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04/25/2005 - Minutes TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area Monday, April 25, 2005 7:00 p.m. Members Present: Beverly Froude, Janet Zeider, Marc Delphine, George Rhine, and Norm Penner Members Absent: None Staff Present: Dennis Koellermeier, Michelle Wareing and Twila Willson Visitors: None 1. Call to Order Commissioner George Rhine called the meeting to order at 7:00 p.m. 2. Roll Call and Introductions 3. Approval of Minutes — March 28, 2005 Commissioner Beverly Froude motioned to approve the minutes, Commissioner Norm Penner seconded the motion and the vote was unanimous to approve the minutes as presented for the March 28, 2005, meeting. 4. Visitor's Comments — None 5. Budget Process FY `05/06 Michelle Wareing explained the steps that needed to be covered by the board at this meeting. • Select Budget Officer Following a brief discussion, Commissioner Marc Delphine motioned to appoint Commissioner Beverly Froude as the Budget Officer, Commissioner Janet Zeider seconded the motion and the board voted unanimously to approve the appointment. • Appoint Budget Committee There was a discussion about citizen committee members. • Mary Stobbe's term expires in 2006 • Charlie Stalzer has agreed to fulfill another term • Jaime Rhine has agreed to serve if no one else is willing to do so • Commissioner Froude asked Wynne Wakkila to serve and she was willing to do so. • Beverly Froude would try to get at least one other person. The board appointed the budget committee members. • Present Budget Calendar The budget calendar was reviewed. • May 23 - The entire committee meets to review and approve the budget. • June 27 - The Tigard Water District Board of Commissioners will meet to adopt the approved budget. • Discuss Proposed Budget The TWD budget was designed so that funds would be available without having to have a public meeting to appropriate more money. If the board were to be dissolved, it would take about one year for the entire process. The board would appoint a trustee to dispose of the resources, provide services to the water service area, and assets would be absorbed by the other entities. The proposed budget was accepted by the board for further processing. The budget packets will be distributed to all committee members prior to the meeting. 6. Review of Long-Term Water Supply— Dennis Koellermeier Mr. Koellermeier distributed a copy of the Long-Term Water Supply PowerPoint presentation that was made at the Tigard City Council and Intergovernmental Water Board joint meeting on April 12. The point of the presentation was to remind the general public of Tigard's water history, the steps that have been taken for long-term water supply, and the options for the future. The presentation was purely informational and educational without any specific recommendations. Summer Water Supplies— Reservoirs are all now full. The spring rains have changed water conditions quickly. Portland's well system will be augmented; they have found that early mixing has worked better with the customers in the past. Tigard is now in a position to have 114% of needed summer water with the various water supply options available. As new ASR wells come on line they are factored into our water amounts. Financial obligations will determine whether ASR water will be used or whether minimum water purchases will be used to avoid penalties. Taste testing has not been run on the ASR water, but experimental surveys will take place in the future. There were not a lot of questions at the joint City Council/IWB meeting. They basically talked about the relative costs of the system, which are based on the optimum group of partners. The water business is based on the transmission costs and the number of partners making changes affects the entire group. Haag Lake Dam raise— The policy-making group has made recommendations, but nothing has been approved. Without any roadblocks it would take 6 - 10 years to complete the dam raise project. Mr. Koellermeier stated he spends several days each week with Councilman Tom Woodruff, Tigard's new representative on the Intergovernmental Water Board, attending various meetings with him and briefing him on water issues. The new City Council group is very open to contacting staff for more information on water issues. 7. Non-Agenda Items Dennis Koellermeier reported that by the June 27th meeting Park staff wanted to speak with the TWD about the Canterbury site as a possible park site. Commissioner Penner said he was not continuing with the TWD because he is now the president of the Tualatin River National Wildlife Refuge. He distributed a flyer about the May 14th Songbird Festival and invited all to attend. Reservoir across the street from the Alberta Rider School site— Negotiations with the neighbor continue and now working on the appraisal, also working with the school district on easement issues for pipes crossing their property. Staff is suggesting a buried reservoir and passive recreational/park area on the reservoir site. The property owner appears to be very cooperative and in favor of the proposal. 8. Set next meeting — May 23, 2005, Tigard Water Auditorium • 6:30 p.m. Budget Committee Meeting • 7:00 p.m. Tigard Water District Board (Regular Meeting) 9. Adjournment Commissioner Norm Penner motioned to adjourn, Commissioner Janet Zeider seconded the motion and the meeting adjourned at 7:35 p.m.