialog about this topic over many months and council was not acting quickly. Councilor Shaw moved to approve Resolution No. 21-14. Councilor Goodhouse seconded the motion. There was no further discussion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-14 A RESOLUTION AMENDING THE MASTER FEES AND CHARGES RELATED TO WATER UTILITY SERVICES Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayor Snider announced Resolution No. 21-14 passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 7 5. QUASI-JUDICIAL PUBLIC HEARING: CONSIDER APPROVAL OF FROUDE ANNEXATION (ZCA2021-00002) A. Mayor Snider opened the quasi-judicial public hearing. B. Hearing Procedures—City Attorney Rihala read the quasi-judicial hearing procedures,listing the substantive approval criteria the Council decision must be based on: Community Development Code Chapters 18.710 and 18.720; Comprehensive Plan Goal 1, Goal 11, Goal 12, and Goal 14; Metro Code Chapter 3.09 and ORS Chapter 222. C. Mayor Snider asked Councilors if any had a conflict of interest or have had any ex parte contacts. There were none expressed, and no one called in to question their participation. D. Staff Report—Assistant Planner Smith gave the staff report on the Froude annexation proposal to annex two properties into the City of Tigard. She showed a map of the properties. The applicant is not proposing new development on the subject properties at this time. As defined by Washington County Land Use, the properties are currently zoned R-6 (Residential - 6 units per acre) and upon approval of this proposed annexation, the properties will be zoned R-7 (Medium-Density Residential) under City of Tigard designations. Staff reviewed the proposal and determined adequate public facilities exist to serve the properties. The proposed annexation meets all applicable approval criteria.The applicant is present in case there are questions. E. Applicant Testimony—Mimi Dukas of AKS Engineering spoke on behalf of the applicant, Venture Properties. She commented that the criteria for annexation is straightforward, and said "You need adjacency to the existing city limits, adequate public infrastructure and a willing applicant. We have all those." She added that she looked forward to proposing a future subdivision in this area and working with staff on that application process. She added that Miss Froude was very active in the Tigard community and she suspected that she would have been happy upon annexation of this land. F. Public Testimony— • Mayor Snider announced that written comments were due by 4:30 p.m. this afternoon and anyone wishing to testify via phone can call 503-966-4101 and be put in the queue to speak. No written testimony came in by the deadline and no one called in. • Mayor Snider asked if there are any callers in the queue who wished to challenge the participation of a Councilor or provide comments on the proposal. There were no callers. G. Response to testimony by staff—Assistant Planner Smith said four written comments were previously received and these were included in the agenda packet.They were mostly questions from the neighbors about what the R-7 zoning would be. H. Rebuttal by applicant to testimony. None. I. Council had no questions for staff or the applicant. J. Mayor Snider closed the public hearing. TIGARD CITY COUNCIL MEETING MINUTES — May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 7 K. Council consideration of Ordinance No. 21-10. Councilor Newton said one of the last things she did as a staff member with the city was to talk with Miss Froude about annexing her property. She said she lived here a long time and gave a lot to the community. She concurred that Miss Froude would be happy about this. There was no further discussion. Councilor Newton moved to approve Ordinance No. 21-10. Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-10—AN ORDINANCE ANNEXING TWO (2) PARCELS OF LAND TOTALING APPROXIMATELY 11.26 ACRES AND ONE-HALF OF THE ADJOINING SW BEEF BEND ROAD RIGHT-OF-WAY,APPROVING THE FROUDE ANNEXATION (ZCA2021-00002),AND WITHDRAWING PROPERTIES FROM THE TIGARD WATER DISTRICT,WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT,AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayer Snider announced that Ordinance No. 21-10 was adopted unanimously and welcomed the applicant into the city. 6. NON-AGENDA ITEMS—None. 7. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items. He said it is National Police Week and he thanked the entire police team for being a strong and dedicated part of our organization. They are appreciated for the work they do day in and day out for the community. The city is slowly adding back some in-person resources and he learned this week that during the COVID pandemic, the city's team approved 27 different safety plans. He said this speaks highly to the commitment of Risk Management and the Leadership Team to keep the community and our city teammates safe. A Move4May partnership began between the Parks and Recreation team, Safe Routes to School, Packed with Pride and the Tigard-Tualatin School District to encourage keeping active. Move4May materials are available in five languages to increase participation and help spread the word about available services. The Streets for People Program is at three different locations and in its second season,placing traffic calming measures in neighborhoods to make pedestrian and student access to schools safer. TIGARD CITY COUNCIL MEETING MINUTES — May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 7 Most responses have been positive. He gave kudos to Library Director Bernard and the team noting that 4,321 people took advantage of the no-contact take-out program. The Library is now open on a limited basis and there have been 2,000 visitors so far. The city has a booth at the Tigard Farmers Market this year where teammates can introduce themselves, talk about what we do and how we can help.Joanne Bengtson,Eduardo Ramos and Nicole Hendrix were there last Sunday and held over 55 conversations with community members. A resignation was received from a Public Safety Advisory Board member so Council will consider refilling that spot at the May 25 Council meeting. 8. EXECUTIVE SESSION: None scheduled. 9. ADJOURNMENT At 8:00 p.m. Council President Lueb motioned for adjournment. Councilor Goodhouse seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Mayor Snider announced that the meeting was adjourned. Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —May 11, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 7 City of Tigard City Council Meeting Minutes TIGARD® May 25, 2021 STUDY SESSION At 6:30 p.m. Mayor Snider called the Tigard City Council Study Session to order A. Discuss Solid Waste Management Service Level Changes Present: Mayor Snider, Council President Lueb, Councilor Shaw, Councilor Newton,Public Works Director Rager,Utility Executive Manager Goodrich, City Manager Rymer,Assistant City Manager Nyland, Kristin Leichner from Pride Disposal, Dean Kampfer from Waste Management Utility Executive Manager Goodrich led this discussion. He introduced Chris Bell from Bell Associates, the city's financial consultant for solid waste. Representatives from the local waste haulers were invited to participate in case there are questions.The slide show is in the packet for this meeting. Utility Executive Manager Goodrich said the city received customer inquiries about increasing the yard debris recycling service level. The current service level is every other week and customers wanted to double up on the amount of materials. There is also interest in the ability to compost food scraps. The city provided responses to those customers but also initiated an Engage Tigard webpage survey. There were 316 respondents and the results of the survey were: 69%would like the convenience of weekly yard debris pick up 64%would be willing to pay approximately$2-$3 more monthly for this service 69%would support composting collection if it was included in yard debris pickup 63%would support composting service if it was included in the higher fees for weekly yard debris pick up Comments included concerns about increased truck traffic during winter when the yard recycling totes remain empty.They asked about leaf collection services at the street level during fall months in place of increasing this service level. This is an issue for haulers because labor and equipment fixed costs need to be spread out over a 12-month period. Most positive comments reflected the desire to compost using their yard recycle totes. 18 customers said not to change a thing, they are happy with current service levels. Based on the survey results staff decided to move forward with a cost-of-service analysis. Chris Bell of Bell and Associates gave a presentation on yard recycling service alternatives: • Weekly yard debris TIGARD CITY COUNCIL MEETING MINUTES —May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 13 • Weekly yard debris plus residential organics • Weekly yard debris plus residential organics and every other week (EOW) recycling collection • EOW recycling and glass collection. Mr. Bell said yard debris diverts 24%of collected tons from City of Tigard customers. Costs last year were an anomaly because more people were home, but the average is 723 pounds of yard debris per customer per year. Cost effects for haulers and customers include: Alternative 1: Increase yard debris collection to weekly service Both haulers would need to purchase another truck (lead time is 6-12 months) If a decision is made in June for a January start date,new trucks could be in place by March 2022. Cost increase is $2.53 per customer per month Alternative 2: Increase residential organics collection Increased processing cost due to DEQ regulations Cost would be $100,900 for each hauler or.75 cents per customer per month The estimated increase of diverted food from Tigard would be 158 tons Rate would increase $3.28 per customer per month with the introduction of food waste. ($2.53 collection and .75 cents for additional processing) Alternative 3: Switch to weekly yard debris and EOW recycling Increase of$1.30 for yard debris collection. Adding organics to that would make it$2.05. ($1.30 for collection and .75 cents for additional processing) Metro would need to approve. But Sherwood, Hillsboro, and unincorporated Washington County are providing EOW collection of commingled recycling. Alternative 4: Increasing glass pickup from monthly to EOW .72 cents per customer per month. Councilor Newton asked if there was a survey question about glass pick up and Utility Executive Manager Goodrich said it came up as a question from the haulers. It might make sense to have glass be picked up on the same schedule as comingled recycling. Councilor Newton asked if there would be an option to downsize the bin when they don't need as much room. Mr. said the equipment is designed for the totes that are in use. Adding food scraps to the yard debris does not cause issues. Councilor Shaw asked about lead time for extra trucks and personnel and whether there were backup trucks so this could commence sooner. Would they consider using an electric garbage truck? Council President Lueb asked if there is an option for adding an additional yard debris tote. She asked how many residents take advantage of this during the summer and fall and then go back down during the winter. Mr. Goodrich said it was a 12-month commitment. Council TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 13 President Lueb gave a shout-out to Pride for changing out totes for new, clean ones each year. Mayor Snider asked how much it costs per month for someone to get a second yard debris tote. The answer is $4.48 per month. Kristin Leichner from Pride Disposal said less than 8 percent take advantage of the second yard debris cart. She responded to Councilor Shaw's question and said they do have spare trucks for phasing out but would keep them longer if this program goes into effect. She said they are in the process of converting their fleet to compressed natural gas and while they are interested in electric trucks, the technology is a few years away. There are some concerns about weight. They are also concerned about extra inventory for seasonal carts. Mayor Snider said he doesn't consider labor as a fixed cost and asked for Kristin Leichner's comment. She responded that they consider labor a fixed cost in terms of not laying people off during times when they don't need them because trained drivers with a commercial driver's license are hard to find. Inconsistencies in the collection process make it harder to keep trained staff. Dean Kampfer from Waste Management returned to the original theme regarding frequency of collection and suggested not giving up frequency of recycling as there is a much better environmental gain by diverting hard items vs. more yard debris. He responded to the comment on cart size and said yard debris carts are a standardized size. In response to Councilor Shaw's question on electric trucks he commented that they are cutting edge and coming in the future but are not perfected for the industry at this time. He added that the weight of a fully loaded truck is 50,000-60,000 pounds and turning fuel programs on and off does not work well for their business. He said Waste Management made a commitment to convert to renewable natural gas and in Portland and Washington County they have 150 trucks, the largest fleet in Oregon. He added that their trucks are not depreciated so it would be foolish to transition to other trucks at this time. Executive Utility Manager Goodrich said now that we have a cost-of-service analysis he suggests going back to the community to ask more pointed questions and if there is a desire to make changes. It would then come back to Council to see if there is support to make any type of change in the next 3-6 months.The next scheduled rate increase is programmed for January 2022. There is lead time and some flexibility such as starting every week yard debris and rolling out food waste later. Mayor Snider said getting 600 people engaging on this topic made him more confident in making decisions. Council suggested that the next survey not be too complicated; five questions would be good.Youth Councilor Calderon suggested using simple language and explaining that organics means food compost. Public Works Director Rager acknowledged John Goodrich on his retirement. This is his last action. He was hired in 2005 and within a short amount of time became a manager and a valued member of the organization. He managed the three utilities and could always be counted on to help. He worked with the water division to bring about best practices and helped with the TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 13 bond rating project. Mayor Snider said the community should know that one of the main reasons water coming from their tap is safe,is because of John. Councilor Newton recalled that around the time of consideration of the move to the Lake Oswego-Tigard Water Partnership, every customer that wrote in got a personal email from him. He would evaluate their bill and make suggestions on how they could affect their cost, a great example of how to engage with the community when there is a difficult issue. Council President Lueb thanked him for his partnership and noted he explained to her how utilities work and showed her the water treatment facility to make sure she understood. Councilor Shaw said he did an excellent job bringing her up to speed as a new member of the Council. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the City Council and Town Center Development Agency meeting to order. B. City Recorder Krager conducted a roll call vote. Present Absent Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. Mayor Snider read a statement on the City's response to George Floyd's death on the one-year anniversary of his murder. His statement has been added to the record for this meeting. D. Call to Council and Staff for Non-Agenda Items—None. 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Public Comment—Written:Written: 1. A man emailed and expressed concerns about litter, excrement and drug paraphernalia he said was spread by homeless people on the Fanno Creek Trail and walking paths. 2. Debbie Sanchez proposed converting one tennis court at Summerlake Park into two pickleball courts. 3. Housing Land Advocates and the Fair Housing Council of Oregon wrote in support of Agenda Item No. 6. C. Public Comment—Phone-In: There were no callers in the queue. He requested that those wanting to testify for Agenda Items 6 and 7 should call in at the beginning of those public hearings. TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 13 D. Council Liaison Reports—Due to time constraints there was just one liaison report. Councilor Newton commented that there was a very informative discussion at a recent Public Safety Advisory Board meeting on the mental health response team coordinated by Washington County. She said PSAB meetings are available on YouTube on the city's website. 3. CONSIDER RESOLUTION OF APPRECIATION FOR TIGARD HIGH SCHOOL STUDENT ENVOY CAROLINE FRISIRAS Mayor Snider thanked Tigard High Envoy Frisiras for her monthly reports to Council during the 2020-21 school year and wished her the best in her future endeavors. He read a resolution of appreciation and asked that a signed copy of the resolution be mailed to her. Council President Lueb moved to approve Resolution No. 21-15. Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-15 -A RESOLUTION ACKNOWLEDGING AND COMMENDING CAROLINE FRISIRAS FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Yes No Mayor Snider ✓ Councilor Goodhouse (Absent) Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ 4. CONSIDER RESOLUTION TO APPROVE APPOINTING AN ALTERNATE TIGARD TRANSPORTATION ADVISORY COMMITTEE ('ITAC) MEMBER TO VOTING MEMBER Senior Transportation Planner Roth presented this item. Serge Killingsworth is currently a non- voting member of TTAC. A voting member resigned from her position because she moved. The usual process is to consider the most senior alternate member to appoint to a voting position and it is staff's recommendation to appoint Serge Killingsworth to that position. Council President Lueb moved to approve Resolution 21-16. Councilor Shaw seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-16 -A RESOLUTION APPOINTING SERGE KILLINGSWORTH TO BECOME A VOTING MEMBER OF THE TIGARD TRANSPORTATION ADVISORY COMMITTEE TO COMPLETE THE TERM VACATED BY SARAH SERATA TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 13 Yes No Mayor Snider ✓ Councilor Goodhouse (Absent) Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ 5. CONSIDERATION OF FILLING A VACANCY ON THE PUBLIC SAFETY ADVISORY BOARD Management Analyst Ramos presented this item on selecting a person to fill a vacancy as alternate on the Public Safety Advisory Board.The alternate vacated the spot due to the ongoing investigation of the officer-involved shooting. Staff is bringing forward Nick Jarmer to be considered for the position. Mr.Jarmer is one of the 32 original applicants for PSAB and was in the top 16 finalists chosen by Council and the community caucus in October last year. He was also considered in April for an opening on the PSAB. Mayor Snider commented that they are putting someone very qualified in the role. Councilor Newton moved to appoint Nick Jarmer to the Public Safety Advisory Board. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Mayor Snider ✓ Councilor Goodhouse (Absent) Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ The motion passed unanimously. Mayor Snider announced that the motion passed unanimously and welcomed him to the PSAB. He requested that staff mail him a city pin. 6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING COMPREHENSIVE PLAN TO ADOPT HOUSING NEEDS ANALYSIS UPDATE A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may testify by phone and may call in to get the queue now by calling 503-966-4101. C. Senior Planner Warren gave the staff report on the Housing Needs Analysis (HNA),which was last done in 2013 as part of periodic review.The Housing Needs Analysis is an important part of the city's Comprehensive Plan. It is required by law and is the means by which the city demonstrates compliance with Statewide Planning Goal 10 and related statewide housing statutes. It provides a detailed look at the city's supply of buildable lands and its projected growth over the next 20 years. Any difference between those figures shows TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 6 of 13 the city where it has a projected surplus or deficit of those lands. A Housing Needs Analysis also looks at factors such as the supply of affordable housing, the balance of housing owned and rented, and the needs of the community based on an analysis and demographic surveys. The HNA provides the basis for policy changes. He added that any future expansions of the Urban Growth Boundary must be supported by an HNA completed within the last six years. He acknowledged a grant from the Department of Land Conservation and Development (DLCD) under the provisions of HB 2001 and 2003 to get this work completed. Senior Planner Warren introduced Melissa Mailloux of Mosaic Consulting. She presented a slide show that is included in the packet for this meeting. She said the crux of an HNA is looking at the existing housing in Tigard now,what will be needed in 20 years and what policies and procedures can be taken to ensure Tigard meets that need. Community engagement was a major part of the study. Ms. Mailloux said nearly 60% of housing in Tigard is single detached houses,multi-family units make up 25%,rowhouses or townhouses are 8%,which is common throughout the area. Cottage clusters, duplexes or quads are rare in Tigard. Both sales and rental markets are tight, and the median price is $400,000,which is higher than Washington County and the Metro area median price. Average rent was $1,300 per month and increased at a rate higher than inflation over the last five years. The supply is low and driving the rates up. Themes heard were the desire for affordable housing, a variety of types and less of a focus for larger single-family homes, but something that will work for a variety of household types. Other needs were for housing connected to resources and the walkability to access them, and that housing that is equitable. There is a preference for owning a home,which could be impacted by a lot of survey takers being homeowners but even among renters there was a desire to buy a home. Ms. Mailloux said what they heard from the community advisory group was that new construction is often 4-and 5-bedroom homes,but they want to see a mix of small homes built as well. They want to see new models such as community land trusts that will keep housing affordable permanently,greenspaces,walkability, and the opportunity for density in the downtown and Tigard Triangle.The biggest theme was they want to see the city live up to its equity goals and achieve housing for all. This won't happen naturally in the housing market;policies are needed to achieve this vision. Projections show a potential need for 7,400 new housing units in Tigard over the next 20 years. Considering land availability in the city and development density, there could be about 4200 units, leaving a 3200-unit gap that needs to be accommodated. Encouraging greater infill, focusing on middle housing types, and expanding the UGB are actions that would increase housing capacity. The second part of analysis was on policies. Interviews were conducted with developers, including middle and affordable housing developers. The city's development fee waivers received many positive responses. There is an opportunity to structure fees so they vary by TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 13 housing type and size, such as higher fees for a larger home than for a smaller unit. Another way to assist would be partnering with Washington County to encourage them to reduce their fees. Land availability is a crucial factor. It takes longer to put together financing for affordable housing and it is hard to jump on land as it becomes available. Land banking can hold property for future affordable housing. There could be incentives for building missing middle housing. They spoke to Habitat for Humanity and Proud Ground who collaborate on building missing middle housing types (duplexes, triplexes and quads) and sell to first time home buyers at affordable prices. Developers also said 3- or 4-story apartment buildings work better than other housing types for tax credit programs. Based on this input, several strategies were identified: Consider land banking,land trust models and targeting use of affordable housing funds in key redevelopment areas in the city. Develop lending programs to help get affordable and middle housing developments built (fill gaps). Portland had a contest for architects to design housing for tough to develop lots. The pre-permitted models save time and money by using those house plans. Make sure housing opportunities are affirmatively marketed through community organizations and in multiple languages. Ms. Mailloux said the changes in the Comprehensive Plan relate actions to these strategies The staff recommendation is to adopt the Housing Needs Analysis and Housing Market Analysis. Councilor Newton asked if potential increases in the number of units in Downtown and Triangle areas were factored into the analysis of available units. Ms. Mailloux said they did include a potential for residential in those areas based on the current zoning.Analysis is based on development trends over the past 6-7 years. If the city makes a concentrated effort to have more density in those areas,it could alleviate some of that need. D. Public Testimony—Written Testimony: Senior Planner Warren summarized the written public comment received. Non-profit group Housing Land Advocates (HLA) asked for more depth with findings related to Statewide Planning Goal 10. Staff did that and they provided testimony commending the change and support of housing needs. Phone-in Testimony: None E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. G. Council consideration of Ordinance No. 21-11. o Councilor Lueb said she found the amendments and information interesting about things going on in the community and one thing that stood out was that 9% of Tigard residents live under the poverty level. And the poverty rate is higher among females and those between the ages of 18-34. The pandemic has made a huge TIGARD CITY COUNCIL MEETING MINUTES —May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 8 of 13 impact. There is a division between those who can afford larger homes and those just wanting to start out. She said she didn't know how people can afford a home without generational wealth and that it is not feasible in Tigard now. She is concerned for people Youth Councilor Calderon's age being able to purchase a home in Tigard. She added that this is important work the city is doing. o Councilor Newton commented that she lives in a modest neighborhood,but someone there recently sold a house in two days for$70,000 over the asking price. She advocated focusing our limited resources on programs aimed at 60 percent of median income (not 80 percent) and missing middle housing. o Councilor Shaw said the plan was comprehensive and addresses the needs in all elements and sends a strong signal to developers. It also sends the message that in about 2040,Tigard's population could be 65,000 by her calculation. We need to address this now. o Youth Councilor Calderon said he is worried about how to build wealth to hopefully buy a home. Some houses being built are very large.When he walks around looking at houses for sale,he likes to guess the price and it seems like they continue to rise. He said it was comforting to hear that Tigard is working to make home ownership more affordable. o Mayor Snider commented on county taxes and fees and asked staff if there was any further discussion or action with Washington County on doing similar things as Tigard has been doing for affordable housing. Senior Planner Warren said he knows through his participation with the Coalition of Housing Advocates and being in touch with staff from other cities as well as developers that there is a desire to see action taken on that front. It has not been a priority in the past as part of the county's work program. Tualatin Hills Park and Recreation District recently lowered their fees to be tiered to reduce them for smaller houses or affordable housing. Mayor Snider committed to continue bringing this up with county officials. o Councilor Newton referred to the memo on amended findings received as an amendment to the ordinance and asked if it was typical to include examples of key findings. City Attorney Rihala deferred to Senior Planner Warren as he wrote the findings. He said it was one of the requests made by HLA and the Fair Housing Council of Oregon based on actions taken by other cities in adopting their housing needs analyses. He agreed that it was not typical but did not think it ran afoul of anything. City Attorney Rihala concurred. TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 13 Councilor Shaw moved to approve Ordinance No. 21-11 with the addition of Exhibit C, a memo modifying findings. Council President Lueb seconded the motion. City Recorder Krager read the number and title of the ordinance and conducted a roll call vote. Ordinance No. 21-11 —AN ORDINANCE ADOPTING COMPREHENSIVE PLAN AMENDMENT CPA 2021-00002 TO ADOPT THE 2021 TIGARD HOUSING NEEDS ANALYSIS AS AN ANCILLARY DOCUMENT TO THE TIGARD COMPREHENSIVE PLAN GOAL 10: HOUSING AND TO AMEND TIGARD COMPREHENSIVE PLAN GOAL 10: HOUSING, as amended Yes No Mayor Snider ✓ Councilor Goodhouse (Absent) Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider announced that Ordinance No. 21-11 was adopted unanimously by those present. Chair Snider called the Town Center Development Agency Board to order for the next item. 7 TOWN CENTER DEVELOPMENT AGENCY PUBLIC HEARING: CONSIDER RESOLUTION APPROVING TOWN CENTER DEVELOPMENT AGENCY FOURTH QUARTER BUDGET SUPPLEMENTAL Senior Management Analyst Kang gave the staff report. A. Chair Snider opened the public hearing. B. Chair Snider said anyone may offer comment by calling 503-966-4101 to be put in the queue. C. Staff Report: Senior Management Analyst Kang presented the TCDA Fourth Quarter Budget Supplemental which has one request to add the debt service payment for the payment scheduled in fiscal year 2021. The TCDA debt offering in 2019 was divided into 2019A, which was tax exempt, and 2019B which was federally taxable. At the time of budgeting, payment for the 2019A was budgeted, but not for the 2019B payment. This request will increase the City Center Debt Service Fund by$295,000 and is supported through reserves for future expenditures. D. Public Testimony: There was no public testimony E. Consideration of TCDA Resolution. TIGARD CITY COUNCIL MEETING MINUTES —May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 10 of 13 Director Lueb moved to approve TCDA Resolution No. 21-03. Director Shaw seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. TCDA Resolution No. 21-03-A RESOLUTION TO ADOPT THE FY 2021 FOURTH QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (TCDA) URBAN DEVELOPMENT Yes No Chair Snider ✓ Director Goodhouse (absent) Director Newton ✓ Director Lueb ✓ Director Shaw ✓ Chair Snider announced that TCDA Resolution No. 21-03 was approved unanimously. He reconvened the City Council for the remainder of the meeting. 8. RECEIVE UPDATE ON CITY FACILITIES CONSOLIDATION PROJECT City Manager Rymer led the discussion and was joined by members of the Leadership Team in providing a high-level overview and update on city facilities planning. He said the team has been spending time and resources evaluating what a new,modern campus could be like for this community, one that is seismically sound, environmentally friendly and provides adequate space for our teammates and community members to conduct the business that we do. As part of this, we have been looking at both a campus for a consolidated police depaitment, city hall and parking structure as well as a new home for our public works facility outside of the downtown.The goal is to have a vibrant,active downtown with additional housing that will make better use of our city- owned property. City Manager Rymer thanked the team for ensuring due diligence by looking at a variety of options to bring a project like this together. We have been looking at our community engagement and have had two online surveys.Teammates have met with boards and committees, and Mayor Snider and councilors are doing public engagement on why we are looking to do this. We have aged facilities that we have outgrown. A good example is the police depalunent facilities which are not adequate for our department or serving the public. We were considering a ballot measure in 2021 but now believe we need to continue due diligence and communication with the public about these needs. We are recommending looking at putting a measure on the ballot in 2022 rather than 2021 and continuing our engagement and polling efforts to communicate with the public before making an ask. Assistant City Manager Nyland said shifting the timeline means focusing on doing this right instead of right now. We are approaching the need for a survey so sought proposals and five TIGARD CITY COUNCIL MEETING MINUTES — May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 13 applications were received. The city selected Patinkin Research Strategies, a firm that is familiar with Tigard. We hope to finalize the contract and launch a poll in June with a second survey in late summer or early fall. A third survey will solidify survey findings to help with a decision on referring something to a future ballot. City Manager Rymer said we are continuing to work on a new site for public works and hope to return to council potentially later in June with a recommendation. Council Discussion: • Council President Lueb acknowledged her appreciation that the city is taking a step back and making sure this is being done in the right way, and she supported the 2022 date. • Councilor Newton agreed but suggested messaging the need to the public to make sure they know what we are up against with our aging buildings and the need for providing the best services we can for the public. • Councilor Shaw said she supported the emphasis on due diligence, polling and the 2022 date. • Youth Councilor Calderon said it was a good idea to step back and not rush it and risk rejection by the voters. • Mayor Snider said more specificity was desired with enough time for sustained communication and two-way dialog with the community as was done for the public safety levy. He added his support to the 2022 plan, or even beyond. He said a general axiom is that you can have any two (but not three) of these three things: fast,good, or cheap. This needs to be done well and as affordably as possible so it can't be fast. City Manager Rymer thanked Council for their input. 9. NON-AGENDA ITEMS—None. 10. ADMINISTRATIVE REPORT—City Manager Rymer reported on administrative items. • Utility Executive Manager John Goodrich is retiring and his many years of service at the city are very much appreciated. We wish him the best in his new adventures! • Council held a training on communications and staff will have a goal to send an email to Council by 2:00 p.m. on meeting days with the public comment,meeting guide and any supplemental material. • The Let's Talk Transportation virtual event is May 26 from 5-7 p.m. This is a chance for everyone to ask any questions or make comments about transportation. • There is a survey on the website seeking public input on the design for the library's backyard project. • Many families have enjoyed the Family Story Walk services. • The summer reading program is scheduled for June through August. • The city will have a booth at the Farmers Market. Please join us and let us know what is on your mind. • A new resident at Dirksen Nature Park has been spotted, a ring-necked pheasant. TIGARD CITY COUNCIL MEETING MINUTES —May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 12 of 13 11. EXECUTIVE SESSION: None scheduled. 12. ADJOURNMENT At 8:40 p.m. Council President Lueb moved for adjournment. Councilor Newton seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Mayor Snider ✓ Councilor Goodhouse (absent) Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider announced the meeting was adjourned. Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —May 25, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 13 of 13 AIS-4763 4. B. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): Consent Item Agenda Title: LOCAL CONTRACT REVIEW BOARD -AWARD A CONTRACT TO PROUD GROUND Prepared For: Christine Moody Submitted By: Christine Moody, Finance and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda- LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE The Local Contract Review Board may consider awarding a contract to Proud Ground for community land trust down payment assistance program. STAFF RECOMMENDATION / ACTION REQUEST The team recommends that the Local Contract Review Board award a contract to Proud Ground in the amount of$520,000 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY Proud Ground is the Pacific Northwest's largest community land trust, and the only one operating in the Portland Metro area. The organization serves Multnomah, Clackamas,Washington, and Lincoln counties in Oregon, and Clark County (Vancouver) in Washington. A community land trust (CLT) creates permanently affordable homeownership opportunities for families and individuals with low and moderate incomes. The CLT provides subsidy in the form of down payment assistance for the purchase of homes. This assistance reduces the amount of the mortgage required for home purchase,making the monthly payments affordable. The CLT maintains permanent affordability by retaining partial ownership of the underlying property—the client owns the home while the CLT owns the land. Any resale must be to a qualifying low to moderate income family. The homeowner is able to build equity and some increase in value while affordability is maintained and protected. The typical client served by Proud Ground's homeownership program earns around 62 percent of the area median income. Approximately 69 percent of Proud Ground's homeowner clients identify as households of color. The average home equity achieved by homeowners is $81,000 after 10 years. This amount represents a significant accumulation of personal wealth for low-income households, one that is not as easily achievable through affordable rentals. Some of Proud Ground's homeowners choose to buy market-rate housing after selling their Proud Ground home, a signal that they have achieved a greater level of financial independence than would otherwise be possible without their participation in the program. A City University of New York (CUNY) study of the national CLT model, using Proud Ground as a case study found that: •95% of Proud Ground homeowners said the quality of their lives had improved since moving into their Proud Ground home. •85% of Proud Ground homeowners asserted that their children's financial future would now be better than their own. •92% of homeowners now feel safe in their new home. Proud Ground requires outside funding to subsidize their down payment assistance program,which currently ranges from $75,000 to $125,000 per home. This amount is significantly less than the average per-unit cost for the construction of new affordable rental units,which ranges from $300,000 to $400,000 per unit. In addition, unlike affordable rental units,which sometimes guarantee as low as 20 years of affordability in exchange for public subsidy, affordable homeownership units in the CLT model are permanently protected, making for a perpetual investment in economic opportunity and housing provision in a community. Participation in the Proud Ground CLT program through subsidy is a key strategy outlined in the city's adopted Comprehensive Plan Goal 10, the adopted Affordable Housing Plan, and is in alignment with the equity initiatives of the city's adopted Strategic Plan. The program will be funded by a combination of proceeds from the city's Construction Excise Tax and Community Development Block Grant allocation. Under Tigard Public Contracting Rule (PCR) 10.070, the City may make a purchase without a formal competitive process if it is determined that there is only one seller of a product or service of the quality or specifications required. For this procurement, selection of Proud Ground as a sole source is supported by the following facts: •The Proud Ground Community Land Trust is a unique program that only Proud Ground provides in northwest Oregon and southwest Washington. OTHER ALTERNATIVES The Local Contract Review Board may choose to not enter into this contract and ask the internal team to find other alternatives. COUNCIL GOALS, POLICIES,APPROVED SYSTEM PLANS Strategic Plan: Priority 3.3 Action E—"Advance equitable economic opportunity" Priority 3.4—"Proactively intervene as necessary to meet the housing needs of all community members." Priority 3.4 Action F—"Support higher homeownership rates among communities of color and historically marginalized communities to build intergenerational wealth." Comprehensive Plan: Goal 10.1 —Provide opportunities for a variety of housing types at a range of price levels to meet the diverse housing needs of current and future City residents(Action xix). Provide opportunities for affordable home ownership by: D. Using dedicated funding streams such as CDBG, CET revenue, or other available funding to provide homebuyer assistance, such as down payment or closing cost assistance; and E. Affirmatively marketing available home ownership programs to all prospective residents,including residents with limited English proficiency. Affordable Housing Plan Strategy 12—Community Land Trusts Action C -Provide down payment assistance for homes owned by CLTs. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Fiscal Impact Cost: $520,000 Budgeted (yes or no): Yes Where budgeted?: CET Additional Fiscal Notes: Construction Excise Tax Affordable Housing Program Fund Attachments No file(s)attached. AIS-4777 5. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): 5 Minutes Agenda Title: CONSIDER RESOLUTION APPOINTING JESSE B. RAYMUNDO AS DEPUTY RECORDER Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution - Main Public Hearing: No Publication Date: Information ISSUE Council approval is required to appoint a deputy city recorder to act in the recorder's absence. STAFF RECOMMENDATION /ACTION REQUEST The team recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY Section 22 of the City of Tigard Charter states that in the absence from a Council meeting, the Mayor shall appoint a Clerk of the Council pro tem who,while acting in that capacity, shall have all the authority and duties of the Recorder in order to assure continuity of the job functions and services provided by the office of the City Recorder. Deputy City Recorder Jesse Raymundo started with the city in June 2021 and has been in training to learn the duties and responsibilities of the City Recorder. He will be scheduled to attend and take minutes periodically at Council and Town Center Development Agency meetings. In addition, he will assist with council packet preparation, meeting follow-up and local election support. This position also provides backup for the Records Management Specialist. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED SYSTEM PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION OF THE TIGARD CITY COUNCIL APPOINTING JESSE B.RAYMUNDO AS DEPUTY CITY RECORDER WHEREAS,the office of the City Recorder is held by Carol Krager;and WHEREAS,it is necessary from time to time for the City Recorder to be absent from City Hall;and WHEREAS,Section 22 of the City's Charter states that in the absence from a Council meeting,the Mayor shall appoint a clerk of the Council pro tern who,while acting in that capacity, shall have all the authority and duties of the Recorder;and WHEREAS,it would be beneficial during such times when the City Recorder is absent to have individuals appointed as Deputy Recorder in order to assure continuity of the job functions and services provided by the office of the City Recorder;and WHEREAS,Jesse B. Raymundo has been hired to provide support in the City Recorder's Office. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Jesse B.Raymundo is named as Deputy City Recorder. By virtue of this office,he is empowered by the City Council to act as City Recorder at any time in the absence or unavailability of the City Recorder. SECTION 2: This resolution is effective immediately upon passage. PASSED: This- day of 2021. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO.21 Page 1 AIS-4771 6. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): 5 Minutes Agenda Title: Discussion to Fill Public Safety Advisory Board Black Student Union Vacancy Submitted By: Eduardo Ramos, City Management Item Type: Meeting Type: Council Business Meeting - Main Public Hearing: Publication Date: Information ISSUE The Public Safety Advisory Board (PSAB) has a voting vacancy for Tigard High School Black Student Union (BSU) representation. City Council must approve nominees. The candidate, Elise D. Butera, has endorsements from former BSU Representative Abdi Mohamoud and current BSU leadership. STAFF RECOMMENDATION /ACTION REQUEST Appoint Elise D. Butera to represent the Tigard High School Black Student Union (BSU) on the Public Safety Advisory Board. She is nominated by current BSU leadership. KEY FACTS AND INFORMATION SUMMARY Former BSU representative Abdi Mohamoud vacated this seat to pursue higher education. He held the role through August 9, 2021 when he submitted his resignation to the team supporting the Public Safety Advisory Board (PSAB). In his resignation, he recommended Elise D. Butera to replace him on the Board. Nominee Elise D. Butera is a student at Tigard High School (THS) and active member of the Black Student Union. Ms. Butera currently serves as the THS student body president for 2021-2022. Ms. Butera is formally nominated by the current BSU advisor and leadership to fill this spot. The City team worked closely with their group as they settled into the new school year and selected a replacement for the PSAB. OTHER ALTERNATIVES Option 1: Appoint Elise D. Butera to represent the Tigard High School Black Student Union on the Public Safety Advisory Board. She is nominated by current BSU leadership. Option 2: If Council does not wish to appoint Ms. Butera, they should give direction on identifying a different candidate to fill the position and/or process by which staff would identify potential applicants to be considered at a future meeting. COUNCIL GOALS, POLICIES,APPROVED SYSTEM PLANS Strategic Priority 1, Objective 1.4, Action A: Intentionally create an environment that fosters participation from all members of our community. By appointing Elise D. Butera we demonstrate our commitment to listening and fostering a better environment for participation by community members of all backgrounds and abilities. Strategy 4.4: Promote an inclusive, open-minded, and progressive community. Implement initiatives to improve City services and participation that captures the diversity of the community and improves equity and inclusion. We elevate the voices of Black Student Union representatives and value their recommendations. DATES OF PREVIOUS COUNCIL CONSIDERATION October 27,2020: City Council appointed inaugural PSAB members following community input and deliberation. This Board was formed in the wake of the killing of George Floyd by a Minneapolis Police Officer.The Tigard community strongly requested an evaluation and review of public safety practices in the city. April 6, 2021: City Council appointed Shaun Stuhldryer to a voting seat in response to a member's resignation. Mr. Stuhldryer was selected based on the community caucus and Council discussion during the original selection of Board Members. May 25, 2021: City Council appointed Nick Jarmer to an alternate community representative seat.The alternate position is not a voting member. Mr.Jarmer was selected based on the community caucus results from the initial process. He was also considered on April 6 to fill a voting vacancy. Attachments No file(s)attached. AIS-4702 7. Business Meeting Meeting Date: 11/16/2021 Length (in minutes): 60 Minutes Agenda Title: PUBLIC HEARING:JOINT MEETING WITH THE BUDGET COMMITTEE Prepared For: Li7 Lutz, Finance and Information Services Submitted By: Carol Krager, Central Services Item Type: Update, Discussion,Direct Staff Meeting Type: Council Joint Meeting-Board or Other Juris. Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Joint meeting with Budget Committee and City Council to discuss the FY23 budget process and priority. STAFF RECOMMENDATION /ACTION REQUEST The budget team is seeking feedback from the Budget Committee on the FY23 budget process, "Improve Tigard's Long-Term Fiscal Health" budget priority, General Fund reserves,and implementing new internal service funds as part of financial sustainability strategy. KEY FACTS AND INFORMATION SUMMARY The agenda for the joint Budget Committee meeting is as follows: 1. FY22 Review 2. Discuss recommended FY23 budget priority 3. Discuss committee expectations for FY 2023 process 4. Discuss General Fund Reserves (follow up from May) 5. Introduce Internal Service Funds 6. Preview January 11, 2022 Budget Committee meeting The primary direction needed in the meeting are: 1. Endorsement of the City Manager's proposed budget priority 2. Endorsement of Budget Committee meeting calandar 3. Endorsement of establishing new internal service funds for long-term financial sustainability OTHER ALTERNATIVES The Budget Committee may choose to change direction on the city's budget plan. COUNCIL GOALS,POLICIES,APPROVED SYSTEM PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Budget Committee last met on May 3, 2021. Attachments Budget Calendar Presentation 1 AgendaQuick©2005-2021 Destiny Software Inc.,All Rights Reserved FY 2023 Budget Key Dates .117177 WPWWW/W Training for city budget users starts 11/17-18/2021 Budget Committee meeting w/City Council 01/11/2022 Department and CIP Budgets due to Finance 02/01/2022 Complete Internal Decisions for Proposed Budget 02/22/2022 Send Proposed Budget Document to Printer 04/01/2022 Distribute Proposed Budget Document to 04/08/2022 committee members Budget Training for committee members 04/14/2022 Open door meetings for budget questions from Week of public and committee members 4/18/2022 Budget Committee Meeting #1 to Present FY 04/23/2022 20232 proposed budget Budget Committee Meeting #2 to Answer 05/02/2022 Questions and Discussion on FY 2023 proposed budget Budget Committee Meeting #3 to Discuss and 05/09/2022 Approve FY 2023 proposed budget Council adoption of FY 2023 Budget including CIP 06/07/2022 and TCDA —Tigard Budget Committee FY23 Initial Budget Meeting November 16, 2021 TiGARD — Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority • Discuss Committee Expectations for FY 2023 Process • Discuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • Preview January Meeting Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority • Discuss Committee Expectations for FY 2023 Process • Discuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • Preview January Meeting — FY22 Adopted Budget — All Funds REOUIREMENTS Current Expenditures . ,iers i Si...1:: :: 6,,,207 * i Operations 89145.119 I 1 Debt Service 9,612,764 t $i*:7410 lii 1 Loan to TCDA 1,000 .!., eeroviii Tom tbsourtes i, tto Revectuei. $392,515,287 Capital Improvement% 78.517,715 Continger(v 4.700,000 Subtotal Current Expenditures $181,536,098 Fund Transfer-, iota! Appropriation% $236,689.885 '...,, ..„ Reserve tor future Expenditure $155,825,402 TOTAL $392,515,287 „GAR ) Annual Revenues Breakdown Interest Earnings ANNUAL REVENUES - 1.21% Otter Property Taxes 23,265.605 Property Taxes Fining Sources, Franchise Fees 6.701.356 Fines& 16 81% 15.46% Franchise Fee Forfeituresiiiik d.45a�. L.cense&Permits 17,881,070 1.48% Intergovernmental 15,735,184 Total Annual Charges for Services 56.719.220 Revenue t i""se &Permits Fines&Forfeitures 2,229.590 $150,462,239 11 88% Interest Farningti 1,911000 Charges for Special Services Other Financing Sources 25.298.270 Assessments 37.70% Special Assessments 50.000 (13/4 Miscelanr.nus 670,944 Intergovernmental TOTAL $150,462,239 Miscellaneous 10.46% <1% r f TIGARE) — FY22 Four Priority Areas O Improving systems, including: © Continuing to respond to the • Communicating • i " ® , impact of COVID-19 well/constituent .pr 0 0 I' relations •• # . REOPENING OREGON p • Ick rig IN TIGARD • City Services Buildings ;�' • (facility planning) • • • . • • Replace asset management and financial systems ...,,,,,IL • Performance Audit Implementation O Implementing the Strategic Plan, 4 Implementing the Anti-Racism including: Plan and assisting with the • Equitable, Accessible111* '* Public Safety Advisory Board • Healthy/Climate ActioWalkable n � ' • a l k 1 . e PUBLIC SAFETY ADVISORY BOARD TIGARD — FY22 Review ADOPTED BUDGET 114. FY 2021-2022 BUDGET • IN BRIEF .r 4t 1 Mr J 4. 0 iii. ii 41' 1°i° * illitMMf 1,1 ►1 !hi 4 TIGARD — FY22 Review — Budget Committee Survey 015 As the City Manager is forming the next budget, what kind of guidance would you give? Anonymous Explain variances to prior year. and explain trends to help us understand what is changing and why. Anonyr'nouS One meeting just devoted to committee discussion_ Even if it means we have to add a meeting. Anonymous Focusing on not adding services. how do we sustain the services we have while not continuing high increases to our residents. Are there services we are providing that aren't being valued"? Anonymous Please take the mental health crisis interventionist out from under the jurisdiction of the police, and please advocate for it to be filled by a mental health professional. Budget Committee Agenda • FY22 ReviplA, • Discuss Recommended FY23 Budget Priorit • Discuss Committee or FY 2023 Process • Discuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • Preview January Meeting pp! — FY23 Budget Priority Improve Tigard's Long-Term Fiscal Health 11‘ " TIGARD _ Why Fiscal Health as Only Priority? General Fund Financial Forecast FY22 Adopted (After) 2022 2023 2024 2025 2026 2027 2028 2029 6J r designated R.eserve 11,500,000 11,03Q000 10;540,000 10,020,000 9..470,000 8,850,000 8,200,000 3,685,000 Service Level Reserve 10,060,000 10,729,700 10,627,900 9,733,400 7,968,200 5,237,300 1,341,900 Erie rger cv Res a r':a 1,000..000 1,0CC„CCD 1,D00.000 1,000,000 1.000.000 1,000,000 1,000,000 1,000,000 Cash Requi rernent Reserve 8,930,000 9,4CC,CCD 9,890,000 1 0,001) 10$60,000 000 11,580,000 12,230,000 12,9 3 0 000 Total Ending Fund Balance 31,490,000 32,159,700 32,057,900 31,163,400 29,398,200 26,667,300 22,771,900 17,615,000 Ems N .,„ ■ I1(.,1I;1) FY23 Budget Priority: Long-Term Fiscal Health • "Hold the line" budget, new investment ONLY in highest priorities • Strategic Plan • Adopted Goals • Complete what we have started • Implement financial best practices Internal Service Funds (ISF) ► Prudent reserve policies ► In-depth, ongoing analysis of financial forecast • Apply our Community Promise lens 4 ism NIMI STRATEGIC PLAN Our Vision An equitable community that is walkable, .1, Rp healthy, and accessible for everyone. Nuestra Vision Una comunidad equitativa por la que se pueda caminar y que sea saludable y accesible para todos. &M 410 ' ' TIGARD NIMMINIIM PLEMF,NIT - retg-1") COMM! t TN Grk0,44-M3uS..FS..24--t-1.-•- TR ix_ -I- 112-edit oPJA-1- r•CI-Okih ler A CVO V Pi NA,. .. 1 .... ---- C3ii166511,1 N, cOA3 Lig,10,5:• ..„.. ..„•... —No- 4- A-'PLC PAf7N-1. mg*. + N2 -.) -0 . Ti OM flilWA27Y - 3V 11( is PVNI PIN)i. -LAN +- uAT- e-Fr-ecn\rs 6e;a4 i c Pe,ove 12--1, NA OD e L.- WM, 114 111 TIGARD @OMAgaiR/ t7 /40 tot 0 % 0 sQuI -r- 0 gt0A(q---,-Me\-1- W�,�"��\q ogNvi _CN\ INTo +Lfop{�-DU� ��'h DACDNdfAy FY23 Budget Priority Does the Budget Committee agree with the proposed priority? "Improve Tigard's Long-Term Fiscal Health" 71 I!C.AR I) Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority iscuss Committee Expectations for FY 2023 Process • Discuss Genera un o owups om May) • Introduce Internal Service Funds • Preview January Meeting -- Important Dates • January 11: Budget Committee Meeting #1 • April 8: Distribute Proposed Budget Document • April 14: Optional Budget Training • April 18-21: Open Door Meetings • April 23: Budget Meeting #2 • May 2: Budget Meeting #3 • May 9: Budget Meeting #4 • June 7: Council Considers Budget Adoption — Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority • Discuss Committee Expectations for FY 2023 Process iscuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • Preview January Meeting — Reserve Policies for Municipalities • Purpose • Maintain adequate levels of fund balance (reserves) to Manage cash flow needs Mitigate future risks (e.g., revenue shortfalls, unanticipated expenditures) Comply with debt issuance requirements (e.g., bond/loan covenants) • Typical focus is on General Fund though other funds may have reserve policies • Enterprise funds • Capital project funds • Debt service funds TIGARD Tigard's Existing General Fund Reserves Reserve Type Amount Purpose Cash Three months (25%) of Ensure cash flow available due to Requirement General Fund budget timing of property tax receipts Reserve (expenditures + transfers (largest single revenue source) out) Emergency Flat $1 million To weather recessions or other Reserve unforeseen events Service Level No target Used to capture budgetary savings Reserve from higher-than-expected revenues or lower-than-anticipated expenditures Unassigned N/A Fund balance left over after the Reserve other three reserves — Reserve Policies of Other Washington County Agencies Agency General Fund Operating Reserve Emergency/Contingency Reserve Tigard 25%of expenditures plus transfers out $1,000,000 Washington County 15%to 20% of Net Revenues Allowed but unspecified Beaverton 17% of operating expenditures ("opex") N/A Hillsboro 15%to 20% of opex N/A Lake Oswego 16%of opex Sherwood 10%to 20% of opex N/A , n Tualatin 10%of appropriations 15% of appropriations = Wilsonville 15% of opex N/A — General Fund Reserves . Reserve Type (in millions) FY2019 FY2020 FY2021 FY2022 FY2023 Undesignated Reserve 15.14M 12.05M 12.06M 11.5CM 11.03M Service Level Reserve 4.00M 6.30M 8.80M 10.06M 10.73M Emergency Reserve 1.00M 0.3OM 0.90M 1.00M 1.00M Cash Requirement Reserve 7.21M 7.95M 8.47M 8.93M 9.40M Total Ending Fund Balance 23.35M 27.10M 30.23M 31.49M 32.16M Total as % of Expenditures 79.0% 89.9% 90.9% 88.9% 86.1% Mil — Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority • Discuss Committee Expectations for FY 2023 Process • Discuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • January Meeting Preview Internal Service Funds — Introduction Common Internal Service Funds in Other Agencies Operations Replacement Liability/risk management • Fleet/equipment • Fleet/vehicles • Compensated absences maintenance • Building systems (e.g., • Defined benefit plan • Facilities/building HVAC, roof, carpet) (PERS) rate smoothing maintenance • Equipment and • Risk • Information technology furniture/fixtures management/insurance services • Technology funds • Human resources Internal Service Funds — Best Practices and Build upfunds in Methodologies g advance of replacement Best Practices • Demonstrate full cost of providing Replacement services value projections • Eliminate budget volatility in Replacement funding necessary replacement Costs costs Asset utilization • Ensures fiscal sustainabilitystandards planning considers core equipment needs to support service delivery Estimated remaining useful lives Internal Services Fund — Needs Assessment and Analysis • Review City's existing practices • Asset inventories (fleet, facilities, equipment, information technology, building systems) • Operational costs (self-insurance, employee benefits) • Identify opportunities based on best practices • Perform analyses to identify initial/ongoing funding options — Internal Services Fund — Needs Assessment and Analysis Timeline • Incorporate into FY23 proposed • Present to Budget Committee presentation in April/May 2022 r IGARD Budget Committee Agenda • FY22 Review • Discuss Recommended FY23 Budget Priority • Discuss Committee Expectations for FY 2023 Process • Discuss General Fund Reserves (follow up from May) • Introduce Internal Service Funds • January Meeting Preview r' ■ ' TIGARD —January Budget Committee Tentative Agenda • Introduce new Budget Committee members • Elect a Budget Committee chair and secretary • Discuss current financial forecast • Discuss progress on Internal Service Funds • Review the budget calendar