Loading...
City Council Minutes - 03/23/2021 '' City of Tigard City Council Business Meeting Minutes March 23, 2021 STUDY SESSION - 6:30 p.m. A. RECEIVE PERFORMANCE AUDIT BRIEFING Senior Management Analyst Hendrix briefed Council on the city's performance audit and an update on performance measure system development. She said the city hired Matrix Consulting Group in 2019 to conduct a performance audit of general fund operations.The audit produced 69 recommendations for operational improvements and 58 performance measures to help build data-informed decision making. The city team has been implementing the recommendations and measures while building upon the audit's foundation to create a long-lasting,performance management system. The city is ahead of the anticipated completion schedule and has implemented 60% of the recommendations. Of the 58 measures, 70% are in the information collection and analysis phase to determine data needs and what coordination is needed with the new Tyler Technology implementation in order to track the data. There are also measures that have been identified from outside of the performance audit such as those from the Strategic Plan, Citywide Report Card, department strategic plans, and the budget, etc. There are over 160 measures across all initiatives. This year the team will focus on refining and aligning them into a phased approach, to allow time for prioritizing quality over quantity, and measure what matters. Performance information will be shared externally twice a year,in June and December.The timing aligns with preparing the Citywide Report Card and informing the budget preparation. Senior Management Analyst Hendrix asked Council for feedback on frequency of updates to Council. Staff Option 1 was selected by Council: Quarterly reports, two comprehensive status reports in July and January and two smaller briefings in October and April. Councilors Newton and Goodhouse thought it would be helpful to see the Council Goal report and the Performance Audit report given at the same time. Senior Management Analyst Hendrix said she will consult with the Leadership Team on this suggestion. B. COUNCIL LIAISON REPORTS Youth Councilor Calderon said TYAC is busy working on their peer support program which will help tutor fellow students struggling with school. They are planning an Earth Day community clean-up and are considering helping with a children's book clean-up for the library. Bylaws are being updated and will come before Council in the future. Youth Councilor applications are open for next year. He noted that the Public Safety Advisory Board will be presenting their work plan to Council tonight. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 11 Councilor Newton said Tigard will benefit from a Community Development Block Grant allocation of$293,843,with$146,921 coming directly to Tigard for housing programs; anything in the Affordable Housing Plan is eligible for this funding. She and Councilor Goodhouse met with Lake Oswego Mayor Buck and Councilor Manz on an IGA proposal for the Lake Oswego/Tigard Water Partnership.The Community Roundtable received a preview of the City Facilities Consolidation (CFC) project proposal.The Public Safety Advisory Board is presenting their work plan tonight. She noted that a PSU student watched a PSAB meeting for a class assignment and he sent the group a very complimentary email expressing his pride in living in Tigard where this group can have these conversations in a safe environment. She urged people to watch the meetings and hoped they will be a model for future community conversations. She added that in April the Committee for Community Engagement will be discussing bylaws and how they can be more involved in the city's outreach. 1 Councilor Shaw reported on the Budget Social Services Grants Sub-committee and gave kudos to Finance Director LaFrance and Executive Assistant Lutz for preparing a solid day of presentations for individuals requesting grant funding. She said she was proud to be part of a city that has the ability to award these grants and expressed appreciation to the applicants who were not used to being on a Zoom forum for their presentations. jCouncil President Lueb said the Library Board is having conversations about opening the facility and what it will look like to bring people inside. They are preparing for their joint meeting with Council next month. She attended the National League of Cities Conference virtually and said Tigard was well represented and participated in the discussions with elected national leaders on Capitol Day about the many actions the city is taking to reach out and offer assistance related to the COVID crisis. She acknowledged Youth Councilor Calderon for challenging leaders to represent youth. Councilor Goodhouse said he was placed on the National League of Cities Race Equity Leadership Council. He noted that at the WEA (Westside Economic Alliance) housing meeting last week, Clean Water Services spoke about how they test for levels of COVID-19 in sewage, and they noticed that levels have dropped. Mayor Snider reported that there are indications that earmarks may be coming back, and the area jurisdictions need to have right-sized projects to propose.Tigard has decided to ask for improvements in the Hall Boulevard corridor and he testified at JPACT for this. Councilor Shaw said these types of projects now being referred to as community benefit programs. The Mayor said he is now on the Board of the Oregon Mayors Association. i 1. BUSINESS MEETING A. At 7:32 p.m.Mayor Snider called the Tigard City Council and Local Contract Review Board meeting to order. B. City Recorder Krager called the roll. i TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 11 Present Absent Mayor Snider x Youth Councilor Calderon x Councilor Goodhouse x Councilor Newton x Council President Lueb x Councilor Shaw x C. Pledge of Allegiance—Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items —None. 2. PUBLIC COMMENT A. Public Comment—Written: Mayor Snider summarized public comment received by the deadline today.Jenna Albert wrote in about an apartment complex name in Tigard that is racist (The Colonies). He asked that staff forward this information to the apartment owners. An email was also received from April LaCombe with concerns about a proposed development on Fern Street near Ascension Drive. Mayor Snider confirmed that Council had received and read the comments. B. Public Comment—Phone-In: None. C. Follow-up to Previous Public Comment—Assistant City Manager Nyland had no follow-up to comments but noted that Tigard's Judge Oberdorfer had received her official City of Tigard pin. 3. CONSENT AGENDA (Tigard City Council&Local Contract Review Board) A. PROCLAIM APRIL 5-9, 2021 NATIONAL COMMUNITY DEVELOPMENT WEEK A slide was displayed showing projects funded by the Community Development Block Grant program in Tigard. B. APPROVE CITY COUNCIL MINUTES August 25, 2020 September 1, 2020 September 15, 2020 C. CONSIDER RESOLUTION 21-09 GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR NON-PROFIT LOW-INCOME HOUSING PROPERTIES TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 11 D. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR UTILITY BILL PRINTING,MAILING AND BARCODING SERVICES Council President Lueb motioned for approval of the Consent Agenda as presented. Councilor Shaw seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Mayor Snider x Councilor Goodhouse x Councilor Newton x Council President Lueb x Councilor Shaw x 4. RECEIVE BRIEFING ON METRO SUPPORTIVE HOUSING SERVICES (SHS) LOCAL IMPLEMENTATION PLAN (LIP) REVIEW Senior Planner Warren introduced this item and said Washington County Department of Housing Services staff were present to brief Council.Jes Larson, Supportive Housing Services Program Manager and Ally Jamieson, Supportive Housing Services Project Manager presented a slideshow which is in the packet for this meeting. Program Manager Larson said the Supportive Housing Services measure was approved in May 2020 with 58 percent support. It was built by a coalition of business and community leaders and is scaled to end chronic homelessness in the Metro region.Washington County will partner with Multnomah and Clackamas Counties on the largest per capita investment to address homelessness in the nation.Washington County anticipates receiving$38 million in Year 1,with annual revenue estimated to be$75 million by Year 3. The program structure includes local advisory bodies and local implementation plans (LIP),a regional oversight committee to approve all LIPs and a future Tri-county advisory group to evaluate programmatic aspects and the quality of the system. Program Manager Larson described how communities in need are prioritized: • People with disabilities experiencing, or at risk of,prolonged homelessness, and with extremely low incomes (priority population A) • People experiencing episodic homelessness or at risk of homelessness (priority pop. B)) • Measure is designed to lead with race.Black, Indigenous, and People of Color (BIPOC) communities are disproportionately impacted. Although Black and Indigenous people make up 5% of the total population,they comprise over 20%of the region's homeless population. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 11 i Supportive Housing Services include: • Housing Services: long-term residential assistance, emergency, or short-term housing interventions • Support (Wraparound) Services: Housing case management, mental healthcare, addiction and recovery services, employment supports,peer supports, etc. Program Manager Larson said the goal is 5,000 Supportive Housing placements which includes 1,665 for Washington County. The measure supports the services,but the physical units will be made available by the affordable housing bond and what is available on the market. She showed a slide of the timeline and noted that the planning began in the fall of 2020 and the program will begin in July 2021. Ally Jamieson, SHS Project Manager, said a Local Implementation Plan Advisory Committee was formed which looked at needs assessments, racial disparity, and strategies to advance equity. It included stakeholders and members of the community and outlined metrics on what will be the most meaningful to achieve. There are also implementation working groups for the following: Regional long-term rental assistance and unit capacity Shelter capacity for Washington County Service provider network development Data management and coordinated entry system County and City staff coordination Planned investments —A slide was shown of Year 1 investments in each of the six categories. • Shelter and transitional housing 16% • Outreach and navigation services 8% • Housing barrier costs and short-term rent assistance 11% • Regional long-term rent assistance 37% • Supportive Services 16% • System of care capacity building 12% Investments by Priority Population: • Population A 56% • Population B 16% • Population A &B 28% (Sometimes people don't fit into just one category) Year 1 outcome goals: 500 supportive housing placements, 500 additional households achieving housing stability, 100 year around additional shelter beds, capacity building underway for a culturally specific network and measurable goals that demonstrate equitable outcomes. Next steps include finalizing the LIP and receiving LIP approval,public solicitation for service providers,Metro LIP approval and intergovernmental agreement execution. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 11 Program Manager Larson asked the Council how Tigard would like to support or participate in ongoing SHS work. She asked what housing and homeless programs are provided by Tigard that Council and staff want to make sure SHS is aware of. Mayor Snider asked about the constitution of the regional oversight committee and suggested there be someone from Tigard or south Washington County. Program Manager Larson responded that they were already seated and the list in on Metro's website. She said they are planning to increase the partners from the SE portion of Washington County. Mayor Snider said they need to make sure south and southeast Washington County receive resources as being so far from Hillsboro makes that a challenge.He referred to the earlier public comment segment of the meeting and requested that the appropriate Washington County housing staff be notified and follow up on concerns expressed about the apartment name. Councilor Goodhouse mentioned he was on the Family Promise Board of Directors and that organization helps to get houseless families back on their feet.Many households who are currently experiencing homelessness were trying to live on fixed incomes such as disability or veterans' benefits and it was not enough. He suggested help is needed for treatment for mental health issues and said an arrest record can hinder progress towards getting housed. NIMBYs don't want to support or help those individuals. Councilor Shaw noted that Tigard awards annual grants to several service providers through the Social Services Sub-committee of its Budget Committee and she wanted to get this information out to those providers so they can apply to help. She noted that the County's goal is 1,665 placements and asked what the number was per city. Program Manager Larson said they do not know at that granular level. She said much of the program's distribution will be a tenant-based voucher which will move wherever the people want to live. Mayor Snider said Tigard is 10 percent of Washington County's population, so an estimate is 160. Ms. Larson said another goal is at least four year around shelters in Washington County,which could provide 200 shelter beds. It is difficult to site permanent shelters, and support from Council would be helpful. Mayor Snider said the City Council was just discussing this at their 2-year goal setting session in the past few days. Youth Councilor Calderon said he was glad to see recognition that the BIPOC population is disproportionately represented in homelessness. Councilor Newton emphasized that addressing homelessness is one of Council's goals. As the city's representative on the Community Development Block Grant (CDBG) Policy Advisory Committee, she is always impressed with what is available in the community. She said Tigard is making affordable housing efforts and it is a priority. Mayor Snider emphasized for the public that this is the largest per capita measure to address homelessness in the nation. He said, "We have the money, so we need to deliver on it." He was proud that people in this region have committed to help. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 11 5. CONSIDER APPROVAL OF PUBLIC SAFETY ADVISORY BOARD WORK PIAN AND TOPIC SCHEDULE Management Analyst Ramos introduced this item. Public Safety Advisory Board (PSAB) Chair Jimmy Brown and Member Justin Low gave a presentation with other PSAB members adding their comments. Chair Jimmy Brown said the PSAB is requesting Council approval for their Work Plan and Topic Schedule.They need this approval to move forward and welcome edits and recommendations. Member Justin Low gave some background on the PSAB. After the murder of George Floyd in the summer of 2020 there was a national reawakening and a call to action on police brutality and systemic racism. Local leaders,Mayor Snider and the City Council challenged the Tigard community to help eliminate racism in our city and elevated this conversation on social media and at the Fireside Chats.This led to the creation of the PSAB. In September of 2020 the Council adopted the founding documents. Community members of diverse backgrounds were encouraged to apply for positions on the Board.An online community caucus allowed community members to learn about applicants and make recommendations for 15 members including people from the BIPOC, LGBTQ+, faith based and frontline communities. Selections were made for 15 voting members and two alternates. A slide listing the PSAB members was shown.The membership represents the voices of those most impacted by issues in public safety.The ages, education,professions, socio-economic status and lived experiences are incredibly diverse,reflecting the rich diversity that already exists in the Tigard community.He said he is proud to serve alongside these members. A mission statement was developed: "Improve the lived experience of all people in Tigard so that everyone enjoys the same safety and privilege through a comprehensive review of the practices and procedures in the City police department, municipal court, and social justice initiatives." PSAB Member Low said a Work Plan and Topic Schedule were created.Before the PSAB could re- evaluate and help improve public safety practices to better serve the community, they needed to understand the current systems,processes and procedures of the Tigard Police Department.The proposed topic schedule is in Attachment A of the agenda item summary. He said they also recognized within our lived experience, some experiences that our friends and family had with the Tigard Police Departments or those all over the country. Chair Brown said the Board chose to highlight the experience of serving as Chair and Vice Chair and so members will rotate through these leadership positions to elevate the voices of all the members. To further the Board value of centering racial equity and anti-racism into all conversations as they review policies and recommendations, they hold discussions and share personal stories of their lived experience and interactions with public safety. PSAB Chair Brown said, "It is important to elevate these experiences, so people know they are real."The impact of hate crime on Asian Americans is an example,where the simple act of going to the store is not guaranteed. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 11 PSAB Chair Brown said he shared his own experiences with the Tigard Police Department of 20 years ago,but there have been monumental changes and those coming from the PSAB will continue to build into the future. He invited other PSAB members to comment. PSAB Member Patty Lofgren said she has lived in Tigard 29 years and has been a classroom teacher for almost 40 years. She always asks her students -Who are you?Who do you want to be?And How can I help you? She never thought police or city government would be so open and equitable in that same way. But seeing the past two mayors and Chief McAlpine transform the city warms her heart. It feels like her classroom once again and honors everyone as human beings. She said the PSAB is doing some amazing work and thanked Council for getting this going. PSAB Member Liz Newton said, "What I'm most grateful for is that it has transformed me. I sit here as a councilor and I think to center my thoughts around those that are most impacted." She walks away from the meeting grateful that we can have these conversations and grateful that people are willing to share and want to make our community better. PSAB Member Valarie Sasaki thanked Mayor Snider, the City Council and Liz Newton. She said discussions are not just informed by those of the BIPOC community but by police educating us about the needs of law enforcement. She said Chief McAlpine and Commander McDonald have open minds and listen to how they can make their jobs impactful in many ways. She thanked law enforcement officers who helped develop their work plan and for committing to holding additional discussions on ways to make our community better,even through the use of technology. Mayor Snider said he was impressed with the work the PSAB has accomplished in such a short time and that this is the essence of what Tigard is today in 2021. He expressed appreciation for the time and effort put in to make this work. PSAB Member Low said each board member has an opportunity to present their views and all dissenting opinions are documented in the recommendation. He noted the importance of every voice being heard and building consensus. It is not simple majority rule,nor the chair and vice-chair making decisions. Their voting process is by consensus (12 out of 15 votes). Chair Brown referred to the body camera discussion held last night and said it was the most robust conversation held since they began meeting,with a wonderful presentation by Sgt.Leigh Erickson and Chief McAlpine weighing in. It covered the review process for body-worn cameras,how data is downloaded and who looks at it. It related to the ability of someone to tamper with technology before it would get placed in the server. Sgt. Erickson gave a heads up on what the process is for new body worn cameras. PSAB Member Sasaki added that she was concerned about video chain of custody. She was impressed with everyone's commitment to future discussions on policies, procedures and training that will help with efficacy of this technology investment for both the police and the community. Chair Brown said the focus on policies and procedures came up as the Board decided to endorse the purchase of new and replacement body-worn and dash cameras in Fiscal Year 20-21 and review policies simultaneously. The issue is not just about getting the technology but also ensuring that the new purchase and the policies,practices and procedures fit within the culture,mission and values of the Police Department and the city. He highlighted that as important as technology is to the department,it needs to be grounded in the perspective of focusing on the lived experience of all residents and those who live,work and play in Tigard. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 11 Chair Brown said the PSAB has learned about the department structure,mission and values and their work plan was developed utilizing the knowledge and skills of Tigard's Police Department. They are a partner, and he wants to impress upon everyone how important this is. It is one thing to have an outside organization looking at the department,but it is another thing entirely to have the department look at itself. He said it tells us that they are focusing on their values,mission and public transparency. Chair Brown said PSAB members are connected to diverse groups of individuals out in the community, and they need to connect back and share what they have learned. He noted it was also the responsibility of PSAB members to let the department know how their policies and practices impact members of the community. Quantitative data, such as the number of traffic stops or use of force is important,but so is the qualitative piece. It should also be considered when developing policy,including what people think about the work the police do and how they are impacted. PSAB Member Lofgren spoke about an effort to reach out to the community by generating a list of 27 organizations they will contact and invite to comment,join in and watch their meetings. It was an authentic way to say we care and are trying to bring everyone together at the table. PSAB Member Justin Low closed by thanking the City Council and Mayor Snider and requesting approval of work plan and topic schedule as presented. Mayor Snider said it sounds like PSAB is working well as a team and taking outreach to the community. He was comfortable with the plan as presented. He asked Council for any feedback or suggestions for changes. Councilor Shaw said she was incredibly impressed with the work being done and ready to move this forward. Councilor Goodhouse agreed that they are doing great work. Council President Lueb said listening to the PSAB meetings is one of the most meaningful things she has been a part of since being elected to Council. She said the community members have exceeded her expectations and she commended them for their time and service to their community. Council President Lueb moved to approve the Public Safety Advisory Board Work Plan and Councilor Newton seconded the motion.The motion passed unanimously. Yes No Mayor Snider x Councilor Goodhouse x Councilor Newton x Council President Lueb x Councilor Shaw x Mayor Snider thanked them and asked that they let Council know how they can help. Chair Brown thanked the PSAB members.He thanked Mayor Snider and said, "We are at a point in our social existence where life really comes down to right and wrong. Through your efforts here it is clear you moved yourself, this council and this city towards doing the right thing." TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 11 6. CONSIDER RESOLUTION EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19 City Attorney Rihala gave the staff report. This is the seventh extension of the city's emergency declaration and last week was the one-year mark for operating under an emergency declaration due to the COVID-19 pandemic. The proposed extension moves the expiration date to June 30, 2021 for the purpose of continuing with emergency efforts, receiving federal reimbursement for costs, and transitioning to vaccine distribution. Council President Lueb moved for approval of Resolution No. 21-10. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 21-10—A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19 Yes No Mayor Snider x Councilor Goodhouse x Councilor Newton x Council President Lueb x Councilor Shaw x Mayor Snider announced that Resolution 21-10 passed unanimously. 7. NON-AGENDA ITEMS—None 8. ADMINISTRATIVE REPORT—City Manager Rymer thanked the PSAB for a great report and their unwavering commitment to the community. He reported on some administrative items. • The Council and Leadership Team met for goal setting last Friday and Saturday. Next steps will be working with the facilitator on a document that reflects the discussion. Council goals, team commitments and ground rules will be on future agendas. • COVID Assistance: Utility billing staff have been placing follow-up calls to customers 60 days past due on their utility bills that might not be aware of available resources. Of 61 customers reached, 57 were eligible for assistance. The city's first business license fee waiver went to a flooring company that went through the required technical training. • Over 120 volunteers participated in a socially distanced mural painting project in the downtown last weekend. Flowers by Donna provided flowers to be passed out to volunteers on the first day of spring. Mural painting continues the weekend of March 27-28. • The team at the Library continues to work with Facilities,Risk and Washington County regarding the reopening in April in a controlled and safe manner. • The Police Department continues their great work investigating the January 7 Tigard riot. Through the work of detectives and support from U. S. Marshalls, a fourth person was arrested for actions in the riot, and a few more arrests are anticipated. TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 11 9. EXECUTIVE SESSION: None 10. ADJOURNMENT At 9:22 p.m. Councilor Goodhouse moved for adjournment. Councilor Shaw seconded the motion and City Recorder Krager conducted a roll call vote. Mayor Snider announced that the meeting was adjourned. Yes No Mayor Snider x Councilor Goodhouse x Councilor Newton x Council President Lueb x Councilor Shaw x &- Carol A. Krager, City Rec rder Attest: Jason B. Snider,Mayor Date: �i7u�'I�ri �'r TIGARD CITY COUNCIL MEETING MINUTES March 23, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 11