03/14/1972 - Packet TIGARD WATER DISTRICT FB41 S. W. COMMERCIAL ST.
TIGARD, OREGON 97223
'%risr, PHONE (503) 639-1554
March 14, 1972
AGENDA
CALL TO ORDER
1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING
2. VISITORS
3. RESOLUTION TO PAY VOUCHERS
yew— 4. RESOLUTION TO ADOPT NEW WATER RATES, EFFECTIVE APRIL 20, 1972
5. RESOLUTION TO PURCHASE NEW CASE BACKHOE TO REPLACE 1963 BACKHOE
6. RESOLUTION TO AUTHORIZE EXPENDITURES FROM THE NEW BOND
CONSTRUCTION FUND
7. OTHER BUSINESS
ADJOURNMENT
ADMINISTRATOR'S REPORT
1. Resolution to approve minutes of last meeting.
2. Visitors.
3. Resolution to pay vouchers.
Mary George, bookkeeper, left the district on March 1st and a search
is in progress for a replacement. Vouchers will be ready for signature,
but the financial report will be late this month. You can be assured that
the district is solvent.
4. Resolution to adopt new water rates, effective April 20, 1972.
5. Resolution to purchase new Case backhoe to replace 1963 backhoe.
This is an after-the-fact resolution. A majority of the board approved
this purchase during the month.
An opinion was obtained from Ken Baines on the legality of specifying
the brand, such as Case. Ken indicated that this could be justified inas-
much as the district was attempting to own similar type equipment in order
to more easily maintain and operate same.
Ken stated, however, that all Case dealers within a reasonable distance
(in Oregon only) should have the opportunity to bid. Quotations were received
from the only firms located within 50 miles of Tigard. The bids, including
the trade-in of the old backhoe, for a 580B Case backhoe were as follows:
Haag S. Co. (Salem): $ 8,755.86
Case Power d Equipment (Portland) : 9,732.68
The low bid was accepted and the purchase made.
in
To account for this unexpected expenditure/the present budget, the
purchase of a compressor (with jackhammer) at $5,200 was deleted. This will
cause an overexpenditure of $3,555 in account #549, Capital Outlay, but this
can be offset by savings in other accounts.
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ADMINISTRATOR'S REPORT (Continued)
6. Resolution to authorize expenditures from the new bond construction
fund.
Obviously, this is another after-the-fact resolution. Funds are
already being expended. The Auditor has advised that a resolution and
1971-72 budget must be adopted to account for the proceeds from the sale
of bonds. The following resolution is proposed:
RESOLUTION ESTABLISHING BOND CONSTRUCTION FUND #1,
ADOPTING BUDGET, AND MAKING APPROPRIATIONS FOR
BOND CONSTRUCTION FUND #1
1. Be it resolved that the Board of Commissioners, Tigard Water
District, establishes Bond Construction Fund #1 to account for the expendi-
ture of the proceeds of bonds sold by the district on October 1, 1971.
2. Be it further resolved that under the provisions of ORS
294.326(4) the Board of Commissioners, Tigard Water District, adopts the
following budget for the Bond Construction Fund #1 for the fiscal year 1971-72.
Resources:
Proceeds franthe sale of bonds $495,621.25
Interest Income (Oct 1, 1971 to June 30, 1972) 7,378.75
Total Resources: $503,000
Requirements:
Personal Services:(Part-time and additional
labor) Total: $ 5,000
Materials and Services:
Printing of bonds $ 350
Professional fees: Attorneys 3,100
Engineer (Hi Tor reservoir) 8,900
Equipment rental 8,000
Pipe and fittings 98,000
Contractual services 144,000
Semi-annual interest: Jan 1,1972: 5,800
Semi-annual interest: Jul 1,1972:11,600 279,750
4110' Capital Outlay: Land for #3 reservoir d impr. 7,000
Contingencies 211,250
Total Requirements: $5014000
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ADMINISTRATOR'S REPORT (Continued)
7. Other Business.
8. New reservoir at #3.
Finally, Mr. and Mrs. Burge signed the application for "conditional
use" to construct a reservoir at 135th, near Fern Street. The Board of
Adjustment will consider the case on April 26th and the Board of County
Commissioners on May 23rd.
Elden Carter has been requested to have plans and specifications pre-
pared and bids ready for opening at the regular meeting on May 9th. Thus,
the approved contractor can start construction on May 24th and take advantage
of the good weather throughout the summer.
9. Progress on new Hi Tor reservoir.
`ow Everette Wiggins has his "ants" all over the new reservoir. 2/3's of
the walls have been poured and by next weekend all wall construction should
be complete. The concrete top and vault will take several weeks to finish;
however, we are hopeful that the reservoir will be in service by May 15th.
I am particularly proud of the structure. It is an excellent example
of perfect planning (location, height, size), engineering, and construction.
I must give credit to Miss Leah Zednick, niece of Mr. Malimanek, for suggest-
ing the site. She and Mr. Malimanek objected to the proposed 300,000 gallon
high rise tank which was to be constructed north of the old reservoir at Hi
Tor. In view of this, the County Commissioners refused the TWD request for
a variance. Miss Zednick showed me where the new tank should be located and,
also, indicated that the capacity should be larger. The present structure is
a culmination of those ideas. It should be called the "Leah Zednick reservoir".
Please visit the site prior to the meeting, if possible.
10. Pump station at Hunziker Road and 72nd Avenue.
Considerable work and effort have gone into ensuring that the appropriate
pump is installed at this location without endangering the water system at the
low point with excessively high pressures.
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ADMINISTRATOR'S REPORT (Continued)
At the January 11th meeting, the low bidder, Cornell Manufacturing
Company, was awarded a contract to provide a 15 hp pump station at 11 psi
for a total cost of $8,660. After all plans were submitted I consulted
with Gil Meigs, ST&R, to ensure that the correct pump was being ordered
in accordance with his engineering study. He advised that when the pump
is in operation it must also overcome the friction losses between the
Baylor tanks and the pump station. Accordingly, a pump capable of pro-
ducing about 24 psi (13 + 11) must be installed. This would require a
30 hp pump instead of 15 hp. Cornell indicated that an additional $434
would take care of the larger motor.
Upon submitting the plans and specifications to the Oregon State
Board of Health, Mr. Hebard, Associate Sanitary Engineer, confirmed our
fears that excessive pressures would result at the low point and that a
protective device would have to be installed. Our computations of pres-
sures at the low point versus capacity are shown as follows:
GPM: 400 800 1200 1400 1600
,„ PSI (@ low point): 150 145 135 128 120
For the programmed 1400 gallons per minute (2,000,000 gallons per
day) there would be no problem; but as the flow decreased, excessive
pressures would exist at the low point.
It was requested that a Cla-valve #90 be installed in the by-pass line
at the pump site. Such a Cla-valve costs $1215. It could be set at a maxi-
mum pressure of 130 psi which would not cause any harm to our system, hot
water tanks, or sprinkler systems.
Your approval is requested to appropriate the additional $1649 from
the new bond construction fund. ($434 + $1215).
11. Construction of 24" main from Portland, via Metzger and Progress.
Elden Carter reported to me last month that Metzger Water District had
agreed to participate in the cost of construction of the 24" main. A bond
issue would be required. Progress Water District was undecided. Carter
was instructed by Metzger to prepare a letter to TWD confirming this agree-
ment, but no letter has been received to date.
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ADMINISTRATOR'S REPORT (Continued)
Yesterday, a call was received from Mr. Jim Brewer (Los Angeles),
Utilities Consultant for the Washington Square Shopping Center. He advised
that they were getting anxious to get started with the project. He stated
that his firm would be agreeable to contribute $50,000 for the construction
of the pipe line. I advised him it would be preferable if he obligated his
firm to a fixed percentage of the total cost, thereby eliminating any sub-
sequent haggling if the estimated cost of $300,000 is exceeded.
Today I received a call from Mr. Bob Hyle, Superintendent of Portland
Bureau of Water Works, who advised that he had just been called by Mr.
Brewer. Mr. Hyle stated that he (Mr. Hyle) was ready to proceed with
Portland's part of the 24" main installation to the city limits. Mr.
Brewer made a commitment to Mr. Hyle to contribute 257. (about $75,000) of
the total cost of construction.
Mr. Hyle indicated that he would schedule a personal consultation with
Elden Carter to get the project "off the ground".
12. Water rate hearing.
The hearing is scheduled for 6:15 p.m. , Tuesday, March 14th. Municipal
Court convenes at 7:00 p.m. so a change of venue may be necessary to another
room in the fire department.
I believe all the facts have been presented to you in previous corres-
pondence so you may desire to refresh your memory by referring to those notes.
The district needs the additional revenue because (1) annual payments for new
bonded indebtedness, and (2) purchase of more Bull Run water at 38c per 100
cubic feet. It should be noted that the increase does not include annual pay-
ments which will become due when the remaining $480,000 in bond issues are
sold. It is hoped that normal growth will resolve that problem without another
rate increase.
Meter costs per size have been increased to account for the loss of revenue
due to eliminating charges to multiple dwellings by number of units. (In Ken
Baines' opinion, the charging of multiple dwellings by unit is unlawful in
view of recent Oregon Supreme Court decisions. )
Many customers have called regarding the rate increase. There may be a
crowd at the hearing.
Good luck.
ior
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ADMINISTRATOR'S REPORT (Continued)
13. Proposed aroj ects and equipment for FY 1972-73 budget.
Pipe replacements: (not in order of priority)
Knoll Drive, Hunziker to Hall:
600' of 6" to replace 2" galvanized $ 3,000
Park, Pacific Hwy to Derry Dell:
1800' of 8" to replace 2" and 3" O.D12,600
107th, Park to Fairhaven:
600' of 6" to replace 2" O.D 3,000
Cook Lane, 107th to Watkins:
550' of 6" to replace 2" galvanized 2,750
Watkins, Fairhaven to Derry Dell:
1600' of 8" to replace 4" O.D 11,200
Errol, Fonner to 112th:
1300' of 6" to replace 2" O.D 6,500
250' of 8" to replace 2" O.D 1,750
James, 121st to 122nd:
500' of 8" to replace 2" galvanized 3,500
103rd, Canterbury to Murdock:
500' of 10" to replace 6" 0.D 5,000
Murdock, 100th to 103rd:
500' of 8" to replace 6" O.D 3,500 FY71-72
$52.800 $43,254
Pipe extensions:
Murdock, 103rd to 104th:
250' of 8" $ 1,750
Miscellaneous extensions and cost of
larger sized mains 5,000
$ 6,750 $24,000
Maintenance:
Sandblast and paint old steel tank at Baylor: $ 2,200
Equipment:
Shop: Compressor with jack hammer $ 5,400
1-ton dump truck to replace 1953 Ford. . 5,800
2 2-way radios: dump trucks 1,700
Office: Electric typewriter 500
Electric Addressograph machine 1,000
Miscellaneous 2,000 $16,400 $10,500
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ADMINISTRATOR'S REPORT (Continued)
14. Proposed pay scale FY1972-73.
It is hoped that the problem of pay increases and benefits for employees
can be resolved at this meeting. It would significantly simplify the budget-
ing procedures next month.
A letter was forwarded to the Board of Economic Stabilization on
February 25th requesting permission to exceed the 5.57. limitation. A reply
has not been received to date.
The increases and benefits have been reviewed since the last meeting.
Following is the proposed wage scale:
Present Proposed Hourly Percent
Month Annual Month Annual Scale Increase
Administrator $1100 $13,200 $1200 $14,400 9.17.
Foreman 950 11,400 1050 12,600 $6.06 10.57.
Shop Superintendent 770 9,240 867 10,400 5.00 12.67.
Crewman I (2) 770 9,240 867 10,400 5.00 12.67.
Crewman II 742 8,904 800 9,600 4.62 7.57.
*Bookkeeper 600 7,200 620 7,440 ---- 3.3%
**Clerk-typist 400 4,800 400 4,800 ---- 0.07
$73.224 $80.040 9.37.
*New bookkeeper
**JoAnne Prosser prefers to work only 32 to 36 hours per week in lieu of an
increase in salary.
Additional full-time employee
The workload of the district has increased to the extent that one addi-
tional full-time field employee is deemed necessary. It is requested that
funds be budgeted for another Crewman I.
Fringe Benefits.
a. Vacation: Present-- 2 weeks after 1 full year of employment
3 weeks after 10 years of employment
Proposed-- 2 weeks after 1 full year of employment
2 weeks, I day, after 6 years of employment
Add 1 day for each successive year until
3 weeks is attained after 10 years of employment.
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ADMINISTRATOR'S REPORT (Continued)
b. Stand-by duty: It is recommended that the proposal to increase
compensation for Saturday, Sunday, and holidays from 4 to 6 hours be aban-
doned.
c. Medical Benefits: Blue Cross has revised the rates for increased
coverage for employees and their dependents. Improved coverage which will
satisfy the employees will cost the district an additional $8.26 per month
(total) and the employees $1.92 per month. This will protect the employees
and dependents in case of a major disaster where one may be hospitalized
for a long period of time. We can afford the extra $100 annually for this
coverage.
d. Administrator's expense account: It is recommended that $20 per
month be approved; actual funds to be used sparingly.
e. Expenses for Commissioners: Rather than be criticized it would be
wise not to start this program.
Allow
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ADMINISTRATOR'S REPORT (Continued)
15. Work accomplished by TWD personnel.
a. Installed 3500 feet of 12" C.I. pipe plus 3 fire hydrants along
Walnut Avenue, between Tiedeman and 121st Avenues. (New bond construction;
pipe replacement, replaced 4" C.I.)
b. Installed 1220 feet of 8" C.I. pipe plus 1 fire hydrant along 95th,
south of Greenburg Road; and 410 feet of 6" C.I. pipe on Lewis Lane.
(Pipe replacement program; replaced 2" galvanized and 3" O.D. )
c. Continued testing all gate valves.
d. Installed 29 meters (3547 - 3519)
16. Work to be accomplished by TWD personnel.
a. Install copper services on Walnut Avenue ( "a" above).
b. Install copper services on 95th Avenue ( "b" above).
c. Continue testing all gate valves.
d. Install pump station on Hunziker Road, near 72nd Avenue.
e. Repair fire hydrants as determined by Fire Chief.
April:
a. Install 2510 feet of 12" C.I. pipe plus 1 fire hydrant along
Hunziker and Scoffins Streets, between Main and Knoll Drive. (New bond
construction; pipe replacement, replaces 4" C.I.)(Fire hydrant for
Pollack Investment Company)
b. Install 1040 feet of 12" C.I. and 1010 feet of 6" C.I. plus 2 fire
hydrants along Bull Mountain Road between 141st and 144th Avenues in prepar-
ation for new reservoir use and to expand pressurized system. New bond
construction; pipe replacement and extension, replaces 6" 0.D. )
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ADMINISTRATOR'S REPORT (Continued)
May:
a. Make "tie-ins" for 12" C.I. pipe crossings on Pacific Highway
at five locations as follows: Greenburg, Johnson, Walnut, Park, and
Watkins Avenues. Crossings will be bored and encased by private con-
tractor. (New bond construction; pipe replacement).
June:
a. Install 3500 feet of 12" C.I. pipe plus 6 fire hydrants along
Durham Road, between 79th and 92nd Avenues, for School District #23J.
(Pipe extension).
17. Work to be accomplished by private contractors.
a. Deliver one complete 30 hp pump station to 72nd and Hunziker
Road. (Cornell Manufacturing Company).
b. Install 600 feet of D.I. pipe and 600 feet of 6" C.I. (drain)
pipe from new reservoir at Hi Tor to Bull Mountain Road. (New bond
construction; Everette Wiggins on a"time and material"basis)
c. Drill and encase with 20" O.D. steel casing under Pacific Highway
at five different locations. (New bond construction; Loy Clark is the
present low bidder at $2,000 per crossing).
d. Install 900 feet of 12" C.I. pipe along Hall Boulevard, between
Burnham and Omara Streets, including a Fenno Creek crossing. (New bond
construction).
18. Work accomplished by private contractors.
a. Installed 1770 feet of 12" C.I. pipe, 250 feet of 6" C.I. pipe,
and 200 feet of 4" C.I. pipe plus 3 fire hydrants along Fischer Road, between
124th and 131st Avenues. (Tualatin Development Company).
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