09/08/1992 - Minutes TIGARD WATER DISTRICT
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8777 S.W. BURNHAM ST.
TIGARD WATER DISTRICT P.O. BOX 230000
TIGARD,OREGON 97223-9917
BOARD OF COMMISSIONERS PHONE(503)639-1554
REGULAR MEETING
7:30 P.M., A &.- ., 1992
MINUTES Sed" 4 e (},jam,li/Q�L'O"d(��
PRESENT: Board of Commissioners (7�
Audrey Castile, Chair
Clarence Nicoli
Bob Wyffels
Jon Kvistad
John T. Haunsperger
Staff
Randy Volk, Superintendent Absent: Jeri L. Chenelle,
Lorry Christian, Administrative Assistant Administrative Director
Mike Miller, Engineering Technician Ill
Visitors
Gina Maloney, Consultant
Hill Hampton
Richard Sattler
Linda Whelan
'4110e James Whelan
Call to Order at 7:30 p.m.
1 . Oath of Office -- Mr. John T. Haunsperger.
Chair Castile administered the oath of office to John T. Haunsperger, appointed to fill the
vacancy of position #2.
2. Visitors. Chair Castile welcomed the visitors and invited everyone who wished to speak to
the Board to indicate that on the sign in sheet.
3. Minutes of the August 11 regular and September 1 special Board meetings.
A. A motion was made by Commissioner Jon Kvistad and seconded by Commissioner
Clarence Nicoli to approve the minutes of the August 11 Board meeting. Chair Castile
asked that on page 3, the spelling of Mr. Haunsperger's name be corrected. Hearing no
other corrections or additions to the minutes, a voice vote was called. The motion passed
unanimously.
B. A motion was made by Chair Castile and seconded by Commissioner Bob Wyffels to
approve the minutes of the September 1 special Board meeting. Hearing no corrections or
additions to the minutes, a voice vote was called. The motion passed unanimously.
4. Payment of vouchers.
New' A motion was made by Commissioner Wyffels and seconded by Commissioner Nicoli to
approve the payment of vouchers. Commissioner Kvistad asked about the payment to
Elmer's Flag & Banner (Superintendent Randy Volk said this was for the "Conserve--Use
9/8/92 Board Meeting Minutes
Water Wisely" banner hung on the Hall St. side of the building), and Ad-Mail (the
organization who sent out the TWD brochure on water restrictions to all patrons of the
District). Hearing no other questions, a voice vote was called. The motion passed
unanimously.
5. Rate Structure to Encourage Conservation.
Recommendation: Join with Portland and other water providers in the region
in a cooperative pricing study to encourage conservation.
Chair Castile said after reading the report, she made a motion to approve the
recommendation for TWD Staff to proceed working cooperatively with other water
providers in a cooperative pricing study to encourage conservation. Commissioner
Wyffels seconded the motion.
Superintendent Volk introduced Gina Maloney, consultant, who wrote the report. Chair
Castile complemented Mrs. Maloney on the clarity of the report. Mrs. Maloney presented a
summary of the report, stressing that the most important element to consider, in the
process of creating a new rate structure, is the patrons of TWD--including the type of
customers, their usage patterns, their socio-economic base, etc. The cost for TWD to do
the research work alone would be high, so wherever we can work jointly with other
agencies, TWD will save money. The Portland Water Bureau has offered to take our
information about our customer base and do the "number crunching". A general discussion
followed.
`ter Hearing no further discussion, a voice vote was called. The vote passed unanimously.
6. Emergency Water Curtailment Plan.
Recommendation: Approved the attached Emergency Water Curtailment Plan.
A motion was made by Commissioner Nicoli and seconded by Chair Castile to adopt the
Emergency Water Curtailment Plan. Superintendent Volk said Mike Miller, Engineering
Technician, and Gina Maloney, consultant had worked hard on this report also. A general
discussion followed. Commissioner Kvistad said he wanted the Commissioners' votes
recorded individually on Resolution 12-92, as it is shown on Ordinance 1-92.
Hearing no further discussion, a voice vote was called.
Commissioner Ave No Abstain
Audrey Castile X
John Haunsperger X
Jon Kvistad X
Clarence Nicoli X
Robert Wyffels X io 'i,C�
The motion was approved 4:1.
7. Administrative Director's Report. Superintendent Volk presented the report in the
absence of Administrative Director Jeri Chenelle who was ill.
C. Warnina letters. Fifteen warning letters, and no fines have been issued to date. TWD
employee Brian Clancy, TWD's compliance officer, is working variable hours each week,
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9/8/92 Board Meeting Minutes
alternating between working from 2 a.m. to 10 a.m. one week, and working from 4 p.m. to
midnight the next week. In agreement with the policy, Mr. Clancy actually observes the
violation before a warning letter is sent (it isn't based only on a third party report). One
letter of appeal has been received, and Mr. Volk has responded.
Mr. Volk complemented Gina Maloney for the great work she's done for TWD in a short
amount of time on the Emergency Water Curtailment Plan, the policies and procedures for /
the water restrictions, and'he-repolf n the report about Rate Structures. The a.�`� /°I 1 0)"v
Commissioners and Staff applauded Mrs. Maloney for her work.
A. Insurance rates. Insurance premiums for employees health care increased by only
8.12% for this next year (a 20% increase had been budgeted). Administrative Director
Chenelle has established an employee committee to review employee insurance benefits,
chaired by Mike Miller.
Chair Castile invited comments from the visitors. Visitor Hill Hampton asked if TWD would get
enough benefit for it to be worthwhile participating with Portland in the rate structure
study. Consultant Gina Maloney said yes, Portland would only be doing the number
crunching--TWD would make their own decisions.
Visitor Nancy Whelan asked about the revenue from the proposed different rate structure.
Chair Castile said it wasn't the objective to raise more revenue, but rather to fit the
amount of water one uses to the amount of money one pays, so that the people who use very
little water will pay very little. Mrs. Maloney said a different rate structure would also
help stabilize the cash flow of the District during times of water shortages.
44160,
B. Water conservation kits. Lake Oswego has surplus water conservation kits available
for $1.16 each. The kit includes: a plastic bag to be filled with water to displace water
inside the toilet tank; two water flow restrictors; a toilet tank fill cycle diverter; and 2
leak detector tablets. The recommendation from Staff is to buy one box of 150 kits on a
trial basis, and if there is interest, we can buy more next spring. The Commissioners
agreed.
D. Revenues. The revenue report will be available at the October meeting so there can be
four full months of billing (two full cycles with the new rate increase).
E. Work Accomplished Report. Distributed at the meeting. TWD employees have been
very busy, as all of the reports show.
8. Chair's Comments.
A. Chair Castile asked about the status of negotiations with Lake Oswego. Mike Miller
said TWD met with representatives of Lake Oswego last week, and this week he expects to
talk with their Engineer, Jerry Baker, to outline what each organization needs to do
internally so work can begin on the transmission line and updates on the water treatment
plant.
B. Summerlake issue with the City of Tigard. Mike Miller said he is working on it. The
line was originally installed by a developer, and the developer is entitled to rebates.
C. Chair Castile thanked Lorry Christian, Administrative Assistant, for including a
summary of visitor comments in the Board meeting minutes.
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9/8/92 Board Meeting Minutes
err
9. Commissioners' Comments.
A. Commissioner Wyffels said he is glad negotiations are continuing with Lake Oswego.
B. Commissioner Kvistad said he wanted, for the October meeting, there to be a review of
the mandatory pre-employment drug testing portion of the TWD Employees Handbook.
10. Other Business.
A. Superintendent Volk presented 2 bids received for a 1-ton truck, and a 4-door Blazer
for the District. He needs to talk with the dealers about specifics of one of the bids. Both
vehicles are in this fiscal year's budget. A motion was made by Chair Castile and seconded
by Commissioner Haunsperger to accept the apparent low bid for the two vehicles. A voice
vote was called. The motion passed unanimously.
B. Commissioner Nicoli made a motion for Commissioner Wyffels to be elected Chair of
the Board of Commissioners. Commissioners Haunsperger seconded the motion. Chair
Castile said she thought October was the month set for election of officers. The
Commissioners agreed that election of officers would be the first agenda item for the
October meeting. Commissioner Nicoli agreed and withdrew his motion.
C. Chair Castile confirmed with Superintendent Volk that Administrative Director
Chenelle is looking for an attorney who specializes in water issues.
Alive
1 1 . Executive Session. At 8:40 p.m., the Board adjourned the general session and moved into
Executive Session under the provisions of ORS 192.660 (1)(e), (h) and (j) to discuss
real property transactions, and possible litigation.
At 9:13 p.m. the Board moved back into general session.
Commissioner Kvistad said he wanted to go on record as opposing permitting the OCA
(Oregon Citizens Alliance) the use of any of TWD's public use rooms. Commissioner
Wyffels agreed.
The meeting was adjourned at 9:15 p.m.
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