09/18/2019 - Minutes 4 F7 I City of Tigard
Committee for Community Engagement Agenda
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MEETING DATE/TIME: Wednesday, September 18, 2019; 7—8:30 p.m.
MEETING LOCATION: Public Works, Auditorium (8777 SW Burnham St.)
In attendance: David Hanna, Lauren Rowles, Connie Ramaekers, Basil Christopher, Dolly Specht,
Miranda Wood, Marissa Rainey, Joseph Lyons, Christine Rehse
Staff: Kent Wyatt and Eduardo Ramos
Council Liaison: Councilor Liz Newton, absent
Absent: Taylor Sarman, Shoshona Pilip-Florea, Bhushan Gupta, Dacia Grayber, Liz Aberg, Norma
Trujillo
AGENDA
Welcome and ice breaker
Communications Manager Kent Wyatt began the meeting with member introductions.
Update on photo red light program and communication efforts
Presenter: Kent Wyatt, Communications Manager
CCE members received an updated on the timeline for implementation of the photo red light
program. Implementation was being delayed because of additional studies needed for
permitting. City staff was working with the Oregon Department of Transportation to clarify a
few issues including setbacks.
As for communication efforts, there will be an educational campaign targeted at all parts of the
community including Tigard High School students. Billboards, ads, in-person outreach, and
social media are being used to raise awareness.
CCE members asked:
• Where can the community learn more about the details?
• Who reviews the citations?
• Does the light flash when an infraction happens?
• What signage will be installed?
Follow-up on July's discussion of the Police levy communication plan
Presenter: Kent Wyatt, Communications Manager
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 1 of 3
Wyatt followed up on a previous CCE discussion on the Police levy communication plan. An
internal city team is redesigning outreach materials based on feedback from the CCE and input
received at the Street Fair and Latino Festival.
The revised materials will use broad, easy to understand language. A CCE member encouraged
less words, more images, and less paper handouts.
CCE members expressed concern on whether Safe Routes to School projects would be relevant
to the Tigard community at-large. They suggested looking for grants and other funding for Safe
Routes.
Wyatt reinforced the importance of tabling and conducting outreach to inform and educate
people about the levy. He mentioned that materials will available in English and Spanish.
City staff is working on a levy calculator where community members can learn how much the
levy will cost them. A homeowner will just need to enter their address to find out the cost.
CCE members had the following questions:
• How does this affect renters?
• How does this affect the elderly, people on fixed incomes?
• How are police calls prioritized?
• What does polling have to reflect before we move forward?
Communicating with a diverse community
Presenters: Kent Wyatt, Communications Manager& Eduardo Ramos, Digital Communications
Coordinator
Wyatt provided an overall of actions being taken to cultivate an inclusive community. The city
has hired more bilingual employees, blind recruitment is being used, more information is being
translated into Spanish, and employees are receiving the necessary training.
Digital Communications Coordinator Eduardo Ramos highlighted the city's approach to posting
messages in English and Spanish, development of the Language Access Plan, and how the city is
connecting with more of the community. He mentioned certain key documents are being
translated like material about photo traffic enforcement.
CCE members had the following questions and comments:
• Look into having translation services on the go. Could people carry around a tablet that
could facilitate communication?
• Celebrate heritage months. Recognize and collaborate on community events.
• How will we reach other communities beyond Spanish-speaking?
• Can we learn from the Tigard-Tualatin School District?
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 2 of 3
Review, discuss and adopt the July 17, 2019 meeting minutes
Minutes were approved as presented.
Information sharing round-table
CCE members highlighted other items of importance.
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2481 1 www.tigard-or.gov I Page 3 of 3