Loading...
05/23/1991 - Minutes TIGARD WATER DISTRICT 8777 S .BURNHAM ST. P.O. BOX 230000 May 23, 1991 TIGARD,OREGON 97223-9917 PHONE(503)639-1554 TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MINUTES OF EXECUTIVE SESSION AND OPEN MEETING PRESENT: Board of Commissioners: Visitor: Jon Kvistad, Chairman Dennis Ashley, Bob Bledsoe Cascade Employers Denis Borman Association Audrey Castile, Treasurer Sydney Sherwood The executive session began at 2:00 p.m. to review the personnel study presented by Dennis Ashley, Cascade Employers Association, Inc. The executive session adjourned at 5:30 p.m. Visitors: John Miller, TWD Administrator Lorry Christian, TWD employee Rich Sattler, TWD employee Tracy Sattler, Rich's spouse Brian Clancy, TWD employee Chairman Kvistad opened the open session meeting at 5:34 p.m. Chairman Kvistad said there were three specific items on the agenda. 1. Commissioner Borman made a motion to delegate to Administrator John Miller, the job of the revision of the organization chart for Tigard Water District as previously discussed with the Board. Commissioner Sherwood seconded the motion. Discussion was called for. Commissioner Kvistad said that they had developed a rough draft of the 5/23/91 Minutes of Open Meeting, Board of Commissioners, pg. 2 organization chart, and now it has been given to the Administrator to make it final, and bring it to the Board for final action at the next regular Board meeting. Questions were called for. A voice vote was called for. The motion passed unanimously. 2. Commissioner Borman made a motion to delegate to Administrator Miller, the job of developing written job descriptions for office personnel, for clarity. After the Commissioners approve the revised job descriptions at the next Board, each job description should be signed by the employee concerned. Commissioner Castile seconded the motion. Questions were called for. A voice vote was called for. The motion passed unanimously. 3. Commissioner Castile clarified that the third item was to define the report prepared by Dennis Ashley, Cascade Employers Association. Chairman Kvistad said a notice should be posted on the bulletin boards stating what the report is and what the Board's response to the report will be. He said the definition is that this is a personnel study and management review of the Tigard Water District. The Board will come up with a set of specific issues, and under each specific issue, create a set of action items to rectify any problems they see, or define any situations they think should be made clear. At the Board meetings, the Board will then deal with each issue by implementing them as action items. The Board will be using all of the employee comments as a tool or guideline for developing the action items and taking any appropriate actions they think need to be taken. Chairman Kvistad said this is not a public report--it's the same as a personnel study, but the actual decisions made by the Board will be made public at regular Board meetings. TWO employee Rich Sattler asked what the time frame would be. Commissioner Bledsoe said it would probably be a couple of months before all issues and action items wilt be identified, developed and defined. Commissioner Castile said the report "tool" they received did not contain specific comments but the report was a generalization of comments made by employees. Chairman Kvistad said the report gives informational 5/23/91 Minutes of Open Meeting, Board of Commissioners, pg.3 insights about personal perceptions--things right and things wrong. The Commissioners want to take time to take thoughtful, appropriate action. Commissioner Sherwood said the Commissioners made a good start today. Commissioner Castile said the Administrator had been called into the executive session to begin talking about the issues under discussion. 4. The Commissioners said they wanted a clarifying statement made about the status of the health insurance benefits. Chairman Kvistad said they want a statement posted on bulletin boards saying there won't be any interruption in coverage of health insurance. Commissioner Castile said again that as the Board develops the issues, action items will be developed at the regular Board meetings. Commissioner Bledsoe suggested that another executive session be scheduled at the end of the next regular Board meeting. TWD employee Lorry Christian said she wanted to clarify the point about presenting the report information to employees. Chairman Kvistad said that the intention is that when the Board makes decisions about the issues, they want employees to be notified. The comments from employees appear to be open and are proving to be helpful to the Board. Chairman Kvistad asked if there were additional questions or comments. Hearing none, the meeting was adjourned at 5:46 p.m.