Loading...
03/09/1993 - Packet 6 TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. r.' A P.O.BOX 230000 TIGARD,OREGON 97281-1999 TIGARD WATER DISTRICT PHONE(503)639-1554 BOARD OF COMMISSIONERS REGULAR MEETING 7:30 P.M., March 9, 1993 AGENDA Call to Order. 1 . Visitors. 2. Minutes of the Board meetings on February 9, February 25, and February 26. Recommendation: Approve minutes. I �st r e '-' 7- t 2-20)-1 �x rc. �4551,A" Vl 3. Payment of vouchers. Recommendation: Approve payment. 4. Citizen members for the Budget Committee. Recommendation: Appoint two citizen members to the Budget Committee to fill vacancies. The terms expire June 30, 1994. 5. Final Intergovernmental Agreement for Phase 2 - Regional Water Supply'4110° Recommendations: 1 . Approve the attached Intergovernmental Agreement to Fund Phase Two, Regional Water Supply Plan. 2. Fund $20,000 of the study in the 1993-94 fiscal year, rather than waiting for the following year. 6. Water Supply Agreement with Lake Oswego. Recommendation: Approve the attached agreement entering into a new water supply agreement, and amend the water purchase requirement to 1.5 million units. 7. PGE Water Rights Legislation. Recommendation: Co-sponsor legislation to make PGE's pre-1909 claims fall under the same standards as post-1909 claims. 8. Augustine Company Contract for Computer Software. Recommendation: Approve the agreement with Augustine and Company Computer Associates - Municipal Software Library Division. 9. Administrative Director's Report. A. Work Accomplished Report. B. SCADA System C. SDAO Achievement Award for Outstanding Public Information Program 10. Chair's Comments. 1 1 . Commissioners' Comments. 3/9/93 Board Meeting Agenda Avow 12. Other Business. 13. Executive Session. The Tigard Water District will go into Executive Session under the provisions of ORS 192.660 (1) (e), (h), and (j) to discuss real property transactions, public investments and possible litigation, and 192.660(2) discuss non-union labor negotiations. Adjourn 2 A TIGARD WATER DISTRICT BOARD OF COMMISSIONERS 6:30 P.M., February 9, 1993 MINUTES - DRAFT PRESENT: Board of Commissioners Robert Wyffels Audrey Castile John Haunsperger Hill Hampton Clarence Nicoli Staff_ Visitor Jeri L. Chenelle, Administrative Director David Knowles, Attorney Randy Volk, Superintendent Lorry Christian, Administrative Assistant Mike Miller, Engineering Technician Ill 1 . At 6:36 p.m., the Board went into a closed executive session (closed) under the provisions of ORS 192.660 (1) (e), (h), (i), and (j) to discuss real property transactions, meet with legal counsel, possible litigation, and personnel. Administrative Director Jeri L. Chenelle and Attorney David Knowles met with the Board. Staff members Randy Volk, Lorry Christian, and Mike Miller were asked to remain in the meeting At 7:47 p.m., the Board came out of executive session and went into an open regular meeting. 1 . Visitors. There were no visitors. 2. Minutes of the January 12 regular Board meeting. Recommendation: Approve minutes. A motion to approve the minutes without changes was made by Commissioner Nicoli and seconded by Commissioner Castile. A voice vote was called. The minutes were unanimously approved without changes. 3. Payment of vouchers. Recommendation: Approve payment. A motion to approve the vouchers was made by Commissioner Nicoli and seconded by Commissioner Castile. A voice vote was called. The Board unanimously approved the vouchers for payment. 4. Appoint Budget Officer and Budget Committee Recommendation: 1. Appoint Jeri Chenelle as TWD's Budget Officer. Commissioner Castile made a motion to appoint Jeri Chenelle as TWD's Budget Officer. The motion was seconded by Commissioner Nicoli. A voice vote was called. The Board unanimously approved Jeri L. Chenelle as TWD's Budget Officer. `err a? • 2/9/93 Regular Board Meeting Minutes 2. Appoint two citizen members to the Budget Committee to fill vacancies formerly held by Bob Wyffels and John Haunsperger. The terms expire June 30, 1994. �..r Chair Wyffels mentioned that Mr. Luman Miller had also withdrawn from the Budget Committee. Commissioner Castile suggested Katie Schwab be appointed to the Budget Committee. Other people recommended included George Morgan, Rod Kvistad, Bill Sheridan, Fred Hage, and Mike Mudrow. A motion was made by Commissioner Castile to appoint Katie Schwab to the Budget Committee. Commissioner Hampton seconded the motion. A voice vote was called. The Board unanimously approved the appointment of Katie Schwab, and directed Administrative Director Chenelle to contact the others to find out whether they would be available to serve. 5. Purchase of Computer Hardware and Network Support Recommendation: Approve $69,416.42 for the purchase for computer system hardware and Microsoft Office for word processing, graphics, spreadsheet, electronic mail, system administrator training, wiring, and system support and maintenance. The Staff recommended Applied Information Services, Inc. (AIS), a computer hardware vendor included in the State bid contract list. AIS is also working with the City of Lake Oswego. Commissioner Haunsperger asked Staff to check on the 14,400 baud modem, and to verify that the modem can switch to a lower baud rate. Commissioner Castile reminded the Board that the original informal estimate was $150,000 for the computer system. A motion was made by Commissioner Haunsperger to approve the $69,416.42 for the purchase of computer hardware and network support as presented by Staff. The motion was seconded by Commissioner Castile. A voice vote was called. The Board unanimously approved the motion. Administrative Director Chenelle acknowledged the Staff's hard work and group decisions, and Superintendent Volk's keeping the project on track. 6. Purchase of SCADA System (Telemetering system) Recommendation: Award the bid to Electronics Technology, Inc. Administrative Director Chenelle summarized the project, recommending that the contract be awarded to Electronics Technology, Inc., with two amendments: (1) El-Tek agrees to use Aquatrol equipment and software as specified, and (2) El-Tek agrees to use Aquatrol authorized factory service representatives for pre-start up check out and on-site training of District Staff. Commissioner Castile made a motion to approve the purchase of the SCADA System with Electronics Technology, Inc. as the contractor, with the two amendments as recommended by Staff. Commissioner Nicoli seconded the motion. A voice vote was called. The Board approved the recommendation unanimously. 7. Reorganization Recommendation: Approve recommendations in report from Administrative Director. Administrative Director Chenelle reviewed the recommendations for reorganization of the Water District, which will give the District the skills needed to make a more productive organization in the future. There were questions and a discussion about specifics of the reorganization. A motion was made by Commissioner Haunsperger and seconded by 2 2/9/93 Regular Board Meeting Minutes Commissioner Castile to approve the recommended reorganization. A voice vote was called. The Board unanimously approved the motion and commended Administrative Director %my Chenelle for her efforts. Commissioner Castile asked that TWD employee Diane Kuhn be told that the Board appreciates all of her efforts, working half time at the City of Tigard, as well as the Water District. Commissioner Castile said she really appreciates Mrs. Kuhn never complaining, and doing whatever is needed. Chair Wyffels said the Board is proud of her, that what she is doing is very important, both in terms of saving money, and helping to build working relationships with the City. 8. Administrative Director's Report. A. Work Accomplished Report. Report is attached. B. Goal Setting Session. Administrative Assistant Lorry Christian has been gathering information about facilitators for a goal setting session for the Board and Staff, with a tentative date of February 25. Administrative Director Chenelle suggested that nearer the time of transition, the present Board of Commissioners, with Staff and the new Board appointees, have a joint session to communicate the goals, answer questions, and share information. C. SDAO Achievement Award Application in the category of Outstanding Public Information Program. Tigard Water District won! The announcement and presentation will be made at the annual SDAO Conference banquet. The Board thanked Administrative Assistant Christian for her good work. Now Commissioner Castile said she wants to stress the importance of communicating to the general community the good work TWD has done, and is encouraging the Staff to spend extra money to communicate to water district customers the process and progress of the 190 agreement negotiations. Commissioners Haunsperger and Nicoli said they felt a special newsletter would be helpful. Commissioner Castile suggested Staff investigate putting an insert in the Tigard Chamber of Commerce newsletter. Administrative Director Chenelle said Staff would work to have some kind of community communication occur in March, April, May, and June. 9. Chair's Comments. A. Chair Wyffels said he was amazed with how much Water District Staff has been accomplishing recently, and impressed with the good work they are doing, and he wants the good work communicated to the community. B. Chair Wyffels said he is concerned about employees and wants them to feel as secure as possible about the coming transition from a water district to another kind of entity. C. Chair Wyffels said he is looking forward to the SDAO Conference at Sunriver, Feb. 18 - 21. 10. Commissioners' Comments. Commissioner Nicoli said he is proud of the Water Board, because they hired good people, 3 2/9/93 Regular Board Meeting Minutes allow Staff to make decisions, and then the Board supports them. He said the Staff has done a good job. 4•160- Commissioner Hampton said he agreed, that everything the Staff recommended was critically reviewed, then approved by the Board. Commissioner Hampton then presented a graph showing projected water demand for average flow and peak flow for TWD, from the present to year 2050. Commissioner Haunsperger asked whether the study being conducted by the City of Portland will address the long term future water requirements for the whole area, or just Portland. Commissioner Hampton said he understands the study will talk about the needs for the whole area and will provide options. Administrative Director Chenelle said she has lots of information about the study which is available for the Board, and she is confident about the information and the work being done in the study. Commissioner Castile mentioned the thank you letter from Lynda Jenkins, Mayor of King City, commending Administrative Director Chenelle for the work she did facilitating the goal setting session for the City of King City. 11 . Other Business. Commissioner Castile made a motion to accept the statement of concept for the 190 agreement negotiations, with supplemental additional requirement that two of the City of Tigard appointees be current Tigard Water District Board members, and that they serve at the pleasure of the appointing authority. Commissioner Haunsperger seconded the motion. The Board approved the motion unanimously. The meeting was adjourned at 8:45 p.m. 4 1101100 TIGARD WATER DISTRICT BOARD OF COMMISSIONERS 9:00 P.M., February 26, 1993 MINUTES - DRAFT PRESENT: Board of Commissioners: Robert Wyffels, Audrey Castile, Hill Hampton Staff: Jeri L. Chenelle, Administrative Director, Lorry Christian, Administrative Assistant, Nancy Johnson, Bookkeeper, Mike Miller, Engineering Technician, Randy Volk, Superintendent Visitor: Dennis Ashley, Facilitator, Cascade Employers Association At 9:00 a.m., the Board and Staff participated in a transition workshop, led by facilitator Dennis Ashley, Cascade Employers Association. Audrey Castile left at noon. The workshop was completed at 4:00 p.m. ''aww MEMO TO: Honorable Chair and Board of Commissioners DATE: March 4, 1993 FROM: Jeri L. Chenelle SUBJECT: Citizen Members of TWD Budget Committee Statement of Issues: Two citizens are needed to serve on the five-member Tigard Water District Budget Committee for the 1993-94 fiscal year. Recommendation: Name two citizens to serve on the District's Budget Committee. Analysis: Each year a citizens Budget Committee is appointed to review the District's budget for the coming fiscal year, and recommend it to the Board of Commissioners for adoption. The informal term lasts for three years, although some citizens are able to serve only one year, and some serve more than one term. The following citizens have said they would be available to serve on the fiscal year 1993-94 Budget Committee: NtepRod Kvistad George Morgan Mike Mudrow Bill Sheridan Alternatives: Nominate additional citizens living within the District to serve on the Budget Committee. r,C 471 . MEMO TO: Honorable Chair and Board of Commissioners DATE: March 4, 1993 FROM: Jeri L. Chenelle SUBJECT: Final Intergovernmental Agreement for Phase 2 - Regional Water Supply Plan Statement of Issues: The Board has budgeted funds to participate in Phase 2 of the Regional Water Supply Plan. All parties need to enter into an official agreement to fund and participate in the study. Recommendation: 1 . Approve the attached Intergovernmental Agreement to Fund Phase Two, Regional Water Supply Plan. 2. Fund $20,000 of the study in the 1992-93 fiscal year, rather than waiting for the following year. Analysis: Phase I of a program to evaluate the region's water supply was completed last year. Information about demand, conservation, and new supply sources was developed. The Phase II planning process will result in recommendations about how to meet short term needs that may exist in various parts of the region and will provide phased implementation strategies for meeting water leave supply needs to the year 2050. Each participant's share of the cost was based upon its growth increment of peak day water demand in the year 2050. Our total dollar cost, now that the number of participants is known, is $52,872. It will be divided up over three fiscal years: $7,402 this year, $38,068 next year, and $7,402 the following year. (See pages 9 and 10 of the Agreement.) Fiscal Impact: We currently have funds budgeted in the 92-93 fiscal year. We can choose to pay according to the three year formula, or we can choose to pay an additional portion of the total costs in advance out of our currently budgeted funds. If we pay $20,000 this year, it will leave $25,470 to be paid next year, and $7,402 the following year. Alternatives: Do not participate in the regional study. Attachments: 1 . Reasons for participation. 2. Summary of Revised Scope of Work 3. Intergovernmental Agreement to Fund Phase Two. 4. List of Regional Providers Advisory Group Committee Members 5. A Portland/Vet-AA.. Regional Water Supply Plan Reasons for Participation in an Intergovernmental Agreement to Finance and Manage this Project Summary: The Portland/Vanommt metropolitan area's primary water suppliers and distributors have been developing a program to evaluate cooperatively the region's water supply situation. They have developed some information(called Phase 1)about demand,conservation,and new supply sources over this summer and have developed jointly a proposal for taking this information and moving into the next phase of a regional water supply planning process. This Phase 2 planning process will result in a regional water supply plan which will provide recommendations about how to meet short term needs that may exist in various parts of the region and will provide, within two years,phased implementation strategies for meeting the region's future water supply needs to the year 2050. This plan will provide specific guidance to the region's water providers and decision makers regarding the implementation of demand management/conservation programs,regional system modifications for greater efficiency,actions needed prior to development of specific new supply sources,and appropriate institutional arrangements for providing water service throughout the region. The region's water providers developed a conceptual scope of work to develop an integrated regional water supply plan. A specific proposal for accomplishing this work was then developed using a consultant selection and negotiation process that has involved many of the region's providers from throughout the geographic area. The prime contractor for this work is a firm called Barakat&Chamberlin. This firm will manage a team of consultants such as J.M. Montgomery,Barney&Worth,Parametrix,Murray,Smith&Assoc.,and Squier and Assoc. A detailed scope of work has been prepared and the total project cost is$2,313,965. The Regional Providers Advisory Group agreed some months ago that the appropriate way to fund Phase 2 was to apportion the costs among the providers based upon the high estimate of the amount of growth in water demand on a peak day in the year 2050. The water demand figures were generated by CH2M Hill in the Phase 1"Water System Demand Study". A shares table has been developed to allocate the costs based upon the total contracted project amount. This same method has been included in an Intergovernmental Agreement which would set up the financial and project management process for Phase 2. The time for making a decision about participation in this project is upon us. Why should a water provider participate in this project? ISMINNOMEntiaiatil Economies of Scale and Permitting Requirements • There are strong economic advantages to looking regionally at a complex matter such as water supply. The region is currently supplied by a number of different sources and systems,some of which are interconnected and others of which are not. Deciding how each provider will meet its own needs ten,thirty,or fifty years from now is very difficult and expensive in today's regulatory environment. The chances are very good that for any given entity,the amount of money being discussed as their share for Phase 2 would be spent many times over if they decide to look at meeting their own needs individually. 1 • The integrated nature of this plan will enable Clark County to look at supply side and -wowdemand side options for meeting their needs and will present the Columbia River and transmission system requirements as a potential option for them alone or in combination with Oregon. This work will provide the type of analysis that their permitting agencies will desire if surface water is an option they choose to pursue. This is the Right Way To Do It. • Integrated Resources Water Planning is the right way to do a regional water supply plan. By developing various scenarios for meeting different levels of water supply needs based on various mixes of conservation,new sources,transmission and system efficiencies our decision makers and the public will be able to see way the risks,benefits,tradeoffs,and costs are likely to be as well as how various public values are incorporated into the different alternatives. We want to meet our current and future clients'needs,and doing it in this manner,will present them with an understandable decision making process. The challenge of this process is that it incorporates all of the concerned parties,stakeholders and decision makers throughout the process. We all need to hear what people from throughout the region are thinking about how we meet their water needs. The planning process is designed to make technical matters understandable and presentable to various levels of interest by having a variety of targeted materials developed for review based upon the desire and needs of the recipients. The public involvement element is designed to be flexible and allow the regions providers to design the best outreach program and respond to issues as they arise throughout the project. • The consultant project team which has been selected for this project is excellent. The consultant team members have a high level of expertise which results in a cost effective '+w+ project for the individual providers. All aspects of the project have people with expertise and experience working on them. The prime consultant firm of Barakat&Chamberlin bring special expertise in integrated resources planning in both the water and electric utilities arena and in the area of demand management analysis. J.M.Montgomery is an international firm with experience in water supply systems including transmission, treatment,and source development. The firms of Murray,Smith&Associates and Squier &Associates will be working with J.M.Montgomery to evaluate water resource availability,system design,and geotechnical issues. Parametrix is a firm with extensive depth in environmental analysis,while Barney&Worth has worked extensively in the northwest on public involvement and institutional analysis. The teamwork between the various consultants and the different providers will be a real benefit to this type of project. • We are the entities who know the most about supplying water. Although there are many water providers in the region,this need not become an impediment to meeting our future needs. We should be doing this planning now,and together. By developing a regional water supply plan we are making it clear to other bodies such as Metro,State agencies, and the legislatures in both States that we are responsible water providers. Metro has the functional authority to do regional water supply planning in the new charter,and the recent Goldschmidt Task Force recommendations contained in draft legislation gives us a brief window to conduct regional water supply planning. We do not need some other agency to take on this charge and do the planning for us. By looking at institutional arrangements and financing as a part of this work we will be involved and will be able to look in an objective way at what the future may hold for us. Gaining the agreement s needed to make this work proceed is very important to each of us if we wish to retain some degree of say in our future destiny. Having this work be coordinated and self directed is in our best interests. 3 Summary of Revised Scope of Work for the Regional Water Supply Plan for the Portland Metropolitan Area Phase 2 Barakat and Chamberlin et al. January 12, 1993 prepared for the Regional Providers Advisory Group • RESOURCE PLAN INTEGRATION itkor TASK 1: DEVELOP SCENARIO-FORMULATION FRAMEWORK • Define"resource scenarios". Defining characteristics include logical groupings of long-term and short-term supply-side and demand-side resources that meet the test of common sense. They also,in some cases,include short-term curtailment strategies. They must include the dimensions of timing and sequencing of resource additions,as well as institutional and financing arrangements. • Develop and refine a two-level scenario development process. -Screen individual resource options for technical,economic,environmental,institutional reasons. -Develop comprehensive set of resource combinations. Combine supply-side,transmission, and demand-side options to form inclusive list of resource combinations that reflect different resource development timing. -Define policy objectives. For example,policy objectives may include: minimizing retail rate increases,environmental damage,and/or customer out-of-pocket costs,and/or maximizing level of customer service or reliability,and/or public acceptability. -Evaluate/rank resource combinations against simplified policy objectives(first level). - Search for resource options that are included in a number of scenarios that are highly ranked for several policy objectives. Combine those options in a logical fashion, to develop a smaller number of higher-level scenarios that address several objectives from which the preferred alternative(s) are anticipated to be selected(second level). TASK 2: DEVELOP SCENARIO EVALUATION CRITERIA • Develop cost and financial evaluation criteria including but not limited to: cost/financial impacts,environmental externalities,customer service/supply reliability, flexibility/ability to manage risk,legal,regulatory,and public policy implications,public acceptability. • Design approaches to incorporate environmental externalities. • Develop approach to explicitly measure customer service impacts,including probabilistic specification of resource availability and development of alternative demand scenarios. • Design,administer,and analyze a contingent valuation survey to determine the value that residential customers place on service reliability. • Reach agreement on approach to reliability optimization. • Develop approach to assessing the manner in which scenarios deal with uncertainty. 1 Summary of Deliverables: luso- • Report on First Level Scenario Development Process • Report on Second-Level Scenario Development Process • Report on Measurement and Incorporation of Environmental Externalities • Summary of Agreed-Upon Reliability Indices • Specification of Demand Forecast Scenarios • Report of Probabilistic Description of Resource Availability • Reliability Spreadsheet and Reliability Descriptors of Scenarios • Report on Residential Customer Willingness to Pay • Report on Optimal Level of Service Reliability • Report on Risk Mitigation Strategies • Narratives and Ranking Regarding Public Acceptability of Scenarios • Detailed Report on IRP Modeling Process • Technical Documentation of Model(s) • Summary Report of Resource Formulation Process • Preliminary Regional Water Supply Plan • Public Involvement and Information Plan • Final Regional Water Supply Plan 3 • • Conduct public meetings throughout the region at strategic points in the process to discuss evaluation criteria,the initial range of demand-and supply-side water management options,the water supply scenarios, and the Preliminary Regional Water Supply Plan. TASK 4: MAINTAIN ONGOING PUBLIC INFORMATION AND INVOLVEMENT • Prepare and distribute a periodic newsletter for interested parties. • Prepare and distribute fact sheets to discuss overall progress or discrete topics. • Prepare bill inserts that interested member agencies can include with customer water bills. • Prepare and oversee the distribution of door-hangers. • Prepare and distribute environmental white papers on specific issues that arise from the analysis. • Prepare slides to assist in providing information to interested persons. • Work closely with designated RPAG contact people throughout the project. TASK 5: PREPARE AND CARRY OUT PUBLIC INFORMATION AND INVOLVEMENT PLAN(FOR REVIEW OF PRELIMINARY REGIONAL WATER SUPPLY PLAN) • Prepare draft Public Information and Involvement Plan for RPAG and Water Services Leadership Group review. • Upon completion of the Preliminary Water Supply Plan,carry out the agreed-upon activities to circulate,explain,and receive feedback on that document. 5 •r TASK 4: SCREEN DEMAND-SIDE MANAGEMENT TECHNOLOGIES AND MANAGEMENT PRACTICES BY QUALITATIVE,ECONOMIC AND "'r'' MARKET CRITERIA. • Screen Task 2 candidates by qualitative criteria(e.g., technological immaturity,poor utility match,better option available,nonquantifiable(savings variance),poor customer acceptance, environmental health concerns). • Characterize candidates passing the qualitative screen(e.g.,description,applicability(market and technical,performance,impacts on average,peak season and peak daily demand,useful life, incremental cost(operating,capital,and installation),expected changes in cost and performance over time,environmental effects). • Screen characterized candidates by economic criteria(e.g.,Total Resource Cost test,or comparison of lifetime benefits including avoided marginal costs of average and peak water supply; avoided O&M costs)with each measure's lifetime costs(incremental capital and installation costs,O&M costs). • Screen surviving candidates by market acceptance criteria(e.g.,limited market infrastructure, other competing measures,reduction in service quality,limited practical experience,limited utility resources,alternative financing potential). TASK 5: ESTIMATE ACHIEVABLE POTENTIAL FOR DEMAND-SIDE MANAGEMENT • Calculate the total demand reduction potential of measures which survive the Task 4 screening process. • Scale this demand reduction potential to reflect the reasonable penetration rates for each measure. TASK 6: DEVELOP CANDIDATE RESOURCE OPTIONS • Categorize measures according to common characteristics such as impacts on average,peak season, and peak day demand. • Assemble measures into candidate resource options considering segmentation of customer classes and sizes,special requirements of specific regions within the RPAG service area, shared distribution channels,existing water and energy utility demand-side management program designs, utility marketing capabilities,program experience of other utilities. • Describe candidate resource options to enable detailed cost-effectiveness analysis in Task 7. TASK 7: ASSESS COST-EFFECTIVENESS OF DEMAND-SIDE RESOURCE OPTIONS • Assess the cost-effectiveness of demand-side resource options using a computerized cost- effectiveness model. Apply each of the following perspectives: societal test,total resource cost(!RC), utility cost(UC),ratepayer impact measure(RIM), and participant test. • Iterative rebundling of demand-side measures to improve resource options cost-effectiveness or to create new resource options as cost-effectiveness test results indicate. 7 G . REGIONAL SYSTEM EFFICIENCY AND TRANSMISSION ELEMENT TASK 1: DEFINITION AND ANALYSIS OF EXISTING INFRASTRUCTURE • Update and extend existing data on operational and engineering characteristics(e.g., sources of supply and treatment facilities,transmission line locations and sizes, transmission-related pumping stations and pressure reducing stations,reservoirs and elevations,interties and capacities,future"given"near-term capital supply and transmission related improvements). • Assess geotechnical limitations that may affect transmission system design (e.g., shallow soils and near-surface bedrock,ground subsidence potential,unconsolidated or shifting and swelling soils, general land-slip or landslide susceptibility, high flood risks or groundwater levels). • Prepare a technical memorandum with maps and accompanying engineering,supply and demand data tables. TASK 2: DEVELOPMENT OF DESIGN AND OPERATING CRITERIA FOR MAJOR I RANSMISSION/STORAGE FACILI'IThS • Develop appropriate design and operating criteria(e.g.,for sizing,velocities,materials, storage,hydraulic gradients)that allow satisfaction of a range of objectives such as maximizing flexibility and/or reliability and/or gravity flow,and/or minimizing total,construction, and/or O&M costs,environmental impacts,and/or permitting/legal difficulties. ,,. • Develop guidelines for system efficiency,reliability and flexibility (e.g., for configuration, alignment,reliability, backup flexibility, operational flexibility,expansion/upgrade potential). • Establish a set of costing and comparison procedures (e.g., capital costs, environmental costs, O&M costs). • Prepare a technical memorandum explaining the criteria,guidelines and costing. TASK 3: DEVELOPMENT OF OPTIONS FOR TRANSMISSION, STORAGE AND PUMPING • Divide local delivery systems into logical demand centers for efficient connection to transmission facilities. Develop logical providers'local delivery system groupings for major main line connections. • Prepare a technical memorandum of the feasible options,their specifications,and costs. TASK 4: DEVELOP EVALUATION CRITERIA • Develop appropriate evaluation criteria and valuation methods (e.g.,reliability,redundancy, operational flexibility,permitting requirements,land use compatibility,legal difficulties,water quality compatibility and treatment impacts,water quality equity issues,hydropower potential, system upgrade opportunities,impacts on existing water sales agreements,ease of slew construction,staged construction, staggering of capital funding requirements,environmental impacts and mitigation measures). • Prepare a technical memorandum summarizing the criteria and their use. 9 SOURCE OPTION ANALYSIS ELEMENT Includes diversions from the Clackamas,Willamette, and Columbia rivers,a new dam and reservoir on the Bull Run River,expansion of the Barney Reservoir on the Trask River and diversion from the Tualatin River,and aquifer storage and recovery(ASR) TASK 1: REVIEW OF EXISTING INFORMATION AND ASSUMPTIONS • Review Phase 1 Water Supply Planning Reports -Water System Demand Study -Water Source Options Study - Portland Conservation Study • Review Tri-County Pipeline Conceptual Study • Identify and review other material and hold individual and group discussions in order to clearly establish"baseline"conditions and assumption. • Prepare summary technical memorandum of fmdings,conclusions,recommendations,and significant planning criteria to establish "baseline"conditions. • Review technical memorandum with RPAG Steering Committee to establish consensus on baseline conditions. TASK 2: SPECIFY EXISTING,CURRENT, AND PLANNED LOCAL AND SUB- REGIONAL SUPPLY SOURCES • Review and reassess the Phase 1 inventory of"regionally significant" supply sources and systems. • Meet with RPAG members to achieve consensus on the appropriate assumptions regarding planned or under-construction supplies. • Prepare report documenting assumptions to be made. TASK 3: WATER AVAILABILITY ANALYSIS • Evaluate water rights and permitting requirements for each of the supply options. Identify physical,institutional,legal,constitutional,and public policy limitations. • Collect,qualify and complete hydrologic database. Contract the totalized water rights commitments against the streamflow conditions in each source to determine the probability distribution of unused,uncommitted and therefore,potentially available supply. Fill data gaps and create a computerized hydrological database to archive,report,and manage the data and results. `1ftr 11 • Review Barney Reservoir environmental documentation for inclusion in the comparative analysis of supply options. • Develop "white papers"on environmental issues. • Coordinate development of environmental analysis with the Environmental Task Force. • Develop environmental analysis report. TASK 6: WATER QUALITY ANALYSIS REPORT • Collect Water Quality Information from relevant sources. • Evaluate water quality information for completeness and planning significance. Identify important data gaps,average and recorded maximum values for monitored constituents, observable trends in constituent levels,overall performance of each option relative to current minimum contaminant levels. Collect data in context of relevant water quality regulations, public acceptability issues,potential treatment costs and/or limitations,impacts on public health,and relative characteristics and compatibility between sources. • Assess risks of water quality deterioration. Examine upstreamland use characteristics, character and scale of potential point-sources and nonpoint sources of contamination within the supply option drainage basin,impacts of supply system construction. Identify sources of spill risk including frequency,volume and type of contamination,amount of warning time to close intake,length of shutdown period,potential long-term water quality impacts, measures to reduce risk. • Review specific water quality issues for each supply option. • Prepare report. TASK 7: WATER TREATMENT ANALYSIS • Review existing water quality data for all sources. • Review potential treatment requirements for each source,based on water quality,compared to current and future anticipated SDWA regulations and public perception goals. • Develop preliminary design criteria for treatment of each source option. • Review and select potential treatment plant sites for each source option. • Develop capital and O&M cost estimates for treatment facilities for each source option over a range of capacities. • Prepare preliminary implementation schedules for treatment facilities for each option. 13 INSTITUTIONAL ARRANGEMENT ALTERNATIVES ELEMENT TASK 1: IDENTIFY KEY ISSUES • The consultant team and Steering Committee with meet at the outset of the project to identify key goals,criteria, options, and related issues. • Conduct preliminary background research and preparatory work. TASK 2: INVOLVE RPAG AND WATER SERVICES LEADERSHIP GROUP • Meet regularly with both groups throughout the course of the project. TASK 3: UTILIZE RESULTS OF PUBLIC INFORMATION AND INVOLVEMENT ELEMENT • Ensure that institutional arrangement alternatives are incorporated carefully into the information exchange activities that occur as part of the Public Information and Involvement Element. TASK 4: DEVELOP EVALUATION CRITERIA • Consult with RPAG and other groups to attain consensus on appropriate evaluation criteria. Criteria may include issues pertaining to efficiency,equity,administrative feasibility,fiscal stability,political stability,costs, benefits, and effectiveness. • Prepare a report on selected criteria. TASK 5: DEVELOP AND EVALUATE ALTERNATIVES • Develop a set of potential institutional management alternatives for review. This set may include cities,districts,PUDs, water supply authorities,regional governments, ORS Chapter 190 Agreements,contracts, and other formal and informal arrangements. • Thoroughly research all options and carefully describe salient features. • Work closely with the RPAG and Water Services Leadership Group. • Prepare report on institutional arrangement alternatives evaluation and highlights linkages to resource options for use in integration element. TASK 6: ESTABLISH AND UTILT7F LEGAL ADVISORY GROUP • Establish group made up of representative legal counsel from RPAG participant agencies to obtain input regarding potential limitations facing the respective jurisdictions. Save costs by involving legal service providers on a limited basis early in the process Now 15 TABLE IV-2 TOTAL PROJECT BUDGET N ONA>': Y a:3>RE CEi:::2::3fit2I :;:<:i; i?i::DEMA D ::: i:i::REGI 8 STEMi::::ii: ::i::;i;i:%:S:: :,>:,;: :: ::::::;: ST17U.(ONA'<»: :::�:;; :::>;:: :::i>:::::::: ::i::i;;< i::s;::::;iiii:: <::;:::;:::::;:.•;:: ; ::::iiiS %:;<i:% SOUR. INF..::. ::.:••:<:.,.,,:,:.:2:;;•.:.::.;<::: 5;;#;+:;:it;:: ,;.::::<.:::.,::: ::: ::5`<:':::.;x ::.>x;.::.::•>:%::::!3i::..:::.;.:.>•::::::::::N::;::::5:i ::;:::::::..;• ::::::::: : :Y:2<:: :`':::::•..:•:: ::<::'::: :::>`::3:::: r 3 %::z::2: ::, PIAN>:» i i IN.ORMAT.ION 6 MANAGEME .d..:........EFF CIENCY3 ... SOUCE.bP?10'N. .....AM t:OgMENt........ PROJECT . .TECHNICAL. INT.EGRATION;:::.;:•ii:;•>:,•:1NVOINEMENT%>:::i: ::CONSERVATION::::.I.M.•:::g9A'NBMIBSION% `.Ii.i.`•:IiMAliY318E: :; i.i:.:'9... EANAT.I.VE'S'::::: :' M'AN•AGEMENT::il.iN ;:i i i.ADVISORB> is t ::::-97,. 9.1-.:':?#:; : Baralat&Chamberlin Y ::.Cabo tCost.: i<'?'i::?'::;::i%i:ii;:i i�1'1::!;.;:<>:?,.:::'>�:::,;:;S3 f 4�21.Ci�;t;i%:1<i is:,''<lii�;;::i:i<'.'?i:i i:i:iii:;i<;';'ii`5i:;'%:>.';Y:S20tr'AOd r:Xl�i ii:'<iii;:::;^;�'�i; ?;::i'<'<'<'<`:;:;:S's'.'<�is^i:ii::i!•.i<�.<:i::?<is:'G:r>:'<'.::'<isi�i;:<:i,isFf'<'d2;>i:!?l:il;:?ci:;'«c>:xs;x;;:�:.•r;:s;:;:;b90 000;i;;:.ic;:::<:c:isss;:�:<::E30 Gob::r::::>t"'::�':5 s`:::iiS833't11:4:i; Direct Expenses .... ....... .. ....$75,000..i..i....i..:..S.i...i.........s..�........................<....`.. .i .$?8, 000...... : i .;.i.. ii ......21,000 5 $114,000 Tel Ci(.»iii'1.;.;..;;.i.+..i.>ii�v.i�.;ii:i:.i:;:.i,:i'r%":5369 2 OiSi..i.i.i.>.i...i.i..i.i.. i':: :i:iiai >;:i`.fii.; 2.1 ,64i ». :.1.'::`::i:'i::`iiiiiiJs: `iCi:: :ii.i.i.i;ii;; ..ii;iiii:i•rtci<!iii(iii:iziiii `ii ;< ::i ':: .':.: .'':<"Sfa;1Y300ia::`> C:i<ii'<'?;';`:: 30000:?:::';;:<:.r::',':.'?5X488:4: : J.M.Montgomery :i Lab'o f.Cosf';'ii::E:`::.: ::.,,:'< .. :....::::::';i:?i i;i ii::::::$4 800.<`i•;.; i'::.ii:i<isi>a s�i$69'225':.:':':<:::::.:;<: i s$47 580.;zs ::::'i)>i::;:;ii ii i 8'324'640.iiiJiit:z :iii ii i;i;>ii[z:i:830'6 ;;ii i<::>:i::..:.`:'::':i.820'000•E iii;:ii::'i::;::i' i:;:.830'''000:::;i ":' :';.:'':';18327`04.5'' Direct Expenses1,Z44. 521,200 $23,700 :...o.:..::.: ::..�:. 5.4.:,:.0:.::. . ....,:.:..:::..........: . .. :..,:. :..:. :::::.:::::.::::::::•.,.o....,4o ::•:...•:::: 3 :03...:. :•::.:.. .•;.p�'I. � :::::;.:.. .:;,.,.":>.:':::.>:,).. .:.'..:. .{'•:J:..:!G•!'::i t<`i:::i:::i::::!o � 9:::; goi':::: ;;;:: '. 5:;.;:;:i,i.;.r:li<!; ;':; s1Si:::Si;C'7y:;1`<d:`i; T Coat........ ... .56922 . ... ..................548 ....: ......... .. . 550 Q80............. .... ...534.8'0402;::id;; :;2i: ::'.';;;:530600.:<:P; :: ::!.: •';'1 S20'tS00': ;isiz;'< : ;'i„'530'000{.:.:>,.. ::';•.':•:••••'•...:55,0.;7:4.5':.: Barney&Worth Direct Expenses $8,500 511,000 ,:;zTolatC05 Zii;i;:y:>:._.;,.:o:Y:;a:i;:...:.::::.:::..:1;:155. i :is::i'';;:y::;>:: t64. ;i 1111;:::;r:::c:1:11:1;;>.::Y;iii:;::;:;;::::.:.::i:'.i..i:;:<:iii:::;.'b;i i:vi: ::i':ii'.;:«<:;•;..r:.:.<,::;::.;..::.;.::•;:::;':::`s:>:a ..... t.:.. .. ,.: . .804 :.: �....:.750 ..:.:.. ....:: .. :...:, ..:. :• ::... .:.: ..::,, ;657;804..' >'•, 530,000.^.:".':i:i z ir:> >' ` 5258.'150:: Parametria tabotCoif::;is< $260,331' $260 371: Direct Expenses 520`700 520,700 ..1:t:..:.•. .:.. .. >.To .Cost.. � .:.� ��..i... �, ';:�., ...••",..': ....::..r: ..;:.. :::; i;.r'::�i'�>:'.:;.';..'::.i:>::,;: ::::..'..,.$25f';031.:.'';':.::.:::'..:<i';i';:':`.ii:':'.`�';i:;'<:;:'.' ', '. ? . . ...:. ,::S2A}''031;. EDAW f.labor.Qoif::•>:.'. ' 528;24tl . . ............ .. 0. ,. ;.. :::<•>:;:;;:;<. ;<:':>: >' ;:'526 2d Direct Expenses TotelCoif?':::.;';:::•::;: •::..:'.'.: ::.. :..' ,,:<'S28'2405: :"';::•>`<^::;?:>i>:';::::'i'":;>:ii:i:;;:;:;•>:>;.::':':'?<`::>`::::::>i:>:i:::i:`;:.:>'E::>;:i:'':i:<»>:<as>:':!`s`::>z:>:;:?;::zE::;>::;.>`..:i`i.:>:::%:'r? ::z:3e``'i>:<i`:zz>i>:<i`<z.`E>z?><s:>?<z<:i'i>:>`':S;:i:':'':::::>!.'•<::` ;?:z:`•:is:::>:::i::J:i`?;::z:::::i i`:i'.>s>:f::::'.;;;;':;;::;s;:»6526'24.iY:: Squler Associates lnbotCo:it<:;:%:>: ..:.`';::;: :.;;;;'> i:.. ;r;.: .'..,: ::;;<i:;.. ...' i<;:•i:>:"':: :;:'.:<.;;?.z:;';>>;:;>5:; .;::! `P'<:::3'1L060:i:.:;'':;;:,;.':: ::'.>.::566'deii:.'`?::;>:<?i:.:::i?::;>;<»is>::;<;':;:::>::i: :, :.,, ..,::;:3700"0'. Direct Expenses 51,000 549.000 $50,000 Totrx Cos •:. ,: ;::.<.:: :::. .:...::.:. ..................................... ... t ...... .....:� .. '::;.,:.,,:.,:::s:;i>ii:i?:'ii`r:';�?:`;'.ii2:�:^is:i��::: i '::i`r:�C'::`.:;�:.::';�:;:::�;�;:::�.>:::::.::.:S15�0A0;:i:,s�::::'�:;':.z<5135'd60`�a:::: ii:: :i8i<i;:`i;S :its45`i'i';i::;iiJ'':i`i:'�';<''.'�:'::;!:;ii'i:Sii`":: 2Yji(iii:`:iii:i'ii:ii:;a•r�.''Y'.:'.`:�'�::>�.::., ,:..:'S0'S4.0'E: Murray,Smith S Associates '•:.:labor,Cos1... ..:' : ... • • ,,•':. ... $131;000.:':. $35,420 55,225:': ........ ;:$172,553': Direct Expenses 57,500 $2y00 59,800 Total Cost'?:.•. $139;,400::... $37,520 ' $5,225;;;: ". • s16214.5`: McArthur&Assoc etes . tato t Cost::::::: P$25,300 525;304. Direct Expenses ' Totil Cost:. '. $25 300 525,300;. Public Financkl Management labor.CosF:::::;'r<::.,;;:::.;: . . .:.;;:';. ,.;....:;::;.:::>;.:;:.::.;:;.;;:..:::.::•:•:::...:::::.: .. .. ..... .............. ..:.>�:.::::•;��;;;::.. .,;::.•:...>.;�.;:::��:�.:;;:>;:..:�..:•.;;:;.. :>:;'..:>:ii::::'i..'.i�;:'7G;o->:i?;`::o-�::ii3:ii:;S..A.�:;i, :!i;'•i;�.`�i�:''.:i;�s;:iii:;ii:<?2:isi2ii312<Ei::i:!'';>�:`ii:`i1...:: .:� �:'::'3:18"OOtl': Direct Expenses `Tota'ICost .....;.;.:.;•:::...:.....::...:.>:::.; .c:::;:::: :i:;::i::::::;:::;:isi2;:;:::i::%:iii::i:'::;::ii:s:2:i::Y::,;iii::iii':::�i::::;:. iiii;:i::::•::;.;;.::;•:;;;.>:;:;<.:i>:•;:•:::>:<::;:;.;;:.;;:>:.;::.::::.;:.;:.: . .... .. ....... .. ... ... .. .. ... ...... ........:..........:................................................. .......................................................,;.�>;:.::;;>;:.::<.;>;;;;:<•;;518'000:�C:::kii<:'i`5':';:ii:'.`�<:;<isa:ap2iii•::;;csi;:::�::>::.:•:::i::::`;;>''i:::';::i:'iC<iiiiil:i>i:�E518'000< Survey Subcontractor $25,000 525,000 Total Labor Budget 5371,050 $188,350 5289,829 $193,580 5707,051 5107,125 $140,000 $60,000 52,038,985 Direct Expenses7S 5,000 $8,500 $18,000 11122Q $93,000 54,500 $21,000 5229.000 Total Budget 5448,050 $194,850 5287,829 $204,580 5800,051 5111,825 $181,000 $60,000 1 82,265.965 / L tli 000 i'it 0.' -,3/ SiSdS '11 , ( ( ( ., _ .. TABLE V-1 PUBLIC INFORMATION AND IWOLVEMENT ELEMENT BUDGET I .2 55 .:.::.:,.':.•,-:.:,,:::::.:.........,i:....:•:••1i••.i:::,:•..::i::i:ii:H,i':::.:i:.•:oii............i",.s.r:..l:.y..'.ii::...::•:,':TKA.: M ..:.Tos'.:.:...K1ftMcg:.:.b.:.:i.i ..i,...,...7;..sa862 i:::?i.,..:..iiiiiii::::::,:..iii.•...:Ta.....,,sW2 ?i *Tt§t•AnT,.iagk,:ZM,.: Tak4iii,:;,i...i::::.;iii::a:i.,ii•;N .p.44P8ibta§ki .SLbtgSkc2VS(bt&klS $0:40(0*lt„00, $, ,eM ,A4.4IftfnYMw.rA.,.g.wR:igii ai:.i:g::,:,::•::,:rtda.iiiiii.:::ffi*i:.i:::i.:.;. Ua .i:::..*:,..::: :i:::ii* .i:i:i::: itiiii:i..:ii.i:i:i::::*i:ii:::iiirta:ii:i. iiiiiiii:iNSigimt4WMn::MX; E :.Y ,. ai „ BarBrad I-ilgbeeney&Worth .............. .,. .........,...... .................... ....:..:....::::::::,:„...,..• ••••:::::::!::*::*:.*;:ii.......p,:::. :::•,...,..i::.:::::.,,,ii:ii:ii:.fp..:.:iiii:. 4 minuip:A,::;.ifigo,ii...1.:NiguigE10710:::.ii.!.::'::',...e.giiii4Magii:0::::.:i.::WI09'6giimk'.:: ii;tM.OPq,:ii, . " 10 10 . . ..,......,.30..7.:. . ...::7,-.•26 •20 • 10 l'oga..: :::i::::.:.....i....:M:ii.:'...::,::::.......ioicy, $12,000" ...:. .... .... Don Barney $120 Clark Worth •.' - .••••.•:.•:•••$10::i::.....;:.!..'•::::',!,;:.:.•:::'....:P:::..::..s.1.0. ....,:...;.'.,:::i.:,:::;:n.:::',.:::::,i;iii.:g:.,:i:1,.i... gi,ii::::::: .ki,,,,..::,...... :'.,'.'.:,.,i.......,....•:?:,:i..:::,....:::,,,,,,,,,..,.,:::so„:„.:......: 20 60 ....,:,:.:,:::.0:::,:::'.,:. .,:':ICii.i:i.:;i::; ::. .:.i:.:.::',::•.:.:,.....:.•130.:.,:.::::::.:::::: :::::::::,;.i$15.60.0:. 100 60 20 iik:•:i':i:.01iii..igii:::::!.::21,5::i.40 20 20 150 .. .. ..$15050.. Erik Jensen... $70 35 . . ....i.„....:f.:„...................... , •••:: ::840.port.Staff .• • -,.:.::•.$4tri:•...,...:..•................. . . . .._ . . Subtotal 66 545 20 10 370 100 280 300 1,691 $158,250 Direct Expenses $6,500, Total $164,750 J.M. Montgomery Engineers 40 • ' ' - ' -40' : .'.'•.:::.'$MO.:•:' :•.!.....•EitriT.etity•:.':'..;:•••:'.:...::• •:.'•••• ••..".:$120::::,...•••:'...•:..,.. .,...:::::.•:•••:;,•••..., :....';••:•,•..:•-:•.':;'::i:::..:•:.:'.:...'.:'::::::•::.i. :,!:.:a,•:::•:::::::.•.:.::•• ••,• •• ....• :,•• ..:•••:•••••:•:„•...,:•:•:•..••••••• • ....,.,...::.:„.....„.. Total 40 40 $4,800 Total Hours 66 545 20 10 370 100 320 300 1,731 McArthur&Associates $21,000 $4,300 $25,300 Total Labor Costs $7,000 $50,650 $23,000 $5,300 $32,800 $9,600 $31,400 $28,600 Total Labor Budget $7,000 $50,650 $23,000 $5,300 $32,800 $9,600 $31,400 $28,600 $188,350 Direct Expenses $6.500 Total Budget ---....,_____, __ -" It-V + 3.,1 0(7 1 $194,8501 * 1 - )1 ( ( ^ •71,4 . r .... TABLE VII-1 REGIONAL SYSTEM EFFICIENCY&TRANSMISSION ELEMENT BUDGET ....:';:!..•Aiiiiiiii'.t.V...i..4f.1.SiiTiliillF.17.4...kiiiitt:::ii!igiii:04.Kigiiiiiiiiiig4.1.7.4:#.kgiiii!ii':.!,:iiiiiig0.$,K.ii;ijidisiii0.1,##...KigiiieggrOgKAilidegiOfAtiiiiii'MiNigaliii:iiiMr§101688 iii.Sni!!iiisi.i.ni,:iiiaatlii!iiiiiitirs.. J.M. Montgcmery. .. , . . ... ,. . . . .... ... .. ... .. . , ,.......,..... , . , . .. B6467*Cnk;::•,,fi':,-...:;:':::,',:..1'..::::•:::"':,•••••:::'"i,';'.:'i.::::.S.i1.4k$:.....g..':.Pk:iiiiili.iii:,iii!!iflAgjleigit.::::.;:...$.:1:glii.:Iii',Ii,:.01iiiiii11:::NiVii.:.:ig;;!:::ia:6'.!:::::•i?''::::::::';';',g.:RigRiiig#:.:iln::fisgOngiiiTiBk.i. .R::,,.::§:','8PiR:14.16,i10,::i:.::,'::i,fiil.:1;iie:Vg;::::::iii'i.i;:i#:!..g:'::!,o...:::pgii:g.000p.: .,., .......00*...49s§is.. .. .. .i..*) .....0.... .40 ..... .60. ....24..... ‘., 24 6.4 252 .i ,ieCi. •.:•!':'..:....$:(igi.5:6ffi' i.:4fitg:•.,:::..'.'','.:;:•'......::-.•••''•:.:-:'''.,:•;!.!:-:$ $V:1,",'":.:'!''',..:',::-'."i.':'.;:.i':-.... 4'..,:::':,::"::i.•:'-.-'::::1:ii::.i•-i:'M:::iid'hi:::::!•••,. 0iii;•::6 ... :. :-'...-';, ••::::::.•,':•!:-;:f :i••,:::!.ii.-:...-i.ii.i,4:::::!li:i•,ii..4,:-!:"24:.!:::'':'..".:.",:' '-',...i...,-?g4ar.‘.-:,:i'ii'i,:.;;.::!!!.. .::::::;.!!!..ft..6:::-.....::..ngilii!,!:!;:iii!$:$ 466:i: Subtotal 80 64 108 44 56 128 480 $47,580 Direct Expenses $2,500 Total ,$50,080 Sq.....Associates -",.i..:.1..kian:Rip Pe....-.. •• . ...... ....,$110'.'.',...•-.:.':..,•,,..,.:::,..::'..•,....;.::Eisisi'.:;:::,......::.:':'......•;...'.::.,:'.....:::.':'..:.'i','-;....:.i'.,:i•:::::','... .'......;... ... .'.' '''..•:‘..•:.:'..•...'..:::•:..,.,••••::::'1:40:..Y.,...:::..::•,,' '....:::::,,..,Yi',i::::.:.)..'::::::::'.,..,.....'.:?.:•;::::.1'::.;:•. 8%;:i.,...:"0'....M .6280i David Scofield $60 40 80 120 $7,200 .... .•.. . ..............• ...•.•....................... . ....... ...•..•.. • . .••.... ••...•...•...•.•............•..........•.•••..'.•.••••...,.•...........,..................•................. t.6:61-iiiiar4ii\006i.'. ..• - • "•.$.40:'• • .....:.. :;•:::•;:!'.:6"...:•:"'•,.... .: .......'•;!.::'"'.......'"..;:::• •'•''"' ." '"'"•".: - •••. ....•..''' •....:-.;.....,•-::....:,•"'..,'....":".:....-.....;....':',822::•,..... .....-..;"•-'-'....-:•"'••"..'•.•;•••',',......":',.....i',..".,--"...',1:?".:;"1.ii:.":....,:".:::".•40'.."..!::::.•:::.:i.:.:r1:-•,...",..':::!::!!.;$1160ci:- Subtotal 56 152 208 $14,080 Direct Expenses $1,000 Total $15,080 Murray, Smith &Associates •-•::'::;:::H0frzild:M0744Ssi::.;::::..''--:'••::..:"" :::- '.-•'•.:-,••':!:$0$--...:',,-- ".....':'::;::::::',...0.1.: 124 96 : -•-.::-.::•.-!..::X.':'..t>4.0.;',",:;'•,.'..f.:.' ''.'-:::.'-'..-:;... .iitii•-•.,•'-;'.'•::::...::".•-•: J.: !):::::::::',.:i.:'',.:i5'::::•ii':•;!;•.'i'.il.i:1:iii .tit ...".....e...: ::i...4..14.it.if1.6.,.", Phil Smith . $95 104 80 32 24 ,.. 240 $22,800 Dave::iairt615bijandi ...i',..:.....'':,..'.:::'',-'..'.:::•:t.e.:::.,.. :: ...;'':::4..,!::::320i:jiiiii:: '-:.i...: ::::::.,: ii;i:.0!"'.:::%..g:0::.;:...i.'..200•' .''''"-'"''•:-'::::::,',.."'",.."-"M:8-:::"..i.•"::::::::: •:4".:::•.:i..1:.9 .::::.:...... 696 $41 Technician\Drafter $40 320 80 96 496 $19,840 Subtotal 760 204 456 96 200 216 1,932 $131,900 Direct Expenses $7,500 Total $139,400 Total Hours 896 268 564 140 408 344 2,620 Total Labor Costs $55,120 $23,380 $42,920 $13,700 $31,120 $27,320 Total Labor Budget $55,120 $23,380 $42,920 $13,700 $31,120 $27,320 $193,560 Direct Expenses $11,000 Total Budget 1 $204,560 Note: Environmental analysis associated with this Element, to be performed by Parametrix, is budgeted in the Source Option Analysis Element. , , ( ( ( .••".--.. • r ' 0 TABLE IX-1 INSTITUTIONAL ARRANGEMENT ELEMENT BUDGET ::::::::,..:.y;.:•:•li::::::::::'HO:q(*ig'..gig:if:W.M.',.g.i.a....Egg..C:M.:. •:.j:::,.ii.tikii.Ni..g .a.at.1.0.9:r.:P.:•:::Pgr...,g4.§.5.i.11!I:ginigiigig.:gi:iiiiii:Mi.;:iiatii‘:!;;Z::::::!i::•aggiliiigi4iiiMM,!.:..:iisai:::...Mii:gissising57:0.1.4.1.;1:.0..§.P.r§:ii..:;::: :79...tOt.ic.q.PtMli •••::::g::.:::::::-.!;:;:tfai'd::'.f....;4'..:::i',.:::.:...tiikiii.....te:::a1::::16:.g.ki.it;iiMP:.::Iilaii0Mgiffi6.0*IP:Pii;:iiilUkCi:,:::::ii..0iiiiTifgk::i.:Oiiii'liiniiiing.t.ii:g.Oil....:::':::::ati:.:.:1-iik.':Aiffi::.;:::::::!...:giU:'.:0:::ii:.4;00:i::::!:.:)::;!.....0i::!::M.:::.4in::::inii:::::::ii'g; J. M. Mcntgomery •:iff:::;:ii..i. ...dt#rit .. .••••.•••••:.r,-::•-•••:•:i.:':••:•H:,..:•.•••:'•:.::•:: ::::::!•:$1...20'::::::::::•Ii.ii.:!1•::Xs..ii:::::,..:ii:iii.:20:P!....itM:••Mlii.C.::!iii::. ,:gigi!::!.8.ti:::i!i$!..:ii!.NE.::"i:..ii.!ii.OVi:••iii!!!RilliRIO.Witii'iRigiii:fitiMii!;:::ii...1';',.ii::.•$ii.i.Mit•:•:iiiiiii'Mg.::;:::::';!:•••!. ...:::.'.. d:6•!iiV,iii0E:iiiIii::Iii...i::;.:••:,....i.::',Y6:.5:.:.: Ai;.:1•:•::: :::: ;t606611 Total 20 100 5 20 70 10 30 255 $30,600 Barney&Worth . Bred:Higbee .. ..$1.00.:. •,•:., 120:•:. . :. .:.•:..:::,:,.200::,..1., :.,..,••• .10.:.::; •,..:,.. .•::..:10(:). . , •••.•:.:,.. .:,..,..ii.....:79...... ... .:.50.:':.:.::..::.. .,..i...i..:::.:..:::::::::::':10..Y:.+ . : , .45:....::.*:::.:..:?;.:.: :::. .. 435 . .• $43',500... Don Barney . ...$120 10 20 10 20 , . 5 65 $7,800 Support Staff••'- ' $2000 Subtotal Subtotal 30 220 10 40 90 50 10 50 500 $53,300 Direct Expenses $4,500 Total $57,800 Murray, Smith&Associates Harold.M.Orryay:::,::•':•••• • . ' .$95••• •Y::.10::. . ..'.:.:H.20: . • '."::. .::,--:'. .....H::10 .•' : . :,:::10:.. . . . :'..., :H,... ;.:.'''.:...,,. ..,''' .; . H:..-5.::::.:;::::::...,..:::.,: .. 55 $5.:,225 '.. Total 10 20 10 10 5 $5,225 Total Hours 60 340 15 70 170 60 10 85 810 Public Financial Management $18,000 $18,000 Total Labor Costs $6,550 $36,300 $1,600 •$7,550 $18,750 $6,200 $19,000 $9,175 Total Labor Budget $6,550 $36,300 $1,600 $7,550 $18,750 $6,200 $19,000 $9,175 $107,125 Direct Expenses $4,500 Total Budget 1 $111,6251 INTERGOVERNMENTAL AGREEMENT TO FUND PHASE TWO, REGIONAL WATER SUPPLY PLAN PARTICIPANTS : City of Beaverton Canby Utilities Board, an independent governmental subdivision of the City of Canby Clackamas Water District City of Gladstone Clairmont Water District Damascus Water District City of Fairview City of Gresham City of Hillsboro Utilities Commission City of Forest Grove err City of Lake Oswego City of Milwaukie Mt. Scott Water District Oak Lodge Water District City of Portland Powell Valley Road Water District Raleigh Water District Rockwood Water City of Sandy City of Sherwood South Fork Water Board, City of Oregon City/City of West Linn Tigard Water District City of Troutdale City of Tualatin Tualatin Valley Water District West Slope Water District City of Wilsonville INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page i row TABLE OF CONTENTS A. ROLE OF THE CITY OF PORTLAND 3 B. ROLE OF THE STEERING COMMITTEE 4 C. ROLE OF PARTICIPANTS COMMITTEE 7 D. FINANCIAL OBLIGATIONS 8 E. AMENDMENTS TO THE PHASE II PROJECT 12 F. REGIONAL WATER PLANNING ACCOUNT 14 G. BUY-IN OPTION 14 H. TERMINATION 16 I. SHARED LIABILITY 16 Now J. OWNERSHIP OF PHASE II STUDY PRODUCTS 17 K. OREGON LAW AND FORUM 17 L. DISPUTE RESOLUTION 18 M. NOTICE 18 N. INTEGRATION 19 O. EFFECTIVENESS OF AGREEMENT 19 P. COUNTERPARTS 19 Q. NOTICE 20 INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 1 `ii rw AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT (hereinafter "Agreement" ) is entered into by and among the following municipalities and districts, herein called "Participants: " City of Beaverton; Canby Utilities Board, an independent governmental subdivision of the City of Canby; Clackamas •Water District; City of Gladstone; Clairmont Water District; Damascus Water District; City of Fairview; City of Gresham; City of Hillsboro Utilities Commission; City of Forest Grove; City of Lake Oswego; City of Milwaukie; Mt. Scott Water District; Oak Lodge Water District; City of Portland; Powell Valley Road Water District; Raleigh Water District; Rockwood Water; City of Sandy; City of Sherwood; South Fork Water Board, City of Oregon City/City of West Linn; Tigard Water District; City of vr,.,. Troutdale; City of Tualatin; Tualatin Valley Water District; West Slope Water District; City of Wilsonville. WHEREAS, future regional water supply is an issue of great interest to the Participants; and WHEREAS, the City of Portland, in partnership with the Regional Providers ' Advisory Group (RPAG) , completed a Phase I study of regional water supply needs consisting of three planning studies: the Water System Demand Study, the Water Source Options Study and the City of Portland Conservation Study; and WHEREAS , these Phase I studies predicted potential significant shortfalls in water supply region wide, and in all source subareas, by 2050 and demonstrated the need for additional, detailed study in a Phase II Project; and WHEREAS, since the release of the Phase I studies members of RPAG have: 1) developed and participated in public outreach/public involvement programs, 2) developed a draft scope INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 2 of work for formulation of a regional water supply plan (Phase II) ; and 3) developed a process for adoption of an intergovernmental agreement to fund and manage the Phase II Project; and WHEREAS , a Phase II Project description has been developed and approved by the Participants; and WHEREAS, the purpose of the Phase II Project is to develop an integrated resource plan and phased implementation strategies for meeting the region' s future water supply needs from the time of plan completion to the year 2050 ; and WHEREAS, the Phase II Project objectives are to provide specific guidance to the region' s water providers and decision makers regarding the implementation of: 1) demand management/ conservation programs ; 2) regional system modifications for greater efficiency; 3) actions needed to develop specific new supply sources (e. g. , environmental impact statements, water rights, permits, design) ; 4) appropriate institutional • arrangements for providing water service throughout the Region; and WHEREAS, a request for consultant qualifications was issued, consultant proposals were reviewed by an RPAG consultant selection committee and the firm of Barakat and Chamberlin, which put together a team of experts and consulting firms , was chosen as the prime consultant for the Phase II Project; and WHEREAS, the RPAG agreed that a Steering Committee of the Participants would be responsible for overall Phase II Project direction; and WHEREAS, the RPAG agree that it would be most efficient to have one of the Participants administer the Barakat and Chamberlin consultant contract (hereinafter the "contract" ) and manage the day-to-day aspects of the Phase II Project, and that this Participant shall be the City of Portland due to its greater staffing resources. INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 3 Aftwo NOW, THEREFORE, the Participants agree to the following terms: A. ROLE OF THE CITY OF PORTLAND Portland shall: 1 . Enter into a contract with Barakat and Chamberlin to conduct the work described in the attached scope of work. 2. Be responsible, through a designated project manager, for day-to-day administration of the Phase II Project contract, subject to review by the Steering Committee and the Participants as described elsewhere in this Agreement. In particular Portland will be available to the consultant to ensure that the consultant understands the obligations of the contract. Portland shall also monitor the scheduling and quality of the consultant's work. 3 . Make progress payments to the consultant for work accomplished as provided in the contract with the consultant. 4 . Review the consultant' s work for compliance with the contract with the City. 5 . Review and provide to the Steering Committee oral or written project progress reports as directed by the Steering Committee. Such reports shall include a discussion of work accomplished to date, significant discussions with the consultant, any modifications to the scope of the Project, and any other issues warranting Steering Committee review and discussion. 6 . Manage the financial aspects of this Agreement including collection of Participant contributions. 7 . Authorize its designated project manager to make such amendments to the contract scope of work as are approved by the Steering Committee or Participants Committee, pursuant to the provisions of Section E of this Agreement. INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 4 8. Be authorized to approve minor changes to the Project scope of work which will better accomplish Project purposes and objectives and will not result in substantial changes to the scope of work or any increase in consultant compensation under the contract. Examples of such changes might include substitutions of non-key consultant team personnel, product format and minor revising to the Project task order or methodology. 9 . Advise the consultant in case of any Participant default. 10. Permit no assignment of rights under the consultant contract without approval of the Participants Committee. 11. Include within its contract with the consultant a provision prohibiting any Participant' s employee from having any financial interest in the proceeds of the contract and prohibiting any Participant' s employee who served upon the RPAG consultant selection committee from taking employment with the consultant or any of its subcontractors during the term of the contract. B. ROLE OF THE STEERING COMMITTEE 1 . The Steering Committee shall initially be made up of two Participants from each of the following areas : Multnomah County (One member of which must be from the City of Portland Water Bureau) ; Washington County; Clackamas County. 2. Members of the Steering Committee shall be selected by the members of the Participants Committee from each of the listed geographic areas . '41110, INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 5 irow 3 . The Participants Committee may add no more than one member to the Steering Committee to represent late-joining water purveyor Participants from outside the already represented county areas or late-joining non-purveyor entities who become Participants pursuant to Section G. 4. The purpose of the Steering Committee is to provide the Participants with a body to review the work of the consultant and to participate, with Portland, in managing the Project contract. 5 . It shall be cause for removal from the Steering Committee if a member fails on more than four occasions in any six month period to send a representative to the Steering Committee meetings. Members of the Participants Committee from each of the applicable geographic areas may, by majority vote, remove a member of the Steering Committee for cause as described in this paragraph. A Participant may resign its membership on the Steering Committee upon thirty days notice to all Participants. Participants from the applicable geographic area shall replace any resigning or removed Steering Committee member by majority vote. 6. The Steering Committee shall: a. Have six (6) members unless others are added later by the Participants Committee. b. Elect a Chair and Secretary, who may hold those positions until contract termination or completion; provided that the Steering Committee may decide at any time to have the Chair or Secretary serve for shorter terms and elect successors to the Chair and\or Secretary as needed. c . Meet at least once a month. Until a chair is selected, Portland' s project manager shall schedule and convene the meetings . Thereafter, the chair is authorized, and any three members of the Steering Committee may require the Chair, to schedule and convene meetings . INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 6 d. Shall act by majority vote only. Each Steering Committee member shall have one vote. e. Prepare, maintain and make available to Participants minutes of each of its meetings. f. Take action only if there is a quorum of members present at the applicable meeting or, if necessary, present on a conference telephone call. Four (4) members shall constitute a quorum. g. Be authorized, at any time, to direct that Portland' s designated project manager report to the Steering Committee on any issue regarding project administration, direction and progress . h. Review the regular progress reports of Portland' s designated project manager and of the consultant and provide policy direction to Portland and the consultant on aspects of the Project the control over which is not vested by this saw Agreement in the City of Portland project manager or the Participants Committee. i. Review written materials submitted to it by the consultant and, through a process agreed to by the Steering Committee, provide commentary and suggestions on such materials . j . Approve or disapprove minor amendments to the Project scope of work and recommend approval or disapproval of major amendments to the Participants Committee. k. Advise the Participants Committee if a member of the Steering Committee resigns or fails to send a representative to the Steering Committee meetings more than four times in any six month period. 1. Designate, for purposes of Sections A. 8 . and E. 1 . of this Agreement, the "key personnel" of the consultants . This designation shall be accomplished within 45 days of the INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 7 %ow final execution of this Agreement or all personnel shall be considered non-key personnel for purposes of Sections A. 8. and E. 1. of this Agreement. 7 . Any Participant may request, and shall be granted, the right to appear and address, orally or in writing, the Steering Committee at any regular or specially scheduled Steering Committee meeting. Written communications received after any Steering Committee meeting shall be considered no later than at the next regularly scheduled Steering Committee meeting. C. ROLE OF PARTICIPANTS COMMITTEE 1 . All Participants in good financial standing under this Agreement shall have one representative on the Participants Committee. 2. The Participants Committee shall: a. Act only by majority vote of a quorum of the entire Committee except as provided in Section C. 2 .d. and C. 2 .e. herein. At least two thirds of all Participants must be present to constitute a quorum. Each Participant shall have one vote. b. Review and approve or disapprove Major Amendments to the Phase II Project work as proposed by the Steering Committee and approve Special Amendments to this Agreement. c . Prepare, maintain, and make available to Participants minutes of each of its meetings . d. By majority vote of the Participants from the applicable geographic areas, replace members of the Steering Committee should vacancies occur or add Steering Committee members to represent late-joining Participants as provided in Section B. 3 . e. By majority vote of members from the applicable geographic areas, remove Steering Committee members for 'err INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 8 failure to attend meetings as described in Section B. Financial default will result in automatic removal. (See section D.4 . ) f. Meet as necessary to carry out its responsibilities . The first meeting shall be held within 45 days of the final execution of this Agreement and shall be scheduled and convened by the Portland project manager. Upon the selection of a Chair at the first Committee meeting, the Chair shall be authorized, and any four members of the Committee may require the Chair, to schedule and convene a Committee meeting. g. Elect a chair and secretary who may hold those positions until contract termination or completion; provided that the Participants Committee may decide at any time to have the Chair or Secretary serve for shorter terms and elect successors to the Chair or Secretary as needed. h. Approve any assignment of rights under the • itew consultant contract. 3 . Each Participant shall cooperate with the consultant and the City project manager to advance the goals of the Project and shall send representatives to such meetings or study sessions as the consultant or project manager shall reasonably convene and shall provide such assistance and such available information and data as the consultant or project manager may reasonably request. D. FINANCIAL OBLIGATIONS 1 . Initial Participant Contribution Each of the original Participants to this Agreement shall make a financial contribution to the Phase II Regional Water Supply Plan Project costs . Allocation of the costs shall be proportional to the Participant' s share of the increase in peak- day demand (high forecast) as projected in the Phase I - Water System Demand Study (CH2M Hill, 1992) . As a result of this calculation, total contributions (except for additional or INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 9 'fir reduced contributions required or agreed in the case of default or major contract amendment or the addition of new Participants pursuant to Section G herein) shall be as follows: Beaverton $ 61, 971 Canby $ 48, 167 Clackamas WD $ 72, 541 Clairmont $ 139 , 797 Damascus $ 68, 728 Fairview $ 18, 509 Gladstone $ 7, 626 Gresham $ 116, 003 Hillsboro $ 153 , 890 Forest Grove $ 56, 976 Lake Oswego $ 97 , 204 Milwaukie $ 7 , 939 Mt. Scott WD $ 71, 069 Oak Lodge WD $ 12, 332 Portland $ 528, 055 Powell Valley WD $ 18, 219 Raleigh WD $ 5 , 575 Rockwood Water $ 19 , 089 Sandy $ 20 , 850 Sherwood $ 38, 467 South Fork Water BD $ 160 , 936 Tigard $ 52, 872 Troutdale $ 39 , 649 Tualatin $ 76, 064 Tualatin Valley WD $ 249 , 042 West Slope WD $ 7 , 626 Wilsonville $ 80 , 769 TOTAL $2, 229 , 965 2. Payment Schedule Each Participant shall pay its contribution to Portland in partial payments on or before dates and in the amounts presented below. Any Participant may accelerate its payments so as to pay 'err INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 10 more than is indicated for any scheduled payment, and reducing subsequent payments accordingly. 1992/1993 1993/1994 1994/1995 Apr 1, 1993 Aug 1, 1993 Aug 1 , 1994 Beaverton $ 8, 676 $ 44, 619 $ 8, 676 Canby 6, 743 34, 680 6, 743 Clackamas WD 10, 156 52, 229 10 , 156 1 Clairmont 19 , 572 100, 654 19 , 572 Damascus 9 , 622 49 , 484 9 , 622 Fairview 2, 591 13, 326 2, 592 Gladstone 1, 068 5, 491 1, 067 Gresham 16, 240 83, 522 16, 241 Hillsboro 21, 545 110 , 801 21 , 545 Forest Grove 7 , 977 41 , 022 7 , 977 Lake Oswego 13 , 609 69 , 987 13, 608 Milwaukie 1, 111 5 , 716 1 , 112 Mt. Scott WD 9 , 950 51, 170 9 , 950 Oak Lodge WD 1, 726 8 , 879 1, 727 • vow Portland 73, 928 380, 200 73 , 927 Powell Valley WD 2, 551 13 , 118 2, 551 Raleigh WD 781 4, 014 781 Rockwood Water 2, 672 13, 744 2, 673 Sandy 2, 919 15 , 012 2, 919 Sherwood 5, 385 27, 696 5, 385 South Fork WB 22, 531 115 , 874 22, 530 Tigard 7 , 402 38 , 068 7 , 402 Troutdale 5 , 551 28, 547 5 , 551 Tualatin 10 , 649 54, 766 10 , 649 Tualatin Valley WD 34 , 866 179 , 311 34 , 866 West Slope WD 1, 068 5 , 491 1 , 067 Wilsonville 11, 308 58, 154 11 , 307 TOTAL 312, 195 1, 605 , 575 312, 195 INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 11 New 3 . Payment Schedule - Amendments Payment for authorized amendments shall be received by Portland within 45 days of approval by the Portland City Council of the contract amendment. 4 . Payment Delinquencies a. If payment has not been received within 30 days of the date due the delinquent Participant shall be considered in default of this Agreement. Portland shall notify the Participant of this default in writing, with a copy to all the other Participants . A failure to provide payment within 30 days of receipt of the notice from Portland will automatically remove the defaulting party as a Participant and, if it held a seat on the Steering Committee, shall automatically remove that party from the Steering Committee. The defaulting party will then be in breach of this Agreement and liable to the other parties to this Nrw Agreement for recovery of the defaulted payment and the defaulting party' s entire remaining contribution under the Agreement as identified in Section D. 1 , or other remaining contribution applicable at the time of default as the result of others ' defaults or the joining of new Participants under Section G, along with attorneys fees and costs incurred in a successful action to recover the defaulted contribution. b. Upon default of any Participant, each non- defaulting Participant' s share of the remaining consultant compensation shall be automatically increased pro rata with that of all other non-defaulting Participants to the extent of the deficiency created by the default, using the formula: Each Remaining Participant's Share of Remaining Obligations = Remainina Participant's Old Share (%) (as % of Total Obligations) 1 - defaulting Share (%) `rrr INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 12 provided, that the sum of all such increases for an individual, non-defaulting Participant shall not exceed, without consent of the Participant, anaccumulatedmaximum of 4% of the Participant' s original share of total consultant compensation. c . In the event that the total defaults exceed 4% of the remaining non-defaulting Participants ' original share of the consultant' s compensation for the Project and one or more Participants do not consent, within 60 days of the default, to an increase in their pro rata share sufficient to cure the deficiency, this agreement will terminate and the City of Portland shall be authorized to terminate its contract with the consultant. 5 . The Participants Committee may also vote to accept any other financial contributions from any other source to pay for work under the contract. If such financial contributions are made, the Participants Committee may determine to credit the New money immediately to the Project Account, with Participants ' share reduced accordingly as if the contribution came from a Participant buying in to the Project pursuant to Section G, or to place the money in the Project Account to cover defaults or contingencies, subject to the refund provisions of Section F. 3 . E. AMENDMENTS TO THE PHASE II PROJECT 1. Minor Amendments a. The Steering Committee is authorized to approve Minor Amendments to the contract scope of work. b. A Minor Amendment is an amendment to the contract scope of work which does not increase the total consultant compensation for the Project contract by an amount that would exceed the total, original contributions made pursuant to Section D. 1. above. Examples of possible Minor Amendment topics include but are not limited to: "Nur INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 13 Expansion of, or follow up to, Project tasks as warranted based on new information or insight which will enhance the quality of the product but which can be done by reprioritizing other task(s) ; replacement or substitution of key consultant personnel assigned to the Project, including addition of any subcontractors . 2. Major Amendments a. By majority vote the Steering Committee may recommend Major Amendments to the scope of work to the Participants Committee. By majority vote, the Participants Committee may approve Major Amendments to the scope of work. b. A Major Amendment is an amendment to the contract scope of work which increases the total consultant compensation by an amount that would exceed the total, original contributions made pursuant to Section D. 1 . above. ,,. Examples of possible Major Amendments might be: • Large expansions to the scope of contracted tasks or new Project tasks which are deemed essential to completion of Phase II purposes and objectives. 3 . Major Amendment Cost Allocation Allocations of the cost of Major Amendments will be arranged by the Participants . Portland will not execute any contract amendment until full financing is committed. An amendment may be fully financed by one or more of the Participants. 4 . Amendment Approval Process Subject to Section E. 3 . above and the agreement of the consultant, Portland' s project manager shall execute any amendment to the scope of work approved pursuant to this Section E. INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 14 5 . Special Amendments Should all Participants listed in Section D not sign this Agreement or other parties not listed wish to sign, the signing Participants, acting as the Participants Committee, may approve Special Amendments to this Agreement as required to accomplish its purposes, provided, that no Participant shall be required without its consent to provide a greater contribution than the contribution shown in Section D, including the four percent default contingency provided in Section D.4.b. F. REGIONAL WATER PLANNING ACCOUNT 1 . All payments made to Portland shall be accounted for in a separate account within the City of Portland Water Fund. Consultant compensation shall be paid from this Regional Water Planning Account and it shall be used for no other purpose. 2. This account shall accrue interest earnings in Nose accordance with the City of Portland' s investment guidelines. Portland shall retain the interest accrued on the account to cover Portland' s costs in administering the Phase II project. 3 . Any monies remaining in the Regional Water Planning Account at the completion of the Phase II project, and not necessary for project contract expenses, shall be returned to the Participants in shares proportional to each Participant' s overall contribution, (taking into account defaults or addition of Participants) , except in the case of any defaulting Participant, which shall receive no refund. G. BUY-IN OPTION 1. Any public water purveyor or other governmental or public entity that was not an original Participant may request, at any time, to become a Participant in this Agreement. Such entity shall make its interest known to the Participants Committee which shall act to accept or reject the entity as a Participant. The contribution of a late-joining purveyor whose share of peak-day demand was calculated in the Phase I - Water INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 15 System Demand Study shall be calculated based upon the amount it would have been charged to become •a Participant at the time of contract execution, plus a pro rata share of any other costs incurred by the other Participants since that time, plus any additional amount that the Participants determine should be charged to reflect additional costs or other factors arising from the new Participant' s buy-in; provided that if there have been previous defaults or new Participants or contact amendments, the share will be increased or decreased as appropriate. 2. The Participant' s Committee shall establish the share to be paid by any water purveyor or other entity not included in the Phase I Demand Study taking into account at least the following factors : a. Expected growth in population and/or water demand associated with the new Participant; b. Any increased cost of the Project as the result of *ow the new Participant' s joining; c. Original project contributions; d. Special needs or status of the new Participant. 3 . The new Participant shall be required to make its share of all previous partial payments at the time it joins . If a new Participant joins the Project, all Participants ' shares will be re-calculated for the whole project, taking into account the additional contribution of the new Participant and those recalculated shares will control future payment obligations of the Participants . At the end of the applicable fiscal year all existing Participants shall receive a refund reflecting contributions from any new Participants. The refunds shall be allocated pro rata based on the existing Participants ' contributions to that point. 4. The Participants Committee may enroll any new Participant as a full voting Participant or non-voting Associate Participant, under such conditions as it may establish, as it INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 16 deems appropriate, given the new Participant' s financial contribution and potential role in the overall Study Project. 5 . The Participants Committee may, but need not, add up to one Steering Committee Member to represent late-joining water purveyors outside Clackamas, Washington, and Multnomah Counties or late-joining non-purveyor entities . H. TERMINATION 1. This agreement shall terminate upon the final payment to the consultant, unless otherwise extended by the unanimous vote of the Participants . 2. If this Agreement is terminated prior to the completion of the consultant' s work pursuant to Section D. 4 . , the remaining non-defaulting Participants shall be responsible for payment of the consultant for all contract work completed and not paid for at the time the' contract is terminated and for which there are sow, insufficient funds in the Regional Water Planning Account; Each Participant shall be responsible for its pro rata share of the remaining contractual obligations, calculated as shown in Section D. 4. 3 . Payment shall be made to Portland within 30 days of receipt of Portland' s final termination notice and billing. This obligation upon termination does not reduce or restrict the right of remaining Participants to seek payments from any defaulting Participant (s) . I . SHARED LIABILITY All Participants agree to share any costs or damages (including reasonable attorney' s fees) from third party actions (including any action by the contractor) against any Participant arising out of or in any way related to the contract or this Agreement, except for an action challenging the legal authority of a Participant to enter into this Agreement. Payment obligations shall be proportional to each participant' s original contribution or such other proportion as is applicable if INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 17 Participants have defaulted or other entities have joined as Participants pursuant to Paragraph G. Participants agree to assist and cooperate in the defense of such an action. Settlement of any action that would impose an obligation to pay upon the Participants under this provision must be approved by a majority of the Participants Committee. A defaulting Participant shall be liable to the other Participants for its pro rata share of any liability covered by this Section. J. OWNERSHIP OF PHASE II STUDY PRODUCTS Portland' s contract with the consultant shall provide that all work the consultant performs under its contract shall be considered work made for hire, and shall be the property of the non-defaulting Participants. The non-defaulting Participants shall own any and all data, documents, plans, software, specifications, working papers; and any other materials the consultant produces in connection with its contract with the City. Upon request, consultant shall transfer any common law or 'view statutory copyrights to the non-defaulting Participants at no charge. The agreement shall further provide that at any time upon request and, in any case, no later than upon completion or termination of its contract with the City, the consultant shall deliver to the City, on behalf of the non-defaulting Participants, these materials. K. OREGON LAW AND FORUM 1. This Agreement shall be construed according to the law of the State of Oregon. 2. Any litigation between the Participants under this Agreement or arising out of work performed under this Agreement shall occur, if in the state courts, in the Multnomah County Court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the District of Oregon. INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 18 Sow L. DISPUTE RESOLUTION 1 . All disputes that Participants cannot resolve arising out of this Agreement shall, in the first instance, be mediated. 2. Any Participant wishing to dispute application or interpretation of this Agreement shall immediately notify the Steering Committee, in writing, of the Participant' s position. 3 . Any issue which has not been resolved within 30 days of notification shall be submitted to mediation. 4 . The function of the mediator shall be to assist the disputing Participant (s) in finding a mutually acceptable resolution. 5. The mediator shall be selected by a vote of the Steering Committee members within 45 days of a notice of dispute. 6. If, within 20 days of selection of the mediator, ' mediation fails to provide a satisfactory resolution the Participants will be free to seek all other legal forms of redress. 7 . All Participants shall continue to perform fully during the mediation. If a question concerning financial obligations is an issue under dispute, and if a refund is due as a result of the mediation, the successful disputing Participant shall receive a refund. The disputing Participants or, in the case of a monetary dispute, any Participant who would gain or lose as a result of the outcome of the dispute, shall pay the fees and costs charged by the mediator. All disputing Participants, however, shall be responsible for their own costs for participation in the mediation, including attorneys fees. M. NOTICE Any notice provided for under this Agreement shall be sufficient if in writing and delivered personally to the designated Participant or deposited in the United States Mail, INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 19 Sloe postage prepaid, certified mail, return receipt requested, addressed to such person as the appropriate Participant has designated. Each Participant shall provide the other Participants with the name and address of the employee or office which should receive written notifications under this Agreement. N. INTEGRATION This Agreement contains the entire agreement between the Participants and supersedes any prior written or oral discussions or agreements. O. EFFECTIVENESS OF AGREEMENT This agreement shall become effective only upon its execution by all Participants named in the Preamble and listed in Section D, unless fewer than all the Participants, acting as the Participants Committee, approves a Special Amendment pursuant to Section E. 5 . i411.w P. COUNTERPARTS This Agreement maybe signed in counterparts. Each Participant shall send one copy of this Agreement signed by its authorized signatory to Lorna Stickel, Project Manager, City of Portland Bureau of Water Works, 1220 SW Fifth Avenue, 6th Floor, Portland, OR 97204 . Such copy shall also list the name and address of the person to whom all notices under this Agreement are to be sent on behalf of the signing Participant. /// /// /// /// /// INTERGOVERNMENTAL AGREEMENT REGIONAL WATER PLANNING Page 20 Q. NOTICE All Notices under this Agreement to the Administrative Director, Jeri L. Chenelle shall be sent to: Tigard Water District P.O. Box 230000 Tigard, Oregon 97281-1999 Signed this day of , 1993 . TIGARD WATER DISTRICT Chair of the Board ATTEST: Administrative Director Date Commissioners Aye Nay Abstain Audrey Castile Hill Hampton John T. Haunsperger Clarence Nicoli Robert C. Wyffels water\planning.tt\iga-3.3 REGIONAL PROVIDERS ADVISORY GROUP COMMITTEE MEMBERS Clackamas County Area CITY OF WILSONVILLE Steve Starner CANBY UTIUTY BOARD 30000 SW Town Center Loop E. Dirk Borges Wilsonville, OR 97070-6499 PO Box 1070 Phone: 682-9772/FAX: 682-8816 Canby, OR 97013 Phone: 266-1156/FAX: 1-263-8621 CLACKAMAS WATER DISTRICT Dale Jutila CITY OF GLADSTONE 9100 SE Mangan Drive Ron Partch Clackamas, OR 97015-9598 525 Portland Avenue Phone: 656-5752/FAX: 656-7086 Gladstone, OR 97027 Phone: 656-5223/FAX: 650-8938 CLAIRMONT WATER DISTRICT Alan Fletcher CITY OF LAKE OSWEGO PO Box 525 Buzz Clark Beavercreek, OR 97004 Duane Cline Phone: 656-7240/FAX: 656-5319 PO Box 369 Lake Oswego, OR 97034 DAMASCUS WATER DISTRICT Phone: 635-0273/FAX: 635-0269 Dennis Klingbile 19750 SE Damascus Lane CITY OF MILWAUKIE Boring, OR 97009 Dan Bartlett Phone: 658-5585/FAX: 658-7230 10722 SE Main Milwaukie, OR 97222 MT. SCOTT WATER DISTRICT Phone: 659-5171/FAX: 652-4433 Daryl Zinser 10602 SE 129th Avenue CITY OF MILWAUKIE Portland, OR 97236 Tim Corbett Phone: 761-0220/FAX: 761-7406 6101 SE Johnson Creek Blvd. Portland, OR 97206 OAK LODGE WATER DISTRICT Phone: 652-4410/FAX: 774-8236 Thomas Hoffman 14496 SE River Road CITY OF OREGON CITY Milwaukie, OR 97222 Larry Sparling Phone: 654-7765/FAX: 653-1973 Charles Leeson 15962 S. Hunter Avenue Oregon City, OR 97045 Multnomah County Area Phone: 657-5030/FAX: 656-9336 CITY OF FAIRVIEW CITY OF SANDY Jeff Sarvis Mike Walker PO Box 337 39250 Pioneer Blvd. Fairview, OR 97024 Sandy, OR 97055 Phone: 665-9320/FAX: 666-0888 Phone: 668-5533/FAX: 668-8714 CITY OF GRESHAM CITY OF WEST UNN Greg DiLoreto Walt Johnson 1333 NW Eastman Parkway 22825 Willamette Drive Gresham, OR 97030-3825 West Linn, OR 97068 Phone: 669-2402/FAX: 661-5927 Phone: 657-0331/FAX: 650-9041 CITY OF TROUTDALE �... Jim Galloway 104 SE Kibling Avenue Troutdale, OR 97060 Phone: 665-5175/FAX: 667-6403 REGIONAL PROVIDERS ADVISORY GROUP COMMITTEE MEMBERS February 24, 1993 Page 2 Multnomah County Area - Cont. PORTLAND WATER BUREAU CITY OF SHERWOOD Mike Rosenberger Jim Rapp 1120 SW Fifth Avenue 90 NW Park Street Portland, Oregon 97204-1926 Sherwood, OR 97140 Phone: 823-7555/FAX: 823-6133 Phone: 625-5522/FAX: 625-5524 ROCKWOOD WATER CITY OF TIGARD Duane Robinson John Acker 19601 N.E. Halsey 13125 SW Hall Blvd. Portland, OR 97230 Tigard, OR 97223 Phone: 665-4179/FAX: 667-5108 Phone: 639-4171/FAX: 684-7297 CITY OF TUALATIN Washinaton County Area Steve Rhodes PO Box 369 CITY OF BEAVERTON Tualatin, OR 97062 David Winship Phone: 692-2000/FAX: 692-5421 PO Box 4755 Beaverton, OR 97076 JOINT WATER COMMISSION Phone: 526-2434/FAX: 526-2550 Van Burrus 123 West Main Street CITY OF BEAVERTON Hillsboro, OR 97213 Linda Davis Phone: 681-6227/FAX: 681-6213 PO Box 4755 Now, Beaverton, OR 97076 RALEIGH HILLS WATER DISTRICT s. Phone: 526-2422/FAX: 526-2550 Von Walter 5010 S.W. Scholls Ferry Road CITY OF BEAVERTON Portland, Oregon 97225 Vergie Ries Phone: 292-4894/FAX: 292-6837 4755 S.W. Griffith Drive Beaverton, OR 97005 TIGARD WATER DISTRICT Phone: 526-2488/FAX: 526-2479 Jeri Chenelle Post Office Box 230000 CITY OF FOREST GROVE Tigard, OR 97281-1999 John Burdett Phone: 639-1554/FAX: 639-1471 PO Box 326 Forest Grove, OR 97116 TUALATIN VALLEY WATER DISTRICT Phone: 359-3200/FAX: 359-3207 Gene Seibel PO Box 745 CITY OF HILLSBORO Beaverton, OR 97075 Tim Erwert Phone: 642-1511/FAX: 649-2733 123 W. Main Street Hillsboro, OR 97123 Phone: 681-6119/FAX: 681-6232 Yamhill County Area CITY OF KING CITY CITY OF NEWBERG John Buol John Thomas 15300 S.W. 116th Avenue 414 E. 1st St. King City, OR 97224 Newberg, OR 97132 Phone: 639-4082/FAX: 639-3771 Phone: 538-9421/FAX: 1-538-5393 REGIONAL PROVIDERS ADVISORY GROUP COMMITTEE MEMBERS February 24, 1993 Page 3 Clark County Area -Washington yr.. CITY OF VANCOUVER Victor Ehrlich PO Box 1995 Vancouver, WA 98668 Phone: 206-696-8008/FAX: 206-696-8009 CLARK COUNTY PUD Richard Cyr PO Box 8900 Vancouver, WA 98668 Phone: 206-699-3260/FAX: 206-694-4871 Wastewater Agencies CLACKAMAS COUNTY DEPARTMENT OF PUBUC UTILITIES Helene Uchtman 902 Abernathy Road Oregon City, OR 97045 Phone: 650-3344/FAX: 650-3026 PORTLAND BUREAU OF ENVIRONMENTAL SERVICES Nits", Cathryn Collis 1120 S.W. Fifth Avenue, #400 Portland, Oregon 97204-1972 P hone: 823-7115/FAX: 823-6995 USA Gary Kraehmer 155 N. 1st, Suite 270 Hillsboro, OR 97124 Phone: 648-8621/FAX: 640-3525 Support: PORTLAND WATER BUREAU Jeanne McKeever 1120 SW Fifth Avenue Portland, OR 97204 Phone: 823-7457/FAX: 823-6133 'mow 4 MEMO TO: Honorable Chair and Board of Commissioners DATE: March 4, 1993 FROM: Jeri L. Chenell SUBJECT: Water Supply Agreement with Lake Oswego Statement of Issues: As directed by the Board, an agreement with Lake Oswego for a guaranteed water source which has been finalized. Recommendation: Approve the attached agreement entering into a new water supply agreement, and amend the water purchase requirement to 1.5 million units. Analysis: The attached Water Supply Agreement was approved by Lake Oswego's City Council March 2, 1993. The agreement provides that Lake Oswego shall provide Tigard Water District with 4 million gallons daily, barring significant failure of any part of the water infrastructure. In return, TWD agrees to buy 2 million units (unit = 100 cubic feet) of water annually. Lake Oswego had originally proposed that we buy 2,414,340 units of water based on previous Noy, usage, and agreed to a lower requirement of 2 million. However, our most recent projection for this fiscal year is 1.7 million units, because of the water restrictions last summer. Because it is possible that water restrictions may be implemented again, I would recommend that we lower the amount of the water purchase requirements. The agreement also fixes rates for the next 4 years so that we will not have any surprise rate increases. In addition, the agreement commits TWD and Lake Oswego to sharing the costs of a new main transmission line which increases the capacity of Lake Oswego to serve us. Fiscal Impact: 1 . Lake Oswego has estimated that 15% of the total project costs for the main transmission line will be incurred in the first six months, 70% the next 18 months, and 15% the last six months. We have discussed funding $500,000 out of our reserves and financing $1 million. Because our costs will be small to begin with, we do not need to immediately obtain financing. 2. Increases in Lake Oswego water rates will have the following impact on us: 1 unit = 100 cubic feet Fiscal Year 92-93 - Base Year Actual consumption July 1 - Feb. 28 1,173,745.24 units @ $.50/unit = $586,872.62 Projected consumption Mar 1 - June 30 753,178.66 units @ $.50/unit = $376.589.33 ,`"' Total Dollar Amount $963,461 .95 Water Supply Agreement with Lake Oswego Fiscal Year 92-93 - Water Costs Based on New Contract Actual consumption July 1 - Feb. 28 1,173,745.24 units @ $.50/unit = $586,872.62 444,a" Projected consumption Mar 1 - June 30 753,178.66 units @ $.57/unit = $429.311 .84 1,926,923.9 Total Units for Year Total Dollar Amount $1,016,184.46 Difference between base year and new contract using projected consumption = $52,722.51 increase over base. Fiscal Year 93-94 Projected consumption based on Base Year 92-93 Projected consumption July 1 - Feb. 28 1,243,050.74 units @ $.57/unit = $708,538.92 Projected consumption Mar 1 - June 30 753,178.66 units @ $.62/unit = $466.970.77 1,996,229.40 Total Units for Year Total Projected Dollar Amount $1 ,175,509.69 Fiscal Year 94-95 - No water cost increase during fiscal year Projected water cost with 2,000,000. units @ $.62/unit = $1 ,240,000.00 Fiscal Year 95-96 Projected water cost with 2,000,000. units @ $.65/unit = $1 ,300,000.00 Fiscal Year 96-97 Projected water cost with 2,000,000. units @ $69/unit = $1 ,380,000.00 Fiscal Year 96-97 water costs from Lake Oswego is $416.538.05 more than the base fiscal year 92-93 which was based on $.50/unit for entire fiscal year. Alternatives: 1 . Do not enter into a new agreement with Lake Oswego. 2. Request modifications to contract and negotiate further with Lake Oswego. 3. Explore other alternatives as a primary water source. Attachments: 1 . Proposed Agreement for water supply. 2. Charts from CH2M Hill Study. 3. Memo regarding cost estimates. 4. Current agreement with Lake Oswego. 2 RECEIVED FEB 2 5 1993 OR AGREEMENT +4•., BETWEEN THE CITY OF LAKE OSWEGO AND TIGARD WATER DISTRICT THIS AGREEMENT is made and entered into this day of March, 1993, by and between the City of Lake Oswego, a municipal corporation of the State of Oregon (hereinafter referred to as "City"), and the Tigard Water District , a municipal corporation of the State of Oregon (hereinafter referred to as"TWD"). WITNESSETH WHEREAS, the City and TWD have previously entered into an existing water agreement providing for the cooperation of the parties in connection with the supply of water for municipal purposes;and WHEREAS,the City and TWD wish to enter into a new agreement for water supply, water commitments, rates,and certain mutually beneficial capital improvements,which supersedes the existing agreement. NOW THEREFORE: 1. The City shall supply TWD at least 4 million gallons per day (MGD) of water throughout the term of this contract subject to reasonable availability of water. City reserves the right to restrict sale of water from June 1 -September 30 of each year during the contract period to 4 MGD if the water is needed for In-City customers,Forest Highlands customers,Glenmorrie Water District,and Skylands Water District. Glenmorrie Water District and Skylands Water District serve In-City customers through separate special districts. Reasonable availability of water supply shall be defined as water supply in the normal course of business, barring significant failure of any part of the water infrastructure. TWD will not pay for water that is not made available for its use under the terms of this agreement. City shall give a minimum of 24 hours notice to TWD that its supply above 4 mgd may be restricted; every attempt to give as much notice as reasonably possible will be given at all times. 2. TWD agrees to purchase at least 2,000,000 units (unit= 100 cubic feet) of water from City on an annual basis beginning March 1, 1993 through June 30, 1997 at the water rates in this agreement. If the customer base of TWD and/or its successors or assigns is reduced in the future, the water purchase requirement shall be reduced proportionately. 3. Water rates per unit: Period 3/1/93—2/28/94 $0.57/unit 3/1/94—6/30/95 $0.62/unit 7/1/95—6/30/96 $0.65/unit 7/1/96—6/30/97 $0.69/unit Water purchased by Lake Oswego from another jurisdiction in order to meet TWD's peak needs shall be provided pursuant to a supplemental agreement between TWD and the City. 4. TWD will pay 50% of all reasonable costs for approximately 12,000 linear feet of 36" pipeline improvements for finished water transmission,herein referred to as Main Transmission Line(MTL). The MTL will run from the Lake Oswego Water Treatment Plant, located in West Linn, to Laurel Street in Lake Oswego, or, if applicable, a more favorable alternate route. The MTL is one of the major components required to increase ability to the City to supply Purchaser's current and future needs. Costs related to the MTL will include the following: Engineering design, right of way acquisition, pipeline construction costs and related construction repair,(including repair/reconstruction of existing streets),and other related City costs including MTL related engineering and planning personnel costs which are normally charged on work orders at their normal chargeable rates. The parties agree to meet and confer *owon costs before the project goes to bid and at the conclusion of construction. j 5. The City considers water surplus sales to be an important component of the efficient operation of its water system and desires to sell to other purchasers on a surplus basis any water not reserved for use by TWD. Therefore, the City may require a 5 day notice of estimates of water usage by TWD so that if water is available and TWD's desire is not to purchase it,it may be sold to other bulk water purchasers. 6. The sale of water to TWD is intended for the use of TWD customers within TWD service boundaries. Resale of water by TWD to bulk water customers outside the current boundaries of TWD requires the advance written consent of the City,unless needed in an emergency. 7. TWD will have access to all records and transactions related to the MTL upon advance notice in order to assure itself that the project is proceeding in an acceptable manner and at reasonable cost. Regular project reports shall be provided TWD on a monthly basis during all phases of the MTL Project. The reports shall be sufficiently detailed to provide TWD with information on percentage completion, progress payments made and payable, identification of excess or unexpected costs, and other information wr necessary to manage TWD's participation in the project. Other project related reports shall be available on a bi—weekly basis during construction. 8. Financing for the MTL will be as follows: A. All reasonable costs related to the MTL will be paid as follows: 50%by the City and 50% by TWD,up to a maximum of$1,500,000 for TWD. B. Progress payments — Progress payments related to the MTL will be paid as they are incurred by the City and then billed to TWD. Any outstanding balances on progress payments will accrue finance charges after 30 days from date of billing at the average annualized yield for each month established by the Oregon State Local Government Investment PooL 9. This Agreement will take effect March 1, 1993 and supersedes all previous agreements for water 44111, supply,water rates,and capital improvements between TWD and the City. 10. This Agreement is binding on the parties hereto and all successors and assigns. 11. All administrative, litigation and appeal expenses, reasonable attorney fees, collection expenses, necessary witness fees, and court costs and disbursements incurred by the prevailing party in any dispute or claim under this agreement shall be paid by the nonprevailing party to the prevailing party. DATED this day of March, 1993. TIGARD WATER DISTRICT CITY OF LAKE OSWEGO Robert C.Wyffels Alice L.Schlenker Chairman,Board of Commissions Mayor ATTEST: Kristi Hitchcock City Recorder frwn1<c« >agmt *we AUG-24-92 Mai 16:11 CITY OF LAKE OSWEGO FAX NO. 5036350269 P.04 ag 4 N I M V i 1 NE o (?• OZ AE Re ` "G ` 3 g RE w _ )j I ; 0 4 , i j 1 9r 1 j l ill , i U a 2g V i 1 i • R j 1 1 k lj I q qf kli g ! 12 i 11 Ai t.: d iiAll/ 1 i 4 1 1 gl liiihk 11111 13 I 11 o 1 cdA I Ak`n Et; A' 8 1 : k Mg g 4 . 1 ,v, g LAI >1 #4 ! lad B EY= N if ' Y li nill , jippl 511 A g ig ! P H - i 6 -# a 1 I li ) NA OU 3 _ a si il II . lii g44 geI A 11 , 00' d 600' oN ST : 91 26 60 q3J 6220-5299-2OS: 131093111S0 3NU1 30 AHI0 ,jejtA-A4._ cvs-a 0-4 01u2._ Cos tS uo-- . 0 o-"- 41wer- Lam no-f — 'Asp. • ec5 '. l a,060 �� � I 0REJGO' J DRPARTMJ?NT OF PUBLIC WORK' P' - -- ' ' MEMORANDUM �J TO: Bruce Griswold,Director of Finance , FROM: Buzz Clark,Utility Systems Engineer V* SUBJECT: Work Order 9936-PreliminarySchedule of Time Table and Costs Associated with the Complete Process of Making the Proposed 36"Water Treatment Plant (WTP)Transmission Main a Reality DATE: February 9, 1993 First of all let me explain that this project has started and stopped twice in the past and there is an associated cost to the City of approximately$35,000 from September 1991,to December, 1992. Per your request,delineated below is my best projection,at this time,of the time table and costs associated with the "renewed"project: Eng.Design& City Staff Construction Activity Time Period Cost most Selection of consultant and 9/91 -12/92 $35,000 signing of contract 1/1/93-6/30/93 $31,000 Construction plans and specification,bid,si construction contras a. Alternate alignment analysis and alignment selection 7/1/93--12/31/93 $13,000 $113,000 b. Preliminary Design 1/1/94--4/30/94 $6,300 $75,000 c. Final Design 5/1/94-7/15/94 $6,300 $37,500 d. Construction bid and signing of construction contract 7/16/94-9/15/94 $1,900 $12,500 Work Order 9936,Memorandum Page 1of2 389"A" Avenue • Yost Office Box 359 • bake Oswego,Otegon 9,0114 I (503)VI-0270 • FAX(5931 635 VA69 Eng.Deslgin& City Staff Construction Activitx, nintreiladCost Cost Construction project manaement,100% inspection, and final acceptance by consultant 9/16/94-6/30195 $18,800 $75,000 Construction Contracts $2,500,000 Subtotals $112,300 $2,813,000 City Staff Sub-Total $112,300 Eng. Design and Construction Subtotal $2,$13,000 TOTAL ESTIMATED PROJECT COST $2,925,300 This projected time table and cost is based on a normal paced project. An accelerated completion time tables could cause unforeseen problems as far as available consultant *m.w staffing to meet the new deadlines and would definitely result in increased costs in all areas. BC/kaa c: J.R. Baker,City Engineer ok.-93.0.7.4234a.em/lui6y iiquor Work Order 9936,Memorandum Page 2 of 2 Date of Last Revision 1•/3.43 sw.. CONSULTANT SELECTION SCHEDULE CITY OF LAKE OSWEGO Work Order 9936;Proposed 36'Water Treatment Plant Transmission Main DATE(S) (1973 1) Scope of Work in general terms developed,B.C. I./5 F 2.) Complete Request for Qualifications(RP.Q.),B.C. 15P 3) Complete advertisement, B.C. 1242L1 4) Place advertisement in Daily Journal of Commerce(D.J.C.),B.C. 2' 7T' 5) Due date for Statement of Qualifications(S.O.Q_'s). x•51% 6) Distribute S.O.Q.'s to selection committee,B.C. _217 W 7) Selection committee completes individual S.O.Q.evaluations. ed49407c ' 8) Selection committee meets at Lake Oswego City Hall to determine the 4-6 /04.4.01e4 firms that will receive Requests For Proposals(R.P.P.) 2-Zie w 9) final typing of R3?P.(some changes may result from S.O.Q.process questions), B.C. 2266 10) Send R1U.P's to short-listed firms,B.C. 2-26,c 11) Mail letter to"not selected firms",B.C. 314.331 • 12) Question and answer period dor"eelec. d l2.N P,firms,B.C.,D C:,G.D. 44/A- 13) Due date for proposals. 1� 14) Distribute ra..r.Aals to selection committee,B.C. 4-13711 15) Selection committee completes individual evaluation of RP P.'s. *OF W 16) Selection committee meets at Lake Oswego City Hall to determine three UAL*"." (3)firms to be interviewed. IIif.F 17) B.C.sends letter to selected firms and identifies time and date for interviews. (45 minute presentation,30 minute question and answer,45 minute discussion by selection committee.) All day schedule 8:30 a.m., 10:30 a.m.,lunch 12:30 p.m.--2:00 p.m.,2:00 p.m.-4:00 p.m. Also,notify "not selected firms". tt'2 18) Selection committee interviews three(3)consulting teams. . 19) Write recommendation of consulting contract award to City Council.,B.C. 5.671 20) Place recommendation on Council agenda,K.A. %Is° 5'18 Tie- 21) Council award of consulting contract. • // I ' 0,i/bm,nteAtt.// ^ 1 31)ky '783 DUPLICATE ORIGINAL AGREEMENT FOR WATER SERVICE This agreement is entered into by and between Tigard Water District herein called "Purchaser" , and the City of Lake Oswego, herein called "City" . Purchaser and City agree: 1. City is a municipal corporationorganized and existing under the laws of the State of Oregon. City operates a municipal water system. City is authorized by its Charter, by state law, or both to enter an agreement for the sale of surplus water to purchasers outside its corporate limits. 2. Purchaser is a municipal corporation organized and existing under the provisions of ORS 264 . Purchaser is engaged in the supply of water for domestic purposes to the residents in its respective area. Purchaser is authorized by state law to enter an agreement for the purchase of water to serve its patrons. 3. Both parties represent that the person signing this `— agreement on its behalf has been duly authorized to bind it to the terms of this agreement. Evidence of such authorization for City is attached hereto as Exhibit "A" , and for Purchaser as Exhibit "B" , each exhibit by this reference is made a part hereof. 4. The services and commodity provided by City are a special contract service and are not provided by City as a common utility service. 5. City agrees to furnish and sell, and Purchaser agrees to buy surplus water at the rates established pursuant to this agree- ment and pursuant to its terms 'and conditions. Purchaser recog- nizes and agrees that it is the duty of the City to furnish water at a normal volume and pressure to the City and its individual, regular water service customers before selling water to Purchaser. City will endeavor to maintain a normal volume and pressure on its distribution system at the point of connection to Purchaser ' s water system. City shall attempt to give the best notice possible to Purchaser when surplus' water is not available. - No liability on behalf of City or its officers, employees or agents shall arise from any curtailment or interruption of service consistent with the terms of this agreement. Purchaser agrees to defend, indemnify and hold the City harmless for claims brought by or through Pur- chaser' s customers for damage of any nature resulting from such curtailment or interruption of service except for claims attribut- able to negligence by the City. 1 - Agreement `" Mr 6 . Purchaser agrees to pay monthly to City, on or before the 21st of the month, for all water passing through the master meter connection during the immediately preceding month at a rate of 40G per one hundred (100) cubic feet as measured by the master meter. Should the master meter at any time fail to measure accurately the surplus water passing through said meter, the rate for such water delivered during the time the meter is out-of- order shall be based on the estimated volume supplied as City and Purchaser may determine by using averages and statistics for prior similar periods. If the amount of money paid to City for any fiscal year, starting July 1, 1983, does not equal $75, 000, Purchaser agrees to pay to City the difference between the actual amount paid and $75, 000. This obligation topay a minimum amount is contingent upon the City' s ability to provide Purchaser a volume of water that would cost the minimum amount due, computed at the then cur- rent rates. In the event territory is withdrawn from boundaries of purchaser' s service area, the minimum amount due shall be reduced in an amount proportionate to the reduction in water con- sumption of the service area. City reserves the right at any time to review the rates for surplus water furnished to Purchaser and to make such adjustments as it deems necessary. The amount of a rate adjustment, if any, .,w„ shall be in the sole discretion of City. In the event that City increases the rate, the increase shall not become effective until not less than ninety (90) days after written notice of such in- crease is given to Purchaser. City will attempt to notify Pur- chaser by April 1st of each year of any contemplated changes so that Purchaser can include such changes in its annualbudget which begins on July 1st. 7. Attached as Exhibit "C" of this agreement is a map show- ing the boundaries of the area served as of July 1, 1983, to be served with water by Purchaser. Thewater furnished to Purchaser under this agreement is for the primary benefit of users within the area shown on the map. Purchaser agrees to notify City of any change in its boundaries. 8. City shall own, operate, maintain, repair or replace all water system facilities necessary to furnish water to the outlet side of the master meter used for measuring the quantity of water delivered to Purchaser. City shall impose no charge other than established pursuant to Paragraph 6. 2 - Agreement . wt 9. In cases of emergency, Purchaser may reverse the flow *'"' and, reciprocally, provide City with its (Purchaser' s) surplus water to meet the City's minimum needs. The current rates as established and, subsequently, adjusted pursuant to Paragraph 6 shall prevail for the first twenty-four (24) hours of such ser- vice. Thereafter, the unit cost per one hundred (100) cubic feet shall be equivalent to the wholesale rates as determined by Portland Water Bureau in its fiscal year -Rate Ordinance for Service Area III (pumped transmission) . - 10. This agreement shall be in effect for an initial period of ten (10) years beginning July 1, 1983, and shall automatically be renewed for subsequent five (5) year periods, subject to the provisions of Paragraphs 11 and 12. 11. Either City or Purchaser may terminate this agreement after the initial ten year period on June 30 of any year if, and only if, written notice of such intent to terminate is given to the other party no later than July 30 of the fifth year prior to the one in which termination is intended. Written notice of in- tent to terminate cannot be given earlier than June 30, 1988 . 12. The terms of this agreement may be amended by mutual agreement of the parties. Any amendment shall be in writing, shall refer specifically to this agreement and shall be executed by both parties. 13. Neither the benefits received by Purchaser nor the obligations incurred under the terms of this agreement are assign- able or in any manner transferable by Purchaser without the written consent of City. 14. All written notices required under this agreement shall be sent to: For City City Manager P. O. Box 369 348 N. State Street Lake Oswego, OR 97034 For Purchaser Administrator Tigard Water District 8841 S. W. Commercial Street Tigard, OR 97223 3 - Agreement 15. This agreement supersedes any formal or informal water wow supply agreement existing between the parties hereto. The date for assumption of rights and duties of service by City and collection of charges therefore shall be the 1st day of July, 1983, the effective date of this agreement. Executed in duplicate original. Date: July 12 . 1983 Date: A„a„sr 9 - 19R1 TIGARD WATER DISTRICT CITY OF LAKE OSWEGO 201110” (- 401% Ay. Chairman ( • Board of Commissioners r • "a/J/- Secretary 44001„ Board of Commissioners 4 - Agreement MEMO TO: Honorable Chair and Board of Commissioners DATE: March 5, 1993 FROM: Jeri L. Chenelle� SUBJECT: PGE Pre-1909 Water Rights Claims Statement of Issue: PGE has filed on the Willamette River at Willamette Falls for pre-1909 water rights. This would give PGE control of all the water in the Willamette River at that point for four to five months each year. They have also filed on the Clackamas River. Recommendation: Co-sponsor legislation to make PGE's pre-1909 claims fall under the same standards as post- 1909 claims. Analysis: The draft legislation attached is being co-sponsored by every water provider in Clackamas County, as well as Tualatin Valley Water District and the City of Tualatin. Both Tualatin Valley and Lake Oswego, our main water provider, have filed water rights applications on the Willamette River and are co-sponsoring this bill. le This bill achieves two main goals: 1 . It would require that forfeiture of water rights take place after five years of non-use, rather than after giving 2 years of "intent to abandon" notice. 2. It would make water power claims subordinate to consumptive uses (municipal and agriculture) as is now the standard for claims filed after 1909. Fiscal Impact: None Alternative: Do not co-sponsor the bill. 7. RECEIVED MAP, - 5 293 HUTCHISON, HAMMOND, WALSH, HERNDON 8c DARLING A PROFESSIONAL CORPORATION ATTORNEYS AT LAW 101-IN C.HUTCHISON 21790 WILLAMETTE DRIVE TELEPHONE iOHN H. HAMMOND,JR. (503) 656-1694 Now MICHAEL D.WALSH P.O.BOX 648 ROBERT D. HERNDON WEST LINN, OREGON 97068 FAX DEANNE L.DARLING (503) 656-1092 STEVEN D.GOSS' ANDREA J.ANDERLY 'LL.M. IN TAXATION March 3 , 1993 Jeri chenelle Manager Tigard Water District PO Box 230000 Tigard, OR 97281-19999 RE: PGE Pre-1909 Claim on the Willamette River at Willamette Falls Our File No. 4151. 016 Dear Jeri: As you have been advised by John Buol and Bob Rapp, PGE has made an enormous filing on the Willamette River at Willamette Falls for a pre-1909 water rights. The amount of the claim is approximately 12 , 000 CFS. The bulk of the claim has a priority date of 1889, which is the date that the first plan was put in place to develop hydroelectric and mill facilities at the falls. At the same time, PGE has filed on the upper Clackamas River for over 8, 000 CFS and has also made an 800 CFS filing on the Sandy and Little Sandy Rivers. The claim on the Willamette River is particularly important as the amount of the claim and its seniority, if granted by the Water Resources Department, would give PGE control through calls to the Watermaster of all water in the Willamette River at that point for four to five month each year. A working group of lawyers representing EWEB, the Tualatin Valley Water District, the Canby Utility Board, the Clairmont Water District and the South Fork Water Board, representing Oregon City and West Linn, have been advised repeatedly by PGE representatives that PGE intends to take the utmost economic advantage from those rights by either contracting individually with upstream water users by selling those rights to the highest bidder or to contract individually with water purveyors so that PGE will be compensated for not making calls on those rights. It has been also suggested repeatedly that PGE must be reimbursed on the spot power market for any hydroelectric loss r,,,w that they would face. There is presently 48 megawatts of name plate generated capacity at the falls. 'sow Jeri Schenelle March 3, 1993 Page 2 Our working group has drafted the legislation which is enclosed. This has now been incorporated into a bill, which has been filed by Senator Kennemer. The principle effect of the bill is to subordinate pre-1909 non-municipal, water power claims to all upstream beneficial consumptive users now existent or which are created in the future. This is the same condition that is placed on all new hydroelectric licenses. This bill is presently sponsored by the Tualatin Valley Water District, the Canby Utility Board, the Clairmont Water District, the City of Lake Oswego, the South Fork Water Board, the City of Tualatin, the City of Milwaukie, the Clackamas Water District, the Mt. Scott Water District, the Damascus Water District, the City of Sandy, the City of Estacada, and the City of Molalla. We would certainly appreciate your sponsorship, as well. Time is of the essence in proceeding with this bill. We would appreciate it if you could advise us at your earliest opportunity as to whether your district is interested in co-sponso is . If you have any questions, feel free to give me a call Sincerely, slaw C - John H. Hammond, Jr. JHH/mj Enclosure Draft bill cc: Dirk Borges, Manager Canby Utility Board Alan Fletcher, Superintendent Clairmont Water District .0fa t `""" 539.010 Protection of water rights vested or initiated prior to February 24, 1909. (1) Actual application of water to beneficial use prior to February 24, 1909, by or under authority of any riparian proprietor or the predecessors in interest of the riparian proprietor, shall be deemed to create ' in the riparian proprietor a vested right to the extent of the actual application to beneficial use; provided, such use hat not been abandoned for a continuous period of two earsprp }-' Y tr.. .. l : . >i: ., „ 'aGG:: • r `. r3: r � a;SrcwJ :{u.: ; .S•. f . •.. �. :. ."t:'',:'::::.-1, ,•;i844: WpKS�.?4 .r;�{ :. r011 � 33y � 1y. �� jsa` r• /„ - a3 > s� � -` ?f p' t � x; vi t rV h] aurfWtKi� *° Y . � k- ; - r :AE" .W� �MmeK�40V*E t ai{ 3Or• i� >ps'eslrg. f % n4 • rai: . ..,k '.,,, . h• c%�� ti1G1 ' 4• � �.{..im: 0§,.. k ? :r= MMj. ` � p.yx - x:•-�I: " � •�• � ° :�pm` v: i: i ; : : l �}: ; ; �y� iG�» arr� 416:-. � imu } :y{fy :lh�} ; l :.-:�;;:. -,.,:.:,e.1.74., ?ti•::t.�M :w-0o.; G/uwJ ; Qr6VS: . , :.ry6t�cwi;:oo7wcata:vt}aaxao] cooSiiit NV we;ti •h ..- (2) Where any riparian proprietor, or any person under authority of any riparian proprietor or the predecessor in interest of the riparian proprietor, was on February 24, 1909, engaged in good faith in the construction of works for the application of water to a beneficial use, the right to take and use such water shall be deemed vested in the riparian s},.{.y,••:x:.;aro-r�owaoe• •my�.;r�r ror'o4.. rr}:.•�rrw:•ma;y a;ye�}:{.m:vyxx:n• •-ro:o}x}}i:;.:a;}}};..x.;..;,••.,• proprietor su' i::=:egt'° 'k: e:> i it : :, a4w;;; c 7 , provided, ;�w •:?•:,�.i�;;2;:;Yau2&+`.kio+.'?Ml6:�hirlla'xr}`iY{'`k2zlff`:iLir,2.-'%S:vrsv:dk•4ai:''i34f'�:::..,.�SFY.kiG}t%;a.Q:i<'"ti�.u-is,.•,'?r;'�;•j? that the works were compietecl and the water devoted to a si,., beneficial use within a reasonable time after February 24, 1909. The Water Resources Director, in the manner provided in subsection (5) of this section, may determine the time within which the water shall be devoted to a beneficial use. The right to water shall be limited to the quantity actually applied to a beneficial use within the time so fixed by the director. (3) Nothing contained in the Water Rights Act (as defined in ORS 537.010) shall affect relative priorities to the use of water among parties to any decree of the courts rendered in causes determined or pending prior to February 24, 1909. ':> e right of (4) .._..'•�ri�•'i'n�tivv'nt]:?n'vi-�ri}::]vvC.::$Yi'.':{.v:}ii.v ?}f'vitvj:-t'viii(4i}•r+•::1V}'ri{S•}i:?Onr-.iixv:.�:..i:{fr:x�:{{4]:::.:Ll+:nv�..{ j any person to take and use• water shall not be impaired or affected by any provisions of the Water Rights Act (as defined in ORS 537.010 where appropriations were initiated prior to February 24, 1909, and such appropriators, their heirs, successors or assigns did, in good faith and in compliance with the laws then existing, commence the construction of works for the application of the water so appropriated to a beneficial use, and thereafter prosecuted such work diligently and continuously to completion. However, all such rights shall be adjudicated in the manner provided in this chapter. [Sections 5, 6, 7, and 8 remain unchanged] ORS 539.240 (8) The director shall adopt rules setting forth the conditions under which the director shall undertake an investigation to review the validity of the registration statement. Following an investigation, the director shall mail a notice• of proposed order to the person who filed the statement, affirming, modifying� or rejectin• the registration statement. That person os -•_.e•:,--.e.'�•._..- gif r t:#Ot . :m{ . r b 0 Eta 9°s: o. = �: : ;..,. ;."a"{�-, %e shall have 0 a"ys from 'the date of mailing of t ie no ice in which to make written application for a hearing under ORS 183.413 to 183.470, after which time the notice becomes a final order. The director shall specify by rule those persons to whom a copy of the final order shall be sent. { i . MEMO TQ Honorable Chair and Board of Commissioners DATE: March 5, 1993 FROM: Jeri L. Chenelle SUBJECT: Augustine Company Contract for Computer Software Statement of Issue: We have been negotiating with Augustine and Company to finalize an agreement to provide specialized software for us. Recommendation: Approve the agreement with Augustine and Company Computer Associates - Municipal Software Library Division. Analysis: In October 1992, we issued a Request for Proposal for an integrated computerized financial management system. Augustine and Co. presented software in its proposal and in a day long demonstration that most impressed staff and met our needs. Participating in the demonstration review were TWD's management staff, our billing staff, and two representatives of the City of Tigard's Finance Dept. to give input on sewer billing needs. 1000. We will be purchasing the following modules: General ledger, budget, billing, purchasing, payables, payroll, material inventory, job cost accounting, fixed assets, and maintenance management. The programs are all integrated and flow into one another. For instance, inventory, purchasing, accounts payable, and general ledger are all connected. Fiscal Impact: Software modules $41,965. Installation & training 5,929. Annual maintenance 7.482. Total $55,376. These funds will be absorbed in the current budget from SCADA System savings. Alternatives: Buy only selected software programs, and do not have an integrated system. 1 .1( FNJW5 I 1 IYt ► 1U l,U.P15L r.1 -- d .60 `Al Q ,•r{ r MUNICIPAL ` �t`�� a Si oC. LI SOFlBRARYWARE ,� r,l AUGUSTINE & COMPANY COMPUTER ASSOCIATES MUNICIPAL SOFTWARE LIBRARY - FAX TRANSMITTAL SHEET - ATTENTION: G v e I I REFERENCE: Sa r J E .4-02 E E l C47- FAX 47- FAX NUMBER: f) 0 3 - b 3 9_ 11 1 FROM: At,t(.7 t2,Tf 01-G FAX NUMBER: a !1-- .2 '1. O 33 7 TODDAY'SDATE: Al l 1 f/13 PAGES (INCLUDING COVER): J '( SPECIAL NOTES: 10-it c I' 3-44.4.-11 If 4 7 l- If you did not receive all pages of this FAX, please call: (215) 524-0320 HAVE A GREAT DAY! "" Augustine & Company Computer Associates • 307 Exton Commi.ns • Exton, PA 10341 • (215) 524-0320 '93-03-84 19.18 AUGUST INE AND LU.I15L r.c ill • Isi sin MUNICIPAL SOFTWARE UBRARY fray March 4, 1993 Ms. Jeri L. Chenelle Administrative Director Tigard Water District 8777 S.W. Burnham Street Tigard Oregon 97281-1999 Via Fax: 503-639-1471 Dear Jeri: Enclosed please find the revised agreement with all the' modules listed. Note added sections as "Schedules". Nothing has changed in the body of the agreement. Only the Schedules have been added, and the Payment Terms section rewritten to align with the total modules. I have provided payment terms more in line with your approach in the assumption you will be ordering more modules. The Finance/Accounting system is essentially "ready to go", and I propose we can do the Billing System and General Ledger and Payroll Systems simultaneously to a large degree. It is not practical to install the Job cost modules until the Accounting System elements are in place, hence this is projected as Phase 3. Please let me know if you need anything further. I will be in the office Friday March 5. If you can get these executed, send me a signed copy. If you call me back by Friday 2:00 P.M. your time, I will have two originals Air Expressed, and they should arrive Monday. Thanks. Sincerely, Bill Augustine Sire Augustine & Company Computer Associates • 307 Exton Commons • Exton, PA 19341 • (215) 524-0320 '`J 3—L']3-194 1 J lri HU6UDIINL HNDsiL LU.195E r j MUNICIPAL SOFTWARE ,ll,,,. .,v1.. LIBRARY TIOARD WATER DISTRICT COMPUTER SOFTWARE 6 SERVICES SUPPORT PROGRAM This agreement made March 9, 1993 between THE TIGARD WATER DISTRICT (hereinafter the Licensee) , and Augustine & Company Computer Associates - Municipal Software Library Division, with offices at 307 Exton Commons, Exton, Pa 19341, (hereinafter the Licensor) , defines the scope of services to be performed by the Licensor and the responsibilities of the Licensee. The Licensor is an independent software development and consulting firm operating as a proprietorship at the above address. Associates of the Licensor will be assigned as appropriate to perform the services defined within this agreement. The Licensee is a non-profit Municipal Entity with offices at 8777 S.w. Burnham Street, Tigard, Oregon 97223-9917. WHEREAS, the Licensee desires to acquire computer software, and setup services to improve its processing needs; and, WHEREAS, the Licensor agrees to provide the services and software and assist in equipment acquisition, and coordination of installation and support for the Software Applications Systems to be provided under the terms and conditions of this agreement; L THEREFORE, both parties agree to the terms and conditions of this agreement which consists of the attached ten (10) pages and table of contents, and those items referred to under Scope of Services. AC4c.r.ru FOR the Licensor ACCEPTED FOR the Licensee AUGUSTINE & COMPANY COMPUTER ASSOC. TIGARD WATER DISTRICT 19 19 Title Title `4rr Augustine & Company Computer Associates • 307 Exton Commons • Exton. PA 19341 • (215) 524-0320 Ji-E -b4 1y 1y HUWUSI irt. HNIJ LU.FI5L IOW Table of Contents Scope of Services 1 Equipment 1 Billing 1 Payment Terms 1 Right to Make Commitments 1 Software Rights, Title, Interest and Ownership 1 Non-Exclusive Rights 1 Liability 1 Infringement 2 Interpretation 2 On-Going Maintenance Support - Software 2 General Terms & Conditions 2 Schedule A - Schedule of Software System Modules 4 Schedule U - Utility Billing System Tasks 5 Task U1 - Load Billing System Data Conversion Programs 5 Task U2 - Program Adaptation Task Group 5 Task U3- Testing - Parallel Operation 6 Schedule F - Finance - Accounting System Tasks 7 Task Fl - Loading of Programs 7 Task F2 - Setup & Training . . 8 Schedule C - Job-Cost & Fixed Assets System Tasks . 8 Task Cl - Load Project Job Cost Control Modules . . 8 Task C2 - Adaptation & Setup Tasks B Task C3 - Training 8 Schedule D - General Installation Schedule 9 Phase 1 - Commence Schedule U - Water Billing System 9 Phase 2 - Commence Schedule F - G. Ledger - Purchasing 9 Phase 3 - Commence Schedule C - Job Cost 9 Schedule P - Payment Terms Schedule 10 '93-03-@4 19:20 AUGUSTINE AND CO.MSL P.5 Some of Services r✓ The Licensor will provide to the Licensee the Application Software Systems listed in the Attached "Schedule of System Modules" and as defined in general in our "Information Item Reference Material", and as further referenced in the MSL Response to the Request for Proposal issued by the Licensee. The responses by the Licensor to said Request for Proposal, are hereby included as the definition of requirements of the Licensee. Services to be provided will include installation of the software, enhancement and modification to meet the Licensee requirements, and training support services as specified under the terms and conditions of this agreement. aauipssnt The Licensor will under direction of the licensee, provide assistance in the specification of equipment for acquisition. And, the Licensor will obtain for use a 9600 Baud Modem and a copy of Carbon Copy Communications software. Dillinq The Licensor will bill the Licensee for services and software licenses purchased and remit to the Licensor amounts due as invoiced under the payment terms and conditions of this agreement. Payment Terms The Licensee will pay promptly invoices submitted by the Licensor. A "Payment Schedule" is outlined and attached to this document. The Licensee will be billed in installments linked to performance of the implementation tasks as defined in "Installation Schedule" attached to this document. This implementation schedule contains defined tasks and end-item deliverables to be provided in the form of services and/or modified software programs. Right to Mak, emitaents Neither the Licensee or the Licensor shall make financial commitment for the other without prior written consent. Software Riahts. Title. Interest and ownsrshtg All Software Ownership Rights, Title, and Interest in the Software provided shall remain with the Licensor. The Licensor will provide the Licensee with a complete set of the software source code and programming tools within thirty days of the completion of installation and turn over for use. This will be retained by the Licensee only for use in the event that the Licensor is declared legally unable to continue to provide support services for the systems. In this event the Licensee will have the right to use the software and related tools for maintenance and internal support purposes only. The Licensee copy of the Source Code shall be updated at the time updates are released providing the District (Licensee) has purchased the on-going maintenance and support service. Non-Dsclusive Riahts The Licensor grants to the Licensee the non-exclusive right to use the Software provided under the terms of this agreement. The Software may not be Hold, lent, copied or otherwise distributed to other parties without written consent from the Licenser, except copies may be made for the purpose of backups. Liability The Licensor agrees to provide personal liability coverage for its associates while engaged in the performance of services under this agreement,and '93-03-04 19:20 ALIGLISTINE AND CO.MSL r.b hold harmless the Licensee from obligation of personal liability coverage in the case of accidental damage, bodily harm or other mishap incurred in the performance of the services under this agreement. grew Infringement Licensor agrees to indemnify and save licensee harmless from any or all claims or liabilities for royalties or license fees, suits, charges, expenses or damages for infringement by reason of the use of the Software Licensed under this agreement. Further, the Licenser warrants that if infringement upon a copyright, patent, proprietary or Trade Secret rights of a third party occurs, than the Licensor shall procure for the District the right to continue to use the Software or replace or modify the software so that it becomes non-infringing, or obtain equivalent replacement software acceptable to the District. Interpretation This contract shall be construed under the laws of the state of Oregon. This contract shall be subject to all public contracting laws of the state of Oregon. On-Going Maintenance seon0rt - Software on-going support will be provided free of charge during an initial allowance period following initial installation of the Software. This allowance period commences with the installation of the base software and continues for a period of (6) six calendar months. Thereafter, on-going support will be provided under an annual maintenance service arrangement. on-going Support includes unlimited telephone support for calls lasting less than 15 minutes. calls exceeding 15 minutes may be billed at the Licensor's standard billing rates, except where the Support call is prompted by a fault in the programs or documentation supplied. Support Calls will be returned within four (4) working hours Eastern Standard Time. if call is received by the Licensor after 4:30 p.m. Eastern Standard Time, the Licensor will use his best Imam effort to respond during the same working day. Otherwise, the Licensor will respond by Noon EST of the following working day. on-Going support services are charged at the rate of 15% of the initial Software License Fee. Under the on-going service arrangement, any enhancements provided as general features will be provided. On-going support will provide for updates as they occur in ensuing software version releases. Custom enhancements as and if requested by the Licensee will b0 billed at a reduced rata (20 % discount off than normal hourly rates) and included as part of the ongoing annual support. Requests for enhancements will be submitted in writing by the Licensee, and the change request will be submitted in the form of a specification with screen and report layouts. Licensor will estimate the cost and time frame for completion of the project, and submit this estimate within two working weeks after receipt. This estimate will include the cost to add or change existing documentation to reflect the new enhancement. The Licensee may reject or accept this estimate as a fixed bid. If said change is not completed within the estimated completion date provided by the Licensor, the Licensee may reduce the estimated charge by 10% for each 5 working days that said change is delivered late. General Terms i Conditions This contract constitutes the full and entire understanding between the Municipal Software Library Page: 2 Agreement '93-03-04 19:21 AUGUSTINE AND CO.MSL 9•7 parties with regard to the subjects hereof and thereof, and supersedes any and all previous agreements between the parties regarding the subject hereof and thereof. Thin agreement may be modified by the mutual consent of both parties, provided however that such modification shall be in writing, dated and signed by both parties. If any court shall at any time hold any provision of this a ___�z..t to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in anyway be affected of impaired thereby. Failure to insist on strict compliance with any of.the terms, covenants or conditions hereof shall not be deemed a waiver relinquishment of any right or power hereunder at nay one time or more times be deemed a waiver or relinquishment Of Ouch richt nr nnwer at env nshr..- 4 ... n- .- This agreement shall be binding upon and shall inure to the benefit of the parties hereto, their personal representatives, legal representatives, successors and assigns. Augustine & Company Computer Associates, doing business as Municipal software Library, shall not in any way sell, transfer, or assign its interest in this Agreement without District written consent. In case suit or action is instituted upon any provision hereof, the losing party in said suit or action agrees to pay such sum as the trial court may adjudge reasonable as attorney's fees to be allowed the prevailing party in said suit or action, and if an appeal is taken from any judgment or decree of such trial court, the losing party further promises to pay such sum as the appellate court shall adjudge reasonable as the prevailing party's attorney's fees on such appeal. Municipal Software Library Page: 3 Agreement '93-03-04 19:22 AUGUST INE AND CO.MSL ,u Schedule A - Schedule vi Software 5vetee liodules '41r✓ Module/ Purchase Installation Total Annual Data Subsystem & Training Price Haint. Convert 1. General 1 Days Onsite 15 4 Ledger $12,995 $1,949 $14,944 $1,949 n/a 2. Budget Included .5 Days Included Incl. n/a 3. water 2 Days Onsite Include Billing $12,995 Included $12,995 $1,949 4. Furth. Included 1 Day Onsite Included Inca. n/a Payables in Gen. L. 5. Payroll 1 Day Onsite n/a $ 2,995 Included $ 2,995 $1,034 6. Xaterial 1 Day Inventory $ 3,995 $ 995 $ 4,990 $ 750 n/a 7- Job/Cost 1 Day Acctg. $ 3,995 $ 995 $ 4,990 $ 750 n/a 8. Fixed 1 Day Assets $ 2,995 $ 995 S 3,990 $ 600 n/a 9. Mint. 4 Hours Mgmt. $ 1,995 $ 995 $ 2,990 $ 450 n/a Totalsr $41,965 $ 5,929 $ 5,929 $ 7,482* 'wow pile conversions included; as possible. Note: on-site Training Days Noted included in charge.. File conversion cost - Utility History file (Assumes availability of Data on MS/DOS compatible Diskette; otherwise direct charge for costs incurred will be billed). Other costs Carbon Copy Software Purchase Locally Other costs Telephone Modem Purchase Locally Municipal Software Library Page: 4 Agreement '93-03-04 19:24 AUGUSfINE AND CO.MSL r,y Schedule U - Utility pilling System Tasks : The following identifies the Major Ta'k Segments involved in the completion of the installation, adaptation and setup or use of the MSL Systems for use by the Licensor. Task Ui - Load Billing system Data eoever#ion Programs This major task involves review by ifSiL Of the existing data files and items in the current Utility Billing System of!tha Licensee. Determination of any changes such as in use of the Account Number need to be accomplished along with proper alignment of the history data to the HSL Database. Completion of this task will require the Licensee to provideso the Licensor a copy of the database files on floppy diskette in a flat ASCII format. After review by the Licensor, a revised database layout will be generated as a basis for discussion and review. Changes required and/or desirable will be discussed. Upon completion of this review by the Licensor and Licensee, revised data conversion programs will be provided for on-site use by the Licensee. Data Conversion will occur In several staoep. These are (1) Initial stage to test for completeness and changes which may be required to the Customer Master File Entry/change Screen, edit operations required to be performed by the user; (2) testing stage, to permit synchronization Of the data filer to requirements, (3) Parallel startup stages, to provide for a final cutover for use. Pre-Requisites: Licensee to provide existing data basis in DOS Based floppy disk format, for review and conversion setup by Licensor. End-Item Deliverables Installation of Preliminary programs'to permit conversion of Meter History, Customer Billing Information and Balances, and begin Master Records Editing on- site. ',mow After completion of the initial conrreireion of the Customer Records, initial training in the use of this portion of the system will be conducted to permit editing of the records and to familiarizst the users with the functions. This limited training may be conducted via telephone. Completion Dates Completion of the initial review a*d development of the Data Conversion Programs by the Licensor will be completed"within four calendar weeks of receipt of the pre-requisite data records. • Task U2 - Program Adaptation Task Greg The Licensor will adapt and modify► the HSL Utility Billing system to provide the functionality as defined in the Request for Proposal and outlined in Response of MSL to said Request for Pro al, and as defined or deemed mutually necessary as part of the implementation e! fort. The Licensor will perform test and review upon the Software System functions during this task phase to assure compliance with the stated and encounter* requirements. Municipal Software Library Page: 5 Agreement • 93-03-04 19:26 AUGUSTINE AND CO.MSL P.10 areas of activity to be addressed in this task include: Nee Task 2.1 - Billing Items Resolution ies delta required Task 2.2 - Penalty/Interest Handling Task 2.3 - Estimates dandling Deterzninatiah Loading & Test of Revised Bill Register Report Loading & Test of Revised Sill Print/Post Programs Task 2.4 • Bill Forms Definition Task 2.5 - Interface to/from Meter Reading Setup Task 2.6 - setup of Parallel Operations Schedule pry-R.q�aisites s Licensor Access to existing data base in floppy disk format, and review and definition response by Licensee. Licensee activity in testing initial programs with response to Licenlor on effect of changes (ies user involvement) End-Iters Deliverables Data Conversion programs as modified during this effort and modified - enhanced Programs for Customer Records, meter Records, Billing, Penalty-Interest Handling, Service work 0*der Handling. completion Dates Modifications will be completed by the Licensor within one calendar month after completion of Task 1. Completed means that the Software performs as outlined in the licensor's proposal. Task v3- Testing - Parallel oneratioq `wore This Task involves Licensee personnel in the testing and validation of the effect of the adaptation modifications and enhancements made by Licensor to the MSL Utility Billing System. Duration of the Parallel operation is at the discretion of the Licensee. Task 3.1 - Final Run of Data conversion Operation This task involves operation of the Data Conversion Programs to Complete updates to open account balances, and finalize any modifications to records identified in the performance of Task 2. Task 3.2 - Training of Operators This major task will be performed on-site during a Single Site visit. Licensor will provide training to Licensee's staff within thirty (30) Calendar Days from completion of Data File Conversion unless otherwise agreed by the parties. Municipal Software Library Page: 6 Agreement 'fir•'' '93-0.1-144 13: ( HUC,LNo t 144E RNU LO.1'15L r.1 ` 1. Customer Records Handling 2. Meter Record', Handling 3. Billing Operations Nee 4. Cash Receipts Handling 5_ Delinquency Handling 6. Penalty Handling 7. General Report/Query Handling B. System Maintenance/Management Training will be performed by a knowledgeable individual who has had prior experience in training other customers to use the MSL Utility Related systems. In the event additional site visite are requested by the Licensee for the purpose of on-site training, the Licensor may hill the Licensee for such services a mutually agreeable rata. Red-Item Deliverable. A complete and fully operational system. Complete means that all software performs as outlined in the Licensors Proposal and to the satisfaction Of Licensee. Completion Date: system shall be fully operational end all data converted by a mutually determined date. This includes tests of a portion of the Licensee's database consisting of a regular billing cycle, year-end processing if necessary. This schedule assumes availability of City Staff, equipment and delivery to the Licensor of the data portion in a timely Manner. flcbedeale ! - Finance - Accountina Svstq Tasks The Licensor will install the MSL Fund Accounting System to provide the functionality as defined in the Request for Proposal and outlined in Response of MSL to said Request for Proposal, and as defined or deemed mutually necessary as vim,,,e part of the implementation effort. This System will not involve Data Conversion from pre-existent data files except as may be mutually agreed upon by the parties. The Licensor will perform test and review upon the Software System functions during this task phase to assure compliance with the stated and encountered requirements. Areas of activity to be addressed in this task include: Task Fl - Loading of Programs General Ledger Budget purchasing/Payables/Encumbrances Payroll The following outlines the normal tasks to be performed to complete the installation, setup and startup for use of the MSL Fund Accounting System. MSI. personnel will provide training in the use of programs. We will consult on the setup of your chart-of-accounts and instruct you in the use of the facilities of the programs. Municipal Software Library Page: 7 Agreement ' ,J-14/J-114 17.C7 HLJ oW 11Yt HMO L..V.1'1� •14 Task F? - setup & Training 1. Determination of Layout of Check Eorms 2. Determination of Layout of Purchase Order Forms 3. setup of the Chart-of-Accounts 4. Setup of Fund identification 5. Activation of Accounts within each Fund 6. Setup of Vendor Name/Address Records 7. Setup of Purchasing Reference Data 8. Budget Setup Layout 9. Setup of Payroll Rates 10. Entry of Employee Records 11. Setup Deductions to be Used 12. Setup of Payroll Check Stub 13. Entry of Employee Year-to-Date Earnings 14. Setup of Employee Payroll Period Master Template Program loading will be done remotely. Training is on-sits. Schedule C - Job-Cost & Fwd Assets Sprat Tasks The Liceneor will adapt and modify the MSL System to provide the functionality as defined in the Request for Proposal and outlined in Response of MSL to said Request for Proposal, and as defined or deemed mutually necessary as part of the implementation effort. This system will not involve data conversion from pre-existent data unless mutually agreed upon by the parties. The Licensor will perform test and review upon the Software System functions during this task phase to assure compliance with the stated and encountered requirements. Areas of activity to be addressed in this task include: leek ci - Lend Project Job Cost Cogtrol 'Whales Load equipment - Maintenance Management Module Load Material Inventory Module Load Fixed Assets Module velow Load Project Job-Cost Control Module Task C? - Adaotatiga 4 setup Tasks, 1. Setup of Project Id controls 2. Linkage to Accounting Systems Payroll Disbursements/Purchasing Equipment Use Material Inventory Task C3 - Trafgj.ng Training in use of Each Module Municipal Software Library Page: 8 Agreement - .J-11.J-04 .I. ;..111 L,Ub I iNt HIYU Schedule D - General Ipstallation schsduj The following general schedule outlines the installation sequence. This Nee schedule may be modified by the mutual agreement of the parties. Phase - commence Schedule U - Water /Salina System This phase will commence immediately upon authorization to proceed. performance of the tanks outlined in this schedule will be performed sequentially as outlined. ?has* 2 - Co Silence Schedule F - a. L.dgi,- Purchasing This phase will commence immediately upon authorization to proceed. Performance of the tasks outlined in this schedule will be performed sequentially as outlined. Completion of this phase may be accomplished prior to the completion of all tasks in Phase 1. Phase 3 - Commence Schedule C - Job Coat This phase will commence upon the completion of Phase 2. At its discretion, the Licensor may proceed to install certain modules prior to the completion of Phase 2. Those modules which may be installed prior to the completion of Phase 2 include those not sensitive to the need for an in-place general ledger system. These are limited to the material Inventory and Equipment/Maintenance Management. "yams Municipal Software Library Page: 9 Agreement 1 • f 1 Schedy]e P -- Pjyueut Teams Schedule 1 The Licensee will make payments to'the Licensor as follows: upon Authorisation to proceed, an t equal to 20% of the License Fie amount for the authorized Systems. - Utility Billing $12,995 @ 20% * $2,599.00 Oen. Ledger wits Budget, Purcha:tltg Payables and Payroll p...... $15,990 e 20% - $3,198.00 Job cost, 2nveutory, Fixed Amsetst Weintenanae Management i. ... $12,980 $ 20% mi $2,394.00 Total Dae Upon 71Oprovali $6,393.00 i Utility Billing System Group 1 Within 15 Dave of comvletion of Vets - an amount equal to 25% of the Utility Billing System Total inamount of $3,248.75 Within,15 Days of comnietton of Taal 2 - an amount equal to 20% of the Utility Billing System Total in t amount of $2,599.00 Within 15 Dava of completion Q&,as., - an amount equal to 35% of the Utility Billing system Total in amount of 54.546-25 admiral Ledger - Purchasing- PsyroJ group Within 15 Days of completion of 7asx 1 - an amount equal to 25% of the General Ledger System Total in t amount of $3,248.75 Within 15 Days of comoletion of Tat - an amount equal to 55% wr of the General Ledger System Total in th amount of $8,794.50 Plus Training Conte per Proposal of.. $1,949.00 i Job Cost • Inventory - Assets Orou4 Within 15 Days of completion of las `c1 - an amount equal to 25% of the Job Cost-Inventory-system in the idount of $3,245.00 Within 15 Days of completion of ?gsi2 - an amount equal to 20% of the General Ledger System Total in t amount of $2,596.00 Within 15 Dave of completion of Tas3 - an amount equal to 35% of the General Ledger System Total in t amount of $2,596.00 Plus Training Coats per proposal in the P4oant of $3,950.00 Municipal Software Library Page: 10 Agreement 1 • 3/9/93 Agenda, Administrator's Report • Work Accomplished in February Nor- a. TWD finished the installation of the pressure reducing valve station on SW 150th Avenue north of SW Woodhue Street. b. TWD continued with its program of flushing dead end lines throughout the District (blow-off program). c. TWD made various asphalt repairs throughout the District. d. TWD finished installing the wire conduits and has 96% of the preparation work accomplished for the installation of the SCADA (Supervisory Control and Data Acquisition) System. e. TWD installed two (2) additional 3/4" water services and adjusted two (2) other 3/4" water services at Harts Landing. The services were adjusted due to the mail box cluster being relocated to the meter location. f. TWD replaced the 2-port Iowa fire hydrant at the corner of SW Main Street and SW Tigard Street with a new Modern Mueller Centurion fire hydrant. The Iowa fire hydrant had been leaking and during the cold snap the top portion of the hydrant froze and split necessitating the replacement. g. TWD crews read water meters February 17, 18, and 22. Water meters were not read on the 19th due to the snow. h. TWD began installing 3/4" water services for Kerrons Crest, a 42-lot single family residential development. i. TWD replaced two (2) 5/8"x3/4" water meters and one (1) 1" water meter that were reported as being fogged, broken, or stuck during February. j . TWD replaced three (3) 3/4" pressure regulators and one (1) 1" pressure regulator that were reported as being inoperable during February. k. TWD performed service on five pieces of equipment during the snowy weather. I. Private contractor for TWD wired the Operations Center for the new computer system. m. TWD installed 50 - 5/8"x3/4" water meters and one (1) 1" water meter during the month of February. Work to be Accomplished by Private Contractors During February a Private contractor finished installing 1,305 feet of 16" D.I. pipe; 1,140 feet of 8" D.I. pipe; 770 feet of 6" D.I. pipe; and three (3) fire hydrants to serve 42 single family residences located on SW Scholls Ferry Road, east of SW Beef Bend Road (Kerrons Crest). 1 q.A . • 3/9/93 Agenda, Administrator's Report Work to be Accomplished in March wailw a TWD to finish installing 42 - 3/4" water services and one (1) water sampling station in Kerrons Crest, a single family residential development located on SW Scholls Ferry Road east of SW Beef Bend Road. b. TWD to remove the existing service for a residence along SW Bull Mountain Road due to the construction of Aspen Ridge. c. TWD to remove an existing service for the abandoned house on the southeast corner of SW Hall Blvd. and SW Bonita Road which has been torn down to make room for Starlings Crossing. d. TWD to replace a leaking 2" water service for the Fountains Condominiums located on SW 114th Avenue in Summerfield. e. TWD to install 560 feet of 6" D.I. pipe, and 30 feet of 12" D.I. pipe to provide water from the booster station at High Tor to the Hillshire subdivision (formally Summit at Bull Mountain). These 6" D.1. interties will eliminate three long dead end lines, one in the Three Mountains Subdivision and the other two within the Hillshire development. f. TWD to remove the water service for the old pre-delivery building on SW 72nd Avenue. �•- g. TWD to relocate a fire hydrant along SW Hall Blvd. that is too close to a fence. The fire hydrant is on the east side of SW Hall Blvd. north of SW Murdock Street. h. TWD to install 11 - 3/4" water services for Starlings Crossing, a single family residential development located on the southeast corner of SW Hall Blvd. and SW Bonita Road. Work to be Accomplished by Private Contractors in March a Private contractor to install 290 feet of 6" D.1. pipe and one (1) fire hydrant to serve 11 single family residences located on the southeast corner of SW Hall Blvd. and SW Bonita Road (Starlings Crossing). b. Private contractor to install 50 feet of 8" D.I. pipe; 65 feet of 6" D.I. pipe; and one (1) fire hydrant to serve a new warehouse building located on SW Hunziker east of SW Knoll Drive (H.H.O.&B. warehouse). Work to be Accomplished in April a TWD to install (finally) 1,150 feet of 12" D.I. pipe along SW Sunrise Lane, west of SW 150th Avenue. b. TWD to install 440 feet of 6" D.I. pipe and two (2) fire hydrants to serve the new Tualatin Valley Fire and Rescue Station 221. This is a joint venture project to 2 3/9/93 Agenda, Administrator's Report contain costs related to improving our property along the railroad tracks and save ,,,r , the Fire District some money. Work to be Accomplished in April by Private Contractors a Private contractor to install 1,730 feet of 6" D.I. pipe, and two fire hydrants to serve 23 single family residences located south of SW 103rd Avenue and west of SW 100th Avenue (Marion Estates). b. Private contractor to install 170 feet of 8" D.I. pipe; 500 feet of 6" D.I. pipe; two (2) fire hydrants; and relocate one fire hydrant to serve 61 multi-family residential units located on the east side of SW Hall Blvd. north of SW McDonald Street (Fanno Creek Village Apartments). 'tr.r 3 Percentage of each type of water consumed, FY 1991-92 Month & Well Clackamas R. Bull Run Total ...•r Year Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Jul 1992 4,671 ,571 13,797,000 - 0 - 18,468,571 Aug 1992 4,717,910 15,955,000 - 0 - 20,672,910 Sep 1992 4,618,960 12,730,000 - 0 - 17,348,960 Oct 1992 3,685,550 12,366,000 - 0 - 16,051 ,550 Nov 1992 - 0 - 16,186,000 - 0 - 16,186,000 Dec 1992 - 0 - 15,245,000 100 15,245,100 Jan 1993 - 0 - 17,199,000 - 0 - 17,199,000 Feb 1993 - 0 - 12,397,000 200 12,397,200 Mar 1993 Apr 1993 May 1993 Jun 1993 Total 17,693,991 115,875,000 300 133,569,291 13.25% 86.75% -0-% 100% Unmetered water, FY 1991-92 Pumped Purchased Total Sold Loss * ti,.,. Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss & Year x 1000 x 1000 x 1000 x 1000 x 1000 0/0 Feb. - 0 - 12,397(L.O.) 12,397 14,214 (1 ,817) (15)% 1993 -0-(Ptld) ___ Total: 17.694 115.875 133.569 138.885 (5.316) (4)% (8 Months) *Monthly water losses are not accurate. Billing is accomplished every month, with one-half of the patrons billed for a 2-month period of water pumped/purchased computed on a monthly basis. Summary of water purchased and/or pumped and water losses Fiscal Year Well Lake°sweno Portland Water Losses 1986-87 00/0 96% 4% 10.5% 'N 1987-88 0% 97% 3% 3.9% 1988-89 3% 93% 4% 7.9% 8.81% avg. 1989-90 6% 90% 4% 6.05% 1990-91 5% 90% 50/0 9.0% 1991 -92 7% 89% 4% 15.5% J 1992-93 13% 87% -0-% (4)% (8 Months) _ ... r c ‘ Ai-- : A r 4r- I. f c 03/05/93 PERIOD 8 TIGARD WATER DISTRICT PAGE 1 r BUDGET REPORT - - 't. GENERAL FUND • . FEBRUARY 28 . 1093 ( 3 4 ak! ACCT DESCRIPTION CURRENT PERIOD YEAR TO DATE ( NO ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE 7 yxx 9999 . el_ '' BEGINNING WORKING CAPITAL 2350493 .54 1854552 . 00 ( 495941 .54 ) 2027768 .76 1992000 . 00 ( 75768 .76 ) 9 10 INCOME _ e1 i _ C '12 E40-4000/5 WATER SALES 209583 .41 203900 . 00 ( 5683 .41 ) 1933015 .50 2257000 .00 323984 . 50 ! 3 (.;i? 40-4010 FIRE SVC STANDBY CHU 1028 . 00 3000 .00 ( 28 .00 ) 17214 .25 18000 .00 765 . 75 IC "' OP 40-4015 BACKFLOW MAINT CEO . 00 2500 . 00 2500 . 00 620 . 00 20000 . 00 19380 . 00 ( is GF 40-4060/5 METER SALES 13010 .00 18000 . 00 ( 15010 .00 ) 200477 .87 131400 . 00 ( 69077 .87 ) '16 GF 40-4101 DEVELOPER' S-10% OVERHEAD 10990 .80 6200 . 00 ( 4799 .80 ) 78931 .54 49100 . 00 ( 29631 .54 ) ( j7 GF 40- 4102 DEVELOPER' S-8% ENGINEERING 2199 . 96 1200 . 00 ( 999.96 ) 13036 . 31 9600 . 00 ( 3436 . 31 ) ( its GE 40-4103 DEVELOPER ' S-TWD EQUIPMENT . 00 150 . 00 150 . 00 . 00 1200 . 00 1200 . 00 19 GF 40-4104 DEVELOPER ' S-WAGE REIMBURSE .00 200 . 00 200 .00 .00 1600 . 00 1600 .00 e g' GE 40-4200 LINE EXTENSION REBATES . 00 1500 . 00 1500 . 00 1575 . 00 12000 .00 10425 . 00 ( (1F 40-4390 MISCELLANEOUS INCOME ( 102 . 95 ) 1000 . 00 1102 .95 3264 .48 8000 .00 470 . 92 LT- GF 40-4400 INTEREST INCOME 6730 . 91 8000 . 00 1269 . 09 58537 .40 64000 . 00 5462 .60 1 O 3 GE40-4500/10 PENALTIES\LATE PAY-OK RET' D 80 . 00 100 . 00 20 . 00 566 .00 800 . 00 234 . 00 ( 24 GF 40-4600 SALE OF EQUIPMENT 610 . 00 . 00 ( 610 . 00 ) 1710 . 00 113800 . 00 32090 . 00 5 OF 40-4700 RENTAL INCOME 300 . 00 500 . 00 200 . 00 2951 . 00 4000 . 00 1049 . 00 (...., ... TOTAL INCOME & WORKING CAPITAL 2616932 .67 2100802 . 00 ( 516130 .67 ) 4339688 . 11 4662700 , 00 123011 .89 N ... 6 -- ----- ; •-' ( 9 ( 0 EXPENSES : PERSONAL SERVICES , ( " ( 0F50-5000/40 EXECUTIVE SALARIES 17286 .17 22807 . 00 5520 .83 170953 . 13 178790 . 00 783t)47 GF50-5100/80 oFFTrE EMPLoYEES 6660 . 98 7216 . 00 555 . 02 54845 .49 97157 .00 2311 .51 ( CF 5200/5310 FIELD EMPLOYEES 23489.45 25388 . 00 1898 .55 190776 .28 198910 . 00 8133 .72 9 - 4L GF50-5150/60 FIELD LABOR & OTHER OFFICE 295 .86 5500 . 00 5204 .14 19786 . 99 47000 . 00 27211 . 01 OF 50-5400 OVERTIME 1773 . 93 2500 . 00 726 . 07 16049 . 39 20502 . 00 445'2 .61 ( riF 50-9900 /1 MEDICAL VISION & DENTAL INS 5435 .63 7650 .00 2214 . 37 43072 . 92 59400 .00 16127 . 08 4 OF 50-5510 SOCIAL SErURITY 3069 . 39 4000 . 00 930 .61 28660 . 90 32000 . 00 Iptl ) GF 50-5520 AMERITAS LIFE - RETIREMENT 225 . 00 . 00 ( 225 . 00 ) 40080 .52 43000 . 00 2919.48 ( GF 50- 5530 MEDICARE TAXES 717 .85 1000 . 00 282 .15 7031 .75 8000 . 00 968 .25 ( GF 50-5540 STATE ACCIDENT INS . FUND . 00 . 00 . 00 5791 .75 9000 . 00 3208 .25 - lit OF 50-5550 UNEMPLOYMENT INSURANCE . 00 . 00 .00 518 . 00 600 . 00 82 . 00 i 44 GE 10-9560 MUTUAL BENEFIT LIFE/STD/LTD 763 .65 950 .00 186 . 35 5909 .08 6400 . 00 490 . 92 ( 45 OF 50-5570 TRI- ET TAXES . 00 . 00 . 00 1797 . 36 1400 . 00 ( 197 . 16 ) ( 59717 . 91 77011 . 00 17293 . 09 585273 .56 662159 . 00 76885 .44 ( Ill ri. EXPENSES: MATERIAL & SERVICES E ',... .2 OF 51-6000 WATER rOSTs-L.O . & PORTLAND 148470 . 97 78000 . 00 ( 70470 . 97 ) 581376 .95 849500 . 00 268123 .05 : 4, 2 54 OF 51-6050 WATER COSTS-ELECTRICITY ETC 6317 .65 11500 .00 5182 . 35 66936 . 31 92000 . 00 25063 .69 ( GF 51 -6060 WATER COSTS - SAMPLING 551025 1000 . 00 448 .75 5860 .50 8000 . 00 2139 .50 GE51-6100/ i0 REPAIRS & MAINT - LANES 11' 8306 .08 8300 . 00 ( 6 .08 ) 42467 .56 66600 . 00 24112 .44 .-- GF51-6140/55 REPAIRS & MAINT-BLDGs/EQUIP 89 .82 700 . 00 610 . 18 4873 . 93 5600 .00 726 . 07 t .-. 4 4 I . 1- 40IL 4rw or 03/05/93 PERIOD 8 TIGARD WATER DISTRICT PAGE 2 f BUDGET REPORT 1 la.c;.1VLRAL P'L3NL) 2 FEBRUARY 28 , 1993 40 3 •© ACCT DESCRIPTION CURRENT PERIOD YEAR TO DATE 40 0 NO ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE 0' al0 GF51 -6160/70 REPAIRS & MAINT-METERS, ETC 320 .89 3400 . 00 3079 .11 12538 .56 26700 . 00 14161 . 44 f 0 t1F51-61.80/95 REPAIRS & MAINT-FII/BF/FS/SS 795 .33 3200 . 00 2404 .67 14235 .56 24800 . 00 10564 .44 10 GF 51-6200 REPAIRS & MAINT - TRK/EQUIP 1292 .24 1500 . 00 207 .76 11.116 .29 12000 . 00 883 .71 •m GF 51-6210 GASOLINE/DIESEL/OIL 1680 . 32 1700 . 00 19 .68 8827 .36 13400 . 00 4572 .64 ( ® GF 51-6220 TIRES & BATTERIES 292 . 96 500 . 00 207 .04 396 . 96 4000 . 00 3603 . 04 ._ (:;rJL-62:,U SMALL tooLs ( / .hail DUU . UU DU / .USI IDU . /9 40\)U . UU 849 .21. 4,14 CF 5.1.-6300 GENERAL INSURANCE .00 . 00 .00 787 . 05 27800 . 00 2701.2 . 95 is GF51-6320/50 PROFESSIONAL FEES 2848 . 02 9850 . 00 7001 . 98 40392 . 01 88700 . 00 48307 . 99 1/3 CF5I-6400/20 OFFICE SUPPLIES & EXPENSES 3995 . 02 4500 . 00 504 .98 41358 . 34 40500 . 00 ( 858 . 34 ) 4 GF51-6430/70 UTILITIES, ETC 2935 .13 3000 . 00 64 .87 19384 .50 24000 . 00 4615 .50 4 WI GF 51-6480 DUES & SUBSCRIPTIONS 1405 . 00 800 . 00 ( 605 .00 ) 1.0023 .50 6700 . 00 ( 3323 .50 ) m ' GF 51-6490/5 ADS/ELECTIONS/CONSERVATION 23 .84 450 . 00 426 .16 8166 .40 12700 . 00 4533 .60 CF51--6500/30 MISCELLANEOUS EXPENSES 1233 . 94 1500 .00 266 .06 11097 . 94 12000 .00 902 . 06 es; GF 51-6600 EQUIPMENT RENTALS 49 .16 1.00 . 00 50 .84 519 .16 800 . 00 280 .84 I .. . GF 51-6720 SAFETY-PROGRAMS/EQUIP/EDUC 823 .40 900 . 00 76 .60 4204 .59 6700 . 00 2495 . 41_ ✓ 1 GF 51-6530/5 JANITORIAL SPLY & RAIN GEAR 944 .63 1450 . 00 505 . 37 13008 . 00 11600 . 00 ( 1408 . 00 ) 4 ' a GF51-6800/50 EMPLOYEE TRAINING EXPENSE 2458 .47 2100 . 00 ( 358 .47 ) 8948 .63 16800 . 00 7851 . 37 CF 51-6900 RENTAL PROPERTY EXPENSES . 00 200 . 00 200 .00 . 00 4000 . 00 4000 . 00 i ( Izs; GF 51-6950 INTEREST EXPENSE .00 . 00 . 00 .00 .00 . 00 ( 1 184826 .43 135150 . 00 (49676 .43 ) 909670 .89 1358900 . 00 449229 .1.1Cx`M 2 a: mir } a m EXYENtiES : CAPITAL OUTLAY , ) MA' GF 52-7100 BUILDINGS & ADDITIONS . 00 .00 .00 . 00 6000 . 00 6000 . 00 •I ss040 CF52-7200/10 LINE & METER REPLACEMENTS . 00 2000 . 00 2000 . 00 422 .52 16000 . 00 155177 .48 ( CF52-7300/20 METER, ETC . 1Noii‘LLATIONS 3650 . 31 6100 . 00 2449 .69 86927 .47 48600 . 00 138327 .47 ) GF52-7410/30 EQUIPMENT ( 4285 .24 ) 2100 . 00 6385 . 24 70699 .88 137600 . 00 66900 . 12 GF 52-7500 PIPELINE EXTENSIONS 10067 . 93 48600 . 00 38532 . 07 22064 .46 1904Uu . 00 168335 .54i1 ( GF 52-7510 FIRE HYDRANTS .00 500 . 00 500 . 00 .00 4000 .00 4000 . 00 lip GF 52-7520 BACKFLOW DEVICE INSTALL . 00 100 . 00 100 .00 . 00 800 . 00 800 .00 GF 52-7600 LAND & IMPROVEMENTS . 00 1500 . 00 1500 .00 1674 .00 110500 . 00 108826 . 00 21 9433 . 00 60900 . 00 51467 . 00 1.81788 . 33 513900 . 00 332111 .67 ( GF 53-8000 OPERATING CONTINGENCY . 00 . 00 .00 .00 . 00 . 00 4 GF 54-9000 TRANSFER TO BOND SINKING .00 .00 .00 .00 .00 . 00 y GF 54-9100 TRANSFER TO CAPITAL PROJECT . 00 . 00 . 00 300000 . 00 300000 . 00 . 00 CI NET FUND BALANCE 2362955 .33 1827741 .00 ( 535214 .33 ) 2362955 . 33 1827741 .00 ( 535214 .33 ) 1 o 9j TOTAL BUDGETED EXPENDITURES 2616932 .67 2100802 .00 ( 516130 .67 ) 4339688 .11 4662700 . 00 323011 .89 di -o' -- --- ---- - ---- - - 4 - 44 71 ( m INVENTORY BALANCE FOR MONTH ( 2071 .35 ) . 00 2071 . 35 106380 .82 .00 ( 106313 2t ( _-i4 40 4 __-_-___-__-_-_____-_______-_�___ ------ __-_ -__ ___� __- _____ _ - -�____._ ___� --_____�� �~�-�_-_ ~�^^_ �� . � �^ r---- r "� � ' c `� ', . , �� 03/05/93 PERIOD 8 TIGARD WATER DISTRICT PAGE 1 �r �� MONTHLY REPORT ^ ---------' BOND SINKING t oyv.b ----- - ----- - - - -~-- - - - ~--------- -- --- -'� �� FEBRUARY 28 , 1993 � �r� ' ------ w � ' � / ACCT DESCRIPTION CURRENT PERIOD YEAR TO DATE N� � NO ACTUAL BUDGET VARIANCE ACTUAL BUDGET V&8TA0CE � I| BSF 10-1030 CASH 8��&0C� 1st OF PERIOD 50 . 00 50 . 00 . OO 50 . 00 50 .00 . 00 NK "" BSF 10- 1080 INVESTED MONIES lstOF PERIOD 5604 .40 ( 9448 . 00 ) ( l5052 .40 ) 40391 . 35 32950 . 00 ( 7441 . 35 ) � � N� � INCOME � � � � BSF 40-4120 TAXES - CURRENT 1206 . O3 1450 . 00 243 . 97 118808 .46 117350 . 00 (1458 .46 ) � BSF 40-4130 TAXES - DELINQUENT 482 .34 300 . 00 ( 182 . 34 ) 7511 .24 3000 . 00 (45I1 .24 ) ( BSF 40-4150 TAXES - LAND SALES & TIMBER . 00 .00 . 00 5 . 00 . 00 ( 5 . 00 ) ( BSF 40-4160 HOUSING &VT8/RE09? I LIEU TAXES . 00 . 00 . 00 . 00 , UO . OU BSE 40-4180 INTEREST - INVESTED MONIES 21 .72 100 .00 78 .28 1125 . 02 1400 . 00 274 . 98 4 BSE 40-4190 I0TEBES7! - PROPERTY TAXES 76 .41 . 00 ( 76 .41 ) 303 ,72 . 00 ( 303 .72 ) ( BBF 40-4300 TRANSFER-IN FROM GENERAL FUND . 00 . 00 . 00 . 00 . 00 . 00 (� TR&0SFER FROM INVESTED MONIES . 00 . 00 . 00 162297 .50 162298 . 00 . �0 �� . ,�� . ' 1786 .50 1850 . 00 63 .50 290050 .94 284048 .00 (6002 . 94) -. m 4. � �� � ~~~~-`'~.~ ^^~' ^~�_~.^�^=� ~_-~.~-~-~ .~`_ ~~...-~'~~� '�^.~ ~~~~~_~` -. -~'-^~~~~~_,-_-_^__'-~~. '_-~_ - ``,,^~~- = - `�~��~�^-� -`.~~~_°~^~^- �--_~~._~_`_- ___-,�~�"_ `^.~ `~~_`~-~- - � � �� EXPENDITURES �� �� �F � El �� --- ( -- BS 50-5850 BOND PRINCIPAL . 00 . 00 . 00 130000 .00 130000 . 00 • 0di BSE 50-5860 BOND INTEREST . 00 . 00 . 00 32297 .50 32298 . 00 .50 M d I. TRANSFER _ T8A0SFER TO INVESTED MONIES 1786 .50 1850 . 00 63 .50 129297 .05 121750 . 00 ( 7547 . 05 ) �� �~ � 3 � � � i1786 .5O 1850 . 00 63 .50 291594 .55 284048 . 00 (7546 .55 ) � N ,w 4,4 CASH BALANCE END OF PERIOD 50 . 00 50 . 00 . 00 50 . 00 50 . 00 . 00 4 INVESTED MONIES END OF PERIOD 7390 . 90 ( 7598 . 00 ) ( 14988 . 90 ) 7390 . 90 ( 7598 . 00 ) ( 14998 . 90 ) C 7440 . 40 ( 7548 . 00 ) ( 14988 . 90 ) 7440 .90 ( 7548 . 00 ) < 14988 . 90 > 4 _ -~ -_--__----_ =~--- -_-_-- --_ __-_= ---_-- -___ 46 4 1 14,1 li W w ` 521 ' CI _54 fit, * -t� ---_ _ __ _- _ N • !..6- ' N it ~ • r C C • 03/05/93 PERIOD 8 TIGARD WATER DISTRICT PAGE 1 MONTHLY REPORT rj r SYSTEM DEVELOPMENT FUND O zr FEBRUARY 28 , 1993 411, 3 r. - -i I 4 8 • s ACCT DESCRIPTION CURRENT PERIOD YEAR TO DATE • 6 NO ACTUAL BUDGET VARIANCE ACTUAL BUDGET ille SDF 10-11.00 INV.ESTEI) MONIES 1st OF PERIOD 286315 .71. 208950 .00 ( 77365 .71 ) 69700 .67 8800 . 00 ( 60900 .67 ) 9 SDF 10-1200 RECEIVABLES 1st OF PERIOD . 00 23100 . 00 23100 . 00 22860 . 00 . 00 ( 22860 . 00 ) to 0m f rz INCOME • to 15 ; SDF 40-4000 SYS DEV CHG REVENUE 73660 .00 32500 .00 ( 41160 . 00 ) 262310 .00 237300 . 00 ( 25010 . 00 ) C SDF 40-4100 INTEREST INCOME 1009 . 37 350 . 00 ( 659 . 37 ) 6114 .41 2800 . 00 ( 3;114 . 41 ) ID TRANSFER FROM INVESTED MONIES . 00 . 00 . 00 . 00 . 00 . 00 OS 74669 .37 32850 .00 ( 41819 . 37 ) 268424 .41 240100 . 00 ( 28324 .41 ) 4 f`' 4 EXPENDITURES ( 4 SDF 50-5000 PIPELINE EXTENSIONS - SYS DEV 19416 . 00 . 00 ( 1941.6 . 00 ) 1.941.6 . 00 . 00 ( 19416 . 00 ) SDF 50-5100 LAND PURCHASES - SYS DEV . 00 . 00 . 00 . 00 . 00 . 00 CN SDF 50-5900 DEPRECIATION EXPENSES . 00 . 00 . 00 . 00 . 00 . 00 _ T TRANSFER TO INVESTED MONIES 30854 . 37 30350 . 00 ( 504 . 37 ) 247469 .41. 230500 . 00 ( 16969 .41 ) ;a ( AK -- 50270 . 37 30350 .00 ( 19920 .37 ) 266885 .41 230500 .00 ( 36385 .41. ) W Ir CM 0 .7 INVESTED MONIES END OF PERIOD 317170 . 08 239300 . 00 ( 77870 . 08 ) 317170 . 08 239300 . 00 ( 77870 .08 ) I 40, 8 RECEIVABLES END OF PERIOD 43815 . 00 25600 .00 ( 18215 . 00 ) 4381.5 . 00 9600 . 00 ( 342.15 . 00 ) 41 M 360985 . 08 264900 . 00 ( 96085 . 08 ) 360985 .08 248900 . 00 ( 112085 . 08 ) iip al 416, a 4 14r C. il/'' 4 2 *® 4 S 4a 4 e Itila c r it • ilt 03/05/93 PERIOD 8 TIGARD WATER DISTRICT PAGE 1 MONTHLY REPORT CAPITAL P.ROJ. RESERVE FUND #3 .. , • FEBRUARY 28 , 1993 U El • © ACCT DESCRIPTION CURRENT PERIOD YEAR TO DATE 0 410 NO ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE Ci 7 .- 9 • e ` INVESTED MONIES 1ST OF PERIOD 308202 .83 310500 . 00 2297 .17 . 00 . 00 .00 .'..,....::° 41° ',1 ,oin 41. 11 MI dikIMF 12 INCOMEMI m 3 .-.PRF 40-4200 INTEREST INCOME/INVESTED MONEY 983 . 96 1500 . 00 516 . 04 9186 .79 .12000 . 00 2813 .21 ,>_;1: CPRF 40-4500 TRANSFER IN FROM GENERAL FUND . 00 . 00 . 00 300000 . 00 300000 . 00 . 00 EE 40 � ,7 r m 983 .96 1500 . 00 516 . 04 309186 .79 312000 . 00 2813 . 21 I ID 1 _ _ <, •2 EXPENDITURES M r 3 3] MUF 11 Z ai CPRF 50-5500 EXPENDITURES . 00 . 00 . 00 . 00 . 00 . 00 M I EE . 00 . 00 . 00 . 00 . 00 . 00 Z i z r 40 c f ""i ED `2 INVESTED MONIES END OF PERIOD 309186 .79 312000 . 00 2813 .21 309186 .79 312000 .00 2813 .21. 4 iii ® 4 3. s4, r 42 1 ! 3 ' ' . . - .' '' . - . . . - -. .-- . .. . .. .: ........ ',...', . .. . . ..,. ....'.... ' . . '.: ... ." .. p‘.4 [ 40 i4 ''' ' '''' . ' -..:' . ' ' ' .''''''''''. ........... .•:'''''''" '- .' ' • •-'".'" . - *.,.:: -'.'.:.- ..._ ...-..::.., ,...........�..:.. _,.,...� ...,,.aar,.,zY..,_.. _....... ...,..'_'- ......a..u.a'.:.'._...:, rl._,..,ra...._....aau.,_. u...._.....r.......... ...».;.,.._...: .. : s.,i......,a:;.2.' ....::: -` "..w........:.....a.....s ... ... .. ...wY....._..,- 46 ip 47 46 t4I 49 52 89 • 7dip 53 71 7, 54 F 72 • 4 • ) ) TIGARD WATER DISTRICT FEBRUARY 28 , 1993 V �_ t© WELL RECORDS / 7 © ! 6 e 410� WEL"L. HOURS CUBIC FEET COSTS—ELECT HOURS DESCRIPTION • i NO OFF PUMPS, ETC . '. '® 10 izi 1 T/OFF 10/30/92 , , $ 854 .29 WELL, SHOP AND PRESSURE PUMPS „..„.„,,..„.....1E4' 4,,, 2 T/OFF 10/30/92 , , $ 1 , 295 . 01 WELL AND PUMPS TO HI—TOR AND 10—MG RESERVOIR / 15 :.. 3 T/OFF 09/30/92 $ 66 .47 WELL AND LIGHTS � — 3..m E A 4 T/OFF 18 . 08 WELL AND LIGHTS T :10m ALL PUMP STATIONS & ALARM—TELEMTRY PHONES $ 4, 083 .80 BONITA, 132ND ST. , HI—TOR, AND 10—MG RESERVOIR '", _.:,.. .... _. .. ...�.. w,�.: yam vim..�,.,..........,»-.:. 6 , 317 .65 _ 111 ___ --- i • •7 METER RECORDS : { z METER #11 , 063 THROUGH #11 , 125 =- 63 METERS SOLD ,.... _- -. . . • • • :.. .- BILLING DETAIL: a. 'oaf M FEBRUARY $ 212 , 072 .10 :3 III , '*""-"j; iLl DELINQUENT $ 4 , 057 .53 .0,.__ 14 , 150, 600 CUBIC FEET OF WATER BILLED. l E 6z k IQ 6. 410?mil . illd "72: a „.. ) - ' 7, 71 • 10 ) TIGARD WATER DISTRICT ,.., __,____ LTft,.., : '.-- SCHEDULE OF DISBURSEMENTS 111. : .: .. : . - FEBRUARY 1 , TM:03( 28, 1993 ''S k4 I - GENERAL FUND i 40 CHECK# PAYEE AMOUNT ACCOUNT CHECK# PAYEE AMOUNT ACCOUNT s ) 41379 010300 AMERITAL LIFE - DEFFERRED COMP 1,457.32 2010 41427 020070 BREITHATIER OIL CO 628 88 2010 ...,,,_..4.Fqtf .• . itg:ig=1:1i0a. :1, al 41380 010310 AMERITAL LIFE - RESTATE LOAN OP 225.00 2010 41428 020075 BREWED HOT COFFEE 81.45 2010 hi c- 41381. 020030 BEAVER BOLT INC 64.44 2010(4300) 41429 030045 CARBON DIOXIDE INC (REISSUE) 33.90 2010 0 L'l 41382 020045 BIG A AUTO PARTS 75.67 2010 41430 030057 CASCADE EMPLOYERS ASSOC INC 431.28 2010 : - t 15 '....Pr 1.17, 41383 020070 BRETTHAUER. OIL CO 1,240.97 2010 41431 050200 ELECTROMATIC INC 171.58 2010 . -0 41384 030011 CALLS UNLIMITED INC 67.60 2010 41432 060005 F & E CHECK WRITER CO 245.00 2010 1,E=, ) 41385 030060 CASCADE PACIFIC MECHANICAL SALES 33.61 2010(4300) 41433 060050 FRAHLER ELECTRIC CO 977.69 2010 41386 030100 CESSCO INC 1,017.29 201.0 41434 060060 FRANK BUSINESS SOLUTIONS 560.00 2010 .:- .11 il..: 41387 030186 COMMUNITY NEWSPAPERS INC 281.20 2010 41435 070060 GTE NORTHWEST INC 764.54 2010 1 Po 41388 030190 CONSOLIDATED SUPPLY CO 4,923.54 2010 41436 080025 HARRIS-McMONAGLE #92-29 REFUND 338.93 2010 1 1 41389 040003 D & G TIGARD UPHOLSTERY 77.00 2010 41437 080040 HESSEL TRACTOR & EQUIP 34.73 2010 i24 :- . 41.390 040020 DAVIS WRIGHT TREMAINE LAW OFFICES 1,215.00 2010 41438 090020 IMPERIAL OFFICE MACHINES INC 70.00 2010 ) 41391 040150 DICK'S COLOR CENTER 11.15 2010 41439 090040 INGERSOL-RAND EQUIP SALES 48.50 2010 . . . , „ . im4! ..,,, 41392 040200 DSU - PETERBILT & GMC 93.15 2010 41440 140024 MENUCHA RETREAT & CONFERENCE CNTR 60.00 201u ,i, s,,,:i:40;i:fgRogi 41393 050250 ELMO STUDD'S BUILDING MATERIALS 68.74 2010 41441 140062 MID-VALLEY AQP 55.00 2010 3R. 41394 060010 FAMILIAN NW INC 106.51 2010 41.442 150010 NATIONAL SANITARY SUPPLY CO 191.00 2010 M Ai Eli IllPF 4 41395 060040 FLOWERS BY DONNA 51.00 2010 41443 150013 NATIONAL SEMINARS GROUP 98.00 2010 41396 060045 FORTIS BENEFITS-STD/LTD/LIFE 763.65 2010 41444 160020 OFFICE DEPOT 56.03 2010dMOBWRMNWEE 41397 060075 FRESH AIR CO., INC 150.00 2010 41445 160271 STATE FIRE MARSHALL 260.00 2010 41398 070050 CEO A MORIAN PLUMBING CO 40.26 2010 41446 170300 PETTY CASH 57.95 2010 . - : .'1.: - a_ „ .. 41399 070300 GRIMM'S FUEL CO 35.00 2010 41447 170320 PITNEY BOWES INC 273.70 2010 41.400 .120009 LAKE OSWEGO BLUEPRINT 4.00 2010 41.448 200045 SHAMROCK SUPPLY CO 54.90 2010 „) X; , x • 41401 120010 CITY OF LAKE OSWEGO 85,995.00 2010 41449 200056 SIGNMAKERS NW 130.00 2010 Z. 41402 120045 LANE POWELL SPEARS LUBERSNY 881.00 2010 41450 200112 STEELCO INC 7.93 2010(4300) „.,i;•i1:'!,Ai!:!11 ) 41403 120065 LAZERQUICK COPIES 257.40 2010 41451 200150 SYSTEMS INTEGRATION ASSOC INC 733.00 2010 41404 140100 MORSE BROS 300.39 2010 41452 210032 TELEPAGE NW - ANNUAL PAGER RENT 275.40 2010 41405 150040 NW NATURAL GAS CO .1.94.96 2010 41453 210045 CITY OF TIGARD - SEWER 485.00 2010 Oa_ 41406 160130 O M F 0 A 190.00 2010 41454 210155 TWO - PAYROLL ACCOUNT - KEY BANK 15,722.38 2010 41.407 170050 P H & L - MEDICAL/DENTAL/VISIONTWD 5,094.65 2010 41455 210156 - PAYROLL ACCOUNT - USNB 7,096.40 2010 41408 170300 PETTY CASH 38.60 2010 41456 220080 ONE CALL CONCEPT INC 179.55 2010PeY.WW04 ) 41409 170440 PORTLAND WATER BUREAU 246.50 2010 41457 230040 VALLEY YARD SUPPLY INC 154.50 2010 41410 170490 P G F 6,835.49 2010 41458 240010 WASH CO FEDERAL CR UNION 1,510.00 2010 "I 41411 170550 POWER RENTS INC 6.40 201.0 41459 240167 WESTERN POWER & EQUIP 207.91.. 2010 3 4:1 41412 192250 RUSS CHEVROLET 158.77 2010 41460 240175 WESTERN TOOL SUPPLY 20.20 2010 !::: ) 41413 200007 SALISHAN I.ODGE - OMMA CONFERENCE 162.18 2010 41461. VOIDED - Computer Total Page. ___ ---------K! 41414 200010 SANDERSON SAFETY SUPPLY (20 529.68 2010(4300) 41462 010285 AWWA - 93 CONFERENCE 460.00 2010 41415 200070 SW OFFICE SUPPLY 93.00 2010 41463 VOIDED - Computer Total Page - 1 . 41416 200075 SW EEADYMIX 209.72 2010(4300) 41464 0603959 LON MORISSETTE - REFUND ovR.Pmr FF3 6.50 1210 set. 1 41417 200085 S.D.A.O. 615.00 2010 4.1465 0707650 RICHARD A HART - REFUND OVRPMT FB 11.30 1210 set 1 41418 220020 UNITED PIPE & SUPPLY CO 79.52 2010 41466 1300970 KIRK CAMERON - REFUND OVRPMT FF.3 3.90 1210 set 1 . ril ) 41419 240100 WATT WELDING SUPPLY 12.10 2010 41467 1900942 MARIE HATHAWAY - REFUND OVRPMT FB 28.78 1210 set 1 41420 VOIDED - Computer Total Page --- 41468 1901060 CHARLES DUNHAM - REFUND OVRPMT FB 8.90 1.210 set. I 41421 003300 SMILER, RICHARD C - DED REIMB 54.16 2010 41469 6201061 BLAKE BIGELOW - REFUND OVRPMT FB 19.00 1210 set 2 ) 41422 0.10285 AWWA - MEMBER SERVICES 1,400.00 2010 41470 7001455 JERFIvIEY WILSON - REFUND OVRPMT FB 13.00 1210 set- 2 41423 010380 ANDERSON & DITTMAN 99.00 2010 41471 8000671 THOMAS McGUIRE - REFUND OVRPMT FB 13.00 1210 set 2 41) 41424 01.0470 ARATEX SERVICES INC 474.56 2010 41472 8401260 FRANCES EHLEN - REFUND OVRPMT EB 9.60 1210 set 2 ': ) 54 41425 010720 ADP, INC 257.94 2010 41473 8500480 CLARKE FISHER - REFUND OVRPMT FE 13.00 1.210 set 2 41426 020030 BEAVER BOLT INC 17.68 2020(4300) 41474 4900271. EMMERT DEV CO - REFUND OVRPMT FB 41.88 1.210 set I. )':1 .4 4 ) . r 11 TIGARD WATER DISTRICT SCHEDULE OF DISBURSEMENTS ) FEBRUARY 1, THROUGH 28, 1993 C F:NERAL FUND BOND SINKING FUND PAGE 2 CR] CK.# PAYEE AMOUNT ACCOUNT CHECK# PAYEE AMOUNT ACCOUNT 41475 003800 SCHULTZ, SAMUEL I - DED RHIMB 1:.1..96 2010 NO CHECKS $ .00 41476 010274 ASSE/GOSH CONFERENCE .11.0.00 2010 - --- 41477 030165 COLUMBIA BLUEPRINT & SUPPLY 87.50 201.0 41478 040040 Lk_ANGELO'S CATERING 30.00 2010 41479 150010 NATIONAL SANITARY SUPPLY CO 42.00 2010 41480 170150 PACIFIC SAFETY SUPPLY 290.80 2010 ) 41481 170300 PETTY CASH 44.23 2010 ) 41482 170400 POPE RIGGING LOFT 146.66 2010 41483 200114 SUB-SHOP #33 135.00 2010 ) 41484 210090 TIGARD CAR WASH 165.00 2010 ) 41485 220100 UTILITY VAULT CO 1,464.00 2010 41486 240020 WASH COUNTY FINANCE DEPT 37.50 201.0 OO 41487 240060 WATER, FD & RESEARCH LAB INC 240.00 2010 j 41488 VOIDED - Computer Total Page --- 41489 003200 CLANCY, BRAIN D - DRAW 100.00 2010 ) ' 41490 #92-32 BULL MT. MEADOWS-REFUND DEV FEE 60.00 20.10 ) 41491 003000 THOMAS, RUSSELL A -- DED REIMB 21.5.43. 2010 41492 003300 SATTLER, RICHARD C - AWWA MTG 26.04 2010 4.1493 00:3800 SC`HULTZ, SAMUEL P - DED REIMB 38.86 2010 N 41494 030057 CASCADE EMPLOYERS ASSOC.,. INC 400.00 2010 t: 41495 030217 COTTER CHARGE CARD SYSTEMS 97.40 2010 747 -- i ._ 41496 040020 DAVIS WRIGHT TREMAINE LAW OFFICES 1,377.00 2010 3 wit, 41497 060060 FRANK BUSINFS SOLUT,:c S2,000,00 2010 a 41498 070061 GTE MOBILNET 1.80.95 2010 �° 41.499 0900'25 INDEPENDENT CLEANING C'ON'IRAC'IURS 441.0() 2010 41500 110025 KEY BANK OF OREGON- MASTER CARD 5.00 20.10 41501 150040 NORTHWEST NATURAL GAS CO 828.33 2010 a _ 41502 170300 PETTY CASH 88.50 2010 a .3 a 36 41503 170540 POSTMASTER - PERMIT MAIL 850.00 2010 a 41504 210155 TWD - KB PAYROLL ACCOUNT 15,25:3.93 2010 ) 41505 21.01.% TWD - USNB PAYROLL. ACCOUNT 7,924.70 2010T, 41506 210191 THE TRAVEL GROUP 4.30.50 2010 40 _ ..... 41507 24001.0 WASH COUNTY F C U 1,510.00 2010 5 4' 41508 240025 WASH COUNTY FINANCE DEPT 53.00 2010 54 41509 VOIDED - C )IT Dlzt.er_ Tc)ta1 Page. --- 40 14 $ 183,535.28 .., 45 58 47 5 6 36 9 if f2 54 ) • a `.OTI .ARD WAPER I.)1 STRICT ti',c_nELnu.LE OF DISBURSEMENTS USNB PAYROLLS CHECKING ACCT # 036-0109-.1.51 ) FEBRUARY 1, THROUGH 28, 1993 C;ENE1RAL FUND - PAYROLL PAYROLL PREPARED BY ADP PAGE 3 >. ) CHECK# CHECK# t61 a VOUCHRF;.# PAYEE AMOUNT ACCOUNT VOUCF]ER# PAYEE AMOUNT ACCOUNT a _- u 060001 001400 VOIDED - ADP FIGURED WRONG .00 5040 5400 080001 001400 CHRISTIAN, LORRY 834.3:1. 5040 5400 MI 060002 001.100 JOHNSON, NANCY L 816.40 5020 5400 080002 001100 JOHNSON, NANCY L 853.57 5020 5400 '1` 060003 002200 KUHN, DIANE F 214.74 5120 080003 002200 I{UFIh1, DIANE F 214.75 5120 060004 002300 T(7E17IIM.EIER, PATRICIA A 295.95 5140 0800(34 002300 `IOEIYTEMEIER., PATRICIA A 296.08 5140 060005 002000 TURNER;., YVONNE M 533.28 5100 080005 002000 TURNER, YVONNE M 533.70 5100 `' ` Ak 060006 001200 VOLK, RANDY J 1 ,217.70 5010 080006 001200 VOLK, RANDY J 1,217.85 5010 is 060007 002100 WINCHESTER, STEPHEN 5 87.63 5180 5400 080007 002100 W.INCHESTER., STEPHEN E 75.70 5180 21 ,7 060008 003200 CLANCY, BRIAN D 396.46 5250 080008 003200 CLANCY, BRIAN D 296.60 5250 oft z`, ir �s 060009 003600 FARRIER., CIARK D 537.56 5300 080009 003600 FARRIER, CLARK D 537.57 5300 2 06i1)1'UU 003300 SNrl'L1. .., R1 BARD C 851. 12 5210 5400 080010 003300 5AVTLER, RICHAt21D C 1,101.87 52111 5400 060011 003800 SCiit]LTZ, sAmuEt, I 472.50 5280 080011 003800 SCHULT'Z, SAMUEL I 464.56 5280 . 1 060012 003500 WYANT, JAMES E 816.46 5245 5400 080012 003500 WYANT, JAMES E 643.14 5245 ,., 1 YY Y9VE DIRECT SAVINGS DEPOSIT 855.00 AutoDepst YY Y9VE DIRECT SAVINGS DEPOSIT 855.00 AutoDepst 3 , t 1 PAY DATE 02/11/93 $ 7,096.40 PAY DATE 02/25/93 7,924.70 ) ) CHECK Ipox BALANCE 0.1./31/93 $ 138.25 BANK ITEM/BATCH FEES 02/93 $ 18.20 25, P/R CASH TRANSFER. 02/10/93 7,096.40 P/R & IMPOUND PAID 02/11/93 7,096.40 zs P/R CASH TRANSFER 02/24/93 7,924.70 P/R & IMPOUND PAID 02/25/93 7,924.70 a 3+ $ 15,159.35 $ 15,039.30 4) CHECK mo BALANCE 02/28/93 - $ 120.05 4135 m IP 4 .421 48 64 54 `2 > ) ) i - j- - TIC:;ARD WATER DISTP.I.0 T s , v`,, # ; F �z � � SC.I-IEDUIaI�, OF I)I SBTJRSEMI;N`I`S o 0 � �� 4 . 2< f V �.:1111 ...� �,, ,. w £ix. �, � .. .�,� r ,, � ...�.. - - -s s.Y � n 1-• � $x o �',: a �? r:�k,. .�, ,.. . ., ,. � ,� � : lY BAND IAYI.. LL CIT},C,KIN_7 AC ). 1.1-24 4 � � �3 .'14��" �� ,�� x•� <� `� �.;�. w�3a� 'iW �x } � � c3 �i # �'s � w�ti�a` 1, � � �"a,�r �' � ;,�� Ss'r;�i .�\ .1#kms n _ iii {L ... t.i 'g.'.tga. yF .; .. ,.� : }+'w.. ..:�y, '1 11..:1.;1. .Y' .,' 4 1i :';.f�u"'L„:�. ,ty ,re 3 -,.. tax ". .t+a '... :::� r '. '� .:• k t �, ..s r k5 . f1 i :� +.7. zs ria u. c..;s,: a'L :{ ox-: .�. a� x , .:...Y ... � .. .w:,.. ., ., :. ,:......... 1111_. .>...�: 11,11.::. . v:...,.:..:a ,t .t., � y J � ,,.- .5 . .a :. � ..�.: . r ,Y � t. . FEBRC ARX l I rIROU�rI ��31 1. . .� ..>.;. � r 111 �-, a :. rsiz. e i.. :., ..=r: ., a„ . r a .. .... ..., s ..:<z, �. z✓�.,., r,t. ;,f .�,� :k, . .. ,:. . s A...�..., ,. „ ...�: s.. .::s,,:#v..zt.-.�..,c'�r.. ...:3.x.S.�3.:;�.r,f'... ;�:.-t„Y4'.'F:.3.:X.�.Sk.�e6."nta..... m ::. -. d'..bc.:tom.GtT#'o-a.hd.'�.�.m'E:^�vw$,'k '�. ,�b'+xd..xa r.ai�:-g':...�.,'u.,:$x,.JF�.x,.o ..'.a'c3� ��ss.,�.a.�.. .._ . 10 GENERAL FUND - PAYROLL PAYROLL PREPARED BY ADP PAGE 4 1 CHECK# CHECK# VOUCHER# PAYEE AMOUNT ACCOUNT VOUCHER# PAYEE AMOUNT ACCOUNT 376 001001 CIIENELL,E, JERI L 1,394.14 5005 385 001001 CHENETLF, JERI L .1,409.87 5005 "/ 377 001300 MILLER, MICHAEL, J 877.62 5030 5400 386 001300 MILLIR2, MICHAEL J 956.59 5030 5400 ) - 378 004000 I-LUEGLI, CHERYL A 595.56 5310 5400 387 005200 DIXON, JOHN C 1.2.95 53510 379 003100 MORRISON, SAMUEL P 965.84 5200 5400 388 004000 HUEGLI, CHERYL A 483.57 5310 i1,. 380 003400 POWELl.,, JOHN A 467.02 5290 389 003100 MORRISOON, SAMUEL P 956.46 5200 5400 ) 381 003700 TESKY, LYNN E 621.75 5270 390 003400 POWELL, JOHN A 612.85 5290 51400 3132003000 THOMAS, RUSSELL A 931.87 5220 391 003700 'PESKY, LYNN E 622.03 5270 Ef 383 003900 WHITE, MICAHEL II 878.54 5240 392 003000 THOMAS, RUSSELL A 932.15 5220 ',k E . XX X9VE ADP FEDERAL/STATE TAX PAY 9,255.34 Impound 393 003900 WHITE, MICHAEL H 895.1.1.. 5240 4, 384 002400 CHRISTIAN, L.ORRAINE R 810.70 5040 5400 XX X9VE ADP .VF1DERAL/STATE TAX PAY 8,372.35 TnIL001,_nd ) XX X9VE ADP FEDERAL/STATE TAX PAY (:1,084.00) ImpndRefnd - -• ) PAY DATE 02/25/93 . $ 15,253.93 _ �� 22 PAY DATE 02/11/93 $ 15,714.38 ----=----. � ?g 24 . . .4 -, BANK BALANCE 01/31/93 $ 507.41 F INTEREST EARNED 02/93 5.56 SERVICE CHARGE 02/93 10.00 s Arr „� P/R CASH TRANSFER 02/10/93 15,722.38 P/R & IMPOUND PAID 02/11/93 15,71.4.38 P/R CASH TRANSFER 02/24/93 15,253.93 P/R & IMPOUNT PAID 02/25/93 15,253.93 _ 11_._1_.. a, I $ 31,489.28 'TOTAL DEDUCTIONS $ 30,978.31 ) CHECK R)OK BALANCE 02/28/93 - $ 510.97 ) .) 41 41. 4 2 '61- 451 ... _ m - Y1- 3. 7 i''''-' '!-!::::-.' -..:''::.-.'' ' '::: ::::----- :'':- '--' ' '' - ' - '--'' - ‘ ) »1..�.,..».. 4 7 s� ___. ,.. .._...,..,r.,.». „„