10/09/1990 - Minutes TIGARD WATER DISTRICT
8777 S.W.BURNHAM ST.
• P.O.BOX 230000
TIGARD,OREGON 97223-9917
PHONE(503)639-1554
October 9, 1990
PRESENT:
Board of Commissioners:
Jon Kvistad, Chairman
Walter Stronach, Secretary (absent)
Audrey Castile, Treasurer
Robert Bledsoe
Denis Borman
Staff:
John P. Miller, Administrator
Randy Volk, Superintendent
Yvonne Turner, Secretary
Visitors:
Clarence Nicoli, Tigard Resident
James Savage, Coopers & Lybrand
Pat Reiley, City Administrator(Arr. 8:00 p.m.)
The meeting was called to order by the Chairman Jon Kvistad at 7:32 p.m.
Motion was made and seconded to approve the minutes of the last meeting. Motion carried
unanimously.
Mr. Kvistad welcomed the visitors.
Motion was made and seconded to approve payment of vouchers. Audrey Castile wanted to
know how much Tigard Water District has paid the auditors, Coopers & Lybrand, to this point.
Mr. Miller told her it was $8,500.00.
Vote to approve payment of vouchers was unanimous.
Mr. Kvistad next asked for the presentation of 1989-90 financial audit by Mr. James
Savage of Coopers & Lybrand. He said there aren't any problems. Mr. Savage did make a
recommendation, that because the District is growing so rapidly, the District should establish a
formal system to track actual labor hours worked and material used on individual projects.
Also, because of the growth, the District has only one employee who understands the accounting
system , and that the district should cross train other employees for backup during times of
high work toads. Mr. Savage was thanked for his time, and because of another appointment , he
departed.
The next item of business was Mr. Pat Reiley's presentation of the City of Tigard's new
tax base. He handed out a copy of how the measure will look on the ballot. Mr. Reiley further
explained the effects of Ballot Measure #5. The Chairman thanked Mr. Reiley.
Mr. Miller was asked by Chairman Kvistad to give his explanation of Ballot Measure #5.
Mr. Miller stated that unlike previous property tax limitation measures which would have
created limits on the rates at which governmental bodies could levy taxes, Ballot Measure #5
limits the amount of taxes that may be imposed upon any particular property. Consensus of the
Board is that if this measure passes there will be a major disaster for all governmental bodies.
Next item on the agenda was the Resolution to approve Cascade Employer's Association
Inc., salary schedule. Discussion followed. Mr. Denis Borman made a motion to adopt Cascade
Employer's Association recommendation of a .876% increase and that it be implemented as of
January 1, 1991. Mr. Bledsoe seconded. Further discussion followed. The Chairman restated
the motion as follows: It has been moved and seconded that we accept this proposal with the
amendment being that to become effective it will be bundled with a packet of employment
controls. In order for this to be effective we will have available to us for board approval an
amendment to our employee manual which will delineate the responsibilities, times, and other
such items as would implement the Cooper & Lybrand recommendation. Vote was taken on the
amended motion and it passed unanimously.
The next item was to review use of the Richard Brown Room. Mr. Bledsoe handed to the
members a typed sheet. The recorder did not receive a copy. Discussion followed. It was decided
to place the room usage on the December agenda for further discussion.
The progress report on the new reservoir at Hi-Tor was given by John Miller. There
was no further discussion.
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Other Business was the next item on the agenda. Mr. Miller notified the Board that the
easement for the 24" Transmission main was signed, and that work should commence first thing
the morning of October 10, 1990.
Audrey Castile commented enthusiastically on the fact that the Christmas lights were
being put up. She further stated that she is in favor of Coopers & Lybrand recommendation
regarding a part-time employee for the bookkeeping department. John Miller stated that he has
already put a person on staff from Kelly Services.iShe also wanted to know how the woman field
employee is workinveas out. Randy Volk answered her question. Audrey asked about the
Safety Committee-fatiarrand John informed her that it is up and running. Her next question
was whether Mr. Miller still conducting company meetings. Mr. Miller said we had been busy
and perhaps as it slows down we can begin again. Randy pointed out that it makes for a long day
for the women as they must staff the office until 5 p.m. The last question was on the status of
the triangle piece of property. Mr. Miller said he will be talking to the City of Tigard about it
soon.
At this time, Superintendent Volk reminded the Board of their interest in installing a pay
phone in the lobby. Randy reported that the best terms the telephone company would offer
Tigard Water District, amounted to that the District supply the wall and telephone company
takes the money. The Board concluded that it didn't sound like a very good business venture.
Bonnie Turner asked if she could hand to the Board members a written grievance
regarding the unfair treatment of women by the Cascade Employer's Assn. salary and wage
survey. Chairman Kvistad agreed. The members scanned the information and the Chairman
called an executive session at 9:25 p.m.
Regular meeting reconvened at 9:40 p.m. Adjourned at 9:41 p.m.
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