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02/11/1975 - Minutes *01 Tigard Water District 344th Regular Meeting February 11, 1975 PRESENT: R. Verne Wheelwright, Chairman Clarence F. Nicoli, Treasurer Don W. Thomas Gene H. Chamberlin Robert E. Santee, Administrator John P. Miller, Foreman Kenneth W. Baines, Attorney VISITORS: Mr. and Mrs. Edwin S. Radford, 12300 S. W. James Road Mr. George Thompson, 11630 S. W. Tigard Drive Miss Cheryl Beshears, Tigard Times Aar The meeting was called to order at 7:33 p.m. by Chairman Wheelwright. Motion was made and seconded to approve the minutes of the last meeting, as written. Motion carried unanimously. Mr. and Mrs. Edwin S. Radford appeared before the board to request relief on his water bill in which he believed that the meter was over- read upon installing a new, replacement meter. The Chairman directed the Administrator to take corrective action to grant the Radford's a credit of $1.60. Mr. George Thompson appeared before the board to advise that Tigard Water District should not authorize black iron pipe to be installed on the customer side of the meter and to request relief on his water bill due to a leak on his side of the meter. He was advised that the water district has no authority or control over the the quality or type of water pipes installed on the customer side of the meter. Motion was made and seconded to authorize a credit of $3.20 to Mr. Thompson, leaving a balance due of $10.00. Motion carried unanimously. -- Minutes (Continued) Motion was made and seconded to pay the vouchers. Motion carried unanimously. Don Thomas was appointed as the Budget Officer. No action was taken on the proposed contract with Coopers and Lybrand to perform the annual audit for fiscal year 1974-75. The Administrator was instructed to request that Mr. Jim Savage, CPA, with Coopers and Lybrand to appear before the board at the next meeting to discuss the completed audit report of last year. It was Ken Baines' opinion that a good legal case could be made by the citizens precluding the water district from expanding its office into the Community Hall. The provisions of existing contracts between the TRFPD and TWD regarding the Community Hall would support a lawsuit in which the citizens could seek an in- junction. It would deprive the citizens of a large portion of the Community Hall which was constructed with public funds and Ise volunteer labor. Regardless of any possible legal action, there is a moral issue involved. In Ken Baines' judgment, the TWD should not attempt to expand into the Community Hall. Motion was made and seconded to recommend to TRFPD that the TWD's administrative office be expanded upstairs in accordance with the drawing, as shown. If approved, the water district would construct the addition during the next fiscal year, com- mencing July 1, 1975. Motion carried unanimously. It was Ken Baines' opinion that it would be illegal, under existing statutes, to charge interest on rebates for main exten- sions. The Chairman suggested that the Administrator send a letter to Mr. George Birnie, Attorney for the Tri-County Water Districts Association, requesting that he prepare an appropriate legislative bill which would amend the provisions of ORS 264.320 to include within the definition of "cost", reasonable interest or 6% per annum. As a lobbyist he could submit the proposed legislation to a representative or a senator for consideration. The Chairman stated that he would prefer that the budget committee be included in the planning process on any consumer rate increase. It was decided that members of the budget committee would be invited to attend the next regular meeting on March 11th at which time a possible rate increase will be discussed. No action was taken to approve a proposal by the King City Branch of. the 1st National Bank to increase their charge per collection from 50 to 10¢ on February 1st and to 15¢ on June 1st. Motion was made to adjourn at 9:12 P.M. Motion carried , unanimously.