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12/27/1992 - Draft Minutes TIGARD WATER DISTRICT Board of Commissioners Meeting Minutes December 27, 1993 - 7 pm DRAFT Board of Commissioners Present: John Haunsperger, Chair; George Morgan; Beverly Froude and Lou Ane Mortensen Board of Commissioner Absent: Art Pedersen Staff Present: George Mardikes, Attorney and Leslee Gemmill 1. Meeting was called to order at 7 pm. 2. Minutes of December 14, 1993 Meeting Commissioner Mortensen motioned to accept the meeting minutes as submitted and Commissioner Froude seconded the motion. A voice vote was called for and the motion passed unanimously. 3. Intergovernmental Agreement between the City of Tigard and the Tigard Water District for Delivery of Water Service to Territory within the District Boundaries. Commissioner Morgan expressed to Attorney Mardikes and Chair Haunsperger his appreciation, for the time and energy in negotiating a fair contract. After a brief discussion regarding the final draft of the Agreement and Resolution 93-17, Chair Haunsperger motioned to nominate Commissioner Morgan be designated Tigard Water District's member on the Intergovernmental Water Board. Commissioner Froude seconded the motion. After a brief discussion regarding the responsibilities of this role, a voice vote was taken and the motion passed unanimously with a 3-0 vote with Commissioner Morgan abstaining. At this time, Commissioner Morgan motioned to nominate Chair Haunsperger be designated as the District's alternate member on the Intergovernmental Water Board and Commissioner Mortensen seconded the motion. A voice vote was called for. The motion was passed with a 3-0 vote with Chair Haunsperger abstaining. Commissioner Morgan motioned to accept Resolution 93-17 - A Resolution Approving an Agreement With the City of Tigard to Provide Domestic Water Service to the District. Commissioner Mortensen seconded the motion. A voice vote was taken and the motion passed unanimously with a 4-0 vote. 4. Allocation of Assets Attorney Mardikes and Commissioner Morgan will be addressing the Board's concerns regarding the Request for Proposal for Engineering Services for the division of assets with Ed Wegner, the City of Tigard's new Director of Maintenance Services, sometime next week. Tigard Water District December 27, 1993 5. Election of Commissioners After reviewing the statutes and information provided by staff, Attorney Mardikes reviewed with the Commissioners the following conclusions with respect to the various Board positions. • Position 1 - George Morgan. This position is up for election in March 1995. The person elected will fill the remainder of the term to June 30, 1997. • Position 2 -Lou Ane Mortensen. This position is up for election in March 1995. The person elected will fill the remainder of the term to June 30, 1997. • Position 3 - Art Pedersen. This position will be up for election March 1995 for a term ending June 30, 1999. • Position 4 - John Haunsperger. This position will be up for election in March 1995 for a term ending June 30, 1999. • Position 5 - Beverly Froude. This position will be up for election in March 1995 for a term ending June 30, 1999. 6. Other Business There was discussion regarding the need to determine a final amount for the District's eighteen month budget as outlined in the Intergovernmental Agreement. Attorney Mardikes agreed to meet next week with Wayne Lowry, City of Tigard's Finance Director to review and get input on the proposed budget. There was a brief discussion regarding the completion of boundary changes and maps. Pursuant to ORS 308.225, the cities of Tigard, King City and Durham each need to prepare legal descriptions of the boundary changes and maps of such boundary changes. These need to be completed as soon as possible but no later than the March 31, 1994 filing deadline with the county assessor and the Department of Revenue. The Board has addressed this concern in letters dated July 20 and November 9 to Mr. Reilly, City of Tigard, Mr. Buol, City of King City and Mr. Gano, City of Durham. Attorney Mardikes will send another letter of reminder regarding this obligation and requesting confirmation of it's completion. 7. Chair's and Board of Commissioner's Comments Commissioner Morgan, on behalf of the Board, commented on Leslee Gemmill's personal attentiveness to this Board's interests and was pleased and impressed with her detail in preparing and timely delivery of agenda packets. The Commissioners publicly acknowledged appreciation for her efforts and service given to the Board. 8. The next meeting of the Tigard Water District Board of Commissioners is scheduled for Monday, January 10, 1993 at 7 p.m. 9. The meeting adjourned at 8:45 pm.