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04/09/2014 - Minutes Intergovernmental Water Board (IWB) Minutes SERVING TIGARD, KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, April 9, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Ken Henschel Representing the Tigard Water District Keith Jehnke Representing the City of Durham David Newham Representing the City of King City Members Absent: Gretchen Buehner Representing the City of Tigard Jodie Inman Member-At-Large City of Tigard Staff Present: Dennis Koellermeier Water Partnership Project Director John Goodrich Interim Assistant Public Works Director Renee Ferguson IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Henschel called the meeting to order at 5:36 p.m. 2. Approval of Minutes — February 12, 2014 Commissioner Newham moved to approve the February 12, 2014, minutes. Commissioner Henschel seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Henschel,Jehnke and Newham voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of February was approximately 4 million gallons per day (mgd). This usage is normal for this time of year. • Average water use for the month of March was approximately 4 million gallons per day (mgd). This usage is normal for this time of year. • Since January 2014, 82 million gallons (mg) were injected into aquifer storage and recovery (ASR) well no. 2. • Approximately 90 million gallons (mg)—or a 40-day supply—is stored in ASR wells. • Portland Water Bureau reported high turbidity due to recent rainstorms in March. Commissioner Henschel asked staff if any damage was reported to any of the storage tanks after the recent earthquake. Mr. Goodrich replied since it was a minor earthquake, no damage was detected. 5. Update on the Lake Oswego Tigard Water Partnership Mr. Koellermeier spoke to the board and presented a slideshow on the progress of Lake Oswego Tigard Water Partnership projects. A printout of the slideshow is available in the I" record. Some of the highlights include: • The partnership is currently waiting for a ruling from the Oregon Court of Appeals regarding the appeal filed by WaterWatch. • Construction contracts for Waluga Reservoir and Bonita Pump Station projects will be awarded next week. • The Trolley Bridge in Gladstone collapsed during construction and was removed by Union Pacific Railroad. Mr. Koellermeier offered to take the board members on a tour of partnership projects. Several board members expressed interest in taking the tour. 6. Update on the Draft King City Agreement for Water Service Mr. Koellermeier said the King City City Council had tabled its discussion of the agreement because the King City city manager was ill. Mr. Kollermeier expects to have something to report at the next I" meeting. 7. Briefing on a Proposed Fee to Restore Water Service on Weekends and Holidays Mr. Goodrich noted there was a memo on this topic in the IWB packet. He spoke to the board on a proposed fee to restore water service outside regular business hours. Water customers typically have their service turned off for two reasons: a. Their account is delinquent. b. They request their water be turned off because they will be out of town for an extended amount of time, like "snow birds." Mr. Goodrich said there were three options with regard to restoring water service outside regular business hours: a. Tigard would not restore service outside regular business hours. b. Tigard would restore service outside regular business hours at no charge to the customer. c. Tigard would restore service outside regular business hours and would charge the customer a fee to recoup staff costs. In response to a question from Commissioner Henschel, Mr. Goodrich said Tigard staff restores service about 3 to 5 times per month outside normal business hours. The consensus of the board was that Tigard staff should continue to restore service outside regular business hours. The board discussed whether the customer requesting the restoration should bear the cost (option c), or whether this was a cost of doing business and should be factored into all customers' rates (option b). Ultimately, the board supported option b and recommended customers requesting after-hours restoration of their water service are not charged an additional fee. However, the board indicated a willingness to re-visit the fee again, particularly if the incidence of requests for after-hours service restoration increases. 8. Informal Items There were no informal items. 9. Non-Agenda Items There were no non-agenda items. 10. Next Meeting May 14, 2014, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment At 6:15 p.m. Commissioner Newham moved to adjourn the meeting. Commissioner Jenke seconded the motion. The meeting adjourned by a unanimous vote of the commissioners present with Commissioners Henschel,Jehnke and Newham voting yes. Ken Henschel, IWB Vice-Chair Renee Ferguson, IWB Recorder Date: 7��2y1 Y Date: