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06/29/1993 - Minutes TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Minutes 5:30 p.m., June 29, 1993 Commissioners Present: Bob Wyffels, Audrey Castile, Hill Hampton, John Haunsperger and Clarence Nicoli Staff Present: Jeri Chenelle, Administrative Director; Randy Volk, Operations Manager; Lorry Christian, Administrative & Human Resource Coordinator; Mike Miller, Senior Management Analyst; Leslee Gemmill, Office Assistant; Akin Blitz, Attorney and Steven Rini(le, Attorney Visitors: Beverly Froude, George Morgan and Lou Ane Mortensen Chair Wyffels called the meeting to order at 5:35 p.m. 1. Minutes for June 17 meeting Commissioner Nicoli made a motion to approve the minutes as written. Commissioner Hampton seconded the motion. Hearing no discussion, a voice vote was called. The motion was approved unanimously. 2. Ordinance 3-93 Adopting Interim Intergovernmental Agreement Attorney Rinkle distributed two documents, Resolution 11-93 and Resolution 12-93 and reviewed them with those in attendance. Resolution 11-93: TWD will continue to provide water and bill customers in the interim (minimum of 3 weeks) until JWA has a budget. Resolution 12-93: After JWA is formed (and after budget is approved), JWA will serve water until 12/31/93. Chair Wyffels made a motion to forego resolution of the proposed documents until after further discussion in executive session. The motion was seconded by Commissioner Nicoli. At 5:50 p.m., Chair Wyffels closed the public session and the Board went into executive session. At 5:52 p.m., the Board went into executive session under the provisions of ORS 192.550(1)(e), (h) and (j) to discuss real property transactions, public investments and possible litigation. Administrative Director Jeri Chenelle and attorneys Steven Rinkle and Akin Blitz were in attendance. At 7:35 p.m., the Board came out of executive session and Chair Wyffels brought the general meeting to order. 3. Intergovernmental Agreement for Supply of Domestic Water Commissioner Castile motioned to adopt Resolution 11-93 - a resolution approving agreements for the Tigard Water District to Provide Water Service to the Cities of Tigard, Durham and King City. The motion was seconded by Chair Wyffels. Discussion was called for. Attorney Rinkle reviewed Resolution 11-93. After brief discussion, a voice vote was called. The motion was approved unanimously. Commissioner Castile motioned to accept Resolution 12-93, - a resolution approving an agreement with the Joint Water Agency to Provide Domestic Water Service to the Cities of Durham, King City and to Certain Portions of Unincorporated Areas of Washington County and the City of Tigard, with two corrections on page two of the Intergovernmental Agreement for Supply of Domestic Water. The motion was seconded by Commissioner Nicoli. Attorney Rinkle reviewed the resolution. Hearing no further discussion or comments, a voice vote was called. The motion was approved unanimously. Commissioner Castile motioned to read by title only Ordinance 3-93 - an ordinance accepting an Interim Intergovernmental Agreement for Creation of a Joint Water Agency and declaring an emergency. The motion was seconded by Chair Wyffels. Hearing no discussion, a voice vote was called. The motion was unanimously approved. Administrative Director Chenelle read by title only Ordinance 3-93. Commissioner Castile motioned to accept Ordinance 3-93 as read and Chair Wyffels seconded the motion. After discussion, a voice vote was called and the motion was approved unanimously. Commissioner Hampton motioned to revise Resolution 11-93 adding a statement to be prepared by Mr. Rinkle that would limit the liability of the water district by obligating the three cities to pay for any financial responsibilities concerning bond obligations. Commissioner Nicoli seconded the motion. Hearing no discussion, a voice vote was called and the motion was approved unanimously. 4. Resolution 10-93 Authorizing Severance Pav for Jeri Chenelle Commissioner Castile motioned to adopt Resolution 10-93 as worded to pay Jeri L. Chenelle severance in accordance with her employment agreement with TWD with the change in the fourth "Whereas" to read "City of Tigard" as the last three words instead of"Joint Water Agency". Chair Wyffels seconded the motion. Comments were made by visitor George Morgan. After discussion, the motion was withdrawn. Administrative Director Chenelle formally requested her severance pay be in one lump sum. After discussion, Commissioner Castile acknowledged Mr. Morgan's comments and reiterated the motion to adopt Resolution 10-93 with amendment as previously stated. 2 Chair Wyffels seconded the motion. Hearing no further discussion, a voice vote was taken and it passed unanimously. (Per Board instruction at the July 13, 1993 regular board meeting, the following statement is to be added here.) Commissioner Wyffels stated that a formal performance evaluation was recently completed of Ms. Chenelle's job performance and she received very high ratings from all the commissioners. 5. Appoint Randy Volk Acting Administrator Ms. Chenelle recommended Mr. Volk be appointed as Acting Administrator during the interim period that JWA does not have budget authority and indicated that Mr. Volk prefers to be considered with no increase in salary. Commissioner Castile motioned to accept this recommendation that Mr. Volk be appointed Acting Interim and Temporary Administrator effective June 30, 1993. Commissioner Hampton seconded the motion. Hearing no discussion, a voice vote was taken and passed unanimously. Mr. Volk accepted the nomination and said he appreciated the vote of confidence and expressed his hope that we move along smoothly with the transition. Mr. Volk thanked Ms. Chenelle for everything she's done for TWD. 6. Resignation of Audrey Castile. Position#5 Commissioner Castile signed a letter of resignation effective at 8:10 p.m. on June 29, 1993. Chair Wyffels accepted Ms. Castile's resignation and thanked her on behalf of the TWD and Board of Commissioners for her years of service and wished her luck in her new endeavor with the Board of the Joint Water Agency. Commissioner Haunsperger motioned to appoint Beverly Froude to Position #5 on the TWD Board of Commissioners and Commissioner Nicoli seconded the motion. Hearing no discussion, the vote was unanimous. Chair Wyffels administered the Oath of Office to Mrs. Froude. 7. Resignations of Clarence Nicoli and John Haunsperger Commissioner Nicoli signed a letter of resignation effective at 8:15 p.m. and Commissioner Haunsperger signed a letter of resignation effective at 8:16 p.m. on June 29, 1993. Chair Wyffels thanked Commissioners Nicoli and Haunsperger and acknowledged their many years of service to the Tigard Water District. Commissioner Hampton motioned to appoint John Haunsperger to Position #4 and Commissioner Froude seconded the motion. Hearing no discussion, a voice vote was taken and the vote was unanimous. Chair Wyffels administered the Oath of Office to Mr. Haunsperger for Position #4 with the TWD Board of Commissioners. Chair Wyffels said Position #2 on the TWD Board of Commissioners is now vacant and a quorum of commissioners should be in place by July 13, 1993. 3 8. Other Business Mike Miller, Senior Management Analyst, presented to the Board of Commissioners a report from the TWD Employee Insurance Committee with recommendations for a new health plan. After discussion, Commissioner Haunsperger motioned that it was appropriate for the Committee to obtain insurance coverage as offered by the League of Oregon Cities, specifically Blue Cross - Blue Shield, Plan V with PPO including coverage for vision, well baby care and Dental Plan 3/Dentacare 3, and Kaiser Permanente including medical, dental, vision and drug plans, at a savings to the District over the existing health insurance plan. Commissioner Froude seconded the motion. Hearing no discussion or concerns, a voice vote was taken and the motion was approved unanimously. Administrative Director Chenelle recommended the Board appoint Mr. Volk as Administrator and Trustee for the Pension and Deferred Compensation Plans. Chair Wyffels motioned to appoint Mr. Volk as Administrator and Trustee for the Pension and Deferred Compensation Plans and Commissioner Froude seconded the motion. Hearing no discussion, a vote was taken and it was approved unanimously. Commissioner Wyffels motioned that Commissioner Haunsperger be named Trustee for the Pension and Deferred Compensation Plans and Commissioner Hampton seconded the motion. Hearing no discussion, the vote was taken and approved unanimously. The Washington County Board of Commissioners has been asked to appoint a representative to the TWD Board of Commissioners prior to the next general meeting on July 13, 1993. At that time, a quorum will exist and will include Beverly Froude, John Haunsperger and the appointee of Washington County. At this time, Chair Wyffels commented that the TWD's many accomplishments this last year would have never been possible without Ms. Chenelle's leadership. She performed her duties beyond the expectations of this Board. Ms. Chenelle is responsible for the growth and development of TWD personnel in the past year because of the management skills she possessed and brought to TWD. Jeri Chenelle is to be commended for all the positive changes she brought to TWD. Chair Wyffels said it is the community's loss that her employment has been discontinued and thanked her for everything she's done. Commissioner Haunsperger seconded Chair Wyffel's comments. Ms. Chenelle said it's been her pleasure and appreciated the Commissioner's kind words. She said it's been a wonderful experience working with the Board and Tigard Water District employees. Mr. Volk and Ms. Christian commented favorably on Ms. Chenelle's administrative skills and said she will be missed by everyone at TWD. 4 Ms. Castile, as a former commissioner, said she doesn't regret the salary paid to Ms. Chenelle. She does regret, however, the money being paid to her as severance as the Tigard Water District won't benefit by her services and expertise for the money paid. The meeting adjourned at 8:40 p.m. 5