Loading...
Correspondence Dianna Ornelas From: #Building Permit Technicians Sent: Monday, August 2, 2021 5:19 PM To: 'nelsontile@live.com' Subject: RE: 10455 SW Hoodview Dr - SWR2021-00207 - Nelson Attachments: SWR2021-00207.pdf Hello James, Per our phone conversation, I understand that the plumbing permit (PLM2021-00328)was obtained online by the licensed plumbing contractor and the public facilities improvement(PFI) permit is being applied for. The sewer connection permit is ready to issue and the balance due is$39,093.15 per the attached invoice. Please call me at 503-718-2430 tomorrow(Tuesday)any time between 11:00 am and 1:30 pm to meet in the lobby to deliver your check for payment of the sewer connection fees. While you wait in the lobby, I will issue the permit and provide you with a site copy. Thank you and please let me know if you have any questions. Dianna L. Ornelas Building Division Services Supervisor City of Tigard I Community Development 13125 SW Hall Blvd I Tigard, OR 97223 503-718-2430 Direct 1503-718-2439 Permits From:#Building Permit Technicians Sent:Thursday,July 29, 2021 2:23 PM To: nelsontile@live.com Cc:Walter Barnett<walter@tigard-or.gov>;Jeremy Tamargo<jeremyt@tigard-or.gov>; #CD PoD<CDPoD@tigard- or.gov> Subject: 10455 SW Hoodview Dr Hello James, Thank you for speaking with me today regarding the permit process to connect your property to public sanitary sewer. Per our conversation, I assisted you with the forms found on the city website and here is a summary list of items required: • PFI Permit: If work is proposed for the sanitary lateral within the public right-of-way,then a Public Facilities Improvement (PFI) permit is required. The sanitary lateral work ROW is processed as a Type 2 PFI application (application is located here). The PFI application and associated plans/documents for the submittal can be emailed by the applicant to rowpermits@tigard-or.gov. • Plumbing Permit: Complete the plumbing permit application (found on website), including licensed contractor information,and email to TigardBuildingPermitsC«@tigard-or.gov for processing. • Contact your licensed plumbing contractor for information regarding: o Septic system decommission to obtain certificate that system was properly abandoned. This certificate must be provided to the city inspector to pass final plumbing inspection. 1 o Video of sanitary sewer line installed on the private property without permits. This video will need to be provided to the plumbing inspector to pass final plumbing inspection. • Sewer Permit: A sewer connection permit will be created to collect the connection, inspection and reimbursement district fees due. • Fees Due: Below is an estimate of the permit fees due so that you can secure a cashier's check next week: Permit Type Fee Amount Due PFI Permit: Permit Fee $ 300.00 Plumbing Permit: Permit Fee $ 81.20 Sewer Permit: Sewer Connection $ 6,085.00 Inspection Fee $ 35.00 Reimbursement Dist Fee $ 32,973.15 Total Fees Due: $ 39,474.35 • Payment: Once the permits have been created and are ready to issue, we will contact you and make arrangements to meet in the lobby of the Permit Center so that you may hand the check to us for processing. While you wait, we will issue the plumbing and sewer permits. The PFI permit will be emailed to you from the engineering division. Thank you and please let me know if you have any questions Monday-Thursday. Dianna L. Ornelas Building Division Services Supervisor City of Tigard I Community Development 13125 SW Hall Blvd I Tigard, OR 97223 503-718-2430 Direct 1503-718-2439 Permits 2 Dianna Ornelas From: Jeremy Tamargo Sent: Thursday, July 29, 2021 10:09 AM To: Joe Wisniewski; Dianna Ornelas;Joanne Bengtson Cc: Steve Rymer; Saul Chavez-Hernandez _ Subject: RE: Failed Septic System request for fee waiver / �-� �v0d �� t Z. Hi Dianna, You can cc- me on your email to Mr. Nelson. Here's the text you can add to the correspondence to make him aware of the potential need for a PFI permit: If work is proposed for the sanitary lateral within the public right-of-way, then a Public Facilities Improvement (PFI) permit is required. The sanitary lateral work ROW is processed as a Type 2 PFI application (application is located here). The PFI application and associated plans/documents for the submittal can be emailed by the applicant to rowpermits@tigard-or.gov. Thanks! Jeremy Jeremy Tamargo, PE City of Tigard Principal Engineer Direct: (971) 713-0281 From:Joe Wisniewski<joew@tigard-or.gov> Sent:Thursday,July 29, 2021 9:58 AM To: Dianna Ornelas<Dianna@tigard-or.gov>;Joanne Bengtson<joanne@tigard-or.gov> Cc:Steve Rymer<stever@tigard-or.gov>; Saul Chavez-Hernandez<saulc@tigard-or.gov>;Jeremy Tamargo <jeremyt@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Hi Dianna, I asked Jeremy to look into the permits needed from Engineering. I would appreciate you adding the potential need for PFI permits to your conversation and direct Mr. Nelson to Jeremy for more information. I'm sure Jeremy and his team will process a PFI as quick as possible, but I have my doubts that it may be difficult for the applicant to put together a PFI package and have it approved all in one day. We'll try... Joe Wisniewski, P.E. City Engineer City of Tigard Joew@tigard-or.gov 971-271-4772 From: Dianna Ornelas<C.)ianna@tigard-or.gov> Sent:Thursday,July 29, 2021 9:50 AM To:Joanne Bengtson<joanne@tigard-or.gov> 1 Dianna Ornelas From: Joanne Bengtson Sent: Thursday,July 29, 2021 8:45 AM To: Dianna Ornelas Cc: Steve Rymer;Joe Wisniewski Subject: FW: Failed Septic System request for fee waiver Good morning Dianna, Can you call this resident as soon as possible today? I told him we would get him the information/paperwork he needs to proceed with urgent decommissioning the septic tank on his property (his construction crew arrives Friday) and connecting to public sewer. We've put a significant amount of effort into helping him navigate the process and addressing his requests for fee waiver. Now I need your expertise to bring it home with great service to get him over the finish line! James Nelson 10455 SW Hoodview Drive 503-887-6186 nelsontile@live.com Please let me know if you need anything else, and I appreciate your help! Joanne From:Saul Chavez-Hernandez<saulc@tigard-or.gov> Sent:Thursday,July 29, 2021 7:56 AM To:Joanne Bengtson <joanne@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Joanne, All of that needs to be done through the building department. I will send over the SRD form to them, but Mr. •1111 Nelson should reach out to them. TIGARD Saul Chavez-Hernandez I Utility Billing Supervisor City of Tigard I Utility Billing Main: 503-718-2460 Direct: 503-718-2574 13125 SW Hall Boulevard, Tigard, OR 97223 I www.tigard-or.gov 1 From:Joanne Bengtson<joanne@tigard-or.gov> Sent: Wednesday,July 28, 2021 6:02 PM To: Saul Chavez-Hernandez<saulc@tiBard-or.gov>; Shelby Rihala <shelbyr@tigard-or.gov>;Jeremy Tamargo <jeremyt@tigard-or.gov>;Joe Wisniewski<joew@tigard-or.gov>; Brian Rager<BRIANR@tigard-or.gov>; Rob Block <Rob@tigard-or.gov> Cc:Steve Rymer<stever@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Ok, I called Mr. Nelson — he was disappointed but truly grateful for all you did to help. I told him we did everything possible to brainstorm alternatives that were allowable in our MuniCode and he shared his thanks again for the teamwork and caring. Saul — he asked me for links to complete the paperwork he needs to decommission the tank and hook up. The contractor is coming Friday. He asked me if payment is possible there or if he needs to go to another site. Can you send me what he'll need, or if it's faster, you can email him directly with the info he'll need to finish the process —nelsontile@live.com. Thanks everyone! Joanne From:Saul Chavez-Hernandez<saulc@tigard-or.gov> Sent:Wednesday,July 28, 2021 4:27 PM To:Joanne Bengtson<joanne@tigard-or.gov>; Shelby Rihala <shelbyr@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver 111 Yes, please call him.Thank you. I TIGARD Saul Chavez-Hernandez I Utility Billing Supervisor City of Tigard I Utility Billing Main: 503-718-2460 Direct: 503-718-2574 13125 SW Hall Boulevard,Tigard, OR 97223 I www.tigard-or.gov From:Joanne Bengtson <joanne@tigard-or.gov> Sent:Wednesday,July 28, 2021 4:26 PM To:Shelby Rihala<shelbyr@tigard-or.gov> Cc:Saul Chavez-Hernandez<saulc@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver I'm totally fine with it...let me ask Saul— are you okay with me calling? Joanne From:Shelby Rihala <shelbyr@tigard-or.gov> Sent:Wednesday,July 28, 2021 4:21 PM 2 To:Joanne Bengtson<ioanne@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver I have no concern with you doing it if you're comfortable with it. It sounds like Saul has had multiple conversations with him too... From:Joanne Bengtson<joanne@tigard-or.gov> Sent:Wednesday,July 28, 2021 4:08 PM To:Shelby Rihala <shelbyr@tigard-or.gov>; Saul Chavez-Hernandez<saulc@tigard-or.gov>;Jeremy Tamargo <ieremyt@tigard-or.gov>;Steve Rymer<stever@tigard-or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Next question — Would you like me to call Mr. Nelson or someone important/official? jb From:Shelby Rihala <shelbyr@tigard-or.gov> Sent: Wednesday,July 28, 2021 3:58 PM To:Joanne Bengtson<ioanne@tigard-or.gov>; Saul Chavez-Hernandez<saulc@tigard-or.gov>;Jeremy Tamargo <jeremyt@tigard-or.gov>;Steve Rymer<stever@tigard-or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Hi All, I agree with all the info below. Installment payments are an option according to Code, but if that's a nonstarter for the homeowner, I don't know of any other options. We don't have a process for fee deferrals or waivers, though I suppose Council could always take action to do it. I would have concerns about that route, namely setting the precedent and the admin costs of creating the documents, recording, and making sure the City is protected in being able to recoup all its costs. I recognize this is a huge hit to the property owner, but it seems to me that in this real estate market, discounting the purchase price by$57k would still land the sellers with multiple offers. Thanks, Shelby From:Joanne Bengtson <ioanne@tigard-or.gov> Sent:Wednesday,July 28, 2021 11:35 AM To:Saul Chavez-Hernandez<saulc@tigard-or.gov>;Jeremy Tamargo<ieremyt@tigard-or.gov>; Steve Rymer <stever@tigard-or.gov>; Shelby Rihala <shelbyr@tigard-or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Thanks Saul. If he's trying to sell his home and decommissioning the septic/connect to public sewer is the roadblock to solve, given the demand in the housing market a long-term repayment plan doesn't seem realistic. I don't see any other allowable options to offer. 3 N What do you all think? From:Saul Chavez-Hernandez<saulcPtigard-or.gov> Sent:Wednesday,July 28, 2021 11:26 AM To:Jeremy Tamargo<jeremyt@tigard-or.gov>;Joanne Bengtson <joanne@tigard-or.gov>;Steve Rymer<stever@tigard- or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver I did talk with Jared and Mr. Nelson about this option already. It would still be a hardship for him due to being on as fixed income. He doesn't have the space in his budget to allow for a installment payments on the SRD le : fees. TIGARD av Saul Chavez-Hernandez I Utility Billing Supervisor City of Tigard I Utility Billing Main: 503-718-2460 Direct: 503-718-2574 13125 SW Hall Boulevard, Tigard, OR 97223 I www.tigard-or.gov From:Jeremy Tamargo<jeremyt@tigard-or.gov> Sent:Wednesday,July 28, 2021 11:23 AM To:Joanne Bengtson<ioanne@tigard-or.gov>; Steve Rymer<stever@tigard-or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<joew@tigard-or.gov>; Saul Chavez-Hernandez<saulc@tigard- or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Did some further digging on this. Under TMC 13.04.060 for Local Improvements does provide an allowance for payment in installments as outlined in TMC Section 13.04.070.2. 2. Installment Payments. a. The owner of any property assessed for an improvement in the sum of five hundred dollars or more, at any time within ten days after notice of such assessment is first given,may file with the Finance Director a written application to pay in installments. b. The Finance Director shall accept the written application to pay in installments unless the amount remaining unpaid on the current assessment together with the unpaid balance of any previous assessments for improvements against the same property exceeds the real market value of the property. c. The written application shall: (1) State that the applicant and property owner does waive all irregularities or defects,jurisdictional or otherwise, in the proceedings to cause the improvement to be constructed or made for which the assessment is levied and in the apportionment of the cost; and (2) State that the applicant or property owner understands the terms and conditions of the City's payment policies including the penalties for nonpayment. d. The Finance Director shall set interim and final interest rates for the financing of improvements, assumption of payments resulting from a transfer of ownership,and service charges for late payments. (1) The interim interest rate shall be equal to the U.S. Government Bond Ask Rate for the expected financing maturity date or an equal index as determined by the Finance Director as of the 1st of the month in which the application for installment financing is signed,plus 2%. 4 , (2) The final interest shall be equal to the interest rate the City is charged on bonds issued to finance the assessment,plus 1.25%. e. The Council by resolution shall declare a payment due and payable after one year of delinquency, and the entire balance shall become immediately due. The resolution shall give the name of the owner then in default in the payment of the sums due,either principal or interest,together with a description of the property upon which the sums are owning and declaring the whole sum,both principal and interest, due and payable at once. The Finance Director is then directed to proceed at once to collect all unpaid installments and to enforce collection thereof, with all penalties added thereto, in the same manner as described in 13.04.070.1.b.3 of this Section. f. Whenever the owner of property changes through the sale or transfer of land, or the division of land,the total assessment balance plus interest may be assumed subject to the following conditions. The City shall not allow an assumption, if the assessment balance is less than$3,000. An assumption fee, which shall be set by resolution of the City Council, and fees for recording the lien and the release of the lien will be charged. The City shall not allow an assumption, if the buyer of the property has a history of slow or delinquent payment on other debt to the City. Assumptions for assessments shall be at the rate charged to the owner of the property at the time of assessment. Jeremy Tamargo, PE City of Tigard Principal Engineer Direct: (971) 713-0281 From:Joanne Bengtson<joanne@tgard-or.gov> Sent: Wednesday,July 28, 2021 11:08 AM To:Steve Rymer<stever@tgard-or.gov> Cc: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<joew@tgard-or.gov>; Saul Chavez-Hernandez<saulc@tigard- or.gov>;Jeremy Tamargo<jeremyt@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Shelby said it's doable if we can find permission in the code. We allow deferred SDCs with a lien, but there are administrative costs and recording fees with the county that will increase the work on our part and the fees on his part. Shelby suggested researching the code further to tie it to that. Joanne From:Steve Rymer<stever@tigard-or.gov> Sent:Wednesday,July 28, 2021 9:57 AM To:Joanne Bengtson<joanne@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver I'm in a meeting for a bit...do you want to reach out to Shelby first please Steve Rymer 1 City Manager City of Tigard I City Management 5 114 Direct: 503.718.2486 I Cell: 503.312.8785 l AIw 13125 SW Hall Boulevard, Tigard, OR 97223 I www.tigard-or.gov 5 From:Joanne Bengtson<joanne@tigard-or.gov> Sent:Wednesday,July 28, 2021 9:34 AM To:Steve Rymer<stever@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Great idea, I was just writing to the team that bringing requests for fee waivers are fraught with angst from staff, and understandably, the fees are tied to services we provide, so I get it. But this is a huge blow for any homeowner. From my chats with Mr. Nelson, it's a matter of cash flow and loan repayment. He went to his bank and he said they are worried about two retirees ability to repay the loan. If Shelby thinks your idea is doable, I think he'd be amenable to it t! How do you want to proceed? Do you want to talk to Shelby or should I? Joanne From: Steve Rymer<steverPtigard-or.gov> Sent:Wednesday,July 28, 2021 8:50 AM To:Joanne Bengtson<ioanne@tigard-or.gov> Subject: Re: Failed Septic System request for fee waiver Hi Joanne How are you? Do we know if this is more of a cash flow issue than expense...not knowing there situation, wondering if one possibility is to defer our fees and place a lien so when sells we can collect...haven't talked with Shelby on this though thought I'd share. Steve Get Outlook for iOS From:Joanne Bengtson <joanne@tigard-or.gov> Sent:Wednesday,July 28, 2021 8:25:41 AM To:Joe Wisniewski<ioew@tigard-orgov>; Saul Chavez-Hernandez<saulc@tigard-or.gov>; Brian Rager<BRIANR@tigard- or.gov>; Rob Block<Rob@tigard-or.gov> Cc:Steve Rymer<stever@tigard-or.gov>;Jeremy Tamargo<jeremvt@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver I just called Mr. Nelson to share that we're looking at the TMC for language and he expressed his thanks to you all. He said the construction company wants to have equipment on the ground Friday (7/30) to begin work and he wondered how long we might need to research. I told him I would ask but the minute I have news I would call him. He asked me to thank you all again, he's very grateful for the care he's received from the city. Joanne 6 • From:Joe Wisniewski<ioewPtigard-or.gov> Sent:Wednesday,July 28, 2021 7:59 AM To:Saul Chavez-Hernandez<saulc@tigard-or.gov>;Joanne Bengtson<ioanne(Etigard-or.gov>; Brian Rager <BRIANR@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Cc:Steve Rymer<stever@tigard-or.gov>;Jeremy Tamargo<ieremyt@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Good Morning—I am going to ask Jeremy Tamargo to look into the TMC regarding the reimbursement districts to see if we have any language that would allow a deferral or waiver of fees. We will get back with the group with any info he finds. FYI—I added Jeremy to the e-mail chain. Joe Wisniewski, P.E. City Engineer City of Tigard Joew@tigard-or.gov 971-271-4772 From:Saul Chavez-Hernandez<saulc@tigard-or.gov> Sent:Tuesday,July 27, 2021 11:38 AM To:Joanne Bengtson<joanne@tigard-or.gov>; Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard- or.gov>; Rob Block<Rob@tigard-or.gov> Cc:Steve Rymer<stever@tigard-or.gov> Subject: RE: Failed Septic System request for fee waiver Good morning, I just wanted to add that the sewer reimbursement district fee is$32,973.15 as of today and does go up every year until it expires on August 11th, 2024.This would obviously be on top of the$6,085 sewer connection fee and the amount he has to pay the contractor,which according to him is roughly$18,000 to do the work of connecting to the sewer and decommissioning the septic system.That totals about$57,000. I spoke with him this morning and he expressed how impossible it will be for his and his wife to come up with this money and that they might consider abandoning the home if they can't solve the issue. Saul Chavez-Hernandez I Utility Billing Supervisor City of Tigard I Utility Billing Main: 503-718-2460 TIGARt) Direct: 503-718-2574 13125 SW Hall Boulevard, Tigard, OR 97223 I www.tigard-or.gov From:Joanne Bengtson<ioanne@tigard-or.gov> Sent:Tuesday,July 27, 2021 11:32 AM To: Brian Rager<BRIANR@tigard-or.gov>;Joe Wisniewski<ioew@tigard-or.gov>; Rob Block<Rob@tigard-or.gov> Cc:Saul Chavez-Hernandez<saulc@tigard-or.gov>; Steve Rymer<stever@tigard-or.gov> Subject: Failed Septic System request for fee waiver Good morning, 7 I just spoke to James Nelson at 10455 SW Hoodview Drive (503-887-6185) whose home is on septic. A year ago he had a contractor pump and verify that the system was working well and received a thumbs up. This year, he and his wife, now retired, tried to sell their home and the inspection revealed that the tank has rust holes and must be de-commissioned immediately before seepage appears. He said they've lost two sales because of the issue and because he's on a retirement income, they are hoping the city can waive some fees and help them connect to public sewer quickly. He noted that Saul was very helpful and shared that the estimated fee for connection would be approximately $20,000-ish. I shared that the Hoodview LID is completed, and not a candidate for assistance. Then he shared that a few years ago, his homeowners policy provided him with money to correct a problem with runoff from his gutters. As a retired contractor, he used a company he knew, and asked if when making the repairs,would they be able to install a lateral for an eventual connection to the public sewer. They did, and he confirmed that the contractor he used obtained permits from the city to install the infrastructure for connectingtopublic sewer. • f'�M �-O/9 -t O D t2" Y tV ,e ft"/ e NO --retivi 61471. //vsece pe ors Given the steep grade and high cost of connections on Hoodview, and since the infrastructure is already in place and just needs a tie-in, can I get your thoughts on a) expected cost to connect and b) if it's still expensive, is there any program they might apply for assistance? Thanks! I told him I would connect with him today if possible, but soon. Joanne Joanne Bengtson 114 Exec,Asst.to trty Manager&Mayor DINCT SO3.718.2476 t c., t?r au 503.686.0510 MX SO3.684,7297 WAX. icraime4tPgard.sr.gav C u of Tigard rd ! (I n UANAGBMI::N'1 13125 SW Han Boulevard,Tigard,OR 97223 DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 8 7/29/2021 Parcel Condition Edit Parcel#:2S111CB01741 1e;❑ Submit Reset Cancel Help Type * Condition Name * Status Severity HIST v REIMBURSEMEN Not Met(App v Notice Applied by Dept * Current Department Applied by User * Current User Action by Dept Current Department Action by User Current User Planning v --Select— v —Select— v --Select— v Applied Date Effective Date Expiration Date 05/25/2010 2 05/25/2010 2 Short Comments&standard Comment Reimbursement District#45 Finalized 5/25/10 Res.#10-23 check spelling Long Comments .-Standard Comment check spelling Resolution Action Res.#10-23 check spelling Display Notice Public Display Message Include in Condition Notice �..=Accela Automation ❑ Condition Name 0 ACA ❑ Short Comments ❑ ACA Fee Estimate Page check spelling https://tigard-prod-ay.accela.com/jetspeed/portal/media-type/html/useriTIGARD.DHOWSE_UTFB_ENCODED/page/default.psml/js_pane/P-11 ab62d5a63-10004 1/1