01/08/1974 - Packet TIGARD WATER DISTRICT 8S41 S. W. COMMERCIAL ST.
TIGARD, OREGON 97223
PHONE (5133) 639-1554
Atrw
January 8, 1974
AGENDA
CALL TO ORDER
1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING
2. VISITORS
3. RESOLUTION TO PAY VOUCHERS
4. RESOLUTION TO APPROVE DEDICATION OF STREET (S. W.
CANTERBURY LANE) TO THE PUBLIC
5. RESOLUTION TO APPROVE CONTRACT WITH COOPERS & LYBRAND
TO PERFORM ANNUAL AUDIT FOR FISCAL YEAR 1973-74
6. OTHER BUSINESS
low
ADJOURNMENT
ADMINISTRATOR'S REPORT
1. Resolution to approve minutes of last meetinv.
2. Visitors.
Bruce Clark, City of Tigard Administrator, has requested to
appear before the Beard regarding a concurrent annexation proposal
for both public bodies and other joint efforts within the community.
(see attached letter).
3. Resolution to pay vouchers.
4. Resolution to approve dedication of street (S. W. Canterbury
Lane) to the public.
This is a housekeeping chore in which a small portion of the
property recently purchased at 41 reservoir from the Presbyterian
Church is also a part of S. W. Canterbury Lane. The land should be
dedicated to the public and maps adjusted accordingly. (map and
dedication document enclosed).
5. Resolution to approve contract with Coopers & Lybrand to perform
annual audit for fiscal year 1973-74.
Jim Savage of Coopers & Lybrand has indicated that their firm
will reduce the annual audit fee to $3,000 if the water district will
prepare specific data prior to the audit date.
A copy of the audit contract is enclosed with an attached
schedule of data to be prepared by district personnel. It is
believed that we can provide the necessary information prior to
the audit date.
6. Other business.
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ADMINISTRATOR'S REPORT (Continued)
vow 6. Other business.
a. Mrs. Ogle who lives at the terminus of S. W. 108th Avenue,
near the Tualatin River, is in desperate need of water. She is a
widow with several children. The cost to extend a main to her house
is estimated at $20,000. She has contacted the neighbors and four of
them have agreed to contribute $7,000 toward the rain extension. Mrs.
Ogle intends to utilize her life savings for the remaining $13,000.
This is a horrible price to pay for water, although she may get
much of it back at some future date.
Perhaps the Board can relieve some of the hardship by waiving
the 8$ engineering fee in her case.
*r
-lA -
ADMINISTRATOR'S REPORT (Continued)
7. Use of 12" transmission main within Capitol Highway Water
Now District.
Capitol Highway Water District has requested the use of our
12" transmission main located within their water district which
was installed and paid for in its entirety by Tigard Water District
in 1968-69 at a total cost of about $88,000.
I have responded to the request asking that Tigard Water
District be reimbursed for use of the main, based upon a mutually
agreeable price. (See letter enclosed). I am confident that this
reply is in consonance with your wishes.
8. Unmetered water.
Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft.
Month & Pumped Purchased Total Sold Loss Loss
Year x 1000 x 1000 x 1000 x 1000 x 1000 %
Dec 1973 3,004 3,002* 6,006 4,467 1,539 25.6%
FY 1973-74:
NNW Cumulative Total: 47,563 44,028 3,535 7.4%
FY 1972-73:
Cumulative Total: 18.3%
* One-half of the water consumed during December 1973 was
purchased from Lake Oswego
-2-
ADMINISTRATOR'S REPORT (Continued)
9. Savings by purchasing water from Lake Oswego versus Portland or
Capitol Highway Water District.
Atwy
Cost Cost Cost Savings Savings
Month b Cu. Ft. Lake Oswego Portland Capitol Hwy from from
Year Purchased @ 14c/100 @ 25c/100 @38C/100 Portland Cap. Hwy
Dec 1973 3,001,700 $ 4,202 $ 7,504 $ 11,406 $ 3,302 $ 7,204
Cumulative
Total:
FY1973-74:
24,930,500 $34,902 $62,326 $ 94,736 $27,424 $59,834
10. Work accomplished during December 1973.
a. TWD installed 350 feet of 6" C.I. on private easement between
103rd and Hoodview Drive to complete circulation loop on pressurized
system. (General Find).
b. TWD installed 1650 feet of 8" C.I. pipe + 2 fire hydrants along
133rd Avenue, south of Ball Mountain Road, to replace 4" O.D. steel pipe.
(General Fund).
c. TWD installed 660 feet of 8" C.I. + 1 fire hydrant along
Sattler Road, between 98th and 100th Avenues, to parallel pressurized
system with gravity system and transfer 26 homes to gravity flow system.
(General Fund).
d. Private contractor installed 300 feet of 6" C.I. pipe + 1 fire
hydrant on S. W. Old Orchard Lane in the Summerfield development, (Town-
houses, Phase II), for Tualatin Development Company. (Developer's)
e. Private contractor installed 1520 feet of 6" C.I. pipe + 2 fire
hydrants along West Colony Place and West Colony Drive for Mr. R. G.
Peters. (Developer's).
f. TWD installed 14 meters. (4056 - 4043). District also serves
115 meters in Metzger Water District.
-3-
ADMINISTRATOR'S vtlIT (Continued)
11. Work to be accemmlished during remainder of fiscal year 1973-74.
4441.,
January:
a. TWD install 840 feet of 16" D.I. pipe along MacDonald Street,
from Hall Blvd. to the west, to further the Clackamas River main line
to reservoir #1. (Bond Construction #lA).
b. TWD install 280 feet of 6" C.I. pipe + 1 fire hydrant along
Walnut Place to replace 4" O.D. steel pipe. (General Fund, Pipe
Replacement).
c. TWD clean reservoir #4.
d. Private contractor install 2800 feet of 8" C.I., 1700 feet of
6" C.I., and 1000 feet of 4" C.I. + 9 fire hydrants in the Summerfield
development, Townhouses (Phase II), for Tualatin Development Company.
(Developer's).
February:
a. TWD install 4600 feet of 12" D.I. pipe + 4 fire hydrants along
Bull Mountain Read, between reservoir #2 and 132nd Avenue. (Bond Con-
struction #1A).
b. TWD install, along with Cornell Manufacturing Company, a 100
hp pump station at #2 reservoir to pump water to Hi Tor reservoirs.
(Bond Construction #1A).
c. TWD install 150 feet of 6" C.I. + 1 fire hydrant on private
easement (Mr. Ems) between 76th Street and Fir Street. (General Fund).
March:
a. TWD install 300 feet of 12" C.I., 1960 feet of 8" C.I., and
500 feet of 6" C.I. plus 5 fire hydrants along 108th Avenue, south of
Durham Road for Mrs. Ogle ux al. (Developer's).
b. TWD install 54 feet of 4" C.I. + 2 fire hydrants along Crestview
Drive, near Yarns Street. (General Fund).
-4-
ADMINISTRATOR'S REPORT (Continued)
April:
Asir
a. TWD install 400 feet of 6" C.I. in 36" steel casing under
2 sets of railroad tracks along Bonita Road, between 74th and General
Chain Bar Company. (General Fund).
b. TWD install 2070 feet of 6" C.I. + 4 fire hydrants along both
100th Avenue and View Terrace, between Inez and MacDonald Streets, to
replace 4" O.D. steel pipe. (General Fond).
c. TWD install 500 feet of 12" D.I. along Pacific Highway,
between Johnson and MacKenzie Avenue. (General Fend).
�Ys
a. TWD install 800 feet of 8" C.I. + 2 fire hydrants from 90°
bend to south and west along Bull Mountain Road to replace 4" and 6"
0. D. Steel pipe. (General Fund).
b. Private contractor install 20" steel casing under Pacific
Highway at Durham Road. (Bond Construction #"A).
c. TWD install 150 feet of 12" D.I. pipe in 20" steel casing
noted in "b" above. (Bond Construction #lA).
low
Junes
a. Private contractor provide and install pump station with
auxiliary power at new Hi Tor reservoir to provide adequate pressure
in area. (Bond Construction #lA).
b. TWD inventory, maintain equipment, locate gate valves, etc.
—5—
CITY O TIGARD
\
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P. 0. Cox 23557 •
12t1.20 S. VI. Main
Tigcrd, Orecen 97223
January 2, 1974
Board of Directors
Tigard Water District
c/o Bob Santee
a841 S. W. Commercial. Street
Tigard, Oregon 97223
Gentlemen:
I would appreciate en opportunity to appear at the next
Board meeting, January Uth, to discuss the interrelationships
between rater district annexations and new main extension and
city evelopment.
It is my observation that the location and timing of water
service extensions is of paramount concern to the Tigard area
as the availability of rater is often a major determinant
of location and timing of new development.
It would be my intention to discuss with you the effects of
scattered urbanisation in the framework of overall service
provision and to propose rays in which we may jointly act
%we to enhance the livability and character of our community.
Very truly yours,
i".7) „ /
uce .
Bruce P. Clark
City Administrator
BPC/sa
--
IA
STREET DEDICATION
KNOW ALL MEN BY THESE PRESENTS, That Tigard Water District,.
a municipal corporation, incorporated under the laws of the State of 0-egon,
. . .
hereinafter called grantor(s) , for the sum of $ 1.00
constituting the actual consideration for this deed, do hereby
give, grant and dedicate to the Public
Gf!!.7-117%.ri:nrIty:1,1-sif_'!r..1 .t_ltemrf,r±-1 a perpetual right-of-way end easement
for street, road and utility purposes on, over, across, under, along
and within the following described real premises in Washilgton
County, Oregon:
Beginning at the Northwest corner of Lot 5, TICAnVILLE NELMS, a plat
of record, in Section 11, T2S, PIN, u.n., f!ashington County, Oregon, said point
also being on the centerline of S. U. Canterbury L:ne; running thence cast along
the north line of said Lot 5 214 feet to the true point of beginning of the real
%we property herein described; thence south 25 feet to the southerly boundary of a
50-foot right-of-way (S. U. Canterbury Lane); thence east 5Q feet to a point;
thence north 25 feet to the north line of raid Lot fl thence west 50 feet to the
true point of beginning, containing 1,250 square feet.
To have and to Hold the above described and dedicated rights
unto the Public 6c-1!)(20._mxt. . 7nitsyzr2... ,n=lcxf:attyti-lztlx24,=prlic:nhle
ptr.L.Itt for the uses and purposes horeinabova stated.
The grantor(s) hereby covenants that In (they) are the owner(s) in
fee simple and have a good and legal right to grant itift (their) rights
above described.
IN WITNESS WHEREOF the undersigned corporation has caused
this street dedication to be executod by its duly authorized, undersigned
officers acting pursuant to resolution of its Board of Directors.
(Corporation acknowledgment of
corporate principals must be TIGARD WATER DISTRICT
attached) Nam of Corporation
By: President
. . .
C. F. Nicoll.
By : Secretary
Don W. Thc:Ilos
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AUDIT CONTRACT
THIS AGREEMENT, made this 8th day of January, 1974 ,
in accordance with the requirements of Oregon Revised Statutes
297. 610 through 297 . 740 between Coopers & Lybrand of Portland,
Oregon, hereinafter known as the Party of the First Part, and
Tigard Water District of Washington County, State of Oregon,
Nime hereinafter known as the Party of the Second Part.
1. IT IS HEREBY AGREED that the Party of the First Part
shall conduct an audit of the accounts and fiscal affairs of the
Party of the Second Part for the fiscal year beginning July 1,
1973 , and ending June 30, 1974 , and for each fiscal year there-
after, in accordance with the prescribed Minimum Standards of
Audit Reports , Certificates and Procedures. It is agreed further
that termination of this agreement shall be only by written
notice by the Party of the Part wishing to terminate this agree-
ment given to they Party of the other. Part not later than January 1
of the year in vh.ich this agreement in to be terminated.
2. Party of the First Part agrees that the services he
has contracted to perform under this contract shall be rendered
by him or under his personal super_vi_sion and that the trot } will
be faithfully performed with care and diligence.
3. It is understood and agreed that, should unusual con-
ditions arise or be encountered during the course of the audit
whereby the services of the Party of the First Part are necessary
beyond the extent of the work. contemplated, written notification
of such unusual conditions shall be delivered to the Party of the
Second Part who shall instruct in writing the Party of the First
Part concerning such additional services.
4. The audit shall be started as soon after this contract
is executed as is agreeable to the Parties hereto and shall he
completed and a written report thereon rendered by the Board ' s
September meeting, providing the schedules enumerated in Schedule A
are furnished to the Party of. the First Part by the Party of the
Second Part not later than July 20th each year. Twelve copies of
such report shall he rendered to the Party of the Second Part and
its form and content shall he in accordance with and not Less than
that outlined in the Minimun Standards of Audit Reports , Certifi-
cates and Procedures.
5. In consideration of the faithful performance of the
conditions, covenants, and undertakings herein set forth, the
Party of the Second Part hereby agrees to pay the Party of the •
First Part a reasonable fee for the fiscal year ended June 30,
1974 and an amount not to ex Teed the budget estimate for subse-
quent years. The Party of the Second Part agrees to prepare the
schedules set forth in Schedule A. In the event the Party of the
First Part is required to prepare such schedules, an additional
charge will he made. The Party of the Second Part hereby affirms
that proper provision for the payment of such fee has leen or
will be duly made and that funds for the payment thereof are or
will be made legally available. (Pc°o c Feel nC^0)_
+�rrr
COOPERS & LYBRAND
By
TIGARD WATER DISTRICT
By
SCHEDULE A
Saw The following schedules and data are to be prepared
by Tigard •later District staff each year, prior to July 20 :
(1) Trial balance of each fund in accordance with
Coopers & Lybrand format.
(2) Analysis of fixed asset additions and deletions.
(3) Analysis of change in bonds and bond interest
coupons matured and outstanding.
(4) Analysis of certain expenditure accounts
selected by Coopers & Lybrand.
(5) Annual proof of cash for each bank account.
,6) Summary of payroll data by employee for the
fiscal year.
(7) A narrative of duties of people involved with
purchasing, billing, inventory and work orders .
(R) A brief job description for each person
involved in the administrative, clerical and
stores functions.
CAPITOL TTG -.T\ �. '` '��.r�`��'�_ DISTRICT
9745 5. W. PACIFIC HILI! .' ' `'H1TI_APND, OREGON 97219
*'' December 31, 1973
Mr. Robert E. Santee, Manager
Tigard Water District
3341 S. W. Commercial St.
Tigard, Oregon 97223
Re: Supply main
Dear Bob:
Reference is made to the agreement dated October 1, 1968 by which
Capitol Highway Water District agreed to furnish water to Tigard Water District,
and to Tigard's letter of June 22, 1973 canceling the agreement as of October 1,
1973.
Tigard installed and paid for the 12.-inch cast iron supply main from S. W.
66th Avenue and Baylor Street to the point of connection with Capitol Hig hway
at S. W. 47th Avenue and Arnold Street, where the master meter was installed.
Tigard subsequently moved the master meter to its reservoir site at S. W. 66th
Avenue and Bilylor Street.
If the 12"' main were to be reactivated and connections made to the Capitol
Highway system at critical locations, improved water service and fire protection
could be provided the community as well as maintaining an effective stand by
and/or emergency connection to Tigard.
Because of the mutual benefits, the Capitol Highway board would like
to consider such an arran lenient, either on a short-term or long-term basis, and
it would be much apprecuated if you would discuss this with the Tigard hoard`.
Sincerely,
Frank Hoffman, Superintendent
Capitol I lighway Water District
d
TIGARD WATER DISTRICT 8541 9. W. COMMERCIAL ST.
TIGARD, OREGON 97223
PHONE (503) 639-1554
%Me Jtnunry 2, 1974
Mr. Fronk Poffmno
Fuperintendent
Ccpitol Mighuny Voter District
9745 S. II. Pocific flighuny Re! 12-inch supply main to
Portiond, Oregon 97219 Tfgnrd Water District
Den': Pren!!.:
Your Jotter of Doccmber 3/, 1973 regordir ; the use of Ti ;ord Wnter
District's 12-fnch trrnsmission main lototel i thin your 0/strict Is
rcinculedgel.
The Tigard Voter District hon no objections to reoctivoting this
12-inch moln cnd cuthorising Ccpitol Pighuoy Voter District to moke
rppropriote connections to inter-tie uith your distribution system.
licuevcr, ff troth districts ore to ottnin mutuol benefits, Crpitol Highuny
Voter District chouid lso chore in the ccoitol investment costs leAch
totalled C8,00.0 in 1963-69. TC Tigard Voter District continues to
pay off t.mds, issued for the purpose of constructing this trtnsmission
moth, the final poyment being due fn 1990.
Ikaw If the roord of Cc=ats-sioners, Crpitol Highuny Wnter Disf-rict,
desires to discuss on trrolgement uheroby the "21mrd Voter District is
refmturred, either vholiy ,)r in port, for this cnpits1 fnvestment, I.
cm confident the Eoord of :c.77missioners, Tigard Voter District, usuld
be rgrecoble.
Very truly yours,
TICARD UATErt DISTRICT
- •
Dohert P, rontee
Aeministrntor
Now