11/10/1992 - Packet TIGARD WATER DISTRICT
8777 S.W. BURNHAM ST.
P.O. BOX 230000
TIGARD WATER DISTRICT TIGARD,OREGON 97223-9917
BOARD OF COMMISSIONERS PHONE(503)639-1554
REGULAR MEETING
7:30 P.M., NOVEMBER 10, 1992
AGENDA
7:00 p.m. Executive Session.
The Tigard Water District will go into Executive Session under the provisions of ORS
192.660 (1)(e), (h) and (j) to discuss real property transactions, and possible
litigation.
Call to Order
1 . Visitors.
2. Minutes of the October 13 regular Board meeting.
Recommendation: Approve minutes.
3. Payment of vouchers.
Recommendation: Approve payment.
4. Change in banking institution.
Recommendation: Approve Resolution 18-92 establishing one or more deposit
accounts with Key Bank of Oregon, and Resolution 19-92 authorizing use of facsimile
signatures with Key Bank of Oregon.
5. Antenna Policy Report
6. Administrative Director's Report.
A. Computer RFP.
B. New Telemetry System.
C. Sewer Billing
D. Public Art
E. Lake Oswego Transmission Line
7. Chair's Comments.
8. Commissioners' Comments.
9. Other Business.
10. Executive Session.
The Tigard Water District will go into Executive Session under the provisions of ORS
192.660 (1)(e), (h) and (j) to discuss real property transactions, and possible
litigation.
Adjourn
TIGARD WATER DISTRICT
8777 S.W. BURNHAM ST.
TIGARD WATER DISTRICT P.O. BOX 230000
BOARD OF COMMISSIONERS TIGARD,OREGON 97223-9917
PHONE(503)639-1554
REGULAR MEETING
7:30 P.M., October 13, 1992
MINUTES
PRESENT: Board of Commissioners
Audrey Castile, Chair
John Haunsperger
Clarence Nicoli
Bob Wyffels
Jon Kvistad (arrived at 7:35 p.m.)
Staff
Jeri L. Chenelle, Administrative Director
Randy Volk, Superintendent
Lorry Christian, Administrative Assistant
Mike Miller, Engineering Technician Ill
Visitors
James L. Savage, Coopers & Lybrand
Gary Wells, Tualatin Valley Fire & Rescue
Hill Hampton
Russell A. Thomas, TWD employee
Jeff Thorsell, TWD employee
Stephen Bleak, Titan Properties Corp.
Call to Order at 7:31 p.m.
2. Visitors. Chair Castile welcomed the visitors and invited everyone who wished to speak to
the Board to indicate that on the sign in sheet.
3. Minutes of the September 8. 1992 regular and September 1. 1992 special Board
meetings.
A motion was made by Commissioner Robert Wyffels and seconded by Commissioner John
Haunsperger to approve the minutes of the meetings. Administrative Assistant Lorry
Christian asked that three corrections be made to the minutes for the September 8, 1992
meeting: 1) on page 1--correct the date to read September; 2) on page 2, item 6, add an
"X" to indicate an "Aye" vote for Robert Wyffels; 3) on page 3, paragraph 2, line 3, delete
"the report on". These were clerical errors. Hearing no other corrections or additions to
the minutes, a voice vote was called. The motion passed unanimously.
4. Payment of vouchers.
A motion was made by Commissioner Clarence Nicoli and seconded by Commissioner
Haunsperger to approve the payment of vouchers. Chair Castile asked if the payment to
Gina Maloney was included in the Consultant accouht. Superintendent Randy Volk said yes.
Commissioner Wyffels asked about the following payments: to War Chest Merch. Inc.--
TWD buys pressure gauges from them; OMFOA--Oregon Municipal Finance Officers
10/13/92 Board Meeting Minutes
Association; the payment to the City of Gladstone--for TWD portion of printing of the
Emergency Water Curtailment Plan; and N.G.F.I.--Northwest Governmental Finance
Institute--fees for TWD employees Bookkeeper Nancy Johnson and Trish Toedtemeier to
attend. Chair Castile asked if the payment to Davis Wright Tremaine is the retainer TWD
paid for legal opinions--it is. Hearing no other questions, a voice vote was called. The
motion passed unanimously.
1 . Election of Officers.
Chair. Commissioner Nicoli nominated Commissioner Robert Wyffels to serve as Chair.
Commissioner Haunsperger seconded the nomination. Hearing no other nominations, a
voice vote was called. The nomination passed unanimously.
Secretary. Commissioner Haunsperger nominated Commissioner Castile to serve as
Secretary. The nomination was seconded by Commissioner Nicoli. Hearing no other
nominations, a voice vote was called. The nomination passed unanimously.
Treasurer. Commissioner Haunsperger nominated Commissioner Nicoli to serve as
Treasurer. The nomination was seconded by Commissioner Kvistad. Hearing no other
nominations, a voice vote was called. The nomination passed unanimously.
5. Presentation of 1991-92 Fiscal Year Audit. James L. Savaae. Coopers & Lybrand.
Mr. Savage summarized the audit report, saying TWD is in good financial shape--with not
much debt--which is pretty unusual. Chair Wyffels thanked Mr. Savage for his report.
Administrative Director Chenelle said she had asked for and received a management letter
with recommendations about internal control cash register procedures. Information about
implementing changes based on the recommendations will be coming to the Commissioners
from Staff.
Mr. Savage said his auditors are always able to get into TWD quickly at the end of the fiscal
year--and that is a good indication that TWD is on top of things. This is a compliment to
Bookkeeper Nancy Johnson.
6. Update on property adiacent to TWD. Gary Wells. Tualatin Valley Fire & Rescue.
Mr. Wells brought an artist's rendering showing the new building which will be
constructed by the Fire District on property sold to them by TWD. Mr. Wells hopes
construction will begin about December, with completion expected to be in late summer
1993.
Commissioner Kvistad said he was disappointed that the valuation of the old fire district
building and property is so high, making it difficult for the community to buy it back. Mr.
Wells said the Fire District Board received a presentation by Jim Nicoli at their recent
meeting and will work with the community group to see if the community can benefit from
the land and building again.
7. Review of TWD Employee Handbook reaardina mandatory ore-emplovment drug testina.
Administrative Director Chenelle introduced TWD employee Jeff Thorsell who did the
research on this review and recommendation. Ms. Chenelle said the recommendation is to
continue with pre-employment drug test, adding a consent form to be signed by applicants,
and amend our policy to add that TWD is a drug free workplace. There was a general
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discussion.
Commissioner Kvistad stated that as a civil libertarian, he has a strenuous objection to
mandatory, pre-employment drug testing. He believes that someone is innocent until
proven guilty or until there is reasonable suspicion, and thinks it is objectionable to
require someone to take a pre-employment drug test. He has no objections to abiding by
the ODOT requirements, and also agrees with drug testing in the event of evidence of
someone being under the influence of a controlled substance. Commissioner Kvistad thinks
there should be an objection wavier available for an applicant object based on personal or
moral grounds.
Commissioner Castile made a motion to accept the recommendation from Staff. The motion
was seconded by Commissioner Haunsperger. Hearing no further discussion, a voice vote
was called.
Commissioner Aye No Abstain
Castile X
Haunsperger X
Kvistad X
Nicoli X
Wyffels X
The motion passed 4-0.
Commissioner Kvistad made a motion allowing an objection form to be available for
applicants, based on personal or moral grounds to be exempted from participating in a pre
employment drug screening, yet still be subject to all other pre-employment screening.
The motion was seconded by Commissioner Wyffels. There was no discussion. A voice vote
was called.
Commissioner Aye No Abstain
Castile X
Haunsperger X
Kvistad X
Nicoli X
Wyffels X
The motion failed 4-1.
8. Resolution 14-92 to rescind water restrictions.
A motion was made by Commissioner Nicoli and seconded by Commissioner Castile to
approve Resolution 14-92. Hearing no discussion, a voice vote was called. The resolution
was approved unanimously.
9. Resolution 15-92 to Deny Out-of-District Service.
Administrative Director Chenelle read the revised resolution which put our informal
policy into writing and made more understandable the specific situations under which out-
of-District service would be permitted. Engineering Technician Mike Miller said he
included in the resolution information from a discussion with Ken Martin, Boundary
Review Commission.
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10/13/92 Board Meeting Minutes
A motion was made by Commissioner Castile and seconded by Commissioner Nicoli to
approve Resolution 15-92. A general discussion followed. Hearing no more discussion, a
voice vote was called.
Commissioner Aye No Abstain
Castile X
Haunsperger X
Kvistad X
Nicoli X
Wyffels X
The resolution was approved 4-1.
10. Minimum Purchase Requirement.
Administrative Director Chenelle reviewed the information about discussions with the
Portland Water Bureau about the minimum water purchase requirement for TWD. The
requirement has been lowered due to our provision of emergency water to Tualatin last
year and because of the water restrictions this year.
11 . Administrative Director's Report.
A. Revenues.
Administrative Director Chenelle reviewed the information included in her report to
the Board. The Staff will continue to monitor the financial situation closely and adjust
expenditures accordingly so that the water restriction revenue losses do not negatively
impact the District.
B. RFP for Computer.
The RFPs have been sent to more than 45 vendors.
Commissioner Haunsperger asked about the customer compliance with backflow devices.
Superintendent Volk reviewed the process, saying that formerly TWD would inspect the
backflow devices at installation and attempted to inspect and test them once a year. Now
Richard Sattler is responsible for a program where every month TWD sends letters to
customers reminding them that they are responsible for arranging for annual testing by a
certified tester, and any needed repairs at their expense. TWD has a program to ensure
inspections of new construction are conducted, as well as identifying locations of those
already in place, to make sure backflow devices are properly installed and maintained.
C. New Telemetry System.
Superintendent Volk said Chuck Arrera, Arrera Engineering, who designed Lake
Oswego's system, is working on a pre-design report. Mr. Arrera expects to make one
more site visit, then expects to have an RFP go out on December 10, with a return date
after the first of next year. TWD can do some of the work which will save money.
D. Rate Structure to encourage conservation.
Administrative Director Chenelle reviewed the information from the meeting with
other cities participating in the joint study. Our billing history information has been
converted to a format which would be accepted by the computer at the City of Portland
and has been forwarded to them. The TWD Staff revised the computer RFP to reflect
changes which would be needed to implement a rate structure based on an incremental
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block system. The plan is to include a notice in the TWD newsletter telling people
about a citizens committee who will be participating in the study process.
E. Work Accomplished Report.
Administrative Director Chenelle said the Staff will be experimenting with different
formats in order to give the Commissioners and community a better picture of the
work done by TWD field employees.
F. A set of Oregon Revised Statutes has been purchased and is available at the TWD
Operations Center so research can be done here.
G Administrative Director Chenelle referred Commissioners to John Buol's memo about
the Regional Providers Advisory Group Meeting about an intergovernmental
agreement we would all enter into where we would agree to pay our share of the Phase
II of the Regional Water Supply Plan. This has already been budgeted.
H. TWD is participating in the annual United Way fund raising campaign.
12. Chair's Comments.
Chair Wyffels said he appreciated the fantastic leadership that Commissioner Castile
showed as Chair, and hoped the momentum will continue for the betterment of the District.
13. Commissioners' Comments.
A. Commissioner Kvistad said he had several comments:
i. Regarding United Way, he recommended that contributions be designated to one of the
two local non-profit groups in Tigard: the Tigard-Tualatin Community Youth
Services, and the Tualatin Valley Mental Health Centers.
ii. Regarding the TWD Budget, he recommended eliminating the line item salary for
the previous position of Administrator and move those dollars to another line item.
iii. He asked for an update regarding the negotiations about a water guarantee with
Lake Oswego. Administrative Director Chenelle said it appears that Lake Oswego has
put the issue on hold to watch for the outcome of the situation with the City of Tigard
withdrawing from the Tigard Water District.
iv. Recommends for the next budget that money equal to 1/4% to 1/2% of the
construction costs of the Water District building be designated for public art at the
Operations Center. Administrative Director Chenelle said if the other Commissioners
agreed, she would get that dollar information.
v. Because he expects to have to leave the Water District Board of Commissioners on
January 1, 1993, in order to take a seat on the Metro Council, he asked that another
Commissioner consider contributing their TWD stipend toward the payment of the
water bill for the Tigard-Tualatin Community Youth Services as he now does.
B. Commissioner Castile asked Administrative Director Chenelle to give a report from the
TWD Advisory Group meeting earlier on Tuesday.
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i. Ms. Chenelle said the TWD Resolution 16-92 to create an intergovernmental
cooperative agreement to form a joint water agency, was presented to the three Cities.
Tigard Mayor Jerry Edwards gave a very positive response, saying he would
recommend to the City Council that they table the November 10 public meeting on the
City of Tigard withdrawing from the Tigard Water District, although they would be
prepared to move ahead again if there were undue delays in the process. The staffs of
the three cities and the District would work together developing the 190 agreement,
and periodically report back to the Advisory Group who would then update the
respective city councils. Mayor Edwards assured the Advisory Group that if he or the
Tigard City Council felt the process wasn't moving forward, that he would bring that
concern to the Advisory Group before taking any further action.
ii. Commissioner Castile asked if someone from the Water District would be available
to dig holes if S&L Landscaping replaced the dying cedars with trees, and put in a drip
irrigation system. Staff responded affirmatively
iii. Commissioner Castile said she would like Staff to do something with alternative
landscaping, perhaps using a drip irrigation system, or not using grass, at the
Operations Center. This would demonstrate to the community, what can be done
without using traditional landscaping. Administrative Director Chenelle responded
that Staff had done some preliminary investigation and will look further into this.
Commissioner Nicoli asked if that meant having trees? The Commissioners said not
necessarily.
14. Other Business.
Administrative Director Chenelle presented information about Resolution 17-92, a
resolution authorizing the Administrative Director to execute documents necessary to
extinguish existing easements to the District's future reservoir site south of SW Scholls
Ferry Road and west of SW Menlor Lane, in exchange for acceptable alternate easements,
rights-of-way, through a future phase of a development to the District's property.
Engineering Technician Miller presented a map of the area to the Board with an overview
of the location of the existing easements, layout of the proposed subdivision Bull Mountain
Meadows, and the alternate easements for access to SW Scholls Ferry Road from the
District's property.
A motion was made by Commissioner Castile and seconded by Commissioner Kvistad to
approve Resolution 17-92, a resolution authorizing the Administrative Director to
execute documents necessary to extinguish existing easements to reservoir site on Tax Lot
400 Map 2S 15DB in exchange for grant of acceptable alternate easements, right-of-way,
and access to that Tigard Water District property. Hearing no more discussion a voice vote
was called. The vote to approve the resolution was unanimous.
15. Date of the November Board meeting.
Commissioner Castile suggested the November Board meeting be moved to Wednesday,
November 11, if the Tigard City Council decides to have the public hearing on November
10 for withdrawing from the Water District. The other Commissioners agreed.
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16. Executive Session.
The Tigard Water District went into Executive Session under the provisions of ORS
192.660 (1)(e), (h) and (j) to discuss real property transactions, and possible
litigation.
17. At 9:30 p.m., the Board moved out of Executive Session and into general session.
A motion was made by Commissioner Kvistad to remove the extraneous management
position (Administrator) from the budget and direct Staff to move those funds elsewhere.
Commissioner Castile seconded the motion. Hearing no discussion, a voice vote was called.
The motion was passed unanimously.
The meeting was adjourn at 9:31 p.m.
7
Meeting Date : November 10 , 1992
TO: Hann able Chair and Board of Commissioners
FROM: Jet. ' L. Chenelle, Administrative Director
SUBJECT: Changing our Banking Institution
Statement of the Subject :
Our present bank has changed the policies on the interest bearing
checking accounts for public entities and are now charging us up to
$300 per month service charges , which were not budgeted for in the
1992-93 FY budget.
Ft.commendation :
Transfer our General Fund and Payroll checking accounts to Key Bank.
Key Bank will give us an interest bearing checking account and NO
monthly fees .
analysis :
When USNB (U, S. National Bank) first notified of this change, we had no
idea of how much we would be charged monthly and USNB could not give
us an idea of the monthly costs . Therefore, these high charges were
not budgeted for in the 1992-93 FY budget. These costs also exceed
the monthly interest we receive. We have tried to work with USNB to
get a better arrangement on our accounts, such as lower monthly
service charges , to no avail .
We have checked with other banks and have found that they all charge
some kind of fees for their checking accounts , except for Key Bank.
Key Bank will work with us more readily to make sure our money is
earning the best interest. Their accounts are interest bearing with
NO monthly service charges .
Alternatives :
The alternative is to leave the accounts where they are and make sure
we budget for the costs in the 1993-94 FY budget.
Fiscal Impact :
These monies were not budgeted for in the 1992-93 FY budget and in the
first quarter have amounted to $780 , projected to be about $3 , 200 for
the year. These charges are in Office Expenses (GF 51-6400 ) and could
cause the line item to go over budget for the year.
NLJ:nlj / /
TIGARD WATER DISTRICT
RESOLUTION 18-92
A RESOLUTION OF THE TIGARD WATER DISTRICT BOARD OF COMMISSIONERS,TO ESTABLISH ONE
OR MORE DEPOSIT ACCOUNTS WITH KEY BANK OF OREGON.
WHEREAS, the Board of Commissioners desires to change commercial banks for the various
accounts of the Tigard Water District.
NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board: that Key Bank of
Oregon is hereby selected as a depository for the funds of Tigard Water District. Funds shall be
withdrawn from said depository on checks of this corporation signed by any of the following:
Robert C. Wvffels Chair
Name Title Signature
Clarence Nicoli Treasurer
Name Title Signature
Audrey Castile Secretary
Name Title Signature
and may be payable to bearer, or to the order of, or for the use and benefit of, the signer or
signers thereof; each of said persons is hereby authorized for and on behalf of, and in the name
of this corporation to endorse and deliver to said depository, for any purpose and to any amount
commercial paper of any kind, negotiable or non-negotiable, executed by others and owned or
held or payable to this corporation. The authority hereby conferred shall continue in force
until notice of its revocation in writing shall have been given to the depository.
I hereby certify that the foregoing is a full, true and correct copy of the resolution adopted by
the Board of Commissioners of Tigard Water District at a meeting of said Board regularly held
on the 10th day of November 1992, and that such resolution is recorded in the minute book of
the corporation, and that the signatures appearing on this document are the signatures of the
persons duly authorized to withdraw funds of said corporation from said bank in accordance with
the above resolution until such authority is revoked by giving written notice thereof to said
bank signed by the officers of said corporation thereunto duly authorized by its Board of
Commissioners.
Administrative Director Date
TIGARD WATER DISTRICT
RESOLUTION 19-92
A RESOLUTION OF THE TIGARD WATER DISTRICT BOARD OF COMMISSIONERS,AUTHORIZING USE
OF FACSIMILE SIGNATURES WITH KEY BANK OF OREGON.
WHEREAS, the Board of Commissioners desires to have facsimile signatures available for use by
the Tigard Water District.
NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board: that Key Bank of
Oregon is authorized and directed to honor as genuine and authorized instruments of the Tigard
Water District any and all checks, drafts and/or other orders for the payment of money drawn
in the name of this corporation and signed with the facsimile signature(s) of any of the
following:
Robert C. Wvffels, Chair
Clarence Nicoll. Treasurer
Audrey Castile. Secretary
BE IT FURTHER RESOLVED that this corporation assumes full responsibility for any and all
payments made by said Key Bank of Oregon, in reliance upon the facsimile signature of any
person or persons named in the foregoing resolution and agrees to indemnify and hold harmless
the said Key Bank of Oregon against any and all loss, cost, damage or expense suffered or
incurred by said Key Bank of Oregon arising out of the misuse or unauthorized use by any
person of such facsimile signature.
BE IT FURTHER RESOLVED that the Administrative Director of the Tigard Water District is
hereby authorized and directed to deliver to the said Key Bank of Oregon specimens of the
facsimile signatures of the persons above named.
IN WITNESS WHEREOF I have hereunto set my hand and the seal of the Tigard Water District this
10th day of November 1992.
Secretary Date
as
To: Honorable Chair an Board of Commissioners
From:Mike Miller ,QL
Subject: Antenna Policy
ISS.
At it's meeting of October 13,1992, The Board of Commisioners requested that information be gathered for a
Antenna Policy at District owned properties.
RECOMMENDATION:
Receive and file.
ANALYSIS:
Currently,the District utilizes a two-way radio system to communicate between the office staff and field crews. The
base station which transmits the radio signal is located at the#1 well and reservoir site(old shop),near the summit
of Little Bull Mountain on SW Canterbury Lane.
The height of the existing antenna is twenty feet,of which only approximately three feet is above the roof of the
existing structure. The existing antenna height would not be increased to accommodate growth,or increased service
area of the District.
There is currently a local restriction in force at the Little Bull Mountain site on antenna height,which states that an
antenna shall not exceed a maximum of three feet above the roof of the existing building. This restriction went into
effect after an attempt was made to put the antenna in the trees that border the south side of the building.
Washington County Consolidated Communications Agency(WCCCA) contacted the district in June of 1992 to
discuss the possible use of the Little Bull Mountain site. Through various engineering and field surveys,WCCCA
has identified this site as being the best possible location for a new 800 MHz radio system. This system will improve
critical public safety radio coverage in the county,and allow all agencies to communicate with one another.
The needs of WCCCA include two additional antennas that can be mounted on wall mounted pipes,which is the
same as the existing antenna,and would not extend above the current local restriction of three feet above the roof. It
should be noted that the additional antennas and associated equipment would not detract,nor hamper District
operations now or in the future.
In looking at establishing a antenna policy for District properties,one must keep in mind that at some later date,radio
transmission could be used for the telemetry system. The SCADA(Supervisory Control and Data Acquisition)
System has been designed to utilize the existing leased telephone lines for at least the next five to ten years,or until
the cost of those lines becomes prohibitive. At that time,the SCADA System would use radio signals to monitor
and control the different pumps,valves,and reservoirs at each site.
Mr.Charles Arrera,of Arrera Engineering,who is designing the SCADA System,stated that the antennas at each site
would have to be twenty feet above the highest point of the site. The antenna themselves would consist of a 1"
diameter pipe with two small hoops attached to the pipe,twenty feet above finished grade. The radio antennas
would not consist of a"tower"structure.
The City of Tigard has no height limitations on antennas,except that the antennas must be set back from the
property line,a distance equal to their height Also,fencing and screening must be provided to limit visibility of
equipment and provide security.
If the Board of Commissioners wish to have a written policy on antennas at District owned properties,it is
recommended that a twenty foot height limitation be adopted so as to provide the District the ability to utilize radio
antennas for it's own use in the future,and the ability to provide additional emergency radio communications,which
are currently needed within our service area.
It is believed that a twenty foot height limitation will not only accommodate our own needs,but will also eliminate
the possiblity of having an"antenna farm"at a District owned property.
ALTERNATIVES:
1. Direct staff to prepare a recommended twenty foot height limit.
2. Continue"as is"with no written policy.
3. Adopt a"no antenna"policy for District properties. The staff does not recommend this alternative.
11/04/92 09:37 E 503 639 4097 ANDERSON DITTMAN P.03
DRAFT
AGREEMENT
WHEREAS, The Tigard Water District has expressed its desire to
perform sewer billing on behalf of the City of Tigard and the
Unified Sewerage Agency of Washington County; and
WHEREAS, the City of Tigard and Tigard Water District have
jointly explored a variety of cooperative ventures that result in
cost savings for both agencies; and
WHEREAS, the City of Tigard (hereafter called "City")
currently has a vacancy in the sewer billing function and deems it
appropriate to enter into an Agreement with Tigard Water District
(hereafter called "District") for temporary staff assistance while
further long term discussions take place for consolidated billing;
NOW, THEREFORE, DE IT AGREED/
1. The District will make available to the City of Tigard, a
District employee to perform utility billing duties for an average
of 20 hours of employee time per week.
2. The employee's duties during this time provided to the
City will be daily entry of utility payments into the utility
system, telephone customer service, utility lien searches and
similar duties, as assigned.
3. The City will pay District for the District employee on
en hourly basis at $ per hour. The employee will complete a
time sheet for every two week period. The District will submit it
with a request for payment to the City. The City will remit
payment to the District the following Friday.
4. The employee will remain an employee of the District
under the District's supervision, and the District will be
responsible for providing the employee with insurance and other
benefits.
5. The provision of this service will commence on
1992. This Agreement will remain in effect for six months from the
date it is signed. The Agreement may be terminated by either party
upon 14 days written notice to the other. In addition, the
Agreement may be extended beyond the six month period by mutual
written consent of both the City and the District.
6. Except as otherwise specifically provided, nothing in
this Agreement shall be construed as creating a relationship of
partnership or joint venture between City and District, nor shall
either party be entitled to insurance, workers compensation,
Page 1 - AGREEMENT
t0
11/84/92 09:38 Z 503 639 4097 ANDERSON DITTMAN P.04
retirement or other benefits supplied to the employees of the
second party (except as otherwise specified in paragraph C of
Section 3) , nor shall either party be authorized to bind the second
party, nor shall either party assign or subcontract their
responsibilities under this Agreement, without the express written
consent of the other party.
7. For purposes of administration of this Agreement, and
until otherwise changed by a notice in writing, City's
administrative officer shall be:
For purposes of administration of this Agreement, and until
otherwise changed by a notice in writing, District's administrative
officer shall be:
Any notice, demand, request, consent, approval, or other
communication pursuant to this Agreement, that either party
desires, or is required to give shall be through these individuals
or their authorized designees.
8. City shall indemnify and hold harmless District for any
loss, liability or expense arising from any act or omission on the
part of City, its agents or employees in connection with the
performance of this Agreement, including costs and expenses of
District defending a claim attributable to said acts or omission.
District shall indemnify and hold harmless City for any loss,
liability or expense arising from any act or omission on the part
of District, its agents or employees in connection with the
performance of this Agreement, including the costs and expenses of
City defending a claim attributable to said acts or omission,
Wayne Jeri Chenelle
p, A0 Finan° Director Administrative Director
City igard Tigard Water District
'�
Date Signed Date Signed
Page 2 - AGREEMENT
Meeting Date : November 10 , 1992
TO: Honorable Chair and Board of Commissioners
FROM: Jeri . Chenelle, Administrative Director
SUBJECT: Pub is Art
Commissioner Jon Kvistad proposes that an amount of
money be entered into the budget for public art at TWD. The
dollar amounts suggested were 1/4% to 1/2% of value of the
construction costs of the new Operation Center.
The total cost for the Operation Center. was $1 ,604 , 305 ;
this includes the land. The cost of the building alone. was
$1 , 079, 305 . Depending on which of these figures is chosen
to be used for the value for the proposed public art and
which percentage is chosen, will determine what type of art
would be applicable to the. project.
Construction Costs 1/2% 1/4%
$ 1 ,604, 305 (Total ) $ 8 , 022 $ 4 , 011
$ 1 , 079, 305 (Building ) $ 5 , 396 $ 2 ,698
At this time, the budget does not have any extra monies
to cover such an expense for the 1992-93 fiscal year. This
project could be budgeted for the 1993-94 fiscal year, which
would leave the board or staff a good year to look over the
options and decide on the project and the dollars before
budgeting for it.
NLJ:nlj
11/10/92 Agenda
6. Administrator's Report (cont'd)
Work Accomplished in October
a. TWD replaced and upgraded the fire hydrant in front of Snyder Roofing (SW
Hall Blvd.), removed 3" compound meter from the meter vault, abandoned
the meter vault, and installed a new 1-1/2" meter next to the fire hydrant.
b. TWD removed a fire hydrant connection from inside the fire service vault at
the old R.T.E. building site on SW Hall Blvd. (100 yards north of SW
Commercial Street). We also made a new 8" connection to the existing
water main, installed a new fire hydrant, and reconnected the fire service to
the new 8" water main.
c. TWD repaired two water services damaged by a private contractor on SW
Walnut Street at SW 129th Avenue.
d. TWD removed and relocated a fire hydrant on SW Sunrise Lane due to new
construction.
e. TWD repaired and replaced a 2" blow-off assembly in the Woods
subdivision located on the west side of Bull Mountain.
f. TWD started its blow-off program on the west side of Bull Mountain to flush
dead end lines. This is conducted on an annual basis.
g. TWD removed water from storage in the 10 MG terminal reservoir by
pumping the water to the High Tor reservoirs, and drained the water into the
main distribution system.
h. TWD began filling the 10 MG terminal reservoir. This will be completed
during the first week of November.
i. TWD replaced ten (10) malfunctioning/stuck 5/8"x3/4" meters during
October.
j. TWD replaced four (4) malfunctioning/leaking 3/4" regulators which are
located behind the water meters.
k. TWD performed routine maintenance on three pieces of equipment during
the meter reading period.
I. TWD installed three (3) 1" water services on SW 105th Avenue south of SW
McDonald Street for three duplexes that were relocated from along SW
Gaarde due to road construction.
1
11/10/92 Agenda
m. TWD installed 10 - 3/4" water services for Colony Creek Estates No. 5, a
single family residential development located east of SW Hall Blvd. and
north of SW Bonita Road.
n. TWD installed 12 - 3/4" water services for King City Highlands No. 6, a single
family residential development located south of SW Beef Bend Road, east of
SW 131st Avenue.
o. TWD installed a water sampling station in the King City Highlands
subdivision.
p. TWD installed 39 - 5/8"x3/4" water meters and 10 - 1" water meters for the
month of October.
Work Accomplished by Private Contractors During October
a. Private contractor installed 1,010 feet of 8" D.I. pipe; 735 feed of 6" D.I. pipe;
205 feet of 4" D.I. pipe; and three (3) fire hydrants to serve a single family
residential development located between SW Bull Mountain Road and SW
Sunrise Lane at SW 147th Avenue (Bull Mountain Estates).
b. Private contractor installed 310 feet of 8" D.I. pipe to serve 13 single family
residences located east of SW Hall Blvd. and north of SW Bonita Road
(Colony Creek Estates No. 5).
c. Private contractor installed 455 feet of 6" D.I. pipe to serve 12 single family
residences located south of SW Beef Bend Road east of SW 131st Avenue
(King City Highlands #6).
Work to be Accomplished in November
a. TWD to install 35 - 3/4" water services for Bull Mountain Estates, a single
family residential development located between SW Bull Mountain Road
and SW Sunrise Lane at SW 147th Avenue.
b. TWD to install 8 - 2" water services for Bonita Industrial Park, a new
commercial development located on the north side of Bonita Road at Fanno
Creek.
c. TWD to install a pressure reducing station on SW Bull Mountain Road just
west of SW Aspen Drive.
d. TWD to repair/replace six 2" blow-off assemblies located in the Woods
subdivision on the west side of Bull Mountain.
2
11/10/92 Agenda
Work to be Accomplished in November by Private Contractors
a. Private contractor to install 1,350 feet of 8" D.I. pipe and two (2) fire hydrants
to serve 52 single family residences located north of SW North Dakota
Street west of SW 121st Avenue (Anton Park No. 2).
b. Private contractor to install 1,480 feet of 12" D.I. pipe; 18 feet of 6" D.I. pipe;
and six (6) fire hydrants to serve eight industrial/commercial parcels located
on SW Bonita Road at Fanno Creek (Bonita Industrial Park).
c. Private contractor to install 1,880 feet of 12" D.I. pipe; 60 feet of 8" D.I. pipe;
880 feet of 6" D.I. pipe; and six (6) fire hydrants to serve 50 single family
residences located on SW Bull Mountain Road between SW Hazeltree
Terrace and SW McFarland Drive (Aspen Ridge).
d. Private contractor to install 50 feet of 12" D.I. pipe; 820 feet of 8" D.I. pipe;
850 feet of 6" D.I. pipe; 120 feet of 4" D.I. pipe; and three (3) fire hydrants to
serve 42 single family residences located east of SW 135th Avenue north of
SW Walnut Street (Morning Hill No. 9).
e. Private contractor to install 515 feet of 6" D.I. pipe; 60 feet of 4" D.I. pipe; and
one (1) fire hydrant to serve a new addition to the Sherwood Inn located on
SW Upper Boones Ferry Road next to 1-5.
Work to be Accomplished in December and January
a. TWD to install 1,150 feet of 12" D.I. pipe along SW Sunrise Lane, west of
SW 150th Avenue.
b. TWD to install 52 - 3/4" water services for Anton Park No. 2, a single family
residential development located on SW North Dakota Street west of SW
121st Avenue.
c. TWD to install 50 - 3/4" water services for Aspen Ridge, a single family
residential development located on SW Bull Mountain Road between SW
Hazeltree Terrace and SW McFarland Drive.
d. TWD to install 42 - 3/4" water services for Morning Hill No. 9, a single family
residential development located east of SW 135th Avenue north of SW
Walnut Street.
e. TWD to install 44 - 3/4" water services for Riverview Estates Phase 2, a
single family residential development located south of SW Durham Road at
SW 103rd Avenue.
3
11/10/92 Agenda
f. TWD to install one (1) - 2" water service for the new addition to the
Sherwood Inn.
g. TWD to install 75 - 3/4" water services for Bull Mountain Meadows, a single
family residential development located on SW Scholls Ferry Road.
Work to be Accomplished in December and January by
Private Contractors
a. Private contractor to install 1,600 feet of 16" D.I. pipe; 110 feet of 12" D.I.
pipe; 930 feet of 8" D.I. pipe; 245 feet of 6" D.I. pipe; and four (4) fire hydrants
to serve 75 single family residences located on SW Scholls Ferry Road (Bull
Mountain Meadows).
b. Private contractor to install 1,040 feet of 8" D.I. pipe; 470 feet of 6" D.I. pipe;
190 feet of 4" D.I. pipe and three (3) fire hydrants to serve 34 single family
residences located north of SW North Dakota Street at the west end of SW
Black Diamond Way (Harts Landing).
4
Percentage of each type of water consumed, FY 1991-92
Month & Well Clackamas R. Bull Run Total
Year Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft.
Jul 1992 4,671 ,571 13,797,000 - 0 - 18,468,571
Aug 1992 4,717,910 15,955,000 - 0 - 20,672,910
Sep 1992 4,618,960 12,730,000 - 0 - 17,348,960
Oct 1992 3,685,550 12,366,000 - 0 - 16,051 ,550
Nov 1992
• Dec 1992
Jan 1993
Feb 1993
Mar 1993
Apr 1993
May 1993
Jun 1993
Total 17,693,991 54,848,000 - 0 - 72 ,541 ,991
24.4% 75.6% - 0 -% 100%
Unmetered water, FY 1991-92
Pumped Purchased Total Sold Loss
Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss
& Year x 1000 x 1000 x 1000 x 1000 x 1000 %
Oct. 3,686 12,366(L.O.) 16,052 17,427 (1 ,375) (8.6)%
1992 -0-(Ptld)
Total: 17.694 54.848 72.542 83.412 (10.870). (15)%
(4 Month)
*Monthly water losses are not accurate. Billing is accomplished every month, with one-half of the
patrons billed for a 2-month period of water pumped/purchased computed on a monthly basis.
Summary of water purchased and/or pumped and water losses
Fiscal Year Well Lake Osweoo Portland Water Losses
1986-87 0% 96% 4% 10.5% \
1987-88 0% 97% 3% 3.9%
1988-89 30/0 93% 4% 7.9%
8.81% avg.
1989-90 6p/o 90% 4% 6.05%
1990-91 5% 90% 5% 9.0%
1991 -92 7% 89% 4% 15.5%j
1992-93 24% 76% -0-% (15)%
(4 Month)
M®RE INFoRMATwooL .41
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As CIANILIE O CC,c&Rs
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01)
Attachments:
1. Tigard City Council Agenda for Nov. 10, 1992
2. Washington County 1992-93 Assessment and Tax Roll Summary
3. "What Will Water Rates Be Like in the 1990s?", Journal AWWA, Sept. 1992
4. Local Government Investment Pool Draft Information Statement, Sept. 1992
5. Ad Hoc Committee of Joint Regional Conservation Pricing, Synopsis of Discussion,
Oct. 1, 1992
6. "Talks back on between city, water district", Tigard Times, 10/15/92
7. "Tigard Water District agrees to city proposal", The Oregonian, 10/16/92
8. Barry D. Albertson letter, Oct. 7, 1992
9. Carolyn Geiffith letter, Oct. 23, 1992
10.Glenn W. Wegner letter, Oct. 23, 1992
1 1 . Rick D. Love letter, Oct. 26, 1992
ft Caws- lk.5 ����•�� �°�"'�` I
t* rA-). \,
7:55 p.m.
4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one
motion without separate discussion. Anyone may request that an item be removed by motion
for discussion and separate action. Motion to:
4.1 Council Minutes: October 13, 20, 27, 1992
4.2 Receive and File: Council Calendar
4.3 Authorize approval of an Agreement with the Oregon Department of Transportation for
Improvements on Scholls Ferry Road - Resolution No. 92-
4.4 Approve Community Development Block Grant Needs Assessment - Res. No. 92
8:10 .
5. PUBLICS HEARING POSTPONED:
5.1 CONSIDERATION OF WITHDRAWAL FROM TIGARD WATER DISTRICT
Public Hearing Continued to a Date Uncertain - Council decided at their October 13,
1992, meeting to focus on efforts to prepare a 190 Intergovernmental Agreement. The
public hearing scheduled for November 10, 1992, to consider withdrawal of the City from
the Water District will not occur because of the renewed "190 Agreement" effort.
5.2 COMPREHENSIVE PLAN AMENDMENT CPA 91-0005/ZONE ORDINANCE
AMENDMENTZOA91-0006 COMMUNITY COMMERCIAL PLAN DESIGNATION/C-C
ZONING DISTRICT
Public hearing was continued on September 8, 1992 to November 10, 1992. Staff is
recommending that the hearing be set over to November 24, 1992.
8:15 p.m.
6. PUBLIC HEARING -ZONE CHANGE ANNEXATION -ZCA GARRETT (NPO #3): A request
to annex one parcel consisting of 2.44 acres into the City of Tigard and to change the zone from
Washington County R-6 (residential, 6 units/acre) to the City of Tigard zone R-4.5 (Residential,
4.5 units/acre). LOCATION: 12040 S.W. Bull Mountain Road. ZONE: The R-4.5 zone allow
single family residential units, public support facilities, residential treatment homes, farming,
manufactured homes, family day care, home occupations, temporary uses, and accessory
structures among other uses.
• Open Public Hearing
• Declarations or Challenges
• Staff Report - Community Development
• Public Testimony
- Proponents
- Opponents
- Rebuttal
• Council Questions/Comments
• Staff Recommendation
• Public Hearing Closed
• Council Consideration: Resolution No. 92- and Ordinance No. 92-
COUNCIL AGENDA - OVEMBER 10, 1992 - PA E 2 / •
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COUNTY
1992 - 1993
ASSESSMENT AND TAX ROLL
SUMMARY
,,,.? .
FROM sent IR nEPT OF ASSESSMENT and TAXATION OFFICE
WASHINGTON COUNTY •
TABLE 4a 1992-93
1 TAXING DISTRICT CODE 340005120 340006160
2 DISTRICT NAME doTYPE RIVERGROVEWATER DISTRICT' TIGARDWRIER DISTRICT
3 JOINT COUNTY CLACKAMAS i
4 JOINT DISTRICT 37 -
Gen Government Outside Gen Government Outside
AD VALOREM TAX LEVIES Inside Limit Limit TOTAL Inside Limit Limit TOTAL
5 WITHIN TAX BASE ,
6 SAFELY NET
7 ONE-YEAR OUTSIDE SAFETY NET
8 ONE YEAR LEVIES
9 CONTINUING LEVIES
10 SERIAL LEVIES
11 BONDED DEBT I 149,000.00 149,000.00
12 TOTAL LEVY 149,000.00 149,000.00
•
AD VALOREM TAX OH'Sb i/ADJUSTMENTS
13 COUNTY SCHOOL FUND
14 W.OS.T. 10.02 10.02
15 IN LIEU TAX FOR SCHOOLS
16 OTHER OFt'StsIS
17 1/4 OF I%SETTLEMENTS 472.51 47251
18 OFFSETS FROM OTHER COUNTIES
19 TOTAL SHARED OFFSETS 482.53 482.53
20 JOINT DISTRICT LEVY ADJUSTMENT
21 EO.S.T.
22 NET LEVY FOR RATES I 148,517.47 148,517.47
TAXABLE PROPERTY VALUE
73 TOTAL ASSESSED ::}:rCr%:ti::::: :::gr0'i'r'i:'{.'i'i'i:ii:•'ii.':l;. :xr f{j }:{r '"f.r; •�•v•:.:•x:::•:::••:
VALUE ON ROLL io•i i'r:<%,"•:> r';is.?y,vx.}}};}::.:::}:#:>� 1.847.288 f: :t:r:}�'s?> ::: i i!its 1,812,207,427
x fi}t?<•:4xi .:i::i'::x}}h:}.i s.. • }}r 't h,+`::} 3�}... TrY ::ii,41;i1
24 ADD NON PROFIT HOUSING �vhc°tV�t/{j '„v: x«::.}:xxxx xxxxG:c cx 4:21 ,` i}t'¢vc&
25 STATE FISH AND WILDLIFE ..,`f.`x}•.`kj,}}.r}>, •�;vxsr:aii•:•'M R.f..'••.-:: I s �s`,`i}`q .°1r. 9 ' }:;:•: .; .
:yirr.`i:•`•`r•'•`:':.;:i, .;xS::•'3::::i S.'•'ri}:r`•{,eg {::) }} y Mk-W.4 rx0: 1
...;f}L:• .. C,w n+•tf•L$±.l fw •tit.. xG:...
26 LESS:URBAN RENEWAL.EXCESS :.y:v0 �`'{i •i".;'">:'f x}tiirioE%;.:ui?::`.:i'. I :x::%xr P :1:i:: ' iv..5 .,iti}}:;::x.
27 VALUE USED TO CALCULATE RATES •,,• xx`}. "x :}r:. ,:,:>0.::::•>,..:0:
—....bw { ......x .....;:.:t ..........x...;•. 1,847,2881 :: :vrx*'rr;%%::*:::%_: : w,i... . *::‹•:•. 1.812.207,427
TAX COMPUTATIONS
28 TAX RATE I 0.0819 0.0819
29 AMOUNT RATE WILL RAISE 1 148,419.79 148,419.79
30 LOSS DUE TO TRUNCATION I 97.68 97.68
31 GAIN FROM URBAN RENEWAL TRUNCATION I
32 GAIN/LOSS FROM JOINT URBAN RENEWAL
33 TOTAL AMOUNT EXTENDED FOR DISTRICT 148,419.79 148,419.79
34 TOTAL AMT EXTENDED BY IND ACCOUNTS 148,420.88 148,420.88
35 GAIN/LASS FROM INDIVIDUAL EXTENSION 1.09 1.09
36 TOTAL TAXES IMPOSED 148,420.88 148,420.88
37 LOSS DUE TO COMPRESSION :;:';Si'i.r•:fi%#i`fi{ %.ii ;ri:;.:r{x,,• ;y
ADDITIONAL TAXES/PENALTIES
38 FARMLAND ORS 308395,308.399 .:. ..:::: ::Y:.. }}}:}-.x}-..:;rr...
•,4N;;i•:.�•x`' wf,� �.r:f:' 40333 403.33
- 39 FORESTLAND ORS 321372,321.825 ;; ; "4
- 40 WO SMALL TRACT ORS 321.760 n:x -i.
42 SINGLE FAMILY RESIDENCE ORS 308.685 '%':k'•`k '•i•.'« 13.12 13.12
43 HISTORIC PROPERTY ORS 358.525 w • :; `Sr'` ItA`: }`
x. h
44 OTHER ::: {.. ........%::::
. `.€i: i c.W
45 LATE FILING CO ONLY ORS 308302 •
.;: ,.4.. V < ALF 12.95 12.95
46 CLERICAL ERROR ORS 311.206 ••'_ '•• /•• f}viii:
:ils., ::i v x4 fi}i
47 TOTAL ADDITIONALTAXFS/PENALTIES :,x 'f.-.<:.•�` :::::c:�,•�',A. >:....::}•c ;¢.;?, .' 429.40 429.40
48 TOTAL TO BE RECEIVED I ) J 148,850.28) 148,850.28
49 PERCENTAGE SCHEDULE ORS 311.390 1-;.%?% %i-giii••`;'':;3:k :in i,;`:.•`• ;;•'';fig I k xi3 x;ii . ;>;i::i«'#hl.gn?f£#%>:%o-`il 0.000420763 1
e;:
_77_
\
\ \ •
MARKET VALUES 1992-93
DISTRICT REAL PERSONAL MOBILE HOM UTILITY TOTAL
SD#70-NORTH PLAINS 106,938,812 2,191,697 2,173,436 669,503 111,973,448
SD#88-SHERWOOD 417,177,970 37,065,651 12,199,159 17,823,534 484,266,314
SD#101-WEST LINN 19,185,730 923,734 38,660 314,865 20,462,989
SD#1-1-PORTLAND 108,978,985 347,984 4,990 2,739,917 112,071,876
SD#117-SCAPPOOSE 2,567,076 0 45,140 141,579 2,753,795
SD#511-GASTON 53,542,776 214,077 2,645,092 3,496,520 59,898,465
UH#3-HILLSBORO 2,625,677,922 209,256,854 35,710,470 93,571,827 2,964,217,073
,�' METZGER WATER COMB 1,079,596,185 89,685,476 187,494 18,151,281 1,187,620,436
Ate/ TIGARD WATER 1,687,493,507 59,225,954 18,022,500 47,465,466 1,812,207,427
%%%"' WOLF CREEK HWY WATER 4,416,941,912 334,472,435 29,640,688 112,204,419 4,893,259,454
UNIFIED SEWERAGE AGENCY 13,266,649,253 846,217,478 80,841,867 388,101,6.46 14,581,810,244
TUAIAT IN HELLS PARK&REC 6,849,171,870 369,551,828 24,539,340 190,528,759 7,433,791,797
CORNELIUS RFPD 62,228,454 635,187 1,525,528 3,172,080 67,561,249
FOREST GROVE RFPD 159,602,707 2,002,286 3,551,803 7,858,889 173,015,685
GASTON RFPD 81,761,573 1,315,628 3,097,622 3,879,697 90,054,520
TRI-C1TY RFPD 123,612,104 2,425,935 4,694,023 5,979,684 136,711,746
T V FIRE&RESCUE 8,591,694,195 551,865,799 60,223,617 224,256,582 9,428,040,193
WASHINGTON CO RFPD#2 566,882,282 10,272,780 16,577,592 23,804,381 617,537,035
CITY OF BANKS 12,309,944 822,906 192,195 1,494,915 14,819,960
CITY OF BEAVERTON 2,742,993,360 127,013,356 2,548,360 96,687,873 2,969,242,949
CITY OF CORNELIUS 140,016,470 5,720,333 4,065,219 6,913,922 156,715,944
CITY OF DURHAM 50,692,966 1,636,640 12,090 927,059 53,268,755
CITY OF FOREST GROVE 344,039,171 28,349,079 11,051,938 13,274,038 396,714,226
CITY OF GASTON 8,676,880 76,007 382,710 1,312,412 10,448,009
-44-
i
What Will Water Rates Be Like
in the 1990s?
David F. Russell and Christopher P.N. Woodcock
The prices many municipal suppliers and private water utilities charge for gal for all consumption)or in some cases
water have increased dramatically over the past decade; in some cases they for,jncxeasing-block rates, which have
have doubled or tripled. For example, in 1980 a major water authority in the taken a foothold during this past decade.
Northeast was charging$1.01/1,000 gal.The comparable rate today is$2.05. Rates based on marginal (or incremen-
In a large southwestern community, rates during the six wannest months tal)costs that encourage water conserva-
increased from $0.74 to $2.07 per 1,000 gal in the 1980s. Overall charges tion have also increased. In addition to
for water service increased at an average compound rate of about 7 percent these shifts,this article considers a range
per year during the last decade.Many factors led to these increases,including of structures being increasingly adopted
general inflation, higher capital costs, and more stringent environmental or considered throughout the country,
regulations. When amendments to the Safe Drinking Water Act are fully including seasonal rates, separate cus-
implemented and as pressure increases to preserve and protect the natinn's tomer classes, demand and service
water resources, it is reasonable to expect that price increases will follow this, charges,lifeline rates,and impact fees.
trend and may surpass it during the 199Qs, These increases will strongly In addition to continued dramatic over-
influence the use and management of this valuable resource. In addition tQ all rate increases,the 1990s will likely be
continued dramatic overall rate increases,the 1990s will be characterized by characterized by conservation-based
increasing block rates, other conservation-based charges. and more wide- charges, more widespread adoption of
spread adoption of impact fees.This article concludes with some insights into impact fees,and an increased awareness
the effects of such changes on the water industry and its customers. of social and economic issues.The fol-
lowing sections consider water rates dur-
This article describes and summarizes protect the nation's water resources,it is ing the 1980s,the impact of inflation and
the changes and trends in water rates reasonable to expect that price increases other key factors,likely changes in both
during the 1980s and postulates on the will follow this trend and may surpass it the level and types of charges,effects on
major changes that can be expected in during the 1990s. For example,charges customers, and insights into the effects
the 1990s. Included are both the magni- for water service to a typical household of such changes on the water industry
tude of change in prices charged per unit in many communities in eastern Massa- and its customers.
of consumption (per 1,000 gal) and the chusetts are expected to double by the
direction of change, i.e., the types of mid-1990s and may approach$500/year Rates during the 1980s compared
rates or rate structures employed. by the end of the decade.Clearly,these Thirty water systems that differed in
The prices many municipal suppliers increases will strongly influence use and size and location were selected,and their
and private water utilities charge for management of this valuable resource. rates at the beginning and end of the
water have increased dramatically over Although not the sole contributing fac- 1980s were compared.Table 1 contains a
the past decade;in some cases,they have tor,the magnitude of these increases has listing of the rates for each water utility
doubled or tripled.For example,in 1980 forced the industry and the public to re- surveyed and the state it is located in.
a major water authority in the Northeast examine the types of charges and the rate The rates shown are given as uniform
was charging$1.01/1,000 gal.Its compa- structures used. Historically, water ser- consumption charges per 1,000 gal. In
rable rate today is$2.05.For a large com- vice was charged based on a flat fee per each case,the rate listed is the rate appli-
munity in the Southwest,rates during the customer for unmetered accounts and on cable to the residential(or domestic-ser-
six warmest months increased from a declining-block rate structure for me- vice) classification.In cases in which the
$0.74 to$2.07 per 1,000 gal in the 1980s. tered accounts.Today, almost all major consumption charge is not uniform(e.g.,
(For examples from other utilities, see purveyors meter customer consumption decreasing or increasing), an average
Table 1.) and charge in some relation to the rate was computed that would result in
Overall charges for water increased at amount of water consumed.With declin- the same total charge for a typical cus-
an average compound rate of about 7 per- ing-block rates, charges per unit of con- tomer who consumed 89,760 gal (or
cent per year during the last decade.This sumption ($11,000 gal) decrease as con- 12,000 cu ft) per year. (For example,if a
is nearly double the rate of inflation for sumption levels increase. This was utility charged $1.00/1,000 gal for the
the same period. Many factors led to predicated on the belief that economies first 44,880 gal and$0.50/1,000 gal for all
these increases,including general infla- of scale and demand patterns allowed for use above that level, the uniform rate
tion,higher capital costs,and more strin- such a decreasing cost phenomenon. shown would be $0.75/ 1,000 gal — 1
gent environmental regulations. When The use of declining-block rates has x $1.00 + 1 x $0.50 = $0.75.) When
amendments to the Safe Drinking Water waned during the 1980s; instead, more appropriate,a similar adjustment to the
Act (SDWA) are fully implemented and and more water utilities are opting for uniform rate was made to compensate
as pressure increases to preserve and uniform rates(constant charge per 1,000 for service or customer charges. (For
68 MANAGEMENT AND OPERATIONS JOURNAL AWWA
Sept. 1912
example, if a mu- produce a compos-
nicipalityie includedhareWATER RATES IN THE '90s re coste picture u-
aservice charge of recti related to mu-
$44.88, the corre- nicipal operations.
sponding uniform RISING FOR GOOD REASONS Components in-
rate would include dude changes in the
an incremental ad- ' cost of materials and
justment of $0.50/ I Building new supplies,wages,and
1,000 gal-$44.88/ treatment plants - contract services.
89,76.) , ` �, Also factored in are
The total in- - ` weighted averages
1111
crease over 10 . ,,, of other price in-
ears is shown in :-; '":i- ': dexes measuring
the third column of Meeting SDWA -----------.-;, , consumer cost
y requirements t
.#:
figures, and the 9 ' changes, industrial
at. .�
percentage change "' ' rn commodity whole
is shown in the {=� ,;.,. sale prices,and con-
III r ,
fourth column.The A ._„.„,„-__...,•.,„..._,,,, �, l Y„ -_,� struction contract
sample included puipplai 1 I costs. The MCI re-
communities from flects only changes
19 states through , Replacing I in price over speci-
out the country ' ' � 51,t - --- old pipes tied periods of time
ranging in size 1 •Irmir at the national level.
from moderate t i, , ' ;
Values of the three
�' �, / indexes are summa-
population)(less than 100,000 , �-� 1,-1110,—.'t.':-_ ---1 II .
to very I L.,. e- "' 1 '• % I
rized in Table 2. Ex-
large (more than �,� �: cept for 1980 and
1,000
p
,.
,_- ---..-:_-4r,, 1981, when inflation
tion). Most have I _ • ' was running in the
populations in theL - -t: ". ,7 double digits, the
range of 100,000- MCI has experi-
300,000. The average rate in 1979 was rates by 5 Percent to remain self-suffi- enced low or moderate annual in-
$0.82/1,000 gal,with a low of$0.32/1,000 tient. (A private water company would creases.Since 1981 it has stayed within
gal and a high of $2.00/ 1,000 gal. The increase its rates by this amount to main- the range of 1 to 4 percent.The average
range in 1989 was from a low of tain the same level of profitability or re- compound growth of this index was ap-
$0.59/1,000 gal to a high of$3.00/1,000 turn to investors.) Inflation is a major proximately 4.4 percent per year during
gal,with a sample average of$L61/1,000 reason water rates have increased in the the 1980s.Using this index as a measure,
gal.This sample is believed to be repre- past decade. Three common indexes— if no other factors influenced the price of
sentative of national averages, but the the Municipal Cost Index (MCI), the water, one would expect water rates to
validity of this assumption was not statis- Consumer Price Index (CPI), and the have increased by about 50 percent dur-
tically tested. Gross National Product Implicit Price ing the last decade.This percentage rep-
The percentage increases range from Deflator(IPD)—can be used to show the resents about half the actual increases in
a low of 32 percent for a Georgia utility to extent to which inflation contributed to water rates.
a high of 400 percent for a Michigan util- water rate increases. Two other measures of inflation were
ity.The average percentage increase for The MCI,designed to show the effects also considered for comparison pur-
the group was 97 percent,This translates of inflation on the cost of providing mu- poses.The CPI is a statistical measure of
to an average annual compound growth nicipal services,may be the best measure prices charged for major goods and ser-
rate of 7 percent. Compared with most of the effects of general price increases vices such as food, housing, clothing,
other services or goods, these are rela- on the prices charged for water in the transportation, health care, and recre-
tively large increases, nearly double the public sector. The MCI is based on ation. It measures the purchasing power
rate of inflation over the same period. monthly data compiled by the US Depart- of the consumer's dollar by comparing
Although commercial and industrial ments of Commerce and Labor and on the cost of a "market basket" of goods
rates may differ in magnitude, it is as- other independently gathered data to and services over time. The IPD is de-
sumed that the percentage changes for
these classes over the decade would, in
most communities, reflect similar per- 4.50- 0-80-
A High likely A High likely
centage increases realized by residential <00- 1111 Low likely . o •Low likely _
customers. 0 Conservative estimate -. - 0.70- •Conservative estimate
1.50-
Inflation partly responsible
for higher rates
2.50- s 0.60-
One of the primary factors leading to a _ o °50_
higher cost of water is the general level 200-
of price inflation.As the prices of all input 150- -
t 0a0-
factors increase,so too must the price of 100-
the final product or service.Thus, if the
prices of labor,chemicals,power,and all °50 °'°
1979 1989 1999 1979 1989 1999
other input factors used to gather,treat, year year
and distribute potable water all increase_ Figure 1. Past and projected average Figure 2. Typical water bill as a per-
by 5 percent in a given year, the local water rates centage of median family income
water department would have to raise
SEPTEMBER 1992 I).F.RUSSELL&C.P N.WOODCOCK 69
rived as the ratio of current-to constant '
dollar gross national product(GNP).It is TABLE 1
a weighted
to averageutp . the ,priceschangesf in Ten-year comparison of water rates,survey of 30 water utilities
nation's total output. Thus, in
the IPD reflect both changes in prices
and changes in the composition of the 1979 Rate 1989 Rate Total Increase Percent
GNP.Each of these indexes grew at rates Location of Utility $11,000 gal $11,000 gal $11,000 gal Increase
comparable to the MCI. As shown in Arizona 0.96 1.97 1.01 105.21
Table 2, the average compound growth California 0.86 1.20 0.34 39.53
rates for the CPI and the IPD were 5.5 Colorado 0.68 1.12 0.44 64.71
Connecticut 1.33 3.00 1.67 125.56
percent and 4.9 percent,respectively.In Connecticut 1.03 2.07 1.04 100.97
summary„it is reasonable to assume that Connecticut 2.00 2.86 0.86 43.00
about half the increase in Pater rates is Connecticut 0.70 2.95 2.25 321.43
attributable to general inflation effects. Florida 0.61.45 0.78 10.14
Florida 0.699 1.45 0.76 110.14
Florida 0.68 0.95 0.27 39.71
Other factors also affect rates Georgia 0.73 0.96 0.23 31.51
Several factors other than general in- Louisiana1.30 2.219 0.918 70.00
Mas
g Massachusetts 1.01 1.99 0.98 97.03
flation led to increasing water rates dur- Massachusetts 0.54 1.66 1.12 207.41
ing the 1980s. though half of the in- Massachusetts 0.64 1.48 0.84 131.25
crease may he attlibutable to inflation.a Massachusetts 0.67 1.46 0.79 117.91
Michigan 0.41 0.69 0.28 68.29
combination of six other factors: listed Michigan 0.41 2.05 1.64 400.00
below.make uD most of the balance: Mississippi 0.99 , 2.06 1.07 108.08
(1) growth-induced expansion of card- New Hampshire 0.95 1.72 0.77 81.05
tal facilities. New York 0.75 1.15 0.40 53.33
North Carolina 0.80 1.58 0.78 97.50
(2) replacement of old and deteriorat- Ohio 0.41 1.22 0.81 197.56
ing facilities. • Ohio 0.40 1.26 0.86 215.00
(3) added facilities and processes-re= Pennsylvania 0.78 1.28 0.50 64.10
Rhode Island 0.32 0.59 0.27 84.38
quired by more stringent environmental` Tennessee 0.58 0.88 0.30 51.72
regulations, - Texas 1.34 2.12 0.78 58.21
(4)higher cost of borrowing to finance Texas 0.63 1.28 0.65 103.17
capital improvements, - Washington 0.86 1.34 0.48 55.81
Total 24.56 48.34 23.78 96.75
(5) increasing number of municipal
systems switching to self-sustaining op-' . Sample average 0.82 1.61 0.79 96.75
erations.and - Average annual growth
(6) rates designed in order to induce-. rate-percent 7.01
Sample range(low)-
conservation. percent 2.70
During the 1980s the economy was ex- Sample range(high)-
panding,leading to growth in the number percent 14.90
of customers and increased use by com-
mercial and industrial customers.Total
consumption in many communities grew
pt an average compound rate of 1 to 3 This led to significantly higher interest er$v taxes). water customers now carry
percent per year. This growth necessi- rates on bonds issued by municipalities. this burden via their rates. During the
meted system expansion for all types of On average, interest rates were about 2 1980s many communities-shifted partly
facilities:source of supply and treatment, percent higher on these bonds in the or fully to this"e`iterprise fund"approach
the transmission and distribution sys- 1980s than in the 1970s. (For example, of covering all costs via fees and charges.
tern, and individual service connections the average interest rate on high-grade Last, there was a growing movement,
and meters.This expansion of facilities municipal bonds as rated by Standard& particularly in the last half of the 1980s,
(factor 1) cost several billion dollars in Poors during the 1970s was about 6.5 to rates designed to induce conservation
principal and interest payments,most of percent; during the 1980s the compara- (factor 6).These structural changes are
which was passed on to system users ble rate was about 9 percent.)This trans- discussed at greater length later in this
through rates and special fees.While the lates to about a 30 percent increase in article.However,these rates all result in
industry was adding facilities at an accel- debt service costs. Therefore, not only higher unit charges to one or more
erated rate, it was also expending large did the amount of borrowed funds in- classes of customer. As customers re-
sums to renew and replace an aging infra- crease substantially,but the cost per dol- spond by using less water,the water util-
.structure (factor 2), much of which has lar borrowed increased. This combina- ity must raise its rates to recover the
been in the ground for 50 to 100 years. tion of factors,in conjunction with other same amount of revenue.In many cases
More stringent environmental regula- market conditions, strained municipal it was not water rates alone but water and
tions(factor 3)also added to capital prof- bonding capabilities and greatly in- sewer rates based on water use that
ects by requiring more sophisticated creased the cost of providing service.Ul- caused this shift.
treatment facilities, enhanced monitor- timately,user fees rose.
ing and detection systems,and increased The fifth factor relates to a shift in Rates expected to continue increasing
operating costs,particularly in the use of source of funds rather than an absolute Given recent trends and an assessment
chemicals and the staffing of supply and increase. To make rates reflect total of the underlying causes just outlined,it
treatment facilities with more qualified costs more accurately and to reduce the is likely that the combined effects of in-
managers and operators.The cost to con- general tax burden, many communities flation and factors 1,4,and Swill continue
sumers of these capital improvements have chosen to put certain municipal ser- to lead to higher water rates in the 1990s.
was further exacerbated by the cost asso- vices on a self-sustaining basis.Thus,jI. (The fourth factor has reversed in the last
ciated with borrowing the needed funds _bunit communities where Dart of the cost year or two, but it is likely to increase
(factor 4). The demand for funds was of providing water service was formerly once the.economy improves.) Collec-
high across all sectors of the economy. covered by general fund revenue (prop- tively, these four factors could lead to a
70 MANAGEMENT AND OPERATIONS JOURNAL AWWA
using just less than 90,000 gal of water
TABLE 2 per year.The average bill from the sam-
Comparison of historic inflation indexes ple increased from $73.48 in 1979 to
$144.63 in 1989. Given the same level of
increase,the bill would increase to$290
Municipal Consumer Implicit
Cost Index Price Index Price Deflator by 2000.Furthermore,it is likely that the
increase will be in the range of 120 to 150
Percent Percent Percent percent, resulting in typical bills from
Year Index Change Index Change Index Change $319 to$363.
1979 78.1 72.6 78.6 To demonstrate the effect on cus-
1980 86.0 9.19 82.4 11.89 85.7 8.28 tomers' spending power and budgets,
1981 94.9 9.38 90.0 9.35 94.0 8.83 computations have been made of the per-
1982 99.3 4.43 96.5 5.80 100.0 6.00 centages of household disposable in-
1983 103.5 4.06 99.6 3.11 103.9 3.75 come these bills represent in 1979,1989,
1984 105.7 2.08 103.9 4.14 107.7 3.53 p
1985 106.5 0.75 107.6 3.44 110.9 2.89 and 1999.A comparison of these percent-
1986 108.0 1.39 109.6 1.82 113.9 2.63 ages is shown in Figure 2. Although
1987 111.7 3.31 113.6 3.52 117.7 3.23 these percentages were once negligible,
1988 116.2 3.87 118.3 3.97 121.3 2.97
1989 119.9 3.09 124.0 4.60 126.3 3.96 they have become significant over the
1990 125.3 4.31 132.0 6.06 131.5 3.95 past few decades and will continue to
(1989 index)/(1979 index) 1.54 1.71 1.61 increase during the 1990s. Because of
Compound growth rate-
percent 4.4 5.5 4.9 this,customers will become much more
aware of their use of water, leading to
less waste and greater price-induced con-
TABLE 3 servation. This is particularly true for
commercial and industrial customers
Comparison of typical water bills and for discretionary residential use,
e.g., lawn sprinkling and car washing.
Historic(1979-89) These uses will be affected to a higher
Parameter 1979 Bill 1989 Bill Total Increase Percent Increase degree because they are more sensitive
to price changes.
Sample average $73.48 $144.63 $71.15 97%
Structure of water rates to change
Rates that reflect the overall increase
Projected(1989-99) in the cost of water service will rise in the
Parameter 1989 Bill 1999 Bill Total Increase Percent Increase 1990s.In addition,the structure of water
rates will change. "Structure" refers to
Conservative case $145 $290 $145 100% the type or form of the rate schedule and
Low likely case $145 $319 $174 120%
High likely case $145 $363 $218 150% determines who the increased costs will
be collected from and how they will be
collected.
Several issues seem to influence the
60 or 70 percent increase in rates before Therefore, jt is conservatively pro- direction of water rate structures.One is
the end of the decade. However,factors iected that on average,water rates will at the increased concern for water conser-
2, 3, and 6 may have a significantly jeast double (increase by a factor of 2) in vation. The regulatory requirements of
greater impact in the 1990s. Although this decade. Furthermore, these in- the SDWA aren't the only factors increas-
some renewal and replacement projects creases could be in the range of 2.2 to 2.5 ing costs. As systems grow, the cost of
accelerated in the 1980s, many systems times 1989 levels.Using these estimated developing new supplies increases the
were either neglected or "patched up" factor increases,Figure 1 compares aver- cost of water. The least expensive sup-
with short-term fixes.The infrastructure age rates in 1979 and 1989 and gives a plies tend to be developed first.As addi-
supporting the water industry is continu- range of likely levels in 1999.Three sce- tional water is needed,utilities must look
ing to age and deteriorate.Major replace- narios for-the forecast period are in- to more remote locations with substantial
ment projects will have to be performed cluded; the conservative level as a mini- development or transmission costs.They
in this decade. mum and a high and low value spanning may also have to consider supplies of
Perhaps the largest single factor that the likely range. poorer quality that will require expensive
will affect water prices is improvements. The average value for the sample in treatment. Because consumers do not
required by the SDWA and its amend- 1989 is $1.61/1,000 gal. Using this as a want to pay the higher costs for new sup-
ments. The precise effects to rates of basis for projecting average rates in the plies, they are encouraging some water
these and other environmental regula- year 1999 results in the following levels: utilities to make do with what they have.
tions are difficult to quantify at this conservative case-$3.22/1,000 gal, low This leads to the second issue, in-
time.However,it is likely that the com- likely case-$3.54/1,000 gal, and high creased consumer activism When water
bined effects of these laws and regula- likely case-$4.03/1,000 gal. was relatively inexpensive, customers
tions could cause rates to increase by generally did not care what rate struc-
at least 20 to 30 percent (some esti- Higher rates to affect consumers tures were used.However,as the cost of
mates have exceeded 50 percent).Sim- Consumers have seen their water bills water service increases, customers are
ilarly, the trend toward higher rates double over the past decade;this trend is becoming more involved. They want to
that encourage conservation will accel- expected to continue,with increases ex- know why rates are structured one way
erate as the 1990s unfold.This last fac- ceeding these levels in the 1990s.Table or another.They demand that nontradi-
tor will'have a greater effect on rela- 3 shows the change in total charges over tional issues be considered,including so-
tively large customers, but medium to the past 10 years and gives a range of cial welfare concerns. Utilities need to
large residential users will also notice likely prices in the future.Here a"typical consider the issues raised by increased
these increases. customer" is defined as a household consumer activism. Members of water
SEPTEMBER 1992 D.F.RUSSELL&C.P.N.WOODCOCK 71
boards, city councils, and other bodies isting voters down and affect only people Summary and conclusions
that adopt rates must respond to the pub- who do not vote (yet). Continued large rate increases can be
lic,or they will be voted out of office and To meet social welfare concerns, it is expected in the 1990s. These increases
replaced by board members who will re- expected that use of lifeline rates and will result in more customer and political
spond to these issues. low-income discounts will increase.(Life- involvement in the rate-setting process
The third major issue that will affect line rates usually include a discount or as water bills become more significant
water rates is that lower-income custom- lower-than-cost charges for an initial portions of household and business bud-
ers will be less able to afford water ser- block of use large enough to cover the gets. The increased involvement in the
vire as rates increase. Services such as minimum health and sanitary require- rate-setting process will lead to new and
cable television,even telephone service, ments of an average residential house- innovative rate structures that try to meet
can be disconnected, but people cannot hold.) These rate structures will be the sometimes conflicting goals of vari-
live without water.Water utilities will be adopted far less quickly than conserva- ous interest groups.
obliged to provide at least minimum ser- tion rates.Many utilities have historically Managers of water utilities should be
vice to lower-income customers. rejected taking part in a welfare role to aware of these major changes and pre-
The last issue that will influence rate meet social goals or programs, and this pare for them.They should take the fol-
structures in the 1990s is perceptions resistance will probably continue. How- lowing measures to minimize effects on
within the financial community of the ever,as more and more utilities begin to customers and to ensure that revenues
creditworthiness of water utilities. As address the concerns of low-income cus- are adequate to maintain efficient and
new construction is needed,utilities will tomers,it will be harder to resist. effective operations now as well as in the
have to borrow money. Rather than use Taking personal income into consider- future.
the credit capacity of a city or county, ation when setting a water rate structure • Closely monitor national and re-
there will be a trend for utilities to use was once unheard of.The federal govern- gional trends in the level and types of
revenue bonds—borrowings supported ment allowed this to be done with waste- water rates being adopted.
only by rate revenues and not by the water rates under its construction grants • Anticipate the need for additional
taxing power of the community. program. Seeing this, in addition to the rate revenues and customers' concerns
To borrow money at favorable interest cost of water service becoming more and about current usage charges and likely
rates,utilities will have to provide assur- more difficult to afford,water utilities are changes.
ances that revenues will continue to be now beginning to adopt lifeline rates and • Phase in needed rate increases
adequate to support the new debt. Con- low-income discounts. This trend will whenever possible. Most customers pre-
cern has already been evident on Wall continue. fer several smaller increases spread over
Street that water rates may be reaching a To guarantee income stability that sup- 10 years to one or two large increases.
point at which they are becoming un- ports their debt,utilities will increasingly • Develop a public relations campaign
affordable.The concern is that when this use fixed charges to help recover fixed for all rate increases. It should include
point is reached,ratepayers will stop pay- costs. Minimum charges with "free" early and frequent warnings to custom-
ing their bills,revenues will drop off,and water allowances are being replaced by ers concerning needed changes; infor-
bondholders may not be paid on time. service charges and no allowances. mation releases to all media to explain
That point may not have been reached "Free" water is viewed by many as en- the need for the increase, what will
yet, but it may be approaching. To ad- couraging water use,which is contrary to change, and how it will affect individual
dress this concern, water utilities may conservation goals. As customers be- customers; and provisions for imple-
need to develop new rate structures that come used to fixed charges,the amount mentation and customer assistance
provide a more stable form of revenue.In can be expected to increase. throughout the transition.
light of these issues, several changes in Changes will affect large-volume users. • Evaluate utility and community ob-
water rate structures are likely to occur. The impact of these changes will fall jectives and develop rate structures re-
To meet the goals of water conserva- most heavily on larger-volume users.As sponsive to these objectives.
tion.rates will increasingly be set to dis- declining-block rates are replaced with
courage water use. There was a clear uniform or increasing-block rates, the
trend away from declining-block rates in bills to larger customers will increase. roe,°'t_'-'°: ,;; About the authors:
the 1980s; they are outlawed in Massa- The subsidy for lifeline rates or low-in r David F. Russell is a
chusetts. Their use will continue to de- come discounts will be provided mostly principal management
crease during the 1990s. By 2000, they by larger users. „;f consultant at Camp
may constitute only a relatively small pro- As a result,it can be expected that the " } Dresser & McKee Inc.
portion of all rate structures. larger users will become more proactive (CDM), 10 Cambridge
In place of declining-block rates will be in the rate-setting process.At times,this Center, Cambridge,
more uniform or flat rates, increasing- may lead to legal challenges. Many cus- MA 02142.He has pre-
block rates. and seasonal rates. All of tomers will also use water much more pared and presented ex-
these rate structures will be used to re- efficiently, resulting in large reductions pert testimony in numerous rate cases before
duce overall consumption or to lessen in their consumption levels and thus state commissions.An engineer and econo-
peak-season demands. lower water sales. mist with 20 years'experience in the utility
Some believe that rate setting is al- In other cases, the larger customers industry,he served previously as chief engi-
ready too political, but the increase in will try to work with the utilities.In some neer with the Massachusetts Department of
consumer activism will cause the deci- cases, they will try to contract for lower Public Utilities. Russell has a BS degree in
sions on rate structures to become even rates.To retain a community's industrial electrical engineering and an MA degree in
more political.City councils,mayors,and base,many utilities will tend to enter into economics, both from Rutgers University in
commissioners will respond more to such contracts. As a result, the burden New Brunswick, N.J. For the past seven
their constituents in deciding what type will start to fall more heavily on smaller years he has been a senior management
of rate structure is best.As a reaction to industrial, commercial, and institutional consultant at CDM, serving private and
constituents'concerns about the cost of customers. public utilities nationwide.He is a member
expansion projects, it is expected that Another change will be rate structures of NSPE,APPA, WEF,and AWWA. Chris-
greater use will be made of impact or developed for each customer class.This topher P.N. Woodcock, an associate at
development fees to pay for system ex- can help reduce the impacts on some CDM, is a member of AWWA's Rates and
pansion.These charges keep rates to ex- larger users. Charges Subcommittee.
72 MANAGEMENT AND OPERATIONS
JOURNAL AWWA
1 n
•
Omgon
STATE
TREASURY
September 10, 1992
Local Government Investment Pool Participants:
The Local Government Investment Pool Task Force
recommended that the Oregon State Treasury send the
revised Local Government Investment Pool Information
Statement to Pool participants for comments. The Oregon
Short-Term Fund Board concurred with this recommendation.
The new Information Statement complies with the National
Association of State Treasurers' Disclosure Guidelines for
state-operated investment pools.
The goal of the Information Statement is to insure that
local government investment officials, when choosing among
their available investment options, are fully aware of
significant investment and administrative policies,
practices and restrictions of the Pool and are thereby
able to make informed investment decisions on behalf of
their local governments. This Information Statement is
also meant to serve as a reference manual to Pool
participants.
Please assist us in making this Information Statement as
complete and "user friendly" as possible. We will
appreciate receiving your written comments by October 15,
1992.
If you have any questions, please let me know.
Gary H. Bruebaker
Director of Cash Management
kes
18'59,
159 State Capitol
Salem,OR 97310-0540
(503) 378-4329
FAX (503) 378-6772
• TDD(503) 373-0947
. •
Oregon State Treasury
Cash Management Division
LOCAL GOVERNMENT INVESTMENT POOL
An Investment Service for Public Funds
DRAFT
Information Statement
September, 1992
Oregon State Treasury
Advisory Board
Oregon Short-Term Fund Board
Harvey Rogers, Chairman Preston, Thorgrimston,
Shidler, Gates & Ellis
Zeno Katterle Gresham School District
Barbara Kimberly Gallagher Capital
Bonnie Kraft City of Gresham
Wayne Purdy Ferguson & Wellman, Inc.
Clark Ruggles Benton County Finance
Steve Smith Oregon State Treasury
Administration
Oregon State Treasury
Cash Management Division
Gary H. Bruebaker, Director
159 State Capitol
Salem, Oregon 97310
m
INTRODUCTION
The Local Government Investment Pool (LGIP) is an open-ended,
no-load diversified portfolio offered to eligible participants which
includes, but is not limited to, any agency, political subdivision
or public corporation of this state who by law is made the custodian
of, or has control of, any funds. The LGIP is comingled with the
State's short-term funds.
Oregon's LGIP was created by Oregon Laws 1973, Chapter 748. Since
its inception, over 700 local governments in Oregon have
participated in the pool .
The LGIP is open every day that•the Federal Reserve is open.
GOAL
The goal of this Information Statement is to insure that local
government investment officials, when choosing among their available
investment options, are fully aware of significant investment and
administrative policies, practices and restrictions of the LGIP and
are thereby able to make informed investment decisions on behalf of
their local governments.
POLICY STATEMENT
Safety is the prime responsibility of every public investment
officer. Therefore, the policy of the LGIP is to provide a safe
environment for the short-term investment of public funds. The LGIP
allows public entities to continue to manage their funds in a manner
that allows them to maximize the yield on their investments while
meeting the safety and liquidity requirements for their funds. The
Treasury manages the LGIP in the same manner it oversees the
management of the State's funds and in accordance with the prudent
person rule.
OBJECTIVES
The primary objectives, in priority order, of the LGIP investment
activities shall be:
1 . SAFETY. Safety of principal is the foremost objective.
Investments shall be undertaken in a manner that seeks to
ensure preservation of capital in the overall portfolio.
2. LIQUIDITY. The LGIP investment portfolio will be
sufficiently liquid to enable it to meet all operational
requirements which might be reasonably anticipated.
3. RETURN ON INVESTMENT. The LGIP investment portfolio shall
be designed with the objective of attaining a market rate
of return, taking into account its investment risk
constraints and the cash flow characteristics of the Pool .
ADVISORY BOARD
In seeking to best serve local governments in Oregon, the Oregon
Legislature established the Oregon Short-Term Fund Board. The
purpose of the Board is to advise the Oregon Investment Council and
the Oregon State Treasury in the management and investments of the
LGIP.
The Board consists of seven members: the State Treasurer or his
designee; three nonpublic members who are qualified by training and
experience in the field of investment and finance (appointed by the
State Treasurer) ; and three members who are treasurers, finance or
fiscal officers or business managers of any county, city or school
district (appointed by the Governor) .
Board members serve four-year terms. The Board serves without
compensation. Expenses to attend meetings of the Board are
reimbursed pursuant to limits established for state employee travel .
INVESTMENT POLICY
Oregon Revised Statutes (ORS) require that the Oregon State Treasury
exercise the judgment and care, under the circumstances then
prevailing, which individuals of prudence, discretion and
intelligence exercise in the management of their own affairs, not in
regard to speculation but in regard to the permanent disposition of
their funds, considering the probable income as well as the probable
safety of their capital . Subject to this standard and consistent
with the liquidity requirements demanded by a short-term pool , the
LGIP shall seek to obtain a competitive yield.
The Oregon Short-Term Fund Board has adopted additional portfolio
rules outlined in Appendix A.
CUSTODIAN OF SECURITIES
All investment assets and collateral will be held in safekeeping by
the Oregon State Treasury' s Master Custodial Agent or by an
authorized state depository. All security transactions are settled
on a delivery vs. payment basis consistent with industry practices.
Government Accounting Standards Board Statement 3 states that if a
governmental entity invests in a pool managed by another government,
such as local government monies in a state treasurer' s investment
pool , no disclosure of the individual deposits and investments of
the pool nor disclosure of the credit risk category is required by
the participating public entity. Disclosure is provided in the
audited financial statements of the LGIP. Investment in the LGIP
should be treated as an investment with a market value equal to the
account balance.
LEGAL COUNSEL AND INDEPENDENT ACCOUNTANTS
The State Attorney General serves as the General Counsel to the
LGIP. The LGIP is audited by the Secretary of State, Division of
Audits.
YIELD CALCULATION AND INTEREST ALLOCATION
Interest is allocated monthly and credited to participants' accounts
on the first of the following month. The allocation is based on
each participant's average daily balance. Yields are based on
actual earnings and the total average daily balances, utilizing an
actual/360-day basis.
EXPENSES OF THE LGIP
The Oregon State Treasury seeks to recover only the costs of
operating the LGIP. The Treasury is authorized to charge up to 100
basis points on the earnings of the LGIP. From time to time, the
Treasury reviews the expenses of the LGIP and the related charge.
The charge is netted against earnings before distribution.
LGIP ACCOUNT
Prior to setting up an account in the LGIP, the local government
must obtain the written consent of their governing body by
resolution, ordinance, or other appropriate means. A copy of the
consenting resolution (or minutes which record consent) must be sent
to the Treasury along with a written request to set up an account.
A list of authorized signatures and the name, location, ABA number
and account number for the bank through which its Pool transactions
will be handled must also be submitted. The bank must be one of the
LGIP banks or have a correspondent relationship with one of the LGIP
banks. An account number will then be assigned by the Treasury.
Local governments may place in the aggregate up to $10 million of
their funds in the LGIP. They may have an additional account if
their governing body, by ordinance or resolution, authorizes their
officials to place not more than $20 million in the LGIP.
LGIP participants are allowed to have up to four LGIP accounts for
specific purposes: two for general use, one for use with the
Department of Transporation, and one for funds they manage for other
units of government. For each LGIP account, LGIP participants may
designate up to four numeric commercial bank accounts. The
commercial bank account must be with one of the LGIP banks or have a
correspondent relationship with one of the LGIP banks. Multiple
accounts for bookkeeping services are not allowed.
Participants should contact an LGIP Customer Service Representative
for assistance in closing an account.
CHANGE OF AUTHORIZATION
Any changes to the local government's list of authorized signatures
must be sent in writing to the Treasury.
TRANSFER OF FUNDS
Moneys may be deposited to or withdrawn from the pool by using one
of our LGIP institutions or an institution that has a correspondent
relationship with one of our LGIP institutions. The LGIP
institutions are Bank of America, First Interstate Bank of Oregon,
and U.S. Bank of Oregon.
All deposits and withdrawals entered prior to 11 :00 a.m. will be
recorded the same day. However, net withdrawals and deposits which
exceed $1 .5 million require 24—hour notice. There is a $100 minimum
transaction amount for deposits and withdrawals.
LGIP participants that receive state—collected revenues may elect to
have these funds deposited directly to their LGIP account. LGIP
participants may also elect to transfer funds from their LGIP
account to another participant' s LGIP account.
AUTOMATED INVESTMENT POOL SERVICE
The Oregon State Treasury has designed and implemented an Automated
Investment Pool Service that greatly increases internal controls for
both the Treasury and LGIP participants, and that significantly
improves the level and quality of service provided to LGIP
participants.
The system utilizes a touch—tone telephone to access account
information and to process deposits and withdrawals. At anytime
during the process, and automatically when not calling from a
touch—tone telephone, the caller may transfer to a Treasury Customer
Service Representative.
For LGIP participants with fax machines, the Automated Investment
Pool Service sends a fax confirmation within five minutes of the
call . For LGIP participants without fax machines, the system
batches the transactions and processes them to be mailed.
ARBITRAGE
The LGIP may not comply with Section 148 of the Internal Revenue
Code, and accordingly may not be appropriate for the investment of
bond proceeds. Participants should discuss arbitrage rebate
requirements with their bond counsel .
REPORTS
A monthly statement of balances and transactions is sent to each
LGIP participant for each LGIP account. Also included with these
statements are the LGIP portfolio analysis, the Oregon Short—Term
Fund portfolio analysis, and the excess earnings statement.
•
APPENDIX A
The following rules apply to the desired future portfolio makeup for
the Oregon Short—Term Fund but do no necessarily reflect the present
Fund portfolio. The Investment Officer will sell existing
investments to achieve compliance with the rules once the market
value of such investments reaches book value, or as soon as is
practicable thereafter, and only when prudent investment policy
dictates it wise to do so. Consequently, the prohibitions of
certain types of investments, trading techniques and other rules
apply to all investments made from this date forward but are not
meant to apply to those investments already made.
I. General
A. Guidelines relating to size of investments and
diversification of investments do not apply to short—term
investments of seven days or less or to Masternote or
Master Repurchase Agreements.
B. No commitments to buy or sell securities may be made more
than 14 business days prior to the anticipated settlement
date, or receive a fee other than interest for future
deliveries.
C. No securities may be purchased originating outside the
United States.
D. Stock of any company, association or corporation may not
be purchased.
E. Payment for any securities purchased by the Investment
Officer may be made only when the Investment Officer has
received physical possession thereof. Delivery of
securities to the purchaser may be made only upon
receiving payment in full therefor.
II. Maturity Distribution
A. Fifty percent of the actual portfolio must mature within
93 days.
B. Up to 25 percent of the actual portfolio may mature in
over one year.
C. No investment may mature in over three years.
a
III. Diversification of Portfolio
A. At least ten percent of the actual portfolio must be in
U.S. Treasury and/or U.S. Government Agency securities.
B. No more than 50 percent of the actual portfolio may be in
any one of the following:
1 . Commercial Paper
2. Repurchase Agreements
3. Bankers' Acceptances
4. Negotiable Certificates of Deposit
5. Time Certificates of Deposit
IV. Time Certificates of Deposit
A. Banks with deposits in Oregon branches of less than $2
million are permitted TCD's of $100,000.
B. Banks with deposits in Oregon branches of $2 million or
more are permitted TCD's of five percent of deposits.
C. Current limit of $100,000 TCD's in each savings and loan
unless 100 percent collateral is posted. Collateral must
be held in an account with an approved custodian
established for the Oregon State Treasury separate from
the bank's collateral pool , and evidenced by a Safekeeping
Agreement acceptable to the Treasury.
V. Bankers' Acceptances and Negotiable Certificates of Deposit
A. 2.5 percent maximum of actual portfolio per issuer in
domestic bank Bankers' Acceptances.
B. 2.5 percent maximum of actual portfolio per issuer in
domestic bank negotiable Certificates of Deposit.
VI. Commercial Paper
A. Up to five percent actual portfolio per issuer in domestic
bank negotiable Certificates of Deposit.
B. 1 . Commercial Paper must be rated A-1 or better by
Standard & Poor's or its equivalent by any one of the
recognized rating agencies listed below.
2. Commercial Paper may be rated A-2 or better by
Standard & Poor' s or its equivalent by any two of the
recognized rating agencies listed below, and be
subject to the following restrictions:
a. No more than ten percent of the actual portfolio.
b. Maximum 93-day maturity.
c. Purchases may be made from approved list only:
Louisiana-Pacific Corp.
PacifiCorp
C. Recognized rating agencies include Standard & Poor' s;
Moody's; Fitch; Duff & Phelps; McCarthy, Crisanti &
Maffei ; Keefe Bruyette & Woods.
VII. Rourchase Agreements.
A. Current net capital of firm must be over $100 million.
B. Repurchase Agreements must equal no more than two percent
of liabilities of firm.
C. Firm must be a Primary Dealer as recognized by the Federal
Reserve Bank.
D. The firm must have a signed Repurchase Agreement.
E. Collateral must be delivered to the Treasury' s account at
its Custodian and/or Fiscal Agent, or to an account
established for the Treasury pursuant to the terms of the
specific Repurchase Agreement in the name of the Oregon
State Treasury.
F. Collateral for Repurchase Agreements must be U.S. Treasury
or U.S. Government Agency securities only. For securities
that exceed an 18—month maturity, the price paid may not
exceed 98 percent of the current market value.
G. Maximum maturity 90 days.
VIII. Reverse Repurchase Agreements and Securities Lending
A. Maximum maturity 90 days.
B. Maximum total of 50 percent of actual portfolio.
C. Net capital of firm must be over $100 million.
D. Acceptable reinvestment vehicles include securities that
may otherwise be purchased outright.
E. Securities will be loaned or reversed on a fully
collateralized basis.
F. Firm must be a Primary Dealer as recognized by the Federal
Reserve Bank, and have a signed Repurchase Agreement or
Master Securities Lending Agreement.
G. Loans and/or reserves must be equal to no more than two
percent of liabilities of the firm.
OCT 13 '92 11:12AM PORTLAND WATER BUREAU 5037966133 P.6/4
AD HOC COMMITTEE
ON JOINT REGIONAL CONSERVATION PRICING
MEETING
OCTOBER 1, 1992
SYNAPSIS OP._DISCU8BION
Attending:
Sharon Baron-Kelly, City of Beaverton;
Carter Harrison, Clackamas Water District;
Dale Anderson, City of Gresham;
Van Burrus, Dee Durk, City of Hillsboro;
Jim Burke, Roberta Jortner, Portland Water Bureau;
Duane Robinson, Rockwood Water District;
Jeri Chenelle, Nancy Johnson, Randy Volk,
Mike Miller, Tigard Water District;
Mike McKillip, City of Tualatin
Pat Demarinis, Jesse Lowman, Tualatin Valley Water District;
1. sview of F icination
Burke reported that, in addition to jurisdictions attending,
Powell Valley, Oak Lodge and Mt. Scott water districts have
expressed an interest in participating.
Of the participating agencies, data is in hand or is expected
from cities of Beaverton, Gresham, Hillsboro and Tualatin; Mt.
Scott, Oak Lodge, Powell Valley, Rockwood, Tigard and Tualatin
Valley water districts. Clackamas Water District has some summary
data Which will be reviewed as to its usefulness.
2. Schedule
After discussion, the group agreed to meet as often as weekly,
if necessary, or regularly, bi-monthly, in order to complete
deliberations before holiday season.
3. Data Collection ftatus )tenort
Burke will continue to work with the raw data provided by all
participants to produce user profile information by the Committee's
next meeting. In the event results are available beforehand, they
will be transmitted by mail. Primary objectives of the analysis are
user profiles for minimum and maximum seasonal usage and peaking
ratios. Additionally, comparisons between Portland and east and
west side suburban area customers are being made. Current target
for completion of initial analysis of data is mid-October.
Summary analysis of Portland residential customer data
indicates that half the water, in either winter minimum usage or
summer maximum' usage, is used b approximate 25 percent of the
-customers. This is bas+ d on profile o , accounts for which
there ra a complete quarterly data for the study period of July,
1991 through June, 1992.
OCT 13 '92 11:12RM PORTLAND WATER BUREAU 5037966133 P.7/4
Regional Conservation Pricing Committee
Meeting Synopsis - October 1, 1992
Page 2.
4. Policy Ipsues Discussion
A. Seasonal Rates Structure
- Differing objectives for implementation of seasonal rates
exist among committee members; consensus is that seasonal
rates will address problems of 1) ability to provide
adequate water during the summer season, given existing
usage (Bull Run system users, Beaverton) , 2) ability to
provide for daily/hourly peaking through treatment
facilities (Hillsboro and Clackamas) , and 3) regulatory
requirements associated with future augmentation of
sources of supply (all regional participants) .
• Unless limited by capabilties of data system, general
sentiment is that developing rates that account for
individual usage patterns is best approach. Options
discussed for setting summer non-surcharged allowance
include fixed usage above winter minimum (e.g. , winter
plus 10 ccf) , proportionate increment above winter usage
(e.g. , winter plus 1.5 time winter usage) or same pattern
applied to average monthly usage. No consensus.
• Choices between one or two increasing block segments
favored two blocks: one to "remind" users of need to
conserve on outside turf watering and second_ toose
-fees on excessive use; consensus on two blocks, but no
conclusion on level. Genera/ sentiment is that rates
should not ratchet; that is, surcharges should apply only
in block, rather than for all usage at whatever block
level applies.
• Existing billing systems of some participants will
require setting discreet block levels, rather than
allowance based on off-peak season usage.
B. Customer Class Problems
- Consensus is that seasonal pricing should be applied to
both residential and non-residential users. No solution
to approach to excepting manufacturing process water; no
conclusion as to resolution of water used for building
cooling. Common target is summer turf watering
• General sentiment is that application of uniform
standards across all participants is desirable; that is,
if surcharge takes effect at 2.5 times winter usage, same
standard be appy for all participants.
• OCT 13 '92 11:13AM PORTLAND WATER BUREAU 5037966133 P.8/4
Regional Conservation Pricing committee
Meeting Synopsis - October 1, 1992
Page 3.
• Consensus to involve "green industry" in the development
of standards for turf watering in order to mitigate (if
possible) economic displacement, as well as to try and
involve any other industry subgroups that might be
specifically and adversely effected by usage standards.
• General sentiment that initial seasonal_increasina block
pricing could or shouldbe_eventually extended to year-
round practice.
• Concern expressed regarding the effect of seasonal rates
on industrial users where water is component of
production process. Similar prospect applies where water
is used in building cooling, with limited options for
equipment retrofit. Likewise, whether domestic water
should be available for irrigation, or what transition
period would be suitable, warrants consideration.
C. Other
• Consensus is that initial implementation should be
structured so to insure maintenance of existing revenue
levels, as a direct surcharge on excessive users, rather
than any offset to off peak rates.
• General sentiment that implementation horizon may require
as much as five years to achieve full effect, based on
data collection needs, sufficiency of billing/computer
systems, revision of pilling schedules, and understanding
of extent to which pricing can change consumption
patterns.
Next Mo*tinc
Place/Time: Tualatin Valley Water District
Thursday, October 15, 1992
8:30 AM
Key Agenda Items:
• Billing and data system capabilities
• Review of data profiles
• Continued consideration of non-residential versus
residential impact
r , ;:;;t.e.4 , 10r15'/92.
4
Talks back on
between city,
water district
By DONNA SCHMIDT
• -Of the Tomes
TIGARD—AU befisee:off on
city.,plans,"to-4,700 tinm;�ttie'
'"Tigirnd Watitbithic
Y.,-*.Officials.of�boiti3 llcl bddidsY Castile maintains that city orb-
reached'agc mets a
�earli I* "t cials overreacted to the district's
fb cbi�tinueitalkS aiitlCd�it fdtig ; position.
:new/wateragencY f ". "We really did have the same ob-
�Bb►B:.�' .,
•district's operations tinder
the cittyy'g• jective,I believe.We were just look-
ing at it through different glasses.
July. The Tigard Water District never in-
Water•District Bdatd;-amib'Is= tended to_stop or stall.We were just
'sioners agreed in a special-mee4ing being very cautious about it."
Monday afternoon to work'toward
Ed
forming a new agency operated by wards said he was comfortable
the cityof T That decision with plans to proceed with con-
the solidation but echoed his desire fa
came after a closed meeting with hs
attorney'on the issue.Tigard cpm- the
process to stay. track within
chore on Tuesday accepted the dis-
trict's resolution. - ' • Once formed, the new water—
"We signed an agreement we felt agency is planned to be governed by
comfortable with," said •former representatives of Tigard,King City,
•.board chairwoman Audrey Castile, Durham . and unincorporated
adding that the district also agreed Washington County within the water
to the target date first proposed by district's boundaries. Day-to-day
the city to reach an intergovemmen- operations will be administered by
tal agreement the city.
The move puts on hold planned Bringing the water district under
public hearings by the city, which the wings of city government is
were set to begin Nov. 10, to hoped to protect the district from fu
withdraw Tigard residents from the taro absorption by other larger dis-
water district A withdrawal would tricts, improve efficiency and give
have most likely collasped the water patrons more political clout i*
district by removing the majority of regional water supply and delivery
its tax support and depleting its as- issues.
sets. "I think this will be in the best in-
Mayor Jerry Edwards proposed serest of the people as long as
the withdrawal action three weeks everyone works together-rand'the
ago.He accused the water commis- water district bouddaties;`=as ate
sioners of stalling consolidation know them, stay int " Castile
talks after they refused to pass-a . _
resolution bringing the agency and think this will be in the bear in:
cities to the negotiating table. serest of the people is long'as
everyone works together and the
water district boundaries, as we
know them, stay intact," Castile
_said.
t 011(.(4 2_ Tit.(R_Tu.44*,. 7- .
Tigard• Water DistrictagreestoitY proposal•The
reluctant"peace offering" "It's the only conscionable choice the district giuickly;to rethink;its`.pel Y-.plan-.for growth. City representa-
may prevent withdrawal by the for the district," said Chairwoman sition. , ::'=,;_•--• :r'.`..;• tives;also have maintained that a
City and a fragmented district Audrey Castile. "It's in the best in "We were concerned'atiot<t_'w1iat; oint agency would have more clout
y g terest of the community." In-,regional water talks and be less
Y wouldhappen to:King Cify;anil.D„
' The district has about 11,000 hook- ham if Tigard withdrew;'-';Chenell „ subject to forced consolidation with
By ROBIN FRANZEN ups in Tigard, King City, Durham said."And,even'thouglitlferewould `.another water district.
correspondent, The Oregonian and portions of unincorporated be some of the district 1'eff;.we�'dinift ,: . While Castile said the city's threat
a TIGARD—The Tigard Water Dis- Washington County. About 70 per- know•if we could provide.;yira1er:.as: of withdrawal was a harsh way to
cent of Tigard is within the district . cheaply 'with a smaller,a gusto Ener' get:the jurisdictions on the same
frict reluctantly agreed this week to boundaries; the other 30 percent is base." - ': track,both sides said they wanted to
the city's proposed time line for served by the Tualatin Valley Water In response.to,the'Water'district's quit fighting. They agreed to hand
takeover, largely to prevent the city District. the legalities to staff members and
from withdrawing unilaterally and latest ,.overture; the:, City' Council g
fragmenting the district. Previously, the water board had agreed Tuesday'to:postpone:indefi- attorneys and turn their own focus
been unwilling to commit to Ti-: nitely a public hearing it had set for .to educating the public about the
"This is our peace offering, so to changes.
speak," district administrator Jeri gard's proposed dates, saying it next month on the'withili awal.-But' .
Chenelle told Mayor Jerry Edwards wanted more time for study. The •• Edwards warned,that if the-forma- :"Part of what we are going to have
on Tuesday. "This is what we really city perceived that as foot-dragging tion of a joint water agency bogged ..to do is clean up the dirt balls that
want to do, because we have a great and took matters into its own hands down again, the city would proceed have been flying through the air,"
deal of concern about fragmenting last month by saying it would with- on its own course. Castile said.
the district." draw. "This was not something we did Bev Froude,a citizen representing
On Monday, district commission- State law would allow Tigard to just to make the water district move. areas of unincorporated Washington
ers unanimously passed a resolution withdraw and form its own water We are fully prepared to take the ac- County served by the water district,
that commits the district to working service using a portion of the dis- tion we had talked about," Edwards said she felt "almost betrayed" by
*ith Tigard, King City and Durham trict's assets. said. "However, forming a joint the city's threat of withdrawal.
to form a joint water agency by That move, and phone calls from agency is what we'd rather do." • However, plans for the joint water
July. The three other jurisdictions concerned citizens who didn't want The city has argued that it needs agency include continued water
have already signed the time line. to see the district divided, caused more control over water service to service to those areas.
3 70 6 453
/5yvS A-49�S d faL
ata 1,t, 9ya?1
October 7 , 1992 �� nrI 1 �g02�
REC' N G
Tigard Water District
Attn: Ms . Bonnie Turner
8777 S .W. Burnham Street
Tigard, OR 97223-6127
Dear Ms . Turner,
At approximately 3 : 00 pm Tuesday, October 6 , I discovered a rather
serious leak in the water pipe on my property at a point 40-50 feet
from the water meter ( which is located only a few feet from 150th
Ave . My first thoughts were to turn off the water at the main, but
did not have the appropriate shut-off tool to fit the valve . I
quickly called your office , explained the problem, and within 10-15
minutes your emergency truck ( driven by, I believe , Ed ) arrived .
He loaned me ( for the evening ) the shut-off tool and in seconds the
flow of water stopped.
I spent the next 10 or so hours digging where I suspected the leak
was ; had to remove a 25 foot tree during the excavation in the
process because the leak was virtually directly underneath that
particular douglas fir. I purchased a 10 foot section of "outside"
high-pressure PVC pipe of the identical dimension, and cemented two
new connectors in place. The water shut-off remained in the off-
position until morning , when at 7 : 45 am the Tigard Water District
truck reappeared (with Rusty and Cheryl aboard ) who had come to
help with the repair. They inspected the job and it was their
opinion that the repair was well done , and suggested that I turn on
the water at the main. There was then, and now ( 10 : 00 pm Wednesday
night ) no more leak nor any new water visible or felt along the
repair or for 3 feet proximal and distal to the new joints. With
that, your crew left for most probably more "water emergencies" .
I ' ll not cover the hole for another few weeks , then fill in from
the bottom to provide adequate support for the water pipe .
I would appreciate greatly if you could "adjust" my current usage
and the subsequent billing for this two month period, the very
large increment of use obviously due to the line break. It is my
impression that your interceding on my behalf in this regard is a
possibility. Based on the current reading ( 249124 cu ft ) and
comparing with the previous two month usage ( 3600 cu ft, 5/20/92 -
7/22/92 ) my November reading and usage will be inappropriately
high. Your help and consideration of my water leak predicament are
greatly appreciated.
Additionally, I would like to thank and commend the efforts and
assistance of your crews . They were impressively prompt,
courteous , knowledgeable , and very professional in their service
for the Tigard Water District. I would hope that individuals at
the highest level at the Water District Organization are made aware
of your crew' s outstanding performance , and that these employees
are appropriately acknowledged.
Again thank you for your help and understanding in this matter. If
I can be of any assistance to you, please do not hesitate to call
on me .
Yours very sincerely,
3 •
Barry D. Albertson
v -9.3-1-a-
60-061
a3-1-a-
`„/. (�
T v�
------- --- -- --- --------- ---
�,�'`�. )/ 747--
*
/eLtee. j4ele
1 '
•
October 23, 1992
Tigard Water District
Tigard, OR. 97223-6127
Gentlemen:
A leak was recently discovered in our meter box during the
reading of the meter. A few days later a crew, consisting of
Rusty and Cheryl, arrived to repair the leak.
This is to let you know that we were very pleased and
impressed with the professionalism of their work and the
courtesy with which it was performed. They represented your
Department well.
We would be pleased if you would let them know of our
sincere appreciation for their good work.
Very truly 11C/uro
enn W. Wegner
560 SW Alderbrook Cir.
Tigard, OR. 97224
/0 .
� L
October 26 , 1992 +PHI)
Tigard Water District ,/a'
8777 S.W. Burnham Street
Tigard, OR 97223-6127
Regarding : Account #6703560
Attention: Ms. Trish Toedtemeier
Dear Ms. Toedtemeier,
First of all I would_ like to thank you and the Tigard Water
District for offering the service that allows you to call customers
when you expect there to be a problem in their system. If you did
not offer this service, we may not of been able to get this problem
solved as quickly as we did.
At your request , I am sending you our current bill along with
copies of receipts as proof that the leak in our system has been
repaired. The leak was a clean break in the pipe leading from the
pressure valve at the meter. I would like to mention that we have
been advised that the only way for a pipe to break so evenly would
have to have been caused by pressure forced on the meter possibly
at the time of a reading or other service. Of course it is also
possible this could have been caused by foul play. The broken
section of pipe has been enclosed for your inspection.
Our expenses involved areitemized_ below. Taking this into
s
consideration,• :I°" would appreciate _.:our bi 11 _to;: be reduced to a
normal average bill. for this ti me, eriod Zf
- Advanced. .Leak`.Detection $150 .00
`
' `':Ernst Hardware-(Misc . plumbing"'supplies) • 6 .30
__l..
"+ `TOTAL $156 .30
Your prompt attention in adjusting our bill is greatly appreciated.
Should you need to reach me for any other information or to advise
me of the corrected billing amount , you can call me at 221-6106
. during normal business hours.
. ; Si cerel ``Aro
Rick D. Love i JSP
8527 S.W. Avon Street l,0 0V� . ,I
Tigard, OR 97224
/ 1 .