03/09/1993 - Minutes TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS
REGULAR MEETING
March 9, 1993
MINUTES
PRESENT: Board of Commissioners:
Robert Wyffels Hill Hampton
John Haunsperger Clarence Nicoll
Audrey Castile (arrived 7:05 p.m.)
Staff
Jeri L. Chenelle, Administrative Director
Randy Volk, Operations Manager
Lorry Christian, Administrative & Human Resource Coordinator
Mike Miller, Senior Management Analyst
1 . At 7:02 p.m., the Board went into a closed executive session under the provisions of ORS
192.660 (1)(g), and (j), to negotiate matters of trade or commerce, and proposed
acquisition or exchange of public investments. Administrative Director Jeri Chenelle met
with the Board. Staff members were asked to remain in the meeting.
At 7:35 p.m., the Board came out of executive session. At 7:40 p.m., the Board went into an open
regular meeting.
1 . Visitors.
There were no visitors present
2. Minutes of the Board meetings on February 9, February 25, and February 26.
A motion was made by Commissioner Nicoli to approve the minutes without change.
Commissioner Castile seconded the motion. A voice vote was called. The minutes were
unanimously approved without changes.
3. Payment of vouchers.
Commissioner Castile made a motion to approve the vouchers for payment. The motion was
seconded by Commissioner Hampton. A voice vote was called. The Board unanimously
approved the vouchers for payment.
4. Citizen members for the Budget Committee.
A motion was made by Commissioner Castile to appoint Mr. Rod Kvistad and Mr. Bill
Sheridan to serve on the Budget Committee for terms expiring June 30, 1994. ,The motion
was seconded by Commissioner Haunsperger. A voice vote was called. The motion was
approved 4-1.
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3/9/93 Board Meeting Minutes
Commissioner Aye No Abstain
Audrey Castile X
Hill Hampton X
John Haunsperger X
Clarence Nicoli X
Robert Wyffels X
5. Final Intergovernmental Agreement for Phase 2 - Regional Water Supply Plan.
Commissioner Castile made a motion to approve the Intergovernmental Agreement to Fund
Phase Two, Regional Water Supply Plan. Chair Wyffels seconded the motion. A voice vote
was called. The motion was approved 4-0, with Commissioner Hampton abstaining due to a
potential conflict of interest, that being that he works for the Portland Water.Bureau.
Commissioner Aye No Abstain
Audrey Castile X
Hill Hampton X
John Haunsperger X
Clarence Nicoli X
Robert Wyffels X
Commissioner Castile made a motion to direct Administrative Director to decide how to
disperse TWD funds for this study. Chair Wyffels seconded the motion. A voice vote was
called. The motion was approved 4-0, with Commissioner Hampton abstaining due to a
potential conflict of interest, that being that he works for the Portland Water Bureau.
Commissioner Aye No Abstain
Audrey Castile X
Hill Hampton X
John Haunsperger X
Clarence Nicoli X
Robert Wyffels X
6. Water Supply Agreement with Lake Oswego.
A motion was made by Commissioner Castile to approve the water supply agreement with
Lake Oswego in concept, and directed Administrative Director Chenelle to further negotiate
the following: (1) the minimum units of water to be purchased; (2) a written commitment
that each time we participate in improvements to their system, our guarantee of water
will increase. Commissioner Nicoli seconded the motion. A voice vote was called. The
motion was approved unanimously, 5-0.
7. PGE Water Rights Legislation.
A motion was made by Commissioner Castile and seconded by Commissioner Nicoli to co-
sponsor legislation to make PGE's pre-1909 claims fall under the same standards as post-
1909 claims. A voice vote was called. The motion was approved unanimously, 5-0.
8. Augustine Company Contract for Computer Software.
Commissioner Nicoli made a motion to approve $55,376 for the purchase of computer
software from Augustine and Company Computer Associates - Municipal Software Library
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Division. The motion was seconded by Commissioner Haunsperger. A voice vote was called.
The motion was unanimously approved, 5-0.
9. Administrative Director's Report.
A. Work Accomplished Report.
50 water meters were installed during the month of February--a large number for
the month. Staff had projected that 317 meters would be sold in FY92-93, and the
District passed that number during February.
B. SCADA System.
Operations Manager Volk reported on the progress of the installation of the SCADA
System, saying that he had conducted job site visits last Friday for the contractor.
TWD employees have prepared the sites by digging trenches and installing the conduit,
which will save money for the District.
C. SDAO Achievement Award for Outstanding Public Information Program.
On Wednesday, March 4, Chair Wyffels presented the SDAO Achievement Award to TWD
employees at an employee meeting. He thanked all employees for their outstanding
work on behalf of the District. District employees presented a TWD shirt to Chair
Wyffels.
D. Distributed at the meeting were copies of a King City letter reviewing the contract for
the joint water agency, and their comments.
E. Also distributed at the meeting were copies of a Portland Water Bureau letter with
proposed rates for FY93-94. Because of water restrictions last year, TWD's rates fell
to $1.801.
F. A review of TWD's insurance was completed, and now all of TWD's facilities are
included. The new policy has considerably more coverage at a lower cost. TWD staff
member Nancy Johnson initiated the insurance review, and Randy Volk, Mike Miller,
and Steve Winchester all spent a lot of time gathering information for the review.
10. Chair's Comments.
A. Chair Wyffels thanked the Water District for the opportunity to attend the annual
conference of the Special District's Association of Oregon. There were many helpful
workshops, and he appreciated the comradarie with people from other special districts
from all over Oregon.
B. Chair Wyffels acknowledged that the employees of TWD were the ones responsible for
winning the SDAO Achievement Award, and he was receiving it on their behalf.
C. Chair Wyffels stated that the Transitions workshop on Feb. 26 was very good, with
good openness and communication, and was time well spent. Ms. Chenelle said Dennis
Ashley, the workshop facilitator, said he felt honored to work with a group that was so
open and honest.
1 1 . Commissioners' Comments.
A. Commissioner Castile said she was proud of TWD employees going through an AWWA
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Northwest Subsection information class about earthquakes before the newspaper
article about earthquake faults being plotted through the Portland area.
Administrative Director Chenelle said that TWD employees Mike Miller and Richard
Sattler helped organize the subsection meeting, and that Mr. Volk and Mr. Miller had
previously attended another seminar about earthquake preparedness. Mr. Volk said
that the 10 MG reservoir and those built after, were built with earthquake resistent
features in mind, including cross straps and stress wrapping. Waluga Reservoir also
is built with earthquake resistent features.
B. Commissioner Haunsperger thanked the TWD Staff for doing such a good job of keeping
the Commissioners informed. Commissioner Nicoli said he agreed.
C. Commissioner Hampton asked about the new computers. Ms. Chenelle said they are in
the process of being set up, and will be connected to the network next week. Training
sessions have been scheduled for employees who will be using the computers.
12. Other Business.
There was no other business.
13. At 8:38 p.m., the Board went into Executive Session under the provisions of ORS 192.660
(1) (e), (h), and (j) to discuss real property transactions, public investments and
possible litigation, and 192.660(2) discuss non-union labor negotiations.
At 9:07 p.m., the Board came out of executive session and adjourned the regular meeting.
Adjourn
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