Intergovernmental Water Board Bylaws - 12.14.1994 r
INTERGOVERNMENTAL WATER BOARD BYLAWS
REVISED DECEMBER 14, 1994
ARTICLE I: Name of Organization
• Intergovernmental Water Board
ARTICLE II: Mission
• The Cities withdrew from the original District
with intent to take a more active role in
planning and operating a domestic water supply
system for the Southeast Washington County
area in order to provide the residents of that
area with the highest quality water service at
the lowest possible cost. In keeping with
that intention, the Parties to this
Intergovernmental Agreement commit to working
together to provide all of the residents and
undeveloped property in the original District
with a clean, economical water supply. The
Parties further commit to working together and
with other agencies and jurisdictions in a
cooperative effort to plan for the future long
term water supply needs of the area.
ARTICLE III: Members
• The Intergovernmental Water Board (IWB) will
consist of five members. Members of the Board
will be appointed by the respective governing
bodies as follows:
Tigard - One Member
King City - One Member
Durham - One Member
District/Unincorporated Area - One Member
At Large - One Member selected by a majority
vote of the Other Members .
ARTICLE IV: Officers
• The Intergovernmental Water Board shall elect
a Chair and Vice-Chair from its' members.
Election of the Chair and Vice-Chair shall be
held the first meeting in February of each
calendar year.
In the event of a resignation of the Chair,
the standing Vice-Chair shall become Chair on
the effective date of the resignation of the
Chair. The new Chair shall serve the
remainder of the vacating Chair's term. The
new Chair's one year term shall commence at
the first meeting of the next calendar year.
In the event of a resignation by the
Vice-Chair, an election to fill the unexpired
term shall be held at the next available
meeting.
Duties of the Chair:
• Presides over the deliberations of the Board.
• He/She votes on all questions brought before
the Board.
• Has the authority, with consent of Board
Members in attendance, to place time limits on
visitor comments.
• Is recognized as the spokesperson for Board
actions and activities.
• Reviews and approves meeting agendas set by
Board prior to the meeting.
Duties of the Vice-Chair:
• Presides over the Board in the absence of the
Chair.
• Performs other duties assigned to the Chair in
the absence of the Chair.
ARTICLE V: Meetings:
• Meetings of the Intergovernmental Water Board
shall be held at a regular time and place set
by the members. Meetings of the
Intergovernmental Water Board are subject to
the open meetings law and are open to the
public. Only issues covered under ORS 192.660
may be discussed in Executive Session.
Quorums:
• A majority of 3 members shall be considered a
quorum to conduct business. Duly appointed
Alternates count as Members for purposes of
establishing a quorum. In the event that the
elected Chair and Vice-Chair are both absent,
the Members in attendance shall elect a
Pro-Tem Chair for that meeting.
Agendas:
• At the end of each Board meeting agenda,
sufficient time shall be allocated to set the
agenda for the next meeting. Agendas shall be
reviewed and approved by the Chair prior to
mailing. Agendas and supporting material
shall be mailed to Board Members one week
prior to meetings. Information for last
minute agenda items shall be distributed to
Board Members at least 48 hours in advance of
meetings. Only true emergencies may be
brought before the Board without at least 48
hour notice.
Meeting Notice:
• Notice of all Board meetings must be posted at
least three days prior to the meeting in the
following locations:
Tigard City Hall
King City City Hall
Durham City Hall
Tigard Water Building
Public Comment:
• There shall be time set aside on each regular
meeting agenda for Visitors to address the
Board on any topic related to the Boards
duties. Visitors will be asked to limit their
comments to five minutes. In addition, the
Board may ask for Public comment on specific
issues under consideration. The Board
reserves the right to place time limits on
speakers.
Voting and Motions:
• Each Board Member shall be allowed one vote.
Any members may make and second motions.
Motions shall be addressed to the Chair. All
seconded motions shall be voted on by the
Board. The Chair may ask for unanimous
consent if the motion is not debated or
discussed. A voice vote shall be the usual
method of voting. For adoption, motions
require a majority vote of the Board Members
(3 affirmative votes) . in the event of a tie,
any member may ask for reconsideration of the
motion. The motion fails if the second vote
is a tie.
Minutes:
• Staff shall be assigned to record and
transcribe minutes of all Board meetings.
Prepared minutes shall be considered "draft"
until approved by majority vote of the Board
at a regular meeting. The Chair shall sign
minutes acknowledging Board approval.
ARTICLE VI: Conflict of Interest
ARTICLE VII: Amendments
These Bylaws of the Intergovernmental Water Board
may be amended at any time by majority vote of the
members.
kathy\iwb\bylaws