Correspondence (17) 13UP2 1 - 00141 '�oaa
Dianna Ornelas A
From: Bridget John <bridgetj@summitrecon.com>
Sent: Wednesday,June 30, 2021 11:18 AM
To: #Building Permit Technicians
Subject: Re: FW: Summerfield Condominiums
Warning!This message was sent from outside your organization and we are unable to verify the sender.
Yes, I do.
Community Management Inc- 2105 SE 9th Ave, Portland, OR 97214- (503) 233-0300
On Mon, Jun 28, 2021 at 5:33 PM #Building Permit Technicians<TieardBuildinePermits@tieard-or.eov>wrote:
Hi Bridget,
Do you have contact information for the Summerfield Brookside Condominium HOA who owns the property and
responsible for permits? We need their mailing address and a phone number for the permits.
Thanks.
Dianna L. Ornelas
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd I Tigard, OR 97223
503-718-2430 Direct 1503-718-2439 Permits
From: Bridget John <brideetiPsummitrecon.com>
Sent: Friday,June 25, 2021 12:36 PM
To:#Building Permit Technicians<TieardBuildinePermitsPtieard-or.eov>
Subject: Re: FW: Summerfield Condominiums
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Good Afternoon!
Please see the attached, and let me know if you have any questions.
Thank you,
On Thu,Jun 24, 2021 at 12:26 PM Bridget John <brideetiPsummitrecon.com>wrote:
Good Afternoon!
Thank you for the followup, I'm waiting for an answer from our estimator and he will be back in the office tomorrow.
Will reach out to you tomorrow,thank you so much!
On Thu,Jun 24, 2021 at 12:25 PM #Building Permit Technicians<TieardBuildinePermits@tieard-or.sov> wrote:
Hello Bridget,
I am just following up on my email below to see if you have new applications with addresses and valuations for each
building scope of work. The plans will be routed for review once we have the corrected applications.
Please advise on the status of our request.
Thank you.
Dianna L. Ornelas
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd I Tigard, OR 97223
503-718-2430 Direct 1503-718-2439 Permits
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From: #Building Permit Technicians
Sent:Thursday,June 17, 2021 3:43 PM
To: Bridget John <bridaetk summitrecon.com>
Subject: Summerfield Condominiums
Hello Bridget,
We received a permit application and plans to remove/replace siding for(12) buildings at Summerfield
Condominiums.
We will create (1) building permit for each building for the addresses specific to each building, therefore we need a
project valuation specific to each building shown on the attached list. Please write the project value next to each
building number and email it to TiaardBuildinePermitsPtieard-or.eov for processing.
Thank you.
Dianna L. Ornelas
Building Division Services Supervisor
City of Tigard I Community Development
13125 SW Hall Blvd I Tigard, OR 97223
503-718-2430 Direct 1503-718-2439 Permits
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Schedule."
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Branden Taggart
From: Dianna Ornelas
Sent: Tuesday,June 8, 2021 8:12 AM
To: Branden Taggart
Subject: RE: FW Summerfield Apartments - 10885 SW Meadowbrook Drive.
Thanks, Branden!
From: Branden Taggart<brandent@tigard-or.gov>
Sent: Monday,June 7, 2021 6:29 PM
To: Dianna Ornelas<Dianna@tigard-or.gov>
Subject: RE: FW Summerfield Apartments- 10885 SW Meadowbrook Drive.
Dianna,
I will work with Julie on this one. I looked over the email chain, and here is what I found:
• The address provided was"0885" in the first email, and they left off the 1. The correct address is 10885 SW
Meadowbrook Drive. It's enabled in Accela, but it does not come up in maps.
• This permit is for siding and other repair work, so site plans and MEP permits are not applicable. Depending on
the scope of work, Calculations may not be as well.
• I recall Julie asking about this one now,and I mentioned that separate permits are created for separate
addresses. I think she misconstrued this part by telling them, "Each building must be submitted separate." We
will have them submit(3)sets of plans total for all of the buildings and then (1) permit application per each
building.
• Plans needed is not new. They must be thinking of Re-roof permits.
Thanks,
Branden Taggart
,s City of Tigard
d e. Senior Permit Technician
Community Development
Tit0API)
13125 SW Hall Blvd
Tigard, OR 97223
(5031718-2449
brandent@tigard-or.gov
From: Dianna Ornelas<Dianna@tigard-or.gov>
Sent: Monday,June 7, 2021 9:07 AM
To:Julie Drinkwater<JulieD@tigard-or.gov>
Cc: Branden Taggart<brandent@tigard-or.gov>
Subject: RE: FW Summerfield Apartments
Hi Julie,
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I recall that we have allowed applicants to submit one site plan for multiple buildings, and there were three phases so
they submitted one site plan and one set of plans for each phase, and identified the building numbers (on the
application, site plan and plans) for each phase. My understanding was that all phases were complete.
What I can't recall is what specific project this was for. There are so many`Summerfields' that it is first important to as
the applicant to identify the specific project name and confirm that with an address of one of the buildings. There are
'Summerfield Apartments', `Summerfield Condominiums' and Fountains and Summerfield'.
Also, this may have to wait until you are on site tomorrow and can look at the plans if it is the one I am thinking
of. Branden is most familiar with these types of projects so I would work with Branden when you are in the office
tomorrow to see if this is a continuation of the three-phase project or something brand new.
Thank you.
Dianna
From:Julie Drinkwater<JulieD@tigard-or.gov>
Sent: Monday, June 7, 2021 8:37 AM
To: Dianna Ornelas<Dianna@tigard-or.gov>
Subject: FW Summerfield Apartments
Hello Dianna
I have been in contact with Bridget, regarding removing and replacing siding and windows, and repairing hidden damage
to building and balcony structure, for the Summerfield Apartments. The original submittal does not indicate a specific
building number, however,they want to submit for the remainder of the project by providing valuation only, without
plans. She stated that In the past this was not a requirement when working on multiple buildings, she would like to know
if this is this a new protocol, and also stated that the last permit was pulled was for two separate buildings and they only
needed one permit. I was wondering if this is an exception to the rule regarding submitting for each building separately,
with required plans for each submittal.
Thank you
Julie Drinkwater
Permit Technician Assistant
City of Tigard 1 Building Department
13125 SW Hall Blvd
Tigard, OR 97223
503-718-2804
From: Bridget John <bridgeti@summitrecon.com>
Sent: Friday,June 4, 2021 8:22 AM
To:Julie Drinkwater<JulieD@tigard-or.gov>
Cc: Brian Hughes<BHughes@summitrecon.com>
Subject: Re: 10885 SW Meadowbrook, Summerfield Apartments
Warning! This message was sent from outside your organization and we are unable to Allow sender I Block sender ()
verify the sender. {
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Julie,
In the past this was not a requirement when working on multiple buildings. Is this a new protocol?The last permit we
pulled was for two separate buildings and we only needed one permit.
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On Tue,Jun 1, 2021 at 12:04 PM Julie Drinkwater<JuIieD@tigard-or.eov>wrote:
Hello Bridget
Each building must be submitted for separately. The submittals should include the attached building permit
application, that identifies the apartment building number, along with (3) sets of plans, (3) copies of the site plan, and
(2) copies of the project cut sheets.
Thank you and please let us know if you have any questions.
Julie Drinkwater
Permit Technician Assistant
City of Tigard Building Department
13125 SW Hall Blvd
Tigard, OR 97223
503-718-2804
From: Bridget John<bridgeti@summitrecon.com>
Sent:Tuesday,June 1, 2021 9:18 AM
To:Julie Drinkwater<JulieD@tigard-or.gov>
Cc: Brian Hughes<BHughes@summitrecon.com>
Subject: Re: 10885 SW Meadowbrook, Summerfield Apartments
Yes, that is correct.
On Thu, May 27, 2021 at 2:56 PM Julie Drinkwater<JulieD( ti,gard-or.gov>wrote:
Hello Bridget
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In reviewing the permit for this project, I do not see a reference to any particular building number. I am assuming that
there are probably multiple buildings. Is this correct?
Thank you
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Julie Drinkwatet
Permit Technician Assistant
City of Tigard I Building Department
13125 SW Hall Blvd
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Tigard,OR 97223
503-718-2804
From: Bridget John <brideeti@summitrecon.com>
Sent:Thursday, May 27, 2021 11:01 AM
To:Julie Drinkwater<JulieD@tieard-or.eov>
Cc: Brian Hughes<BHuehes@summitrecon.com>
Subject: Re: 0885 SW Meadowbrook, Summerfield Apartments
! t
Good Morning Julie,
Thank you so much for all the information. We actually have already completed the steps you gave me.We are going
to be doing the rest of the siding changeout for the rest of the complex. This is an existing job.What would we need to
do in this situation?
On Wed, May 26, 2021 at 4:13 PM Julie Drinkwater<JulieD@tieard-or.eov>wrote:
Hello Bridget
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To submit for the new project at the Summerfields Apartments, please complete and submit the attached building
permit application along with (3)copies of the site plan, (3) copies of the building plans, and (2) copies of any
required structural calculations. You may contact our commercial plans examiner,Tom Hochstatter, at 503-718-2432
or tomh@tieard-or.eov with any questions that you may have about building plans and structural calculations. He
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can also assist you with any questions that you have regarding plans for any mechanical work,which would require
the submittal of the attached mechanical permit application, (2)sets of plans, and (2)sets of product cut sheets.
I have also attached the electrical and plumbing permit applications for you as well. Please refer to plan review
requirement portion of the electrical and plumbing permit applications to determine if plan review will be
j required. If plan review is required, please submit the permit applications along with (2) sets of plans for the
electrical work and or plumbing work.
You may submit by mail,or you may place your submittal into the box marked building department at the permit
center, Monday through Thursday between the hours of 8:00am to 5:00pm. Please do not leave a check with your
submittal.We will contact you with the balance due and provide a link for you to pay the fees online.
PLEASE NOTE THAT FACIAL MASKS AND SOCIAL DISTANCING ARE REQUIRED WHEN VISITING THE PERMIT CENTER.
Thank you
Julie Drinkwater
Permit Technician Assistant
ti
City of Tigard I Building Department
13125 SW Hall Blvd
Tigard,OR 97223
503-718-2804
From: Bridget John<bridaeti@summitrecon.com>
Sent:Wednesday, May 26, 2021 10:09 AM
I ' To:Julie Drinkwater<JulieD@tigard-or.Qov>
Cc: Brian Hughes<BHuahes@summitrecon.com>
Subject:0885 SW Meadowbrook, Summerfield Apartments
Good Morning Julie,
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1 Brian and I would like to inquire about getting a permit for the rest of the project at Summerfield.The approx value
of new work is 2.5 million dollars. What do I need in order to get a permit pulled?
{ i ( Thank you,
Bridget John
Project Coordinator
Summit Reconstruction & Restoration
503-277-0411 cell
bridgetj@summitrecon.com
II
DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-
mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are
retained by the City of Tigard in compliance with the Oregon Administrative Rules "City General Records Retention
Schedule."
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