12/21/1993 - Packet TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS
SPECIAL MEETING SCHEDULED FOR
December 21, 1993
has been rescheduled to
December 27, 1993
7 p.m.
Joint Water Agency Building
8777 SW Burnham Street
Tigard, OR
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TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS
SPECIAL MEETING MINUTES
December 14, 1993
7 p.m.
DRAFT
Commissioners Present: John Haunsperger, Chair; Beverly Froude, George Morgan,
Art Pedersen and Lou Ane Mortensen(arrived at 7:12 p.m)
Staff Present: George Mardikes, Attorney and Leslee Gemmill
1. Call to Order
The meeting was called to order at 7:02 p.m.
2. Minutes of December 7, 1993 Meeting
Commissioner Morgan motioned to approve the minutes as submitted and Beverly Froude
seconded the motion. A voice vote was called for and the motion was approved
unanimously.
3. Continue Review of City of Tigard's Proposed Agreement regarding Formation
of a City Water Department and its impact on the Water District.
Attorney Mardikes and Chair Haunsperger outlined for the commissioners the
amendments to the proposed draft intergovernmental agreement between the City of
Tigard and the Tigard Water District for delivery of water service to territory within the
district boundaries as a result of the December 9 meeting between city and district
representatives and attorneys.
The areas of particular interest discussed in detail are as follows:
a. Capital Improvement Plan
George Mardikes addressed the revised wording in the Agreement on page 7 paragraph B
which envisions 3 out of the 4 jurisdictions approving the capital improvement plan with
mediation available if necessary under ORS Chapter 36. There was discussion regarding
whether or not the mediation should be binding and Attorney Mardikes agreed to look
into the interpretation of the ORS. On page 8, paragraph C an updated capital
improvement plan to be done by June 30, 1994 was pointed out.
b. Termination of Agreement
The Board recommends that the Agreement be amended to read "either party may
terminate the Agreement by providing written notice to the other party a minimum of ten
years prior to the effective date of termination" on page 2, item#3.
Tigard Water District
December 14, 1993
c. 1% Rebate
The Tigard Water District Board was asked by the participants in the proposed
intergovernmental agreement to prepare a budget based on anticipated costs for the next
18 months. The determined dollar amount would then be set aside in a fund dedicated for
the operation of the TWD and the fund be replenished with the 1% rebate. City of Tigard
offered financial assistance to TWD at the December 9 meeting to help prepare a budget
along with a verbal agreement that the City would pay for the engineering, staff and legal
assistance for the allocation of assets.
d. Division of Assets
There was lengthy discussion regarding various methodologys that can be used for the
division of assets. At 8:36 p.m., the Tigard Board of Commissioners went into Executive
Session under the provisions of ORS 192.660(1) (e) (h) and (j) to discuss real property
transactions, public investments and possible litigation.
The special meeting of the Board of Commissioners reconvened at 9:39 p.m.
Commissioner Morgan outlined for the Board, appropriate and necessary steps to seek
proposals for the allocation of assets. After the discussion, Commissioner Morgan
motioned that the Board proceed to seek proposals for the allocation of assets and rely on
legal counsel to prepare a rough specification, time schedule and if necessary seek outside
assistance in preparing the documents needed to initiate the process and the time schedule
be presented at the next board meeting for future planning. Commissioner Mortensen
seconded the motion. Hearing no further discussion, a voice vote was called for and the
motion passed unanimously.
Other Business
Commissioner Morgan asked about the status of the conflict of interest letter previously
submitted for review. Attorney Mardikes informed the Board that a revised version of the
letter was signed by the City of Tigard and Chair Haunsperger signed the final document.
There was discussion regarding the term expiration dates of the Board of Commissioners.
Attorney Mardikes agreed to look into the ORS outlining expiration dates for terms of
filler vacancies for each of the five appointed commissioners on Board at this time.
Attorney Mardikes informed the Board of a request by Mayor Jenkins to assist King City
in the review of the proposed Agreement between Cities of Tigard and King City
regarding the delivery of water service to King City. George Mardikes indicated
hesitation regarding potential conflicts with the Tigard Water District and would outline
these different interests as a matter of record in writing to Mayor Jenkins and the Tigard
Water District Board.
The next meeting of the Tigard Water District Board of Commissioners has been
scheduled for Tuesday, December 21, 1993 at 7 pm.
Tigard Water District
December 14, 1993
The meeting adjourned at 10:11 p.m.