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03/13/1990 - Minutes 41 TIGARD WATER DISTRICT 8777 S.W. BURNHAM ST. P.O. BOX 230000 TIGARD,OREGON 97223-9917 PHONE(503)639-1554 March 13, 1990 PRESENT: Board of Commissioners: Denis Borman, Chairman Audrey Castile, Secretary Jon Kvistad, Treasurer Walt Stronach Bob Bledsoe Staff: John P. Miller, Administrator Randy Yolk, Superintendent • Yvonne Turner. Secretary • Visitors: Clarence Nicoll, Tigard Resident The meeting was called to order by the Chairman, Denis Borman, at 7:30 p.m. Motion was made and seconded to approve the minutes of the last meeting. Mr. Bledsoe asked that in the future he be referred to, in the minutes, as Bob, the secretary agreed. Audrey Castile stated that she would like the minutes from last meeting to read that ' hiring done of females and minorities was not meant just for summer work". There weren't any comments. A• vote on the motion to approve the minutes was taken and the motion passed. Motion was made and to approve payment of the vouchers. Jon Kvistad asked about a 'Leroy S . John explained it is a device used in drafting. Vote to approve payments passed unanimously. Tigard Water District 3-90 Regular Meeting March 13, 1990 Motion was made to approve the minutes of the Special Meeting with Metzger Water District on March 6. 1990. No comments or alterations were made. Vote was taken, and the motion passed unanimously. Chairman Borman welcomed the visitor, Clarence Nicoli. Mr. Borman asked if he had any comments. Mr. Nicoll asked the Board what their reaction was to the Tualatin Valley Water Authority proposal between Wolf Creek Hiway and Metzger Water Districts. The Chairman said the Board had not committed itself to any particular decision, but the general consensus was one of approval. The next item on the agenda was the use of the meeting rooms. This was tabled in November. Bob Bledsoe asked that again it be tabled for 6 months as there seems to be no problem filling the rooms. Vote was taken and the motion passed unanimously. John Miller asked that the Board go into executive session at this time to discuss a land purchase. Walt Stronach asked the members of the Board if Clarence Nicoli could stay, the members agreed. The Board went into Executive Session at 7:39 p.m. The Regular meeting was reconvened at 7:45 p.m. A Resolution was presented by Walt Stronach: • Resolution 3-90 The Tigard Water District agrees to an option to purchase the above described 1.9227 acres for$65,000.00 . The cost to the District for the option to be $500.00. The cost of the option to be applied in full towards the purchase price provided the District exercises the option by June 30. 1990 and including any sharing of legal fees. Watt Stronach moved that the resolution be accepted. Audrey Castile seconded. There was no further discussion. Vote was taken and the motion passed unanimously. The next item on the agenda was the Employee Handbook. Bob Bledsoe gave the Board a copy of the "Model Personnel Policies and Procedures Manual", by the law firm of Spears, t_isky, Bledsoe, Anderson, Young and Hilliard. He stated that he had three changes that he would like included into the staff handbook. Consensus of the Board was that a special meeting be held to discuss the Employee handbook Discussion followed. Audrey Castile made a motion to accept the Employee Handbook in concept as is,with an agreement that a work session be set, within the next month, to bring an agreement of the Board on the comments that were written ahead of time. Motion was seconded. Discussion ensued. Vote was taken. Audrey Castile and Walt Stronach and Denis Borman voted yes. and Bob Bledsoe and Jon Kvistad voted no. The motion passed 3 to 2. Tigard Water District 3-90 Regular Meeting March 13, 1990 The next item on the agenda was Other Business. Jon Kvistad brought up the service area along 1-5 that Tigard Water District serves, but is within the Metzger Water District. Discussion followed. Consensus of the Board is that Tigard Water District should be serving the residences of the City of Tigard. Next order of business, Walt Stronach noted that the staff is being overwhelmed with paper work and more people should be hired. Discussion followed. Walt Stronach made a motion to authorize the Administrator to hire 2 field employees and 1 office employee. Audrey Castile seconded. General discussion followed. Vote was taken and Bob Bledsoe voted against the motion. The motion passed 3-1. Mr. Bledsoe asked about the time frame on the Budget Report and the study by Gil Meigs. Brief discussion followed. John Miller explained that all the numbers may not be ready until later. Walt Stronach made a motion to have a Special Meeting on Monday, April 9, 1990 at 1 p.m.to discuss the budget,Employee Handbook and the Gil Meigs study. Bob Bledsoe seconded. Discussion followed. Vote was taken and passed unanimously. Jon Kvistad asked about the letters from Attorney Derryck Dittman, answering the Boards questions for the February 13, 1990 meeting. John Miller explained , Discussion followed and there was no further action. Mr. Stronach brought to the Board's attention the Action Plan for the formation of the Tualatin Valley Water Authority. Brief discussion ensued. The Board decided against any action on the study. The meeting was adjourned at 9:12 p.m.