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07/25/2005 - Minutes TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area Monday, July 25, 2005 7:00 p.m. Members Present: George Rhine, Janet Zeider, Marc Delphine, Charles Radley, and Beverly Froude (7:04 pm) Staff Present: Dennis Koellermeier and Twila Willson Visitors: Henrietta Cochrun, Paul Owen, Wynne Wakkila 1. Call to Order, Roll Call and Introductions Commissioner George Rhine called the meeting to order at 7:02 p.m. 2. Approval of Minutes — June 27, 2005 Commissioner Janet Zeider motioned to approve the minutes, Commissioner Marc Delphine seconded the motion, and the minutes were unanimously approved. 3. Visitor Comments - None 4. Oath of Office for Board Members • George Rhine • Charles Radley The elected individuals, George Rhine and Charles Radley, were duly sworn in and administered the oath of office to perform the duties of Commissioner on the Tigard Water District (TWD) Board of Commissioners. 5. Election of Officers • Chair and Vice Chair • IWB Representative and Alternate Commissioner Delphine motioned to elect Commissioner Rhine as Chair of the TWD, Commissioner Zeider seconded the motion and the board voted unanimously to elect Commissioner George Rhine as the Chair. Commissioner Rhine motioned to elect Commissioner Delphine as Vice Chair, Commissioner Zeider seconded the motion and the board voted unanimously to elect Commissioner Marc Delphine as Vice Chair of the TWD. Commissioner Zeider motioned to elect Commissioner Charles Radley as the Intergovernmental Water Board (IWB) representative, however he declined the Tigard Water District Draft Copy July 25, 2005 1 nomination stating he was unable to serve in that capacity due to his work schedule. Commissioner Delphine motioned to elect Commissioner Beverly Froude as the IWB Representative, Commissioner Rhine seconded the motion and the board voted unanimously to elect Commissioner Beverly Froude as IWB Representative. Commissioner Delphine motioned to elect Commissioner Zeider as the Alternate IWB Representative, Commissioner Rhine seconded the motion and the board voted unanimously to elect Commissioner Zeider as IWB Alternate Representative. Newly elected officers are as follows: • Chair—Commissioner George Rhine • Vice Chair— Commissioner Marc Delphine • IWB Representative - Commissioner Beverly Froude • IWB Alternate Representative - Commissioner Janet Zeider 8. Discussion to Provide Water Related Educational Information to Citizens (Change in order of agenda item.) Commissioner Marc Delphine and Wynne Wakkila have been attempting to discuss ways to notify and produce dissemination of information to the public about the Willamette River. Dennis Koellermeier questioned the type of information and whether the TWD wanted to provide it to just TWD customers or join with the IWB to provide educational information items to all Tigard Water Service customers. The information could be sent with the billing cycles and/or through direct mailings. Direct mailings would be to the actual addresses, not just the billing person. Henrietta Cochran said she would like to serve on the educational committee also. She has been attending Sherwood meetings and they have been publishing informational items to educate their citizens. She was interested in researching more items and how to get the information. Mr. Koellermeier informed the board that information was available from the Joint Water Commission (JWC), City of Portland, Willamette River Water Coalition (WRWC), etc. The board felt that the key word was education. They concurred that the information should not contain a lot of technical information, but be simple, concise and to the point, then build on that information in future. Commissioner Radley commented that they might want to find out how the City of Wilsonville educated their citizens. Mr. Koellermeier said that if the goal was to reach all citizens, the IWB should be the deciding factor for information distributed. Tigard Water District Draft Copy July 25, 2005 2 There was interest on the part of the board to arrange for tours of the treatment plant in Wilsonville that could be made available to interested citizens. Mr. Koellermeier said he could arrange for tours in the fall; he also counseled the board to focus on water education specifically and not word anything toward a specific campaign issue. 6. Water Supply Update — Dennis Koellermeier Last week Tigard used 11.16 mgd of water. Lona term sources — Portland negotiation results should go public in late August or early September. The wholesale agencies have requested that Portland present the contract to their contingency before the wholesalers make their presentations as they expect Portland to make more changes. JWC — The partners need to make a decision soon to stay in the dam raise project or to walk away. There is a concern about acquired assets and what to do with them if the partnerships change or the projects do not proceed. The cost will be $500,000 for Tigard for the next phase of the project. It still appears that the project will be approved to proceed. The 40 ft. dam raise would impact about a dozen property owners; only one would lose their home while others would have closer waterfront property. Lake Oswego —A draft feasibility study is expected very soon and will be distributed to board members when it is available. 7. IWB Update— Janet Zeider Commissioner Zeider reported that Marc Delphine was at the meeting and approached the board with how to start moving to the Willamette River. They suggested waiting to gather more information. Mr. Koellermeier reported on another item he brought up to the IWB about Sherwood's focus on the Wilsonville Treatment Plant and that other members of the WRWC would have 90 days to decide about joining in the membership because of Sherwood's decision to participate. Sherwood will become a partner with 5 mgd with Wilsonville, which is not enough to entirely meet Sherwood's and Tigard's needs for treatment plant interests. Mr. Koellermeier should be able to get a legal opinion by the next IWB meeting. Mr. Koellermeier explained that there are problems in mixing some sources; it is better to get most of the water from one source and still have secondary sources. The agreement needs to make financial sense too. Commissioner Rhine said that Tigard is working toward acquiring an ownership in water rights, not just the source. Portland will not allow other agencies to acquire water ownership rights; they just want wholesalers. Tigard Water District Draft Copy July 25, 2005 3 Commissioner Radley asked about the minimum purchase penalty fee issue with Portland and Mr. Koellermeier said that steps have been made to avoid that. The agreement is a take water or pay type contract, but the accounting aspect has been worked on for the past year. 8. Discussion to Provide Water Related Educational Information to Citizens (Previously discussed on the Agenda) 9. Non-Agenda Items 10. Set next meeting date — October 25, 2005, at 7:00 p.m., Tigard Water Auditorium 11. Adjournment Commissioner Delphine motioned to close the meeting, Commissioner Zeider seconded the motion and the board voted unanimously to adjourn at 7:51 p.m. Tigard Water District Draft Copy July 25, 2005 4