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09/21/1993 - Packet TIGARD WATER DISTRICT BOARD OF COMMISSIONERS SPECIAL MEETING September 21, 1993 1. Call to Order. 2. Minutes of September 14, 1993 meeting. Recommendation: Approve minutes as written. 3. City of Tigard's Proposed Agreement. 4. Other Business. 5. Adjourn. TIGARD WATER DISTRICT BOARD OF COMMISSIONERS REGULAR BOARD MEETING MINUTES September 14, 1993 - 6:30 p.m. DRAFT Commissioners Present: John Haunsperger, Chair; George Morgan, Lou Ane Mortensen, Beverly Froude and Art Pedersen. Staff Present: John Buol, Interim Manager; David Knowles, Attorney; Nancy Johnson, Accounting Supervisor and Leslee Gemmill, Office Assistant. Visitors: Teresa Castellano and Brent Macey from Coopers and Lybrand and Rich Sattler, JWA employee. The meeting was called to order at 6:33 p.m. by Chair Haunsperger. Minutes of August 10, 1993 meeting. Commissioner Mortensen motioned to accept the meeting minutes as written and Commissioner Morgan seconded the motion. A voice vote was taken and the meeting minutes were approved unanimously. Presentation by Representatives from Coopers and Lybrand. Brent Macey and Teresa Castellano outlined key points in the Report to Management and Report on Audits of Financial Statements and Supplementary Data for the years ended June 30, 1993 and 1992. Interim Manager Buol advised the Board that the contents of the management letter have been assigned to staff and several recommendations have already been implemented. After discussion, Commissioner Morgan motioned to accept the audit as presented and Commissioner Froude seconded the motion. A voice vote was called for and the audit report was accepted unanimously. Lead and Copper Rule. Richard Sattler, JWA employee responsible for water quality, gave a brief overview of the recent water sampling program. Richard informed the Board that the public education program has been completed. There was discussion regarding the delivery of lead free water and lead solder in the plumbing of homes built between 1983 and 1987. Report from David Knowles,Attorney. At this time, David Knowles, reported to the Board the procedure for dissolution of a special district and available options. After discussion, a special meeting was scheduled for Tuesday, September 21 at 6:30 p.m. to discuss the proposed agreement by the City of Tigard. Stipend for Commissioners. After a brief discussion, this agenda item was tabled. Interim Manager's Report. John Buol addressed the Board regarding pertinent issues the Agency is currently pursuing. specifically, the status of the hand-held meter readers and the combined sewer and water billing. In addition, he mentioned that at the request of the JWA Board of Directors, the monthly financial reports will now be prepared using percentages. Work Plan, Roles and Responsibilities This agenda item was not discussed. Chair's Comments. Chair Haunsperger expressed his appreciation to George Morgan and Beverly Froude for their dedication to the Tigard Water District in their roles as commissioners and thanked them. Board of Commissioners Comments. Commissioner Froude informed those present of the scheduled meeting on September 29 between the JWA, TWD Boards and Tigard, King City and Durham city councils. Commissioner Froude brought the Board current with information from the Joint Water Agency Board of Directors meeting September 8. Commissioner Morgan mentioned he was pleased with the September 9, 1993 communication from JWA Chair, Lynda Jenkins. He felt that a letter from this Board should be drafted and sent to her thanking her for bringing some key issues of the agreement into focus and also to reassure her of this Board's interest in supporting the implementation of the intergovernmental agreement. He also said that a copy of the letter should be sent to the Board of Directors of the Joint Water Agency. Due to a scheduling conflict, Commissioner Morgan will be unavailable to attend the September 29 meeting and felt the September 21 special meeting of the TWD Board is important to discuss the options and coordinate efforts as a Board regarding the proposed agreement that will be the topic of conversation at the September 29 meeting. The meeting of the Tigard Water District Board of Commissioners was adjourned at 9:20 p.m. 4 TIGARD WATER DISTRICT BOARD OF COMMISSIONERS REGULAR BOARD MEETING MINUTES August 10, 1993 - 7:30 p.m. Commissioners Present: Beverly Froude, George Morgan and Lou Ane Mortensen. Commissioners Absent: John Haunsperger and Art Pedersen. Staff Present: John Buol, Interim Manager; Randy Volk, Operations Manager; Lorry Christian, Administrative & Human Resource Coordinator; Nancy Johnson, Accounting Supervisor; Leslee Gemmill, Office Assistant and David Knowles, Attorney. Visitors: Jack Polans and Rob Mitchell. The meeting was called to order at 7:34 p.m. by Beverly Froude. 1. Visitors. Jack Polans addressed the board regarding his idea for future drinking water from the Willamette River and said he'd be better prepared to discuss his idea at a later meeting. 2. Minutes of July 21. 1993 meeting Commissioner Mortensen motioned to approve the meeting minutes as written and Commissioner Morgan seconded the motion. A voice vote was taken and the meeting minutes were approved unanimously. 3. MPAC Renresentative- Rob Mitchell Rob Mitchell, Washington County's Representative to the Metro Policy Advisory Committee (MPAC) talked briefly about why a new advisory committee was formed and the structure of the committee. He explained that MPAC has three major roles to play at Metro. They are: 1. Metro must seek the advice of MPAC before authorizing provision or regulation of a service by Metro which is not at that time a local government service. 2. If Metro wants to provide or regulate a service which is a local government service, it must first get approval either from MPAC or from the voters. 3. By September, 1995, Metro, with MPAC advice, will complete a study of the Boundary Commission functions. 4. Ratification of Representative and Alternate to Metro Policy Advisory Committee. Commissioner Morgan motioned to approve Resolution 93-13 ratifying the election of representative Rob Mitchell and alternate Bill Bloom from Washington County to the Metro Policy Advisory Committee (MPAC). Commissioner Mortensen seconded the motion. A voice vote was taken and the motion passed unanimously. 5. Board of Commissioners Stipend. This agenda item was tabled until the next regular meeting with all commissioners present. 6. Interim Manager's Report. An invitation was circulated inviting the Board members to attend the dedication ceremony of the Tualatin Valley Water District Water-Efficient Demonstration Garden August 12, at 3 p.m. at 1850 SW 170th Avenue in Beaverton. The Tigard Chamber of Commerce has asked permission to use the Agency's parking lot for part of the Tigard Country Daze carnival August 19-22. A portion of the parking lot will remain available for water patrons and employees. Security will be provided and the Agency would be covered on the insurance policy. Commissioner Morgan motioned to approve the Quitclaim Deed/Resolution 93-16 and Commissioner Mortensen seconded the motion. Resolution 93-16 is a resolution to extinguish existing easement, Document No. 92-82635, to the reservoir site on Tax Lot 400, Map 2S, 1 5DB. After discussion, a voice vote was called and the motion was approved unanimously. John Buol told the Board that the staff was looking into alternative methods to the personal delivery of agenda packets. The Board was asked for their input regarding the agenda packets and to consider ways to reduce the amount of paper. 7. Chair's Comments. Commissioner Froude said she appreciated the new format of the Work Accomplished Report. Also, she informed those present that she attended the Phase II Regional Water Supply meeting the night before and said it was very interesting and informative and something this Board may choose to get involved in. 8. Commissioner's Comments. Commissioner Morgan said he'd like to see a work plan, roles and responsibilities for the Board on the next agenda. Also of interest to him and perhaps other Board members is a monthly or quarterly report showing revenues, sales, new customers, disconnects, etc. with comparisons from year to year. John Buol said he's familiar with such a report and one may be implemented soon. 9. Other Business. • David Knowles, attorney for the Tigard Water District, informed the commissioners that in accordance with their request, he conveyed to Tim Ramis, City of Tigard's attorney, their motion approved at the last regular meeting not to dissolve. The intergovernmental agreement was briefly discussed. The Board members were advised that the City of Tigard Council has scheduled an executive session for Tuesday, August 17 and has included King City Mayor, Lynda Jenkins and Bob Tydeman, Durham Council Member. 10. Adjourn. Commissioner Morgan motioned to adjourn the meeting. Commissioner Mortensen seconded the motion. The meeting was adjourned at 8:45 p.m. Approved: John V. Haunsperger, Chair September 14, 1993 VISITORS PLEASE REGISTER Date: q- Z- 9 3 Meeting: --fit D ‹:Z GoaTd it(f z Name (please print) Do you wish to speak? (yes or no). 1. -NS Y-cs.2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.