06/09/1994 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JUNE 9, 1994 - 6:30 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
City of Tigard
1. CALL TO ORDER {'
2. ROLL CALL: BURGESS FCUNDIFF GROSSEN
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HARTZELL IRWIN KOSTOL_ LEWISf
3. Approve Minutes for May 12, 1994.
4. Monthly Report for May 1994.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Intellectual Freedom - Review.
8. Community Survey - Approve Draft.
9. Internet Update.
10. Educational Services Contract.
11. Other Business.
12. Adjournment.
NOTE: Intellectual Freedom review and discussion will be scheduled from 6:30 -
7:30 p.m.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
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TIGARD LIBRARY BOARD
May 12, 1994
MINUTES
Call to Order: 7:05 p.m., by Marilyn Hartzell, Chairperson.
Roll Cal : Marilyn Hartzell, Jeri Cundiff, Yvonne Burgess, Nancy Irwin, and Susan
Grossen. Staff: Kathy Davis. Guest: Mara Sani and Liz Newton.
Minutes: Irwin moved to approve the minutes as written, seconded by Grossen.
Reports: April Monthly Report - Two Board members attended this years OLA
Conference. A library-wide moratorium on new projects or process
changes has been declared until the end of May or early June, which will
allow staff to bring current projects up-to-date. There will be an assessment
on what needs to be tackled next fiscal year. Valerie Yunker has spent
almost 100 percent of her time working on the City network. This means
various library computer projects have been put on hold. Due to the
shortage of on-call reference librarians, the library is considering using
existing part-time Circulation staff. The library will monitor Lake Oswego's
new Automatic Check-Out system for process of converting book collection
for use with 3M machine. DYNIX System upgrade "Release 140" was
installed on the WILL Computer functions were down a week, which
reflects the drop in circulation. Some functions are still down due to some
glitches. This years Summer Reading Program theme is "Catch the Wave."
Packets have been organized for families to take home and create
decorations for the Children's Area. Working with Internet connection to
map out dependable routes on Information Highway.
Friends of the Library: Burgess reported to Board on GA Kids dedication.
Jody Westerman demonstrated how program will work. YART Book Sale
is May 13, 14, and 15. Proceeds from Children's and YA books will go to
YART. Raffle tickets will be placed in these books for a prize. There was
$1,050 raised from old computer equipment sales. This money will be used
for Children's/YA Area. Four hundred dollars has been received in memory
of Pat Coffeen.
.L.A.B.: Main item of discussion was the Board approved staffs
recommendation of pursuing Internet at City-wide level. Two main
considerations are WCCLS staff will pursue the best rate for connection and
what product (database) should be accessed.
Examining Basic Services: Director gave an overview of the library's basic service
guidelines. Director also highlighted the City's plan for next 5-7 years.
Director has asked library staff to look at ways of cutting back on spending
and take a look at the service we are providing and the consequences if a
new tax base in 1996 does not pass. Once ideas are put together, Director
will come to Board for input and feedback.
Developing a Tool for Citizen Feedback: Director presented a draft questionnaire for
citizen input and feedback on satisfaction of library service to citizens. This
questionnaire will be included with the City water bills. Board reviewed and
gave suggestions. Once implemented and questionnaires are returned by
citizens, the library will tabulate and report on findings.
Other Business: A presentation on 'Intellectual to Freedom and Censorship" will be
reviewed by the Board at the June 9 meeting.
Adjournment: Cundiff moved to adjourn meeting at 8:38 p.m., seconded by Burgess.
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HALOGIMCONN I EIBRDMIN
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator
FROM: Kathy Davis, Library Director
DATE: June 6, 1994
SUBJECT: Monthly Report, May 1994
Dedication Ceremony:
A dedication for our new Picture Book/Stuffed Animal Memorial Collection was
held on May 7. The collection, in honor of George Anne Miller's memory, was
attended by her mother and brother plus about 50 members of the staff and
community.
ECHO:
A new Electronic Notification System has been installed on the WILT System.
Customers with books on hold or overdue will be notified by a computerized voice
messaging service. This product is expected to save the 11 member libraries
approximately $40,000 in postage each year.
Youth Services:
Preparations have begun. This year's theme is "Catch the Wave - Readl" The
Children's and YA areas are being transformed into deep sea environments -
complete with sharksl The YART group has completed their annual field trip to
purchase popular music. They are adding CDs to the collection. Sue Plaisance
has made arrangements with Fowler Middle School to display new student art work
each month during the school year. Jody Westerman has compiled a list of tasks
she would like to see followed through on during her absence in 1995. She will
be attending graduate school in Australia.
Staff Training:
The library closed on May 27 to allow all staff to attend the Clackamas County
Library Conference. Workshops included: Basic Internet information; Conducting
the Effective Reference Interview; Work Smarter, Not Harder; and Customer
Service.
WCCLS:
The Professional Board will be holding a retreat on June 30 to discuss topics
related to the public library's core services; What is the appropriate relationship
between public libraries and schools? Local government? Other non-profit
agencies? All WCCLS libraries are beginning to identify and prioritize basic
services.
New Computer Module:
TPL will be a Beta Test site for a new DYNIX module: KID'S CATALOG. This is
an icon based-kid friendly version of WILI.
Survev:
Volunteer Coordinator, Jean Lindsay, and Paula Walker worked together to
determine how much staff time was being used for check-in and shelving. The
results will be used to work towards the 94-95 FY goal of having 100 percent of
these tasks performed by volunteers.
Circulation:
This is the second month that we have experienced a slight decrease in checkouts
(-1.20/o)*. New customers registered also dropped below 300 for the first time in
a year (284). We may be seeing a leveling off . . . too soon to make a guess on
this. Beginning in July, I will be modifying the statistical report to include a monthly
gate count (library visitors per month). I believe this will help give us a more
accurate idea of library use than just circulation.
This month: 14,546 customers.
* Note that our circulation per hour was the same as last year.
Volunteers:
Volunteer Type Number Hours
Adult 76 873.75
Youth 11 112.00
Adopt-a-Shelf 7 16.50
YART 10 58.00
Library Board 5 7.50
Ed. Services 0 0.00
Community Service 3 35.00
21st Century Academy 0 0.00
(CE 2)
Total 112 1,102.75 = 6_4 FTE
WORK INDICATORS MAY 1994 MAY 1993 MAY 1992
Adult Materials 20,778 21,956 16,217
Juvenile Materials 15.784 15.016 11.796
Total 36,562 36,972 28,013
Days of Service 26.5 27.5 27.5
Average
Daily Circulation 1,378 1,344 1,019
Hours of Service 268 271.5 267.5
Materials
Circulated per Hour 136 136 105
Increase in Circulation -1.2% 32% -10.5%
Materials
Added/Withdrawn 614/333 809/843 698/479
Borrowers Registered 284 285 230
Story Time 308 295 328
(Number of Sessions) (16) (16) (16)
Toddler Time 73 22 98
(Number of Sessions) (11) (3) (12)
Special Programs 78 0 47
(Number of Sessions) (5) (0) (3)
Fines/Fees Collected $3,635.81 $3,360.63 $2,490.67
Gifts Received $ 89.94 $ 160.53 $ 23.46
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