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08/10/1993 - Minutes Permanent Copy TIGARD WATER DISTRICT BOARD OF COMMISSIONERS REGULAR BOARD MEETING MINUTES - DRAFT August 10, 1993 - 7:30 p.m. Commissioners Present: Beverly Froude, George Morgan and Lou Ane Mortensen Commissioners Absent: John Haunsperger and Art Pedersen Staff Present: John Buol, Interim Manager; Randy Volk, Operations Manager; Lorry Christian, Administrative & Human Resource Coordinator; Nancy Johnson, Accounting Supervisor, Leslee Gemmill, Office Assistant and David Knowles, Attorney. Visitors: Jack Polans and Rob Mitchell The meeting was called to order at 7:34 p.m. by Beverly Froude. 1. Visitors. Jack Polans addressed the board regarding his idea for future drinking water from the Willamette River and said he'd be better prepared to discuss his idea at a later meeting. 2. Minutes of July 21, 1993 meeting. Commissioner Mortensen motioned to approve the meeting minutes as written and Commissioner Morgan seconded the motion. A voice vote was taken and the meeting minutes were approved unanimously. 3. MPAC Representative - Rob Mitchell Rob Mitchell, Washington County's Representative to the Metro Policy Advisory Committee (MPAC) talked briefly about why a new advisory committee was formed and the structure of the committee. He explained that MPAC has three major roles to play at Metro. They are: 1. Metro must seek the advice of MPAC before authorizing provision or regulation of a service by Metro which is not at that time a local government service. 2. If Metro wants to provide or regulate a service which is a local government service, it must first get approval either from MPAC or from the voters. 3. By September, 1995, Metro, with MPAC advice, will complete a study of the Boundary Commission functions. 4. Ratification of Representative and Alternate to Metro Policy Advisory Committee. Commissioner Morgan motioned to approve Resolution 93-13 ratifying the election of representative Rob Mitchell and alternate Bill Bloom from Washington County to the Metro Policy Advisory Committee (MPAC). Commissioner Mortensen seconded the motion. A voice vote was taken and the motion passed unanimously. 5. Board of Commissioners Stipend. This agenda item was tabled until the next regular meeting with all commissioners present. 6. Interim Manager's Report. An invitation was circulated inviting the Board members to attend the dedication ceremony of the Tualatin Valley Water District Water-Efficient Demonstration Garden August 12, at 3 p.m. at 1850 SW 170th Avenue in Beaverton. The Tigard Chamber of Commerce has asked permission to use the Agency's parking lot for part of the Tigard Country Daze carnival August 19-22. A portion of the parking lot will remain available for water patrons and employees. Security will be provided and the Agency would be covered on the insurance policy. Commissioner Morgan motioned to approve the Quitclaim Deed/Resolution 93-16 and Commissioner Mortensen seconded the motion. Resolution 93-16 is a resolution to extinguish existing easement, Document No. 92-82635, to the reservoir site on Tax Lot 400, Map 2S, 1 5DB. After discussion, a voice vote was called and the motion was approved unanimously. John Buol told the Board that the staff was looking into alternative methods to the personal delivery of agenda packets. The Board was asked for their input regarding the agenda packets and to consider ways to reduce the amount of paper. 7. Chair's Comments. Commissioner Froude said she appreciated the new format of the Work Accomplished Report. Also, she informed those present that she attended the Phase II Regional Water Supply meeting the night before and said it was very interesting and informative and something this Board may choose to get involved in. 8. Commissioner's Comments. Commissioner Morgan said he'd like to see a work plan, roles and responsibilities for the Board on the next agenda. Also of interest to him and perhaps other Board members is a monthly or quarterly report showing revenues, sales, new customers, disconnects, etc. with comparisons from year to year. John Buol said he's familiar with such a report and one may be implemented soon. 9. Other Business. David Knowles, attorney for the Tigard Water District, informed the commissioners that in accordance with their request, he conveyed to Tim Ramis, City of Tigard's attorney, their motion approved at the last regular meeting not to dissolve. The intergovernmental agreement was briefly discussed. The Board members were advised that the City of Tigard Council has scheduled an executive session for Tuesday, August 17 and has included King City Mayor, Lynda Jenkins and Bob Tydeman, Durham Council Member. 10. Adjourn. Commissioner Morgan motioned to adjourn the meeting. Commissioner Mortensen seconded the motion. The meeting was adjourned at 8:45 p.m.