04/14/1992 - Minutes s s
TIGARD WATER DISTRICT
8777 S.W.BURNHAM ST.
P.O. BOX 230000
TIGARD,OREGON 97223-9917
TIGARD WATER DISTRICT PHONE(503)639-1554
BOARD OF COMMISSIONERS
April 14, 1992
Minutes of Regular Meeting
PRESENT: Board of Commissioners:
Audrey Castile, Chair
Denis Borman, Treasurer
Clarence Nicoli
Jon Kvistad
Bob Wyffels
Staff:
John Miller, Administrator
Randy Volk, Superintendent
Mike Miller, Engineering Technician Ill
Lorry Christian, Secretary
Visitors:
Jeri Chenelle, Consultant Jim Sateen, Candidate for Washington
Hill Hampton, Tigard resident County Commissioner Dist. 3
Sam Morrison, TWD employee Richard Saltier, TWD employee
Jim Nicoll, Tigard resident Sydney Sherwood, former Commissioner
John Powell, TWD employee Rusty Thomas, TWD employee
The meeting was called to order by Chair Castile at 7:40 P.M.
1 . Resolution to approve minutes of the March 10 meeting.
A motion was made by Commissioner Jon Kvistad and seconded by
Commissioner Denis Borman to approve the minutes of the March 10
regular Board Meeting. Discussion was called for. There was no
discussion. A voice vote was called for. The resolution passed
unanimously.
2. Visitors
Chair Castile welcomed the visitors, asked them to sign a
sheet being passed if they wished to address the Commissioners.
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4/14/92 Regular Meeting, Board of Commissioners
3. Resolution to approve the payment of vouchers.
Motion was made by Chair Castile and seconded by Commissioner
Borman to approve the payment of vouchers. Discussion was called for.
Commissioner Kvistad asked about Sharp and Associates. Administrator
Miller said they are a concrete contractor who repairs sidewalks which
are damaged by repair work. Commissioner Bob Wyffels asked about M & I
Inc. Superintendent Randy Volk said that is the company from whom we
bought our automatic hydraulic valve opener from. Hearing no further
questions, a voice vote was called. The motion passed unanimously.
4. Resolution to transfer funds from Operating Contingency to Capital
Outlay (Resolution 2-92)
A motion was made by Commissioner Borman and seconded by
Commissioner Clarence Nicoli to approve Resolution 2-92 to transfer
$100,000 from Operating Contingency to Capital Outlay. Discussion was
called for. Hearing no discussion, a voice vote was called.
Commissioners Aye No Abstain
Denis Borman X
Audrey Castile X
Jon Kvistad X
Clarence Nicoli X
Bob Wyffels X
The resolution passed by a vote of 4:1.
5. History of Tigard Water District property at 8841 SW Commercial
Street.
Chair Castile said she really appreciated having the information in
this report because it has helped Commissioners clarify the situation.
Chair Castile said she understood that the City of Tigard and the Fire
Department will be meeting soon to discuss the issue, and she invited both
groups to use the information established in the report. Costs of
operating the property will be an issue in decidin�q. wh,-ther to proceed aks� �
further or drop the issue of having the property e -` : - ; 11. the City or the 5-(' 9z_
Chamber of Commerce. Commissioner Kvistad asked visitor Jim Nicoli if
he had a meeting yesterday about the property. Jim Nicoll said an
agreement was made to get permission to go through the building to
collect information which would help they determine operating costs.
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Commissioners Kvistad and Borman said they were very impressed
by the outstanding job done by Staff, especially Secretary Lorry Christian,
on the research and the finished report.
6. Memo from Superintendent Randy Volk to Administrator John Miller
regarding cooperation and coordination of services between TWD and the
City of Tigard.
Chair Castile said she appreciated TWD going forward with this as a
positive step in the direction of working with the City. Superintendent
Volk said he and Cliff Scott, Director of Public Works, are making final
preparations to begin joint use the TWD gas pumps. Cliff Scott is ready
to move the key lock system, and TWD installed lighting for night use by
the City of Tigard Police. April 21 is the projected date to inventory the
gasoline and begin the joint use. Superintendent Volk also said the Fire
Department is interested in sharing diesel with TWD. Commissioner
Wyffels asked if our storage tank is large enough to support both
organizations. Superintendent Volk said yes, TWD is a regularly scheduled
stop for the fuel company. Superintendent Volk said that in the event of
another fuel shortage, police and fire districts have priority getting fuel,
so it would be an advantage for us to have this consolidated service
location.
7. Chair's Comments
a. Chair Castile said she would like to call for an executive
session at the end of the regular meeting to discuss
preparations for the April 16 meeting with the City of Tigard
regarding possible unification of TWD with the City of Tigard.
b. Chair Castile invited visitor Jim Sateen to address the
Board at this time. Mr. Saleen is a candidate for Washington
County Commissioner from District 3. Mr. Saleen said he is
concerned about water being provided to Washington County to
wash the crushed rock. He wants TWD to give him cost •
information for running 4 hydrants 24 hours per day, Coods?ink
Administrator Miller said he would get the information and "I't •
send it to Mr. Saleen. e. d-(f2/9z.
8. Commissioners' Comments.
Commissioner Bob Wyffels said he appreciates all the efforts
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of Staff and employees during the stressful times of the last several
months, that everyone has done a tremendous job of staying focused on
jobs that needed to be done.
9. Administrator's Report
Administrator Miller reviewed the Administrator's report
(which appeared in the Agenda packet).
Administrator Miller said that he had jury duty for the month
of May.
10. Other Business
a. Chair Castile said the letter about TWD employees asking
for a vote to permit union representation caught her by
surprise. She said she hoped it would lead to increased
communication.
b. Chair Castile introduced consultant Jeri L. Chenelle, hired
by the Board to work with Administrator Miller.
The Board adjourned the general session and went into executive
session at 8:08 p.m. Chair Castile invited the following to be included in
the executive session: Administrator Miller, Superintendent Volk,
consultant Jeri Chenelle.
The Board came out of executive session at 9:17 p.m., and went back
into general session.
Chair Castile reported:
a. In preparation for meeting with the Cities of Durham, King
City, Tigard and unincorporated areas, the Board determined
they wish to stay independent as Tigard Water District, and
work in cooperation with the cities and unincorporated areas
we serve.
b. Regarding the employee vote to unionize, the Board wants to
stay as a cooperative family situation as opposed to an
adversarial one, which, it is feared, would result if a union
represents employees. The Board would like to work through
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and if it is in their best interests, the Board will be happy for
them, but the Board's concern is that having a union will
change the roles dramatically and they would be sad to see
that.
TWD employee Sam Morrison said the main reason TWD employees
were considering union representation because they believed TWD would
become part of the City of Tigard. Now, with the change in the Board's
position, he felt the direction is unclear.
Commissioner Kvistad said it is the Board's intent to set an agenda
for what is in the best interest of TWD and all patrons of the District,
rather than having someone else set our agenda.
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Chair Castile reviewed the meetings with representatives of the
Cities and unincorporated areas, and said Jeri Chenelle gave a report about
her interviews with people involved, and the Board's conclusion is that, at
this time, it would be in TWD's best interest to stay independent.
Commissioner Nicoli said he wanted to reassure employees that they
didn't need to worry about losing their jobs because of being taken over by
any city. Chair Castile said she thinks it's more a matter of TWD aligning
themselves with the Cities, rather than being taken over by them.
TWD employee Mike White asked about the Boundry Commission
forcing the issue of consolidation. There was a brief discussion. Chair
Castile said TWD can work in cooperation, and openly communicate, with
other municipalities and water districts.
Commissioner Wyffels thanked TWD employees for their concern
which resulted in helping the Commissioners focus on their position.
Adjournment
Chair Castile adjourned the regular meeting at 9:28 p.m.
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