12/17/1992 - Packet TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS
SPECIAL MEETING
3:30 P.M., DECEMBER 17, 1992
AGENDA
Call to Order
1 . Minutes of the December 8 regular Board meeting.
Recommendation: Approve minutes.
2. Revisions and updates to Rules, Rates, Regulations for Water Service, first reading.
Recommendation: First reading of Ordinance 2-92 approving the revisions.
3. Appointment to Board vacancy January 1, 1993.
A. Memo from Jeri L. Chenelle, Administrative Director
B. Ethics Commission Statute
C. Applications
4. Adam Davis, Decision Sciences, Inc. Proposal.
5. Conservation Pricing Rate Structure.
``wrr'
6. Executive Session.
The Tigard Water District will go into Executive Session under the provisions of ORS
192.660 (1) (h), (i), and (j) to discuss real property transactions, possible litigation,
and personnel.
Adjourn •
TIGARD WATER DISTRICT
- 8777 S.W.BURNHAM ST.
TIGARD WATER DISTRICT P.O. BOX 230000
TIGARD,OREGON 97223-9917
BOARD OF COMMISSIONERS PHONE(503)639-1554
REGULAR MEETING
7:30 P.M., December 8, 1992
MINUTES
PRESENT: Board of Commissioners
Bob Wyffels
John Haunsperger
Clarence Nicoli
Jon Kvistad
Audrey Castile
Staff
Jeri L. Chenelle, Administrative Director
Randy Volk, Superintendent
Lorry Christian, Administrative Assistant
Mike Miller, Engineering Technician Ill
Visitors
Hill Hampton
No Rusty Thomas, TWD Employee
Call to Order at 7:30 p.m.
1 . Visitors. Chair Wyffels welcomed the visitors and invited those who wished to speak to the
Board to indicate "yes" on the sign in sheet.
2. Minutes of the November 10 regular Board meeting.
Recommendation: Approve minutes.
The minutes were unanimously approved without changes.
3. Payment of vouchers.
Recommendation: Approve payment.
The payment of vouchers was unanimously approved.
4. Antenna Height Restrictions
Recommendation: Approve Resolution 20-92 establishing a policy to restrict antenna
height at District owned properties.
A motion was made by Commissioner Audrey Castile and seconded by Commissioner
Haunsperger to approve Resolution 20-92, establishing a policy to restrict antenna height
at District owned properties. Hearing no discussion, a voice vote was called. The
visy Resolution was approved unanimously, 5-0.
12/8/92 Board Meeting Minutes
444109 5. Revisions and updates to Rules, Rates, Regulations for Water Service. Will be distributed
Tuesday, December 8.
Recommendation: Approve Ordinance 2-92 approving the revisions.
Administrative Director Jeri L. Chenelle presented Ordinance 2-92, approving Rules,
Rates, and Regulations for Water Service, a pamphlet published by the Water District,
which is periodically updated. Ms. Chenelle suggested a special Board meeting in order to
have a first reading of the ordinance, to help shorten the lengthy ordinance process.
Engineering Technician Mike Miller summarized the changes to the Fire Rate fees, and Fire
Service Connection fees. The changes won't have any financial impact, but will provide
clarity and consistency in administering the fees. Another change is to document the
policy for giving credit for water leaks, and to raise the maximum credit to $150
(formerly $100). Commissioner Castile suggested a special Board meeting on December
17. The Commissioners agreed.
6. Appointment to Board vacancy January 1, 1993.
Chair Robert Wyffels said the Board would reschedule this item until later in the meeting.
7. Administrative Director's Report.
A. Work Accomplished Report.
The Work Accomplished Report was presented.
B. Computer RFP.
*fts., A consultant, Glen Beckley, has been retained to help TWD Staff evaluate the 12 proposals
received for a computer system. The proposals will be narrowed to 2 finalists, and
demonstrations will be scheduled and references checked. Mr. Beckley worked with the
City of Lake Oswego, and Tualatin Valley Fire & Rescue and Washington County on their
computer systems.
C. Sewer Billing.
TWD employee Diane Kuhn is working at the City of Tigard, 4 hours per day, helping with,
and learning about, sewer billing. This causes a shortage of labor at TWD when another
office employee is away at lunch or is sick. We have a high school work-study student who
is helping with some of the routine tasks, but her work schedule is sporadic.
Administrative Director Chenelle wrote to the City of Tigard, saying there are some
difficulties, but we are being cooperative in working toward TWD being responsible for
joint billing of sewer and water.
D. Lake Oswego Transmission Line
Administrative Director Chenelle received a faxed letter from the City of Lake Oswego
outlining proposed water rates to TWD for the next five years. Currently the rate is $.50
per 100 cubic feet, and they propose adding 6cr a year for the next five years, (actually a
declining percentage). Commissioner Castile said in a conversation some time ago, that
Lake Oswego assured her that TWD wouldn't be penalized for L.O. not raising rates before
the 1992 increase, and that they would like to get rates to a maximum of approximately
$.60. The proposed rate structure, however, shows the rates being increased 100% over
five years. Administrative Director Chenelle said L.O. is increasing rates to their own
Now retail users 25% the first year.
2
12/8/92 Board Meeting Minutes
Ms. Chenelle said she is also investigating the flex lease plan offered by Special Districts
Association of Oregon.
E. Goals Setting Session
Administrative Director Chenelle asked the Commissioners if they would like to
participate in a goal setting session to help set direction for the new Board effective July
1993. Commissioner Castile suggested Commissioners attend the SDAO conference in
February, and combine a goal setting session with that. The Board requested that the Staff
be a part of the goal setting session also. The Commissioners agreed.
8. Chair's Comments.
A. Chair Wyffels asked that there be a year-end report showing totals of: lineal feet of
pipe installed, number of meters, and number of new customers. Superintendent Volk said
that yesterday the 11,000th meter was sold.
B. Chair Wyffels asked if there were water problems over the weekend, during the cold
weather and freezing rain. Superintendent Volk said there was a main break in King City
on Saturday, but three employees fixed it in about six hours. It was not related to the
weather.
9. Commissioners' Comments.
A. Commissioner Castile asked Administrative Director Chenelle if Ordinance 2-92 could
be read tonight, with the second reading at the Dec. 17 meeting. Ms. Chenelle clarified that
the ordinance must be published in a newspaper with a local distribution before the first
reading.
10. Other Business.
A. Administrative Director Chenelle presented Resolution 21-92, a resolution approving
obtaining a Mastercard bankcard with Key Bank of Oregon. This will allow TWD employees
to purchase small items without drawing from petty cash or requiring employees to use
their own money and be reimbursed. Key Bank will issue just one card, in her name. A
motion to approve Resolution 21-92 was made by Commissioner Castile, and seconded by
Commissioner Haunsperger. Hearing no discussion, a voice vote was called. The
Resolution was approved 5-0.
B. Commissioner Nicoli asked Administrative Director Chenelle to review the RPAG
meeting. The ongoing meetings involve all of the regional providers of water. Under
discussion is Phase II of the long range water study, and the consultant selected. TWD may
need to increase its funding for the study. The contribution is based on rate of growth, so
each community's portion is different.
1 1 . Presentation to outgoing Commissioner Kvistad.
On behalf of the Board, the District, and the community, Chair Wyffels thanked
Commissioner Kvistad for his time and effort in serving the District from 1989 to the
present. The Board took a brief break to congratulate Commissioner Kvistad.
12. At 8:26 p.m.,
Noy The Tigard Water District went into Executive Session under the provisions of ORS
192.660 (1) (e), (h), (i), and (j) to discuss real property transactions, possible
3
•
12/8/92 Board Meeting Minutes
litigation, and personnel.
At 8:53 p.m., the Board came out of Executive Session and into open session.
6. Appointment to Board vacancy January 1, 1993.
A. The Commissioners discussed applicants Dale Evans, Hill Hampton, George Morgan, and
Roberta Schumann, for the vacancy to the Board. Hill Hampton, an applicant and visitor,
answered questions about whether there was a conflict of interest because he is an
employee of the Portland Water Bureau. The Commissioners asked Administrative
Director Chenelle to get a legal opinion about Mr. Hampton's potential conflict of interest,
and to talk with Roberta Schumann to determine when she is planning to move out of the
District. A motion was made by Commissioner Castile to table this issue until the
December 17 special meeting. Commissioner Nicoli seconded the motion. A voice vote was
called. The motion was approved 5-0. The Commissioners scheduled the special meeting
for 3:30 p.m.
B. Regarding the contract with Administrative Director Chenelle, Commissioner Castile
suggested that the Board renew the commitment, and continue the existing contract on an
interim basis, and ask Ms. Chenelle to bring back a suggested contract. The Commissioners
agreed.
The Board adjourned at 9:10 p.m.
4