09/08/2021 - Minutes City of Tigard
Tigard Public Library Board Minutes
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MEETING DATE/TIME: Wednesday, September 8, 2021 6:30 p.m.
MEETING LOCATION: Virtual Teams Meeting with phone bridge for public listening.
1. CALL TO ORDER:
Chair Pro Tem Kate Ristau called the meeting to order at 6:32 p.m.
2. ROLL CALL
Members Present: Christopher Allen, Candice Coleman, Shirley Edwards,
Jim Ivler, Elena Knepprath, Kate Ristau
Members Excused: Mary Bogert
Alternate Present: Alan Smith
Alternate Unexcused: Helen Allen
Council Liaison: City Council President Heidi Lueb
Teammates Present: Halsted Bernard, Director of Library Services
Sandy Macke, Cataloging Librarian
Margaret L. Reh, Confidential Executive Assistant
3. APPROVE LIBRARY BOARD MINUTES
The minutes from the August 11, 2021 Tigard Public Library Board meeting were
reviewed. No changes were suggested. Motion by Chris Allen. Second by Jim Ivler to
approve the August 11, 2021 minutes as written.
Allen —Aye Bogert —Absent Coleman —Aye
Edwards — Aye Ivler—Aye Knepprath —Aye
Ristau —Aye
4. MEET THE TEAM: SANDY MACKE-CATALOGING LIBRARIAN
Our guest at this meeting was Sandy Macke. Sandy hired on with us as a Senior Library
Assistant on August 27, 2019. She was recently promoted to Cataloging Librarian on
June 21, 2021. She catalogs books and physical materials that are added to our
collection. She is also responsible for processing all the Interlibrary Loan (ILLS) materials
that are requested by our patrons.
Tigard Public Library Board MINUTES —Wednesday, September 8, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of3
Library Board Member Jim Ivler, an active ILL user, complimented Sandy on the
incredible service she has provided with ILLs.
5. AGENDA ADDITIONS AND DELETIONS
No adjustments were suggested.
6. LIBRARY OPERATIONS
An update on statistics, programs, activities, personnel, and decisions made since the
August meeting were presented.
We have entered a service level that has been deemed 4.5. We have returned to our full
pre-COVID service hours but will not be able to re-introduce all our in-person
programming yet. The surge in the Delta strain cases of COVID has caused us to
postpone indoor programming. Teammates have been able to provide some outdoor
programming opportunities like story time and crafts that will continue until weather
conditions turn cold and rainy.
We now have 53 volunteers providing active service both inside and outside the
building.
The equipment for hybrid meetings has been installed. Hybrid meetings will allow some
members of the Board to attend in person, while others connect remotely. Again, due
to the surge in COVID cases, the City will not hold hybrid meetings until at least January
of 2022.
Chris Allen inquired about the impact of materials being returned on time now that we
are fine-free. Director Bernard stated it is too soon to gather significant statistics, but it
is in the works. Being fine-free has had a significant effect on improving the financial
barrier that caused an inequity of services for some patrons.
Director Bernard shared a brief update on City projects including:
1.) Anti-Racism Action Plan https://www.tiaard-or.aov/racial-equity/
2.) City Facilities Consolidation https://www.tigard-or.gov/facilities/index.php
3.) Council Goal 1: Tigard Homelessness Response-Encampment Project
4.) Library Backyard: https://www.engage.tigard-or.gov/backyard
5.) Library front landscaping project: Facilities has hired some temp help who will be
able to finish the work on our drip system.
6.) Opportunity Cafe: Israel has acquired the espresso machine and is learning the ins
and outs of being a barista. The cafe space will be 'lucha libre' themed. The name
of the cafe will be EI Cuadrilatero.
Tigard Public Library Board MINUTES —Wednesday, September 8, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of3
7. LIBRARY PUBLIC POLICY UPDATE DISCUSSION
A. Unattended/Vulnerable Child Policy
The Board reviewed and discussed the Unattended/Vulnerable Child policy. This
policy was last reviewed on January 8, 2020. Motion by Shirley Edwards. Second by
Elena Knepprath to approve and readopt the Unattended/Vulnerable Child policy.
Motion was approved unanimously.
8. ALA POLICY REVIEW
A. American Library Association (ALA) Freedom to Read Statement
The ALA Freedom to Read Statement was last reviewed by the Library Board on
August 14, 2019. Motion by Chris Allen. Second by Candice Coleman to endorse
and reaffirm the ALA Freedom to View statement. Motion was approved
unanimously.
9. OTHER BUSINESS
No other topics of business was discussed.
10. ADJOURNMENT
Chair Pro Tem Kate Ristau adjourned the meeting of the Tigard Library Board at 7:14 p.m.
The next virtual meeting is scheduled for Wednesday, October 13, 2021 at 6:30 p.m.
Minutes submitted by: Margaret L. Reh
Date approved: October 13, 2021
Tigard Public Library Board MINUTES —Wednesday, September 8, 2021
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 3 of3