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06/09/2011- Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, June 9, 2011 Call to Order: 7:00 p.m. Roll Call Present at the meeting: Board members Richard Heath, Linda Monahan, David Burke John Storhm and Scott Hancock, Library Director Margaret Barnes and Senior Library Assistant Jaime Hutchison. Cecilia Nguyen and Jennifer Vasicek were excused. Minutes The May 12, 2011 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion — Heath Second — Monahan Burke — Abstain Hancock— Abstain Heath — Aye Monahan - Aye Nguyen - Excused Storhm — Aye Vasicek — Excused Agenda Additions and Deletions None. Call to the Public Charles Dunham, Adult Services Librarian was tonight's staff guest. Dunham received his degree at the University of Toronto in Canada. Before coming to Tigard Library, he worked in Linn County driving a bookmobile. Dunham has worked at Tigard for two years and is currently in charge of collection development for Graphic novels, Spanish, Fantasy and Science Fiction. Dunham worked on the LSTA (Library Services and Technology Act) gaming grant, and is a state trainer for Project Compass, a program using library resources to aid in job searching. Library Operations Copies of May's stats were distributed and reviewed. Barnes said that the Beaverton Murray-Scholls branch has had a definite impact on our circulation. Barnes also noted that our internet use is down. This could possibly be due to the increase in people who own smartphones, Beaverton Murray-Scholls and/or the TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, June 9, 2011 problems with the slow bandwidth. She recently met with the head of the Cooperative to discuss the slow bandwidth issue. The problem is now believed to be fixed and some positive patron comments have already been received. Barnes spoke briefly about the conversion to RFID (Radio Frequency Identification). WCCLS will be posting for a project manager soon and will also be funding the cost of the move to RFID. It won't be until fall, after the project manager is hired, that there will be much activity on this project. Barnes showed the Board the adult summer reading book bag that is being given away to patrons who sign up for the program. Friends of the Tigard Library donated the funds for the purchase of the items. As of this meeting, more than 500 youth and over 100 adults have already signed up. Library Policies Review The Study Room Policy was reviewed. It was suggested to remove the word "board" from the last sentence. The policy was then approved with this change noted. Motion — Monahan Second — Storhm Burke — Aye Hancock— Aye Heath — Aye Monahan - Aye Nguyen - Excused Storhm —Aye Vasicek — Excused The next policy reviewed was the Collection Development Policy. Some discussion centered around Section VIII, Reconsideration of Library Materials, Section F. Monahan suggested adding "subject to appeal to the City Council for final dispensation" at the end of the sentence in Section F. This policy was tabled until the August meeting, giving time for Barnes to speak with the City attorney concerning this section. The Proctoring Exam Policy and Proctoring Exam Guidelines were reviewed. The only suggested change was to the Proctoring Exam Policy by changing the last word in the "Policy" section from "procedures" to "guidelines". The policy was then approved with this change. Motion — Heath Second — Burke Burke — Aye Hancock— Aye Heath — Aye Monahan - Aye Nguyen - Excused Storhm —Aye Vasicek — Excused TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, June 9, 2011 Summer Meeting Schedule The summer meeting schedule was discussed. As the Mayor's Appointment Advisory Committee will be interviewing new board candidates next month it was agreed that the Board would not meet in July. The next Board meeting will be Thursday, August 11. Motion —Monahan Second — Burke Burke — Aye Hancock— Aye Heath — Aye Monahan - Aye Nguyen - Excused Storhm —Aye Vasicek — Excused Library Trends • Barnes passed out an article about the Ft. Worth Public Library removing the word "Public" from their Library's name. • There will be further discussion of the proposed pivot road at a future council meeting. • City employees are in the lobby asking patrons to take a short survey in order to apply for a grant concerning the Fanno Creek tract. Adjournment: There being no further business, the meeting adjourned at 8:12 p.m. The next Library Board meeting is scheduled for Thursday, August 11, 2011 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.