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07/13/1993 - Minutes TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Minutes 7:30 p.m. July 13, 1993 Commissioners Present: Beverly Froude, John Haunsperger and George Morgan Staff Present: Randy Volk, Acting Administrative Director; Mike Miller, Senior Management Analyst; Nancy Johnson, Accounting Supervisor; Lorry Christian, Administrative & Human Resource Coordinator; Leslee Gemmill, Office Assistant; and David Knowles, Attorney. Visitors: Bob Wyffels, Jack Polans, Lou Ane Mortensen and Art Pedersen Robert Wyffels called the meeting to order at 7:34 p.m. and welcomed the visitors. 1. Select interim chair to preside. Robert Wyffels was selected to be the interim chair. 2. Appoint Position 2 (4 year term which expires 6/30/97). Commissioner Haunsperger made a motion to appoint Lou Ane Mortensen to Position 2 and Commissioner Froude seconded the motion. Hearing no discussion, a voice vote was called. The motion was approved unanimously. Nancy Johnson, as a Notary Public, administered the Oath of Office to Ms. Lou Ane Mortensen to Position 2 of Tigard Water District Board of Commissioners for a four year term expiring 6/30/97. 3. Appoint Position 3 (2 year term which expires 6/30/95). Commissioner Haunsperger made a motion to appoint Mr. Art Pedersen to Position 3 and Commissioner Froude seconded the motion. Hearing no discussion, a voice vote was called. The motion was approved unanimously. Nancy Johnson, as a Notary Public, administered the Oath of Office to Mr. Art Pedersen to Position 3 of the Tigard Water District Board of Commissioners, for a 2 year term expiring 6/30/95. 4. Elect Board Chair, Secretary and Treasurer(one year term). Commissioner Morgan nominated Commissioner Haunsperger as Board Chair and Commissioner Froude seconded the motion and moved the nominations be closed. Hearing no discussion, a voice vote was called and the motion passed unanimously. The 1993-94 Board Chair for the Tigard Water District is Commissioner Haunsperger. Commissioner Froude nominated Commissioner Morgan for the secretary position. Commissioner Morgan declined the nomination. Commissioner Mortensen nominated Commissioner Froude and the nomination was seconded by Commissioner Morgan. Hearing no discussion, a voice vote was taken and it was passed unanimously. The 1993-94 Board Secretary is Commissioner Froude. Chair Haunsperger nominated Commissioner Morgan for the treasurer position. Commissioner Mortensen seconded the nomination. Hearing no discussion, a voice vote was taken and it passed unanimously. The 1993-94 Board Treasurer is Commissioner Morgan. 5. Minutes of June 29. 1993 meeting. The minutes were approved as submitted with an addition and one correction. Addition - Add a statement in #4 to read: "Commissioner Wyffels stated that a formal performance evaluation was recently completed of Ms. Chenelle's job performance and she received very high ratings from all the commissioners". Correction - Change the word "no" to "now" in #7, second paragraph. 6. Payment of Vouchers After discussion, Commissioner Morgan motioned to approve the payment of vouchers and Commissioner Froude seconded the motion. Hearing no further discussion, a voice vote was taken and it passed unanimously. 7. Visitors Comments Mr. Jack Polans, addressed the Board of Commissioners regarding his concerns about the "complex marriage" between Southeast Washington County Joint Water Agency and Tigard Water District. Mr. Polans requested that a copy of tonight's meeting tape be made available for him to copy. Permission was granted by the Board of Commissioners to honor Mr. Polans' request. 8. Ratification of representative and alternate to Metro Policy Advisory Committee. There was considerable discussion about the Metro Policy Advisory Committee and its function and it was decided additional information was needed before the Commissioners would vote on this agenda item. Randy Volk was asked to invite a MPAC representative to the next regular TWD Board of Commissioners meeting. Commissioner Morgan motioned that this agenda item be tabled and Commissioner Mortensen seconded the motion. Hearing no further discussion, a voice vote was taken and it passed unanimously. 9. Appoint Representative from the Tigard Water District Board of Commissioners to the Southeast Washington County Joint Water Agency. Commissioner Morgan nominated Commissioner Froude as TWD Board of Commissioner representative to the SEWCJWA. Commissioner Mortensen seconded the nomination. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. Commissioner Froude requested an alternate be named as representative to SEWCJWA and nominated Commissioner Morgan. Commissioner Mortensen seconded the motion. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. Commissioner Froude is the representative and Commissioner Morgan the alternate representative from the Tigard Water District Board of Commissioners to the Southeast Washington County Joint Water Agency. 10. Acting Administrative Director's Report. a.) Work Accomplished Report There was a review and discussion of the submitted Work Accomplished Report and recommendations were made for future report format changes. b.) Payment for Phase 2 of Regional Water Supply Plan After discussion regarding payment schedule, Commissioner Morgan motioned to authorize payment and Commissioner Froude seconded the motion. Hearing no further discussion, a voice vote was taken and it passed unanimously. c.) Commissioner Stipend A $45 per month stipend was approved in June of 1991 with several payment options available to Commissioners. After a brief discussion, Commissioner Mortensen motioned this item be tabled until the next regular board meeting and Commissioner Morgan seconded the motion. Hearing no further discussion, a voice vote was taken and it passed unanimously. 11. Chair's Comments. Chair Haunsperger welcomed the new board. Chair Haunsperger complimented the TWD staff for a job well done and acknowledged the staff recognizing the additional workload now that SEWCJWA is officially underway. Randy Volk outlined all of the things happening (currently and in the near future) and indicated this would also be communicated to the SEWCJWA Board of Directors at their next regular board meeting on July 19, 1993. David Knowles, Attorney, brought the Board of Commissioners up-to-date with issues regarding Tigard Water District budget, assets, general obligation bonds, and taxation matters. He explained to the Board that after research of the status of the General Obligation Bonds issued by the District he is advising the District to continue to levy an ad valorem tax on all property located within the former boundaries of the District for the purposes of repaying interest and principal on the Bonds. He also said that the District should notify Durham, Tigard and King City that they are obligated to make certain payments to the District, and the District will look to the cities for such payment after fiscal year 1993-94. 12. Commissioners Comments. Comments from each of the commissioners was heard and discussion followed regarding various issues. After considerable discussion, Commissioner Morgan recommended a session be scheduled as an informal workshop with each commissioner suggesting specific agenda items for discussion. Commissioner Froude agreed that it was important to be well informed and requested the workshop be held in the near future. Commissioner Haunsperger recommended the work session follow the next SEWCJWA board meeting on July 19, 1993. Wednesday, July 21 at 7 p.m. was agreed upon for the workshop. 13. Executive Session. The Board of Commissioners and David Knowles, Attorney, went into executive session at 9:43 p.m. under the provisions of ORS 192.550(1)(e), (h) and (j) to discuss real property transactions, public investments and possible litigation. At 10:18 p.m., the Board came out of executive session and Chair Haunsperger brought the general meeting to order. 14. Other Information. Randy Volk explained to the Board about public notice regarding lead/copper samples and TWD's not being in compliance as a result of the samples taken earlier this month. There was discussion about possibly changing the meeting dates for the TWD Board of Commissioners and it was decided to leave it as publicized. The meeting was adjourned at 10:30 p.m.