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05/13/1975 - Packet TIGARD WATER DISTRICT BB41 S. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 May 13, 1975 AGENDA CALL TO ORDER 1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING 2. VISITORS 3. RESOLUTION TO PAY VOUCHERS 4. ELECTION OF OFFICERS FOR FISCAL YEAR 1975-76, COMMENCING JULY 1, 1975 5. OTHER BUSINESS ADJOURNMENT ADMINISTRATOR'S REPORT 1. Resolution to approve minutes of last meeting, as written. 2. Visitors A representative from Peavy Oil Company, McMinnville, Oregon, intends to appear before the Board regarding his water bills at the Texaco Service Station on Pacific Highway in Tigard. His bills had been averaging between $6 and $8 when in August 1974 it jumped to $72. In October 1974 it was $78. John Miller visited the premises on several occasions and noticed that the meter was spinning rapidly. An inspection revealed that faucets for the toilets and urinals were constantly running water due to defective washers. This was reported to the attendants en duty on each occasion. I presume a plumber repaired the fixtures in early December. grip In the meantime, since the meter was old, a new one was installed about December 15th. Subsequent water bills were as follows: December 1974: $ 30.80 February 1975: $ 10.00 April 1975: $ 8.80 It is difficult to determine whether the leaky fixtures or a faulty meter was the cause of the high water consumption. The facts show that the fixtures were leaking and it is very unusual to find a meter that over-reads. My letter to him dated February 20, 1975 is enclosed. I gave him credit for $40.80, his December and February bills. He now claims that he should have more credit. I do not think so. 3. Resolution to pay vouchers -1- ADMINISTRATOR'S REPORT (Continued) 4. Election of officers for fiscal year 1975-76. commencing July 1. 1E2. With the re-election of John Schwartz on May 6th, all five commissioners presently in office will serve during the next fiscal year. It would be helpful in preparing the annual booklet on Rules, Rates, and Regulations, if the officers were listed. In selecting the officers, you should be aware that at least 2 of the 3 need to be readily available for signatures. Secondly, retaining Clarence Nicoll as Treasurer would solve administrative problems in bonding, etc. 5. Other business a. The meter installation program whereby two or more houses are being served by one meter has been completed. In the final "'"a"` analysis, 9 new meters were installed, 2 property owners signed liens to install another meter if and when one of the houses is sold, and one customer was granted permission by the Board to continue serving two houses on one meter until such time as sewers are installed and/or the tax lot is sub-divided. vow -2- ADMINISTRATOR'S REPORT (Continued) 6. Water pumped from wells. calendar year 1975. Actually pumped Month Actual *Actual Allocation/month in prior years: 1975 Cubic Feet Acre-feet Acre-feet Acre-feet Jan 3,565,520 81.9 88 1970: 1,616 Feb 3,759,740 86.3 88 1971: 1,418 Mar 3,728,200 85.6 88 1972: 1,501 Apr 3,428,960 78.7 88 1973: 1,269 1974: 924 14,482,420 332.5 352 * 1 acre-foot = 43,560 cubic feet mow 7. Unmetered water Pumped Purchased* Total Sold Loss Month & Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cn. Ft. Loss Year x 1000 x 1000 x 1000 x 1000 x 1000 April 3,429 3,983 7,412 5,420 1,992 26.9%*** 1975 Cumulative Total: (FY 74-75) (10 months): 35,697 50,713 86,410 75,273 11,137 12.9% * 53.71 of water consumed during April 1975 was purchased from Lake Oswego ** 58.7% of water consumed during fiscal year 1974-75 (10 months) was purchased from Lake Oswego *** A part of the large monthly loss of water is due to Lake Oswego's changing the date of reading the water meter. Therefore, the recorded loss is not an actual loss. -3- ww ADMINISTRATOR'S REPORT (Continued) 8. Work accomplished during April 1975. a. TWD installed 6 crossings of Durham Road at Hall Blvd., 98th, 2 at Summerfield, 104th, and 113th with a fire hydrant. Washington County will be re-surfacing Durham Road in June and it was believed wise to make these crossings prior to the new black- topping. b. TWD installed 6" sprinkling (fire) connection for Ted Nelson Company located on 72nd Avenue c. TWD installed 12 meters. (4368 - 4357). District also serves 116 meters in Metzger Water District. Total: 4484. 9. Work to be accomplished during remainder of fiscal year 1974-75. May 1975 a. TWD install 1200' of 8" C.I. and 720' of 6" C.I. + 1 fire hydrant along S. W. 96th Avenue, Murdock to Sattler Road, to replace 4" O.D. steel pipe. b. TWD install 550' of 8" C.I. along Pacific Highway, between Johnson and MacKenzie Streets. c. Private contractor install 1320' of 6" C.I. + 3 fire hydrants along Greenleaf Terrace in Summerfield for Tualatin Development Company. June 1975, a. TWD install 2400' of 6" C.I. + 5 fire hydrants along S. W. Greenway Avenue and Fairview Lane, near 115th and Gaarde, for develop- ment of 46 single family homes, called "Terrace Trails", for Mrs. Lee Fritz and Mr. Began. b. TWD install, along with Cornell Manufacturing Company, a pump station, with 3 - 25hp pumps at new Hi Tor reservoir site to provide adequate pressure in the area. ,,. -4- TIGARD WATER DISTRICT F1B41 S. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 February 20, 1975 Peavy Oil Company Re: Water service: Box 970 1295() S. W. Pac Hwy McMinnville, Oregon Tigard, Oregon 97223 lien t l eine,,: About two months ago an official from your office inquired about the high domestic water bi +.1s at the gas station on Pacific Highway for the months of August and October 974 for the subject property. It was decided to wait until the December 1974 and February 1975 bills were established to gain his- torical is- toricaI ditto prior to taking any action. An investigation was mad'• upon avarenesR of the first high water bill in August. 1974. On several oc, asions, district personnel inspected water facilities at the site and foutd toile' and urinal valves leaking on a 24- hour basis. Appropriate atten'ants were notified, but corrective action was not taken until several months later. In the meantime, about December 15th, a new meter was installed to replace the old one. As a general rule, old meters get less efficient with use and do not over-read. It is very difficult to make a judgment where the unaccounted for water might have gone. Perhaps it was the wasted water used in the lavoratories or a defec' ive meter, or both. However, I believe some adjustment is in order. Mt. paid the October 1974 bill on November 16th and were current to that date. The hills for December 1974 and February 1975 were $30.80 and $10.00, respectively. The tote]. amount, $40.80, will be credited to your account as the adjustment and ,your balance on that account is now zero. Your next bill for this account will be forwarded on April 20e 1975. I hope this solution meets with your approval. Very truly yours, TIGARD WATER DISTRICT 7' Robert F. Santee Administrator P.S. TI other enclosed bill of $98.80 for the car wash is a 1'ifferent matte , and is ( to by the 12th of March. 4*1000 PHONE 472 - 6 I 38 NIP / PACIFIC HIGHWAY 99W AT BAKER CREEK ROAD M C M I N N V I L L E, OREGON 97128 L Co. TEXACO ':7-aY 7, 1'5'75 Tigard _aer Diel-xfct, 52441 3 . .1. Com.erciel, Tinar , ' rece 97223 Re: 'Peeve:: Gil Cow a.y 129 : -2acific T- :c ;01": 97223 Ger_tlenen: were are the aounts of the w2ter 'rills for the abm-e as re 'erted by your office: 4-22-74 5 ,1-;-,a Pt. 6-17-7h 13 6.)40 2-20-74 177 72.00 10-22-712 192 75.00 *lap 12-13-74 73 20.80 2-19-75 22 10.00 4-22-75 1) G.ft3 Ye contacted your oCffce ubec we received the .ro. - st 30 1: 1.", because of the }e-!_7's proL.:_it of .-2.00. Jew re told Tie etc ., so rsr I e rci roor, -plumb..ing, e o7ed ::1-.:mber to r:-.1,70 certain we 7-10 flrther Hitcar recef..v7.,:, a lar: 7r :,fter several tele-hues calls cad insistent recuests, the water (-.e ..artme-,t ci_erFe'f the retflr. :o- rote the Ysate dros.d. Whe credit allowed. nows-Tor, -i.7e feel this arlourt of cr&lit a no waYcc r cu r charge. At tic.00 a statement, AuL.;•:-st 20, Cotober 22, lecember 13, 17. ruar7 19, would total .110.00 cad we oaid .72.00 nlus :%.00 total :1'-'0.00. It would, a near a farther ar.-Lf'Istmert is di-e 11S becE''Fo of t'ois d?fective 1-.oter. tn 'y yours, Fee7oyOil 2c1-.any *No 44(1, TIGARD WATER DISTRICT 0841 S. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 May 7, 1975 Mayor Wallace D. Graham 1706 S. W. Meadows Drive Lake Oswego, Oregon 97034 Dear Mayor Graham: In reference to our recent telephone conversation, enclosed is a copy of my letter to you and the city council dated December 11, 1974. I believe it accurately describes the events which resulted in Tigard Water District purchasing surplus water from the City of Lake Oswego. It is the unanimous opinion of the Board of Commissioners that Lake Oswego's proposal to increase wholesale water rates to other public agencies by 784 is unrealistic and cannot be justified. Prior to utiliz- ing Lake Oswego's water, our business was promoted and encouraged by representatives from Lake Oswego. We expended a quarter of a million dollars of public funds to make the necessary capital improvements with err+ the belief and confidence that Lake Oswego would be fair and reasonable in future rate increases. In this regard, we expected moderate rate increases from time to time. Both Mr. Santee, water district administrator, and I have met with Mr. Eppley and Mr. De Haas. Results of these meetings have indicated that there will be no negotiation nor reconsideration by the city council on the proposed rate increase which will become effective on July 1, 1975. As a last resort, the Board of Com ►issioners has authorized our attorney, Mr. Kenneth W. Baines, to ini ,iate litigation to resolve the matter. It is believed that the City o ' Lake Oswego cannot justify, either morally or legally, a 78 increa 'e in rates due, solely, to in- creased costs for the production and di tribution of surplus water as defined in our existing contract dated October 17, 1972. I appreciate your attention in this matter and I am available, at your convenience, to discuss the problem. Sincerely yours, 1 / a z � //:///:// Ii. Verne Wheelwright) Mrd Chairman, Board of Commissioners Encl .