02/09/1993 - Minutes •
• TIGARD WATER DISTRICT
8777 S.W.BURNHAM ST.
TIGARD WATER DISTRICT P.O. BOX 230000TIGARD,OREGON 97281-1999
BOARD OF COMMISSIONERS PHONE(503)639-1554
6:30 P.M., February 9, 1993
MINUTES
PRESENT: Board of Commissioners
Robert Wyffels Audrey Castile
John Haunsperger Hill Hampton
Clarence Nicoli
Staff Visitor
Jeri L. Chenelle, Administrative Director David Knowles, Attorney
Randy Volk, Superintendent
Lorry Christian, Administrative Assistant
Mike Miller, Engineering Technician Ill
1 . At 6:36 p.m., the Board went into a closed executive session (closed) under the provisions
of ORS 192.660 (1) (e), (h), (i), and (j) to discuss real property transactions, meet
with legal counsel, possible litigation, and personnel. Administrative Director Jeri L.
Chenelle and Attorney David Knowles met with the Board. Staff members Randy Volk,
Lorry Christian, and Mike Miller were asked to remain in the meeting
At 7:47 p.m., the Board came out of executive session and went into an open regular meeting.
1 . Visitors.
There were no visitors.
2. Minutes of the January 12 regular Board meeting.
Recommendation: Approve minutes.
A motion to approve the minutes without changes was made by Commissioner Nicoli and
seconded by Commissioner Castile. A voice vote was called. The minutes were unanimously
approved without changes.
3. Payment of vouchers.
Recommendation: Approve payment.
A motion to approve the vouchers was made by Commissioner Nicoli and seconded by
Commissioner Castile. A voice vote was called. The Board unanimously approved the
vouchers for payment.
4. Appoint Budget Officer and Budget Committee
Recommendation:
1. Appoint Jeri Chenelle as TWD's Budget Officer.
Commissioner Castile made a motion to appoint Jeri Chenelle as TWD's Budget Officer. The
motion was seconded by Commissioner Nicoli. A voice vote was called. The Board
unanimously approved Jeri L. Chenelle as TWD's Budget Officer.
2/9/93 Regular Board Meeting Minutes
2. Appoint two citizen members to the Budget Committee to fill vacancies formerly
held by Bob Wyffels and John Haunsperger. The terms expire June 30, 1994.
Chair Wyffels mentioned that Mr. Luman Miller had also withdrawn from the Budget
Committee. Commissioner Castile suggested Katie Schwab be appointed to the Budget
Committee. Other people recommended included George Morgan, Rod Kvistad, Bill
Sheridan, Fred Hage, and Mike Mudrow.
A motion was made by Commissioner Castile to appoint Katie Schwab to the Budget
Committee. Commissioner Hampton seconded the motion. A voice vote was called. The
Board unanimously approved the appointment of Katie Schwab, and directed Administrative
Director Chenelle to contact the others to find out whether they would be available to
serve.
5. Purchase of Computer Hardware and Network Support
Recommendation: Approve $69,416.42 for the purchase for computer system
hardware and Microsoft Office for word processing, graphics, spreadsheet, electronic
mail, system administrator training, wiring, and system support and maintenance.
The Staff recommended Applied Information Services, Inc. (AIS), a computer hardware
vendor included in the State bid contract list. AIS is also working with the City of Lake
Oswego. Commissioner Haunsperger asked Staff to check on the 14,400 baud modem, and
to verify that the modem can switch to a lower baud rate. Commissioner Castile reminded
the Board that the original informal estimate was $150,000 for the computer system.
A motion was made by Commissioner Haunsperger to approve the $69,416.42 for the
purchase of computer hardware and network support as presented by Staff. The motion
was seconded by Commissioner Castile. A voice vote was called. The Board unanimously
approved the motion. Administrative Director Chenelle acknowledged the Staff's hard work
and group decisions, and Superintendent Volk's keeping the project on track.
6. Purchase of SCADA System (Telemetering system)
Recommendation: Award the bid to Electronics Technology, Inc.
Administrative Director Chenelle summarized the project, recommending that the contract
be awarded to Electronics Technology, Inc., with two amendments: (1) El-Tek agrees to use
Aquatrol equipment and software as specified, and (2) El-Tek agrees to use Aquatrol
authorized factory service representatives for pre-start up check out and on-site training
of District Staff. Commissioner Castile made a motion to approve the purchase of the
SCADA System with Electronics Technology, Inc. as the contractor, with the two
amendments as recommended by Staff. Commissioner Nicoli seconded the motion. A voice
vote was called. The Board approved the recommendation unanimously.
7. Reorganization
Recommendation: Approve recommendations in report from Administrative Director.
Administrative Director Chenelle reviewed the recommendations for reorganization of the
Water District, which will give the District the skills needed to make a more productive
organization in the future. There were questions and a discussion about specifics of the
reorganization. A motion was made by Commissioner Haunsperger and seconded by
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Commissioner Castile to approve the recommended reorganization. A voice vote was called.
The Board unanimously approved the motion and commended Administrative Director
Chenelle for her efforts.
Commissioner Castile asked that TWD employee Diane Kuhn be told that the Board
appreciates all of her efforts, working half time at the City of Tigard, as well as the Water
District. Commissioner Castile said she really appreciates Mrs. Kuhn never complaining,
and doing whatever is needed. Chair Wyffels said the Board is proud of her, that what she
is doing is very important, both in terms of saving money, and helping to build working
relationships with the City.
8. Administrative Director's Report.
A. Work Accomplished Report. Report is attached.
B. Goal Setting Session. Administrative Assistant Lorry Christian has been gathering
information about facilitators for a goal setting session for the Board and Staff, with a
tentative date of February 25. Administrative Director Chenelle suggested that nearer the
time of transition, the present Board of Commissioners, with Staff and the new Board
appointees, have a joint session to communicate the goals, answer questions, and share
information.
C. SDAO Achievement Award Application in the category of Outstanding Public Information
Program. Tigard Water District won! The announcement and presentation will be made at
the annual SDAO Conference banquet. The Board thanked Administrative Assistant
Christian for her good work.
Commissioner Castile said she wants to stress the importance of communicating to the
general community the good work TWD has done, and is encouraging the Staff to spend extra
money to communicate to water district customers the process and progress of the 190
agreement negotiations. Commissioners Haunsperger and Nicoli said they felt a special
newsletter would be helpful. Commissioner Castile suggested Staff investigate putting an
insert in the Tigard Chamber of Commerce newsletter. Administrative Director Chenelle
said Staff would work to have some kind of community communication occur in March,
April, May, and June.
9. Chair's Comments.
A. Chair Wyffels said he was amazed with how much Water District Staff has been
accomplishing recently, and impressed with the good work they are doing, and he wants the
good work communicated to the community.
B. Chair Wyffels said he is concerned about employees and wants them to feel as secure as
possible about the coming transition from a water district to another kind of entity.
C. Chair Wyffels said he is looking forward to the SDAO Conference at Sunriver, Feb. 18 -
21.
10. Commissioners' Comments.
Commissioner Nicoli said he is proud of the Water Board, because they hired good people,
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allow Staff to make decisions, and then the Board supports them. He said the Staff has done
a good job.
Commissioner Hampton said he agreed, that everything the Staff recommended was
critically reviewed, then approved by the Board. Commissioner Hampton then presented a
graph showing projected water demand for average flow and peak flow for TWD, from the
present to year 2050.
Commissioner Haunsperger asked whether the study being conducted by the City of
Portland will address the long term future water requirements for the whole area, or just
Portland. Commissioner Hampton said he understands the study will talk about the needs
for the whole area and will provide options. Administrative Director Chenelle said she has
lots of information about the study which is available for the Board, and she is confident
about the information and the work being done in the study.
Commissioner Castile mentioned the thank you letter from Lynda Jenkins, Mayor of King
City, commending Administrative Director Chenelle for the work she did facilitating the
goal setting session for the City of King City.
1 1 . Other Business.
Commissioner Castile made a motion to accept the statement of concept for the 190
agreement negotiations, with supplemental additional requirement that two of the City of
Tigard appointees be current Tigard Water District Board members, and that they serve at
the pleasure of the appointing authority. Commissioner Haunsperger seconded the motion.
The Board approved the motion unanimously.
The meeting was adjourned at 8:45 p.m.
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