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05/14/1991 - Minutes • t r ' • TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. 4 P.O.BOX 230000 TIGARD,OREGON 97223-9917 May 14, 1991 PHONE(503)639-1554 TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Minutes of Regular Meeting PRESENT: Board of Commissioners: Jon Kvistad, Chairman Bob Bledsoe Denis Borman Audrey Castile, Treasurer ABSENT: Walter Stronach, Secretary Staff: John Miller, Administrator Randy Volk, Superintendent Lorry Christian, Administrative Assistant Visitors: Derryck Dittman, legal counsel Sydney Sherwood, future commissioner Bob Wyffels, Budget Committee Member Bonnie Turner, TWD employee Don Turner, Bonnie's spouse Mike Miller, TWD employee Diane Kuhn, TWD employee Rusty Thomas, TWD employee Rich Sattler, TWD employee Tracy Sattler, Rich's spouse The meeting was called to order by Chairman Kvistad at 7:34 p.m. Commissioner Bledsoe asked that the agenda items be reordered as follows: Item 2 be taken first; item 3 be taken second, and item 1 be placed third. There were no objections. ` 5/14/31 Regular Meeting, Board of Commissioners, pg.2 1. Chairman Kvistad welcomed the visitors to the meeting, and asked them to introduce themselves. 2. Resolution to approve the payment of vouchers. Motion was made by Commissioner Bob Bledsoe and seconded by Commissioner Denis Borman to approve the payment of the vouchers. Discussion was called for. Commissioner Bledsoe asked about the payment to Columbia Cable of Oregon for $749.64. Administrator John Miller said it was to repair damage caused by the crew of the Tigard Water District. Commissioner Bledsoe asked about the $1,422.50 to Sally Petersen. Administrator Miller said this was for preparation work on two manuals for Tigard Water District--the policy and procedure manual, and the engineering manual. The draft of the policy and procedure manual is currently being reviewed by legal counsel, and the draft of the engineering manual is being reviewed by TWD staff members. Commissioner Bledsoe asked about Oregon Department of Transportation for $3,751.88. Administrator Miller said it was the difference in actual cost between concrete pipe and ductile iron pipe for a storm sewer located on Bridgeport Road and Upper Boones Ferry Road. Commissioner Castile asked about the payment to the Plank Company. Administrator Miller said it was for shoring. Questions were called for. Motion carried unanimously. 3. Resolution to approve the minutes of the last two meetings. a. Amendments to minutes from the Grievance Hearing meeting of April 10, 1991 . Chairman Kvistad said they would deal first with Bonnie Turner's amendments. He asked if there was a motion to accept the Turner amendments. Commissioner Borman made the motion to accept Bonnie Turner's amendments. There was no second. The motion died for lack of a second. Chairman Kvistad asked Commissioner Bledsoe if he had amendments to present. Commissioner Bledsoe presented his four amendments listed in his memo dated May 1, 1991 (copy attached). Commissioner Castile made the motion that all four amendments be approved together. Commissioner Borman seconded the motion. Questions were called for. There were no questions. The motion passed unanimously. 5/14/91 Regular Meeting, Board of Commissioners, pg.3 b. Amendments to minutes from the regular Board meeting of April 9, 1991. Chairman Kvistad asked for a motion to approve the minutes of the last regular Board meeting. Administrative Assistant Lorry Christian asked that the minutes be amended to read as follows: page 2, item 4., "Motion was made by Walt Stronach to transfer $200.000.00 from the Operating Contingency to Material and Services." This will specify the amount of money transferred, instead of saying "transfer funds". Commissioner Bledsoe made the motion and Commissioner Castile seconded. Discussion was called for. There was no discussion. The motion passed unanimously. Chairman Kvistad asked if there were any other amendments to the minutes. There were no other amendments. Motion was made and seconded to approve the minutes from the last regular Board meeting. Motion passed unanimously. 4. Discussion of status of Bonnie Turner in position of Customer Accounts Representative and the duties included. Chairman Kvistad said that this item is in response to the grievance hearing, and is being presented at this regular meeting following the receipt of the personnel study commissioned by the Board of Commissioners from Cascade Employers Association. Chairman Kvistad said the Board met earlier this evening, in an executive session, to preliminarily review the study. General discussion ensued. The Board will be meeting on May 17, in executive session, to work more with the study so as to be able to make their determinations. But, as preparation for this regular Board meeting, they went specifically to those areas dealing with this particular item. Chairman Kvistad asked if there was a motion regarding Item 4. Commissioner Bledsoe made the following motion: Shall Bonnie Turner be reinstated in managerial duties (that she had as Executive Secretary, in the current position of Customer Accounts Representative). Audrey Castile seconded the motion. A discussion ensued. Commissioner Bledsoe clarified the motion: A vote yes would mean that Bonnie Turner would be in a position with the duties and responsibilities of office manager with the retroactive pay. A vote no would mean that Bonnie Turner would 5/14/91 Regular Meeting, Board of Commissioners, pg.4 remain as Customer Accounts Representative only, with no additional duties or pay. There was more discussion clarifying the wording of the motion. Chairman Kvistad repeated that a vote yes would mean that Bonnie Turner would be in a position with the duties and responsibilities of office manager with the retroactive pay. A vote no would mean that Bonnie Turner would remain as Customer Accounts Representative only, with no additional duties or pay. Commissioner Bledsoe made the motion that Bonnie Turner be reinstated in the managerial duties and paid retroactively as if she had continuously had those managerial duties. Audrey Castile seconded the motion. Discussion was called for. There was no discussion. A voice vote was called for. There was one "aye" vote, and three "no" votes. The motion failed. 5 it, 4MMDMw(r 1 Mruwrns 6/41 "Commissioners Aye No Abstain Denis Borman X C Bob Bledsoe X adopt I Audrey Castile X Castile Jon Kvistad X" Miller Committee, and was approved by them. It was also published in the newspaper as the law specifies, and there have been opportunities for questions and comments from the public, but none have been received. Commissioner Bledsoe asked if the Capital Improvements Plan coincided with the budget. Administrator Miller said yes, the Capital Improvements Plan is consistent with the budget. A voice vote was called for. The resolution passed unanimously, and the budget was adopted. 6. Resolution to approve Capital Improvements Plan for next five (5) years, utilizing System Development Charges (6-91). Chairman Kvistad asked if there was a motion to approve Resolution 6-91, to approve the Capital Improvements Plan for the next five years, using System Development Charges. Motion was made by Commissioner Castile, and seconded by Commissioner Bledsoe to adopt the Capital Improvements Plan. Chairman Kvistad asked Administrator Miller to give an overview. Administrator Miller reviewed the System Development Charges and how it relates to the five-year Capital Improvements Plan. Chairman Kvistad mentioned the attached study by Economic and Engineering Services, Inc. that relates to this resolution. Commissioner 5/14/91 Regular Meeting, Board of Commissioners, pg.5 Borman mentioned the History of Capital Improvement Projects, 1970 to 1990, by Robert Santee also included in the agenda packet. Chairman Kvistad asked for questions and discussion. Commissioner Bledsoe said he was much more comfortable with this Plan, and that he thought it was very well thought out. A voice vote was called for. Motion passed unanimously, and Resolution 6-91 was adopted. 7. Administrator's Report. Administrator Miller presented overview information of a master plan from the monthly meetings of the Regional Water Purveyors of the Metropolitian Area. This region includes Hillsboro-Forest Grove complex, City of Portland-Gresham complex, with areas extending to include Salem, and Vancouver, WA. This would include the counties of Washington, Multnomah, and Clark (Washington State). The master plan is for supplying water for the next 50 years. Included in the master plan are 336 identified sources, and the amount of water needed to meet the growth of the metropolitian area. Tigard Water District, hopefully will be a partner with this group. There are numerous alternatives available to TWD, in addition to the proposed partner-relationship with Lake Oswego. Hopefully, by fall more information will be available, and a specific alternative will be clear. Chairman Kvistad asked how this affects the proposed partnership with Lake Oswego. Administrator Miller said that still is an option. Administrator Miller said he talked recently with Pete Harvey, City of Lake Oswego, and that option is still open. A discussion ensued. Administrator Miller said he talked recently with Gilbert Meigs, Economic and Engineering Services, Inc. The City of Tigard intends to make a study of Tigard Water District and Metzger Water District (in it's present form) to see if they want to get into the water business. The City of Tigard contacted Gil Meigs to see if he would submit a proposal to do the study. Gil Meigs thought this might be viewed as a possible conflict of interest because of his prior work and close association with Tigard Water District. He asked for a response from the Commissioners of the Tigard Water District. During a discussion, Commissioners asked Administrator Miller what he thought. Administrator Miller said he thinks Gil Meigs can save the community money by completing a proposal, and would be an advantage. Administrator Miller said City of Tigard suggested that Gil Meigs submit a proposal. A discussion ensued. There was a 5/14/91 Regular Meeting, Board of Commissioners, pg.6 general agreement that the Commissioners were in favor of Gil Meigs submitting a proposal to the City of Tigard. There were no other questions for Administrator Miller about his report. 8. Other Business. Chairman Kvistad mentioned the letter of resignation by Commissioner Walter Stronach, effective May 9, 1991. A general discussion ensued. The Commissioners wanted to express their deep appreciation to Commissioner Stronach. Commissioner Bledsoe mentioned a letter from Mr. Bob Wyffels. The Commissioners decided to accept Commissioner Stronach's resignation with much regret. Commissioner Bledsoe clarified that Sydney Sherwood is the Commissioner-elect for the position presently held by Walt Stronach. Commissioner Castile made a motion to appoint the candidate-elect, Sydney Sherwood, to fill the unexpired term of Commissioner Stronach, effective this date. Commissioner Borman seconded the motion. Discussion was called for. There was no discussion. A voice vote was called. The motion passed unanimously. Chairman Kvistad administered the oath of office to the newly appointed Commissioner, Sydney L. Sherwood, on May 15, 1991, effective immediately. Chairman Kvistad read a letter by Bob Wyffels expressing his regret at the resignation of Walt Stronach, his thanks and great respect of Walt (copy attached). Chairman Kvistad asked what suggestions there were as a Board to recognize the service of Commissioner Walt Stronach. A general discussion ensued. Administrator Miller said the staff is in the process of purchasing a clock with a small plaque with Commissioner Stronach's name and appropriate inscription. The Commissioners agreed that would be appropriate. Chairman Castile said the Board is working toward presenting the report from Cascade Employers Association. The Commissioners want to • 5/14191 Regular Meeting, Board of Commissioners, pg.7 make the report public as soon as possible. There will be an executive session meeting on Friday, May 17, at 1:30 p.m., with the Commissioners present and Dennis Ashley, Cascade Employers Association. There being no further questions, comments, or other business, Chairman Kvistad adjourned the meeting at 8:26 p.m.