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08/13/1974 - Minutes 7 Tigard Water District 338th Regular Meeting August 13, 1974 PRESENT: R. Verne Wheelwright, Chairman John G. Schwartz, Secretary Clarence F. Nicoll, Treasurer Robert E. Santee, Administrator John P. Miller, Foreman Kenneth W. Baines, Attorney Noreen Volk, Secretary VISITORS: Mr. and Mrs. Keith Phildius 16565 S. W. 113th Ave., Tigard Mr. Leon N. Steel 16440 S. W. 113th Ave., Tigard Mr. Joe Schafer Tigard Times Pat Tierney Oregon Journal `mr. The meeting was called to order at 7:35 p.m. by Chairman Wheelwright. Ken Baines administered the oath of office to the newly elected Commissioner, John G. Schwartz. Motion was made and seconded to approve the minutes of the last meeting, as written. Motion carried unanimously. Visitors: Mr. and Mrs. Phildius appeared before the Board again to request approval of an existing illegal temporary connection via the King City Royal Mobile Villas in lieu of extending a main along S. W. 113th Avenue. A lengthy discussion ensued about extending a main and a fair distribution of costs. Mr. Steel advised that he was happy and satisfied with his present plastic line via the Mobile Villas. (His temporary connection is legal). The Chairman advised Mr. and Mrs. Phildius to consult with adjacent property owners; namely: the Steel's, Moffatt's, and Benz' to arrive at an equitable, agreeable apportionment of costs for a main extension. The Administrator was instructed to assist in any way possible toward a satis- factory solution. Mr. Phildius was also advised that the approval of a temporary connection was the least desirable course of action for the Board. -1- Minutes (Continued) Mr. Spezza did not appear before the Board. However, the Board ruled that the district will serve a new home on the Spezza tract, but that Mr. Spezza would have to install another meter on Sunrise Lane. Motion was made and seconded to pay the vouchers. Motion carried unanimously. Action on approval of an agreement with Cooper Mountain Water District was postponed until information was received from the Oregon State Engineer on additional provisions required in the contract. Motion was made and seconded to approve an indenture in which Southern Pacific Railroad grants to Tigard Water District an easement to install a 12-inch water main under the railroad tracks on S. W. North Dakota Street, near Tiedeman Avenue. Motion carried unanimously. Motion was made and seconded to revoke all permits to have more than one house on a single meter and to require one meter for each house in accordance with the rules and regulations of the district. On a one-time basis, the connection fee of $200 was waived in each Is, case. Motion carried unanimously. Administrator was instructed to proceed with caution on this project to ensure that no injustices occurred. Chairman Wheelwright made assignments to the other commissioners in areas where they were to become more familiar and knowledgeable, as follows: Clarence Nicola: Intergovernmental relations, including new sources of water Don Thomas: Budgeting and Finance Gene Chamberlin: Capital improvements, including storage, distribution, pumps, etc. John Schwartz: Personnel and Customer relations Motion was made to adjourn at 9:24 p.m. Motion carried unanimously. TIGARD WATER DISTRICT R9415. W. COMMERCIAL ST. yrs TIGARD, OREOON 97223 PHONE (503) 639-1554 CLARENCE NICOLI INTERGOVERNMENTAL RELATIONS, INCLUDING NEW SOURCES OF WATER 1. Coordinate with the city, county, and other governing bodies on matters pertaining to present and future water problems. 2. Be knowledgeable on current developments with other water purveyors which could affect the district's water supply, storage, and distribution. 3. Continue to research and be aware of alternate sources of ligor water, including Scoggin Dam. 4. Promote personal relations with adjacent water districts and other water purveyors to ensure maximum cooperation. 5. Explore other areas which could be served by Tigard Water District; for example: the City of Durham. 6. Coordinate with the City of Portland and City of Lake Oswego on matters relating to water supply. TIGARD WATER DISTRICT .8841 S. W. COMMERCIAL ST. :I. TIGARD, OREGON 97223 PHONE (503) 639-1554 DON THOMAS BUDGETING AND FINANCE 1. Observe the budgeted figures versus the actual income and expenditures on a monthly basis. 2. Ensure that the expenditures are in conformance with the projects as outlined in the annual budget. 3. Explore both long range and short range methods to finance '' capital improvements. 4. Make suggestions, as appropriate, on improving the financial status of the district. 5. Ensure that the customer is getting the maximum service for his dollar. TIGARD WATER DISTRICT 8841 9. W. COMMERCIAL ST. '4416, TIGARD, OREGON 97223 PHONE (503) 639-1554 GENE CHAMBERLIN CAPITAL IMPROVEMENTS, INCLUDING STORAGE, DISTRIBUTION, PUMPS, ETC. 1. Observe total water consumption with a view toward the need for future reservoirs and when new tanks should be constructed. 2. Identify areas with low pressure and make recommendations to rectify. 3. Make a detailed study of fire hydrant locations and recommend areas where new fire hydrants should be located. 4. Review fire flow problem areas in the district. 5. From a fire protection standpoint, ensure that , in your opinion, mains are adequately sized. 6. Utilizing the ST&R study, review the proposed schedule of capital improvements. 7. Study possible solutions to either expanding the existing administrative office or relocating at a new site. fir' TIGARD WATER DISTRICT 9641 S. W. COMMERCIAL ST. Pepe TIGARD, OREGON 97223 PHONE (503) 639-1554 JOHN SCHWARTZ PERSONNEL AND CUSTOMERS 1. Review the employment practices of the district. 2. Be knowledgeable on all benefits accorded each employee, including retirement program, medical, etc. 3. Compare salaries and benefits with similar workers to ensure the district is keeping pace with other industries. 4. Become familiar with the various insurance policies of the district, including liability, personal injury, etc. 5. Observe the employee—customer relationship and recommend procedures for improvement, if deemed necessary. 6. Review delinquent accounts for possible solutions other than termination of water service.