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12/10/1991 - Minutes • � "Fl II TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. P.O. BOX 230000 TIGARD,OREGON 97223-9917 TIGARD WATER DISTRICT PHONE(503)639-1554 BOARD OF COMMISSIONERS December 10, 1991 Minutes of Regular Meeting PRESENT: Board of Commissioners: Audrey Castile, Chair Denis Borman, Treasurer Jon Kvistad, Secretary Sydney Sherwood Clarence Nicoli Staff: John Miller, Administrator Randy Volk, Superintendent Mike Miller, Engineering Technician Ill Lorry Christian, Secretary Visitors: Richard Sattler, TWD employee Bob Wyffels, TWD Budget Committee Paul Wolf, Civil Construction John Hudlow, Electronics Technology The meeting was called to order by Chair Castile at 7:33 P.M. 1 . Resolution to approve minutes of the November 12 regular Board Meeting. A motion was made by Commissioner Clarence Nicoli and seconded by Commissioner Denis Borman to approve the minutes of the November 12 regular Board Meeting. Discussion was called for. There was no discussion. A voice vote was called for. The resolution passed unanimously. 2. Resolution to approve minutes of the December 3 and 4 special Board Meeting. A motion was made by Commissioner Jon Kvistad and seconded by Commissioner Sydney Sherwood to approve the minutes of the December 3 12/10/91 Regular Meeting, Board of Commissioners and 4 special Board Meeting. Discussion was called for. There was no discussion. A voice vote was called for. The resolution passed unanimously. 3. Visitors Chair Castile welcomed the visitors and verified that the non-TWD employee-visitors were here for the opening of the bids. 4. Resolution to approve the payment of vouchers. Motion was made by Chair Castile and seconded by Commissioner Clarence Nicoli to approve the payment of vouchers. Discussion was called for. Commissioner Borman asked about item 37131, Jehovah Witness Kingdom Hall. Administrator John Miller said that was for a rebate for a high estimate for a fire hydrant installation. Commissioner Kvistad said he assumed the $84 for Portland Glove Co. was not for just one pair of gloves. Administrator Miller said no, it was not. Hearing no more discussion, a vote was called. The motion passed unanimously. 5. Resolution to accept apparent low bid for the installation of a water pumping station at SW Bull Mountain Road and SW 125th Avenue, and to approve execution of a contract, subject to review by the Staff (Resolution 21-91) Commissioners opened the bids and read them. The apparent low bidder is Triad Mechancial. (See attached list for specific bids.) TWD Staff will review the bid to ensure it is complete and in order. Chair Castile thanked the two visitors (who had come for the bid opening) for coming. A motion was made by Commissioner Kvistad and seconded by Commissioner Nicoll to accept the apparent low bid for the installation of the water pump station at SW Bull Mountain Road and SW 125th Avenue, and to approve execution of a contract, subject to review by the Staff. A voice vote was called. Resolution 21-91 passed unanimously. 2 12/10/91 Regular Meeting, Board of Commissioners 6. Appointment of a representative(s) from the Board of Commissioners to serve as negotiator between the Board and the Tigard Water District Employees Negotiating Team. Chair Castile asked for volunteers. Commissioner Denis Borman volunteered to be the negotiator representing the Board. Chair Castile thanked him for volunteering. 7. Appointment of Budget Officer for FY 1992-93 A motion was made by Commissioner Borman and seconded by Commissioner Nicoli to appoint Administrator John Miller. Discussion was called for. Hearing none, a voice vote was called. The vote was unanimous to appoint Administrator John Miller as Budget Officer. 8. Appointment of Budget Committee for FY 1992-93 Chair Castile read the list of five citizens (included in the Agenda packet) appointed by the Board for three year terms to serve on the Budget Committee. Administrator Miller said: (a) Bruce Clark's term has expired and he wishes not to serve on the Committee at this time; (b) Dale Evans' term has expired, and he said he will serve again; and (c) Richard K. Brown has said he will serve. A motion was made by Commissioner Sherwood and seconded by Commissioner Borman to thank Mr. Bruce Clark for his service and releave him of that duty, replacing him with Richard K. Brown, and appoint Dale Evans to the Budget Committee. A voice vote was called. The motion was accepted unanimously. Commissioner Nicoli asked about Richard K. Brown's business address being in Tigard--does he live in the Tigard Water District? Administrator Miller said Mr. Brown lives on Bull Mountain. Citizens on the Budget Committee for 1992-93 will include: a. Dale Evans, 1st year, reappointed b. Luman Miller, 2nd year, reappointed c. John Haunsperger, 2nd year, reappointed d. Robert Wyffels, 2nd year, reappointed e. Richard K. Brown, 1st year, appointed 3 12/10/91 Regular Meeting, Board of Commissioners 9. Discussion concerning the possible purchase of the Rain and Shine property by Tualatin Valley Fire District. Chair Castile asked Administrator Miller to give an update on the situation with the Rain and Shine property. Administrator Miller said the Tualatin Valley Fire District called saying that they are again interested in buying that property. They asked last year, when Commissioner Kvistad was Chairman, and our response at that time had been to ask again in about a year. Commissioner Kvistad asked if the property owners on the other side had been contacted by the Fire District. Administrator Miller needs to contact the Fire District to see if the property neighbor on the other side, is willing to sell. Administrator Miller said both pieces of property would be used for a new fire station, to replace the one on Commercial Street. Only the front part of the Rain and Shine lot would be sold to the Fire District--TWD would retain the back portion and intends to make it into a storage yard. There was a general discussion. The Commissioners asked Administrator Miller to keep them informed about the negotiations. 10. Discussion of possible addendum to Tigard Water District's existing contract with the City of Lake Oswego Administrator Miller said there hasn't been any contact with Lake Oswego since the letters in the packet. Chair Castile said we don't want to commit any further until we have specific issues we want settled, and there hasn't been time to prepare that information yet. 11 . Chair's Comments Chair Castile said she had no comments. 12. Commissioners' Comments. Chair Castile asked if there were any Commissioners' comments. Commissioner Borman said he wanted to compliment the Staff on the holiday decorations, outside and inside the lobby. 13. Administrator's Report. Administrator Miller asked the Board to go into executive session so he could have some questions answered. 4 12/10191 Regular Meeting, Board of Commissioners The Board went into executive session at 7:58 p.m. The Board came out of executive session at 8:44 p.m., and went back into general session. 13A. Resolution to approve revised flow chart (Resolution 22-91) as presented by Administrator Miller. A motion was made by Commissioner Borman and seconded by Commissioner Sherwood to approve Resolution 22-91, with the changes made (inserting connecting lines which were unintentionally left off). A voice vote was called. Resolution 22-91 passed unanimously. 13B. Resolution to approve job descriptions per attached list (Resolution 23-91). Chair Castile said she wanted to table the resolution until the next Board meeting, so the job descriptions can be reviewed in detail. The Commissioners agreed. 11. Other Business Chair Castile thanked Administrator Miller for his attitude in working with the information which went back and forth. She said she feels good about the information. There has been a lot of work for everyone. The Board is working toward the best interests of the Water District, and it's obvious that's where Administrator Miller's heart is too. Chair Castile wished everyone a very Happy Holiday. Adjournment. Chair Castile adjourned the regular meeting at 8:45 p.m. 5