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02/14/1978 - Packet TIGARD WATER DISTRICT 8841 S. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 February 14 , 1978 AGENDA CALL TO ORDER 1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING 2. VISITORS 3. RESOLUTION TO TRANSFER FUNDS WITHIN THE GENERAL FUND FROM CAPITAL OUTLAY TO MATERIAL & SERVICES 4. RESOLUTION TO PAY VOUCHERS 5. RESOLUTION TO APPROVE CPA'S TO CONDUCT ANNUAL AUDIT FOR FY 1976-77 Akar' 6. APPOINTMENT OF BUDGET COMMITTEE FOR FY 1978-79 7. OTHER BUSINESS ADJOURNMENT ADMINISTRATOR'S REPORT 1. Resolution to approve minutes of last meeting. 2. Visitors. 3. Resolution to transfer funds within the General Fund from Capital Outlay to Material & Services. The attorney has advised that the Oregon Supreme Court will not hear the district' s case against the City of Lake Oswego. Thus, the decision of the Court of Appeals, reversing Judge Dale' s favorable opinion, stands. As of December 31, 1977 , the district owed Lake Oswego the difference between 14c vs 25 water for 22 years, or a total of $196, 201. 52, including 6% interest. Detailed computations of the amount due are shown on page 3. It is time to reassess the situation and minimize `r the losses. What amount has the water district really lost as a result of this lawsuit? Ken Baines made the point early in the proceedings: "we have everything to gain and very little to lose" . If the lawsuit had not been filed, cost of water would have been 25 /100 cubic feet. The interest expense has not been lost because the district had use of the money during the litigation period. In the final analysis, the district is out $9, 143 which represent attorney fees. In retrospect, if it had happened today, I believe the Board of Com- missioners would have taken the same course of action on this matter. It was a worthwhile venture and there was no guarantee that the district would emerge a winner. The ruling of the courts emphasizes the fact that all the advantages of a surplus water agreement rest with the seller. We have always believed that the seller held all the "aces in the deck" , and the courts have confirmed this opinion. The results of this lawsuit are not all bad. Certainly, it must become obvious to the patrons that the district is "at the mercy" of other governmental bodies in regards to quantity, quality, and cost of water. The resultant effect should mean a more favorable reaction 141B, to developing an independent source of water. To account for the increased water costs, including the past due difference, funds should be transferred from Capital Outlay to Material & Services , totaling $272,100 as follows: -1- ADMINISTRATOR'S REPORT (Continued) GENERAL FUND TO: Material and Services : Acct #525-2: Water Costs: Lake Oswego (past due 22 yrs) $182 , 700 Deficit (Jul to Dec 1977) 18, 500 Projected Deficit (Jan - Jun' 78) Deficit: $18,500 Lake Oswego: 39, 400 57 , 900 Sub-total: $259 ,100 Acct #526: Interest Expense 13, 000 TOTAL: $272,100 FROM: Capital Outlay: *Or Acct #549: Equipment: Auxiliary generator $ 22, 000 Pump station @ #2 6, 200 Sub-total: $ 28 , 200 Acct #550: Bldgs and Additions 2 ,700 Acct #552: Land and Improvements9 , 000 Acct #553 : Operating Contingencies53,400 Acct #554 : Line Extensions 39 , 600 Acct #555: Line Replacements 139 , 200 TOTAL: $272,100 -2- TIGARD WATER DISTRICT AMOUNT DUE LAKE OSWEGO FOR WATER PURCHASED DURING PERIOD vow JULY 1, 1975 TO DECEMBER 31, 1977 Month & Billed @ Paid @ Time Interest Year 25 /100 14 /100 Difference Months @ 6% Jul 1975 $18, 936. 25 $10, 526. 46 $8, 409. 79 30 $1, 261. 47 Aug 1975 16, 328. 75 9, 066. 26 7, 262. 49 29 1, 053. 06 Sep 1975 16, 252. 25 9, 023. 42 7, 228 . 83 28 1, 012 . 04 Oct 1975 10, 490. 50 5, 796. 84 4 , 693. 66 27 633. 64 Nov 1975 7 ,513. 00 4,129 . 44 3, 383. 56 26 439 . 86 Dec 1975 11, 053. 25 6,111. 98 4 , 941. 27 25 617. 66 Jan 1976 9, 091. 50 5, 013. 40 4, 078 . 10 24 489. 37 Feb 1976 8, 285. 50 4, 562. 04 3,723. 46 23 428. 20 Mar 1976 8, 778. 50 4, 838.12 3, 940. 38 22 433. 44 Apr 1976 8 , 976. 25 4, 948 . 86 4, 027 . 39 21 422. 88 May 1976 11, 447. 75 6, 332. 90 5,114 . 85 20 511. 49 Jun 1976 17, 079. 25 9,486. 54 7 , 592. 71 19 721.31 Jul 1976 19,484. 75 10, 833. 62 8 , 651. 13 18 778. 60 Aug 1976 17, 025. 50 9, 456. 44 7, 569 . 06 17 643 . 37 Sep 1976 14, 429. 25 8, 002. 54 6, 426. 71 16 514 . 14 Oct 1976 12, 084. 00 6, 689. 20 5, 394. 80 15 404. 61 Nov 1976 11, 594. 00 6, 414. 80 5, 179 . 20 14 362. 54 Dec 1976 10, 893. 75 6, 022. 66 4, 871. 09 13 316. 62 Jan 1977 14, 183. 25 7 , 864. 78 6, 318. 47 12 379. 11 Feb 1977 11, 498. 00 6, 361. 04 5,136. 96 11 282. 53 Mar 1977 12, 356. 75 6, 841. 94 5,514. 81 10 275.74 Apr 1977 11,219. 25 6, 204. 94 5, 014. 31 9 225. 64 May 1977 13, 265. 25 7, 350. 70 5, 914. 55 8 236. 58 Jun 1977 17, 846. 75 9, 916. 34 7 , 930. 41 7 277. 56 Jul 1977 20, 365. 50 11, 326. 84 9, 038. 66 6 271. 16 Aug 1977 15,121. 00 8, 389. 92 6, 731. 08 5 168 . 28 Sep 1977 10, 191. 25 5, 629. 26 4, 561. 99 4 91. 24 Oct 1977 17, 856. 50 9, 921. 80 7, 934. 70 3 119 . 02 Nov 1977 18, 080. 75 10, 047. 38 8, 033. 37 2 80. 33 Dec 1977 18, 213. 50 10,121. 72 8 , 091. 78 1 40. 46 TOTAL: $409 ,941. 75 $227,232. 18 $182,709 . 57 $13,491. 95 Difference: $182, 709 . 57 + Interest: 13, 491. 95 ww AMOUNT DUE: $196, 201. 52 -3- ADMINISTRATOR'S REPORT (Continued) Aow It should be noted that this loss does not pre- clude the district from accomplishing the goals estab- lished with the present General Fund budget and the Bond Construction Fund. (Detailed requirements of the Bond Construction Fund are shown on pages 5 and 6) . Sufficient funds are available to finish the 10-MG reservoir and all pipeline replacements , except along S. W. Gaarde Street. The net effect of the loss is that funds will be unavailable to construct a major transmission main (24" or 36" ) and a 12-inch main (to replace 6" O.D. ) along S. W. Gaarde. The question whether the size of this main should be a 24" or 36" is now moot. Installation of this major transmission main should be delayed because it should rightfully be a part of a larger bond issue for developing the Willamette River. The size of the main could be 60" if Wolf Creek and Beaverton participate in the project. 4 . Resolution to pay vouchers. .460 5. Resolution to approve CPA' s to conduct annual audit for FY 1976-77. Jim Savage of Coopers & Lybrand has reported that his firm has had to spend considerably more time this year in auditing the district' s accounts. This is shown as follows: Year Hour 1974 265 1975 280 1976 287 1977 330 Accordingly, he has asked for a substantially higher fee for next year. His proposed contract is enclosed. Enclosed is a letter from Mr. Roy Rogers of Pauly & Rogers, CPA' s, advising of a firm price to conduct the annual audit. It is noted that Pauly & Rogers perform the annual audits for School District 23J, Metzger Water District, and City of Sherwood, among other water districts and municipalities. They are a local firm, with an office at S. W. Pacific Highway and Walnut Street. You may desire to consider a change. -4- ADMINISTRATOR'S REPORT (Continued) BOND CONSTRUCTION FUND February 1, 1978 Resources Available funds on hand $333 ,400 Interest Income 6, 600 Total Resources: $340, 000 Requirements (Feb - Jun 1978) 10-MG Reservoir: R. L. Martin, Inc $55,500 Reinf. steel for vault1, 500 Drain rock 3, 000 Backfill + 36" cover35,000 Cyclone fence 2, 000 Telemetry 5, 000 Electrical 4, 000 Alt. control valves 1, 000 Convert pump @ #2 6, 000 Miscellaneous 3, 000 $116, 000 Transmission Mains: 10-Mg res. to Corylus: 280 ' of 24" conc. pipe $ 3, 000 24" D.I. fittings 1, 000 Labor 4 , 000 Gravel 1, 000 $9, 000 Upper Boone' s Ferry Rd. , 72nd to Durham Road: 1300 ' of 12" @ $15/ft19, 500 72nd Ave. , north of Kable: 800 ' of 12" @ $15/ft12, 000 50 ' bore under RR tracks 3, 000 15, 000 Gaarde and Rose Vista: 980 ' of 12" @ $15/ft14 , 700 1400 ' of 6" @ $8/ft 11, 200 PRV & control vault 3 , 500 29 ,400 Fern St. pump station to 132nd St pump station: 2260 ' of 12" @ $15/ft33, 900 Durham Road: 79th to Upper Boone' s Ferry Road: 1450 ' of 12" @ $15/ft21, 800 26 ' bore under RR tracks 2, 000 Fanno Creek crossing5, 000 28, 800 135, 600 Total Requirements: $251, 600 Amount remaining for next FY: 88, 400 Total: $340,000 -5- ADMINISTRATOR'S REPORT (Continued) BOND CONSTRUCTION FUND July 1 , 1978 For Fiscal Year 1978-79: Resources: Available funds on hand $88, 400 Interest Income 2 , 600 Total Resources: $91, 000 Requirements: 10-MG Reservoir: Improve 125th Avenue $ 5,000 Curbs 500 Bike path 500 Street lights (2) 1, 200 low Landscaping, including: barkdust arborvitaes pine trees 2, 500 9, 700 Transmission Mains: North Dakota Street: 300 ' of 12" @ $15/ft. . $4, 500 Fanno Creek crossing. . 5, 000 $9,500 Hi Tor to BPA: 640' of 8" @ $10/ft. . . 6, 400 850 ' of 6" @ $8/ft. . . . 6, 800 13, 200 141st & Bull Mt. Rd. : 640 ' of 8" @ $10/ft. . . 6, 400 1370 ' of 6" @ $8/ft. . . 10, 900 17, 300 Duchilly to 121st & Gaarde Street: 700 ' of 36" @ $70/ft. . 49, 000 89, 000 Total Requirements: (Sub-total) 98 ,700 From General Fund: -7 ,700 Total Requirements: $91, 000 -6- ADMINISTRATOR' S REPORT (Continued) Noy 6. Appointment of Budget Committee for Fiscal Year 1978-79. The following individuals have volunteered to serve on the Budget Committee if appointed: Bill Stebbins Don Thomas Dale Johnson Mike O'Neil Raleigh Meyer (King City) The proposed budget document will be promulgated immediately following publication of the monthly financial report of March 31, 1978. This provides 9 months of historical data and is most valuable in projecting costs and future commitments. The first meeting of the budget committee has been scheduled for April 11th, immediately following the regular Board of Commissioners' meeting. The committee to establish employee' s salaries should meet later this month with recommendations `"`" presented to the Board of Commissioners at the regular meeting in March. The following major items will be proposed in the new budget: a. No increase in either consumer or tax rate. (However, this may be dependent upon Lake Oswego and Portland) . Consumer rates have not been increased since April 1975. In the past, rates have generally increased every third year. This will be an exception. b. Hire a 3rd office employee. For the past 10 years the district has been able to function adequately with only a bookeeper and a billing clerk. The district has doubled in size during the past 10 years and addi- tional office help is urgently needed. To offset this added expense, a computerized billing system will not be recommended this year. However, other billing systems will continue to be studied. c. Purchase dump truck. The one dump truck on hand is now 10 years old and worn out. A dump truck is re- quired, almost daily, in all facets of construction work, including pipeline maintenance, most meter installations, etc. Frequency of use precludes renting a truck because of excessive costs. -7- ADMINISTRATOR'S REPORT (Continued) 7. Regional Study of Water Resources. Enclosed is a copy of "Working Paper 2" (Conceptual Alternative Plans) of the Portland-Vancouver Metropolitan Area Water Resources Study being prepared by the U. S. Army Corps of Engineers. This is a very interesting, comprehensive document which addresses the water supply problem for the entire Portland Metropolitan area. This is a federally funded project and the plan is due for completion in September 1978 . There are approximately 60 individual purveyors of water within the planning area with six (6) different, feasible sources of water, listed as follows: 1. Bull Run River 2. Clackamas River 3. Tualatin/Trask Rivers 4. Willamette River 5. Columbia River 6. Groundwater Subregional groupings are as follows: I. West Washington County II. East Washington County III.Portland (and small purveyors immediately adjacent) IV. East Multnomah County V. Clackamas River area Our subregion, East Washington County, is the most critical of the five subareas in terms of adequacy of water supply. According to the plan, Tigard has the alternative of all six sources of water, except the Columbia River. Both Metzger and Wolf Creek have the the alternative of three sources; namely: Bull Run, Tualatin/Trask, and Willamette River. It is emphasized that these alternatives may be changed when further investigation of the facts become available. The follow- ing paragraphs relate to some of the interesting conclu- sions established by this part of the study which pertain, specifically, to East Washington County. a. The lower Columbia River is deleted as a viable source of water because of distance and high pumping elevations of over 1, 000 feet over the Tualatin Mountains . (Both the consulting engineer and staff engineer at Wolf Creek would probably differ with this conclusion) . -8- ADMINISTRATOR' S REPORT (Continued) b. Utilizing the existing facilities on the Tualatin/Trask Rivers, including Scoggins Lake, adequate water would be available for only Beaverton of those purveyors in East Washington County. (Thus, our decision to abandon our rights to 2500 acre-feet of water at Scoggins Lake appears correct) . c. East Washington County could be served by the Tualatin/Trask River system if the proposed Gaston Dam were constructed. (Exception is taken to this conclu- sion. The amount of municipal and industrial (M&I) water planned for this project is not close to the projected needs of all of East Washington County. Wolf Creek has indicated a desire to subscribe to all available M&I water from this source. Whether there is enough water for all of Wolf Creek is questionable. ) d. The Clackamas River has available water to serve Tigard, but not Metzger. (A difference of opinion exists here. If there is enough water for Tigard, there should surely be adequate water for a water district the size of Metzger also. However, with existing storage on the river, there is not sufficient water for either Tigard and/or Metzger for the long range. ) e. If upstream impoundments are built on the Clacka- mas River, all of Eastern Washington County could be served. (The chances of another dam being constructed on the Clackamas River are nil. Even then, it is doubtful that adequate water would be available to Wolf Creek) . In summary, it appears that, for the long range, if Bull Run is deleted, alternatives for water source appear as follows: Tigard: Willamette River Metzger: Willamette River Wolf Creek: Willamette River Tualatin/Trask Rivers (If Gaston Dam, Phase II, is constructed) 4110, -9- ADMINISTRATOR'S REPORT (Continued) 8. Development of Willamette River at Wilsonville. The City of Beaverton has expressed an interest in participating in this project. The city council has approved the expenditure of funds for their share in the engineering update study by ST&R which should be completed by mid-March. Pro-rata shares of the study are as follows: Wolf Creek Highway $5, 832 Beaverton 2 ,400 Tigard 1, 680 Metzger 1, 440 Tualatin 408 Wilsonville 240 $12 , 000 The Beaverton City Council has also appointed a committee, headed by Bruce Nichols, to recommend a course of action for future water supply. They have three choices: Bull Run, Tualatin/Trask, or Willamette River. It would be helpful if Beaverton arrived at a decision at an early date. Recently, Robert Meyer, Consulting Engineer, com- pleted a detailed study for Beaverton, at which time, the Tualatin/Trask River was recommended over the Bull Run system. It appears that the course of action taken by Beaverton will have a significant effect upon the de- cision by Wolf Creek. Therefore, one can conclude that it is Beaverton' s move. A response has been received from DEQ on using the Willamette River for domestic purposes. They report that they have no authority to approve or disapprove our choice of water supply. They will only be involved in the intake structure and any anticipated discharges. Their guidelines for any new filtration plant would require settling and reuse of all filter backwash water so that no discharge to public waters occurs. To date, no reply has been received from E.P.A. on our letter dated January 12, 1978 . Their response is very important since they now have primacy in Oregon for com- pliance with the Safe Drinking Water Act of 1974. I am sure they are examining, in detail, the water quality study prepared by ST&R during the period October 1975 to 'J'" October 1976. -10- ADMINISTRATOR'S REPORT (Continued) Now A meeting of the steering committee is scheduled for noon, February 14th, the same day as our regular meeting. At that time, ST&R will make a preliminary report on updating the engineering data and cost esti- mates. A discussion will be held on the "Agreement for Inter-Governmental Cooperation" . The approval of an acceptable agreement document by all agencies will be a major accomplishment and is appropriately being considered early in the planning schedule. It is noted that the agreement being proposed is an "Agreement for Intergovernmental Cooperation" . This appears to be a first step, and eventually, an "Agreement" to establish a joint commission for the production of wholesale water must be prepared. There is a distinction here, and it is assumed that such a beginning is necessary. I had thought we could go directly to the "Agreement" with a limiting provision that the agreement was null and void if the bond issue of any one of the four larger entities failed at the polls. Such a rescinding clause is included in the Hillsboro - Forest Grove Agreement. To assist in the preparation of this document, the Board of Commissioners, Metzger Water District, has recommended that an attorney be retained who is independent of any of the entities involved. Dennis Quade, our attorney, and I agree this would be a good idea and concur with the concept. We differ somewhat with Metzger on the timing. It is believed that the difficulties in preparing an agreement, satisfactory to all, will not be legal, but rather differences of opinion as to what is fair and business decisions. Some controversial issues may be: a. Extent of participation of each entity. (Whether an entity participates in the cost to extend the pipeline beyond it' s boundaries) b. Voting rights based on percentage of participa- tion or by entity. c. Priorities during water shortages. d. Financing of future expansion of treatment plant, river intake, parallel pipelines, etc. -11- ADMINISTRATOR' S REPORT (Continued) These issues can best be resolved by the Manager/ Administrator of each entity concerned who has practi- cal knowledge about the functioning of a water system. Subject to the approval of the chairman of the steering committee I would suggest that representatives from the staff of Wolf Creek (Gene Seibel) , Metzger (Jesse Lowmanl and Tigard, (Bob Santee)be directed to prepare an accept- able draft of an agreement. The following documents are on hand to assist us: a. Agreement between Hillsboro and Forest Grove b. Agreement between Oregon City and West Linn c. Agreement between Coos Bay and North Bend d. Agreement draft prepared by University of Oregon, Bureau of Governmental Research and Service e. Agreement draft prepared by DeMar Batchelor, attorney for Wolf Creek, Metzger, and Tualatin When an acceptable draft has been prepared*, it should be referred back to the chairman for considera- tion by each board/council. It would be appropriate for each board/council to direct their individual attorney to review the document and make comments on the proposed agreement. At this point in time, each attorney must be very provincial about the interests of his client. It is believed that this step cannot be omitted under any circumstances. Finally, if approved by all entities, it can be referred to an independent attorney for review, if deemed necessary. Metzger Water District has supported Tigard every step of the way, including making a firm commitment to participate. It would be appropriate to show reciprocal support for their recommendation, if possible. 9. 10-MG Reservoir. The reservoir is now full and testing for leaks has commenced. Hopefully, backfilling can begin by March 1st.. If there are no leaks, and the water tested is potable, Amur the water will be consumed by our patrons when the 36" pipeline is connected to the reservoir. 10 MG of water costs $3, 333 from Lake Oswego. It is sold for $6, 667. Therefore, it is important that the water be sold and not wasted. *As an afterthought, prior to submission to the chairman, it may be wise to consult with the independent attorney so that he can review the document and refine the language. -12- ADMINISTRATOR' S REPORT (Continued) ."`° Unmetered Water, Fiscal Year 1977-78. Pumped Purchased Total Sold Loss Month & Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss Year x 1000 x 1000 x 1000 x 1000 x 1000 % Jan 1978 -0- 8, 631 (L.O. ) 8 , 631 7 , 288 1,343 *15. 6% -0- (Port) Total: 9, 688 55,197 64 , 885 62 , 575 2, 310 3. 6% (7 months) *Includes filling 10-MG reservoir. Water pumped from wells, Calendar Year 1978 . Month Actual Actual Allocation 1978 Cubic Feet Acre-Feet Acre-Feet Remarks Jan & Total: -0- -0- 88 (All wells off) Actually pumped in prior years: 1974 : 924 Acre-Feet 1975: 930 Acre-Feet 441,0° 1976 : 847 Acre-Feet 1977 : 575 Acre-Feet Percentage of Bull Run water purchased for computing amount due for Systems Development Charge, FY 1977-78. Month & Well Lake Oswego Portland Total % Bull Year Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Run Jul 1977 1, 478, 780 8, 090, 600 2 , 065,700 11, 635, 080 17. 75% Aug 1977 3, 837,780 5, 992, 800 5, 198, 400 15, 028, 980 34. 59% Sep 1977 4, 037, 070 4, 020, 900 657 , 400 8 ,715 , 370 7. 54% Oct 1977 251, 560 7 , 087 , 000 -0- 7 , 338 ,560 0. 00% Nov 1977 -0- 7 ,176,700 300 7 ,177 ,000 0. 00% Dec 1977 82, 870 7, 229, 800 300 7 , 312, 970 0. 00% Jan 1978 -0- 8, 631, 000 -0- 8, 631, 000 0. 00% Total: 9, 688, 060 48, 228 , 800 7, 922,100 65, 838 , 960 12. 03% (7 months) Summary of water purchased and/or pumped and water losses. Niew FY Well Lake Oswego Portland Water Loss 1973-74 48% 52% 0% 11.1% 1974-75 40% 59% 1% 16. 2% 1975-76 39% 59% 2% 7. 4% 1976-77 33% 65% 2% 5. 5% 1977-78 (7 mo. ) 15% 73% 12% 3. 6% -13- ADMINISTRATOR'S REPORT (Continued) "® Work accomplished during January 1978. a. TWD installed 1400 feet of 12" D. I. pipe + 2 fire hydrants along S. W. Upper Boone's Ferry Road, 72nd Avenue to Durham Road, to complete circulation loop. b. TWD installed 700 feet of 12" D. I. pipe along Durham Road, west of 98th Avenue, as initial phase of pipeline construction of new development of 39 single family homes along Serena Court and Kimberly Drive. (KERWOOD ESTATES) . c. Private contractor installed 1535 feet of 6" D. I. pipe + 3 fire hydrants along Cresmer Drive and Renee Drive, near Ash and Garrett Streets, for new development of 37 single family dwellings. (BEREA) . TWD personnel installed copper services to all future home sites. d. TWD installed 23 meters. (5333 - 5311) . District also serves 41 meters out-of-district. Total: 5374. aw.. Work scheduled to be accomplished during 1978 . February: a. TWD install 1370 feet of 6" D. I . and 240 feet of 4" D. I. pipe + 3 fire hydrants to finish new develop- ment of 39 single family home sites along Serena Court and Kimberly Drive, near 98th and Durham Road. (KERWOOD) . b. TWD install 980 feet of 12" D. I. and 1400 feet of 6" D. I. pipe along Gaarde, 121st, and access road to #2 reservoir to replace 6" O.D. steel pipe, pressurize 23 homes on Rose Vista Drive, and prepare for service line to 36" D. I. transmission main along S. W. Gaarde Street, including a pressure-reducing valve in vault. c. TWD install 800 feet of 12" D. I. pipe + 2 fire hydrants along S. W. 72nd Avenue, north of Kable Street, including a railroad spur crossing, incl. fire spr. tap. d. TWD install 1" PVC service line to Grange located on Pacific Highway and Watkins Avenue (and move meter) to replace 1" galvanized ("so-called" ) main. -14- ADMINISTRATOR' S REPORT (Continued) Now March: a. TWD install 500 feet of 8" D. I. + 1 fire hydrant along S. W. 131st Avenue, south of Fischer Road, to serve 4 new homes and several existing homes. (Sam Gotter) b. TWD install 340 feet of 6" D. I. pipe + 1 fire hydrant along S. W. 111th Place, north of Fonner Street, for new development of 13 single family dwellings. (WILDERNESS) . c. TWD install 1300 feet of 12" D. I. + 2 fire hydrants along S. W. 72nd Avenue, Kable to Upper Boone' s Ferry Road, to serve new commercial development. (EQUITIES NORTHWEST) . d. TWD install altitude control valve at #2 reser- voir and adjust altitude control valves at all other reservoirs in preparation of utilizing 10-MG reservoir as the terminal reservoir. e. Private contractor backfill and landscape 10-MG reservoir site. vow f. Private contractor install 300 feet of 36" D.I. pipe and 300 feet of 24" concrete cylinder pipe (drain line) from 10-MG reservoir to Corylus Court in AMES Subdivision. g. Private contractor install 120 feet of 24" concrete cylinder pipe + 1 manhole along Hazeltree Drive to drain 10-MG reservoir into drainage system of HAZELTREE Subdivision. h. Private contractor install 340 feet of 8" D.I. and 140 feet of 4" D. I. pipe to serve 14 single family dwellings along S. W. Highland Drive, east of 109th Avenue. (SUMMERFIELD XI) . April: a. TWD install 1st phase (18 homes) for new develop- ment of 99 homes located near 115th Avenue, Fairhaven and Terrace Trails, consisting of 540 feet of 8" D. I. and 320 feet of 4" D. I . pipe + 1 fire hydrant along S. W. Genesis, Nova, and Venus Avenues. (GENESIS) . b. TWD install 400 feet of 8" D. I . + 4 fire hydrants and fire sprinkler tap for new lumber facility located on S. W. Hunziker Street, near Western Foundry. (NORTHERN PACIFIC YARDS, PALMER LEWIS, INC. ) -15- ADMINISTRATOR' S REPORT (Continued) April (Continued) : c. TWD install 680 feet of 12" D. I. pipe along S.W. Hazeltree Drive and 440 feet of 6" D.I . pipe + 1 fire hydrant along Duchilly Court to serve remaining 19 single family dwelling sites for Mr. Robert and Gary Ames. (HAZELTREE) . d. Private contractor install 990 feet of 6" D. I. pipe + 2 fire hydrants for development of 15 single family dwellings on S. W. Pathfinder Way, 107th Court to Walnut Street. (YOLO ESTATES) . e. Private contractor install 1040 feet of 6" D. I. pipe + 3 fire hydrants for Phase II of ALDERBROOK APART- MENTS (63 units) , and 560 feet of 6" D. I. pipe + 2 fire hydrants for Phase III of ALDERBROOK APARTMENTS . (63 units) . (SUMMERFIELD) May: a. TWD install 2260 feet of 12" D. I. pipe + 4 fire hydrants from Fern Street pump station to 132nd Avenue pump station to parallel for pressure and eliminate the "`"` Fern Street pump station. b. Private contractor install 1250 feet of 8" D. I. pipe, 60 feet of 6" D. I. pipe, and 530 feet of 4" D. I. pipe + 3 fire hydrants for new development of 30 single family dwellings located on S. W. 92nd Avenue, north of Sattler Road. (LAUNALYNDA PARK) . June: a. Private contractor install 1450 feet of 8" D.I . 1350 feet of 6" D. I. , and 100 feet of 4" D.I . pipe + 4 fire hydrants for new development called SHADOW HILLS consisting of 40 single family dwellings located north of S . W. Bull Mountain Road, near 117th Avenue. b. TWD install 1450 feet of 12" D. I. pipe + 2 fire hydrants along S. W. Durham Road, 79th Avenue to Upper Boone' s Ferry Road, including a railroad crossing and a Fanno Creek crossing. -16- ADMINISTRATOR'S REPORT (Continued) July a. TWD install 100 feet of 8" D.I . , 100 feet of 6" D.I . , and 300 feet of 12" D. I. pipe (under Fanno Creek) to serve North Dakota Street island if approved by patrons. OR TWD install 700 feet of 6" D.I. (to parallel Metzger' s 8" main) + 1 fire hydrant along S. W. 106th Avenue (old USA Metzger access road) , north of North Dakota Street, for development of 13 single family dwellings: NORTHERN PINE. Also, install 300 feet of 12" D. I. pipe under Fanno Creek to serve patrons east of the USA access road on North Dakota Street. b. Private contractor install 1030 feet of 8" D. I . , 2340 feet of 6" D. I. , and 100 feet of 4" D. I. + 7 fire hydrants for new development of 75 single family homes located along S. W. 92nd Avenue, south of Durham Road, across the street from Tigard High School. (KNEELAND ESTATES) (Donald E. Pollack, Inc. ) . 4000` August: a. TWD install 1650 feet of 8" D. I. pipe + 4 fire hydrants along S. W. 76th Avenue, north of Durham Road to serve existing homes in the area. b. TWD install 640 feet of 8" D. I. and 850 feet of 6" D.I . pipe along the easterly extension of Sunrise Lane, from B.P.A. to High Tor reservoir to complete circulation loop and replace 4" O.D. steel pipe. September: a. TWD install 640 feet of 8" D.I. pipe along S. W. 141st Avenue, south of Bull Mountain Road, and 1370 feet of 6" D. I. pipe on Bull Mountain Road, east of 141st Avenue, to parallel for pressure and replace 6" O.D. steel pipe. -17- GENERAL FUND BUDGET REPORT ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 JANUARY 1977-78 1976-77 JAN. ACCUM. 1977-78 - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET Beginning Working Capital 63,833 111,000 106,450 250,250 202,376 63,833 111,000 129,437 + 18,437 INCOME: 406 Meter Installations 224,925 235,300 9,000 9,500 11,500 120,740 126,900 111,830 - 15,070 407 Line Extension Rebate 1 ,800 3,000 -0- -0- -0- -0- 1,500 5,764 + 4,264 408 Miscellaneous Income 34,593 9,000 654 500 1 2,923 5,000 2,007 - 2,993 412 Interest Income 369 600 -0- 50 -0- 369 350 -0- - 350 148-419 Water Sales 587,754 651,800 43,776 48,400 44,213 362,242 400,900 375,051 - 25,849 425 Penalties for Non-Pay 340 600 20 50 80 230 350 305 - 45 427 Sale of Equipment -0- 600 -0- 50 -0- -0- 350 -0- - 350 430 Developer's - 10% Overhead 33,505 24,000 -0- 2,000 3,152 22,512 14,000 7,570 - 6,430 430-1 Developer's - 8% Engineering 17,950 16,000 -0- 1,300 2,522 15,794 9,300 5,916 - 3,384 430-2 Developer's - Equipment 8,174 8,000 -0- 600 -0- 7,626 4,600 372 - 4,228 430-3 Developer's - Wage Reimbursement 12,142 12,000 -0- 1,000 -0- 11,441 7,000 685 - 6,315 TOTAL INCOME & WORKING CAPITAL 985,385 1,071 ,900 159,900 313,700 263,844 607,710 681,250 638,937 - 42,313 EXPENDITURES: Personal Services 500, 1,2,3,4 Salaries 159,498 177,904 13,315 14,800 14,428 92,971 103,800 101 ,163 - 2,637 504-1 Overtime 5,441 7,200 537 600 711 3,443 4,200 4,831 + 631 505 Field Labor 26,861 32,996 1,418 2,750 1,600 16,112 19,250 19,221 - 29 506,1,2 Office Employees 20,422 22,200 ; 1,719 1,850 1,840 12,103 12,950 13,645 + 695 212,222 240,300 16,989 20,000 18,579 124,629 140,200 138,860 - 1 ,340 EXPENDITURES: Materials & Services 507 Blue Cross of Oregon - Medical 3,426 7,200 294 600 848 2,033 4,200 4,216 + 16 507-1 Bankers Life Nebraska - Dental 880 1,200 1 101 100 104 490 700 595 - 105 508 Retirement 7,663 12,600 { 2,441 4,050 3,364 6,273 10,350 8,914 - 1,436 509 Social Security 11,473 13,200 993 1 ,100 1,126 6,348 7,700 7,247 - 453 510 State Accident Insurance Fund 10,305 13,200 1 -0- -0- 5,694 6,600 6,391 - 209 511 State Unemployemnt Compensation 2,451 4,800 284 -0- 1,112 902 2,400 2,081 - 319 512 Advertising & Elections 728 600 -0- -0- -0- -0- 300 17 - 283 514 Equipment Rentals 283 600 ! 12 50 24 206 350 219 - 131 515 General Insurance 16,495 18,000 -0- 700 674 2,196 2,200 2,174 - 26 516 Miscellaneous Expenses 2,077 1,800 350 150 61 1,275 1,050 1,722 + 672 517 Dues & Subscriptions 678 900 125 80 100 578 530 539 + 9 518,1,2 Office Supplies 10,126 9,000 1,982 800 1,127 5,810 5,300 5,852 + 552 519,1,2 Professional Fees 15,732 10,500 117 2,000 2,134 10,435 8,000 8,101 + 101 520 Meter Maintenance 4,921 6,000 1,220 500 217 3,922 3,500 1,506 - 1 ,994 521,1,2,3 Repairs - Lines, Pumps, etc. 4,863 6,000 288 500 465 3,526 3,500 4,090 + 590 1 ( ( ( GENERAL FUND BUDGET REPORT (Cont.) ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 JANUARY 1977-78 1976-77 JAN. ACCUM. 1977-78 - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET 522,1,2,3 Uitlities 6,890 7,200 693 600 724 3,712 4,200 4,284 + 84 523 Fire Hydrant Maintenance 2,078 2,400 386 200 246 1,639 1,400 258 - 1,142 524 Truck & Equip. Maintenance 5,453 7,200 660 600 960 4,561 4,200 4,203 + 3 524-1 Gasoline & Oil 6,376 7,200 540 600 661 3,920 4,200 4,254 + 54 524-2 Tires & Batteries 778 1,200 74 100 -0- 500 700 822 + 122 525,1 Water Costs - Electricity 30,766 36,000 2,726 3,000 1,802 19,682 21,000 17,932 - 3,068 525-2 Water Costs - L.O. & Portland 100,005 112,500 8,068 9,300 21,920 62,310 71,600 102,760 + 31,160 526 Interest Expense 984 600 -0- -0- -0- 984 -0- -0- -0- 527 Small Tools 887 1,200 8 100 115 666 700 1,243 + 543 529 Rain Gear, Safety Equip. , etc. 1,025 1,200 160 100 273 743 700 845 + 145 530 Employee Training 433 600 110 100 -0- 254 300 -0- - 300 247,776 282,900 21,633 25,330 38,057 148,659 165,680 190,265 + 24,585 EXPENDITURES: Capital Outlay 548 Fire Hydrants 2,750 2,400 -0- 200 130 93 1,800 1,830 + 30 549 Equipment 73,738 33,200 6,992 -0- -0- 53,675 2,500 2,432 - 68 550 Buildings & Additions -0- 3,600 -0- -0- -0- -0- -0- -0- -0- 551 Meter Installations 38,063 43,300 791 900 4,966 25,552 26,800 26,438 - 362 552 Land & Improvements 8,434 51,000 -0- 200 184 6,007 41 ,200 41 ,184 - 16 553 Operating Contingencies -0- 53,400 -0- -0- -0- -0- -0- -0- -0- 554 Line Extensions 1,765 39,600 -0- -0- -0- -0- -0- -0- -0- 555 Pipeline Replacements -0- 139,200 -0- -0- -0- -0- -0- -0- -0- 124,750 365,700 7,783 1,300 5,280 85,327 72,300 71,884 - 416 700 Transfer to Bond Sinking Fund 271,200 72,000 22,600 6,000 6,000 158,200 42,000 42,000 -0- Net Fund Balance 129,437 111,000 90,895 261,070 195,928 90,895 261,070 195,928 - 65,142 TOTAL BUDGETED EXPENDITURES 985,385 1,071,900 159,900 313,700 263,844 607,710 681,250 638,937 - 42,313 Inventory Balance January 31, 1978 = $ 100,382.47 BOND SINKING FUND JANUARY YTD 103 Cash balance at first of period 6,029 353 108 Invested Monies at first of period 260,250 265,307 INCOME: 400 Transfer-in from General Fund 6,000 42,000 412 Taxes: Current 790 85,120 413 Delinquent 590 9,106 414 Trailer House -0- -0- 415A Land Sales -0- -0- 418 Interest Earned fron Invested Monies 1,281 6,318 419 Interest Earned from Property Taxes -0- -0- Transfer-in from Invested Monies 179,500 305,700 188,161 448,244 EXPENDITURES: 585 Bond Principal 115,000 167,000 586 Bond Interest 70,507 151,583 587 Bank Fees & Postage -0- 188 Transfer-to Invested Monies 2,660 123,803 118,167 442,574 TOTAL CASH AT END OF PERIOD 6,023 6,023 TOTAL INVESTED MONIES AT END OF PERIOD 83,410 83,410 TOTAL CASH & INVESTED MONIES $ 89,433 $ 89,433 ( ( ( BOND CONSTRUCTION FUND - Issue 1976 JANUARY YTD 101 Cash balance at first of period 44 55 106 Local Government Pool at first of period 452,151 770,797 235 Due (to)/from General Fund (109,254) (8,524) INCOME: 410 Sale of Bonds -0- -0- 412 Interest Income 2,708 18,812 Transfer-in from Government Pool 20,000 415,750 22,708 434,562 EXPENDITURES: 521 Bond Costs -0- -0- 522 Professional Fees -0- -0- 523 Bond Interest -0- -0- TOTAL MATERIALS & SERVICES -0- -0- 540 Purchase of Land -0- -0- 541 lOMG Reservoir @ 125th & Bull Mt. Rd. -0- 187,667 542 Major Transmission Lines (Extensions) 12,252 186,090 543 Pipeline Replacements -0- 73,986 TOTAL CAPITAL OUTLAY 12,252 447,743 Transfer-to Government Pool 2,708 79,811 14,960 527,554 TOTAL CASH BALANCE AT END OF PERIOD 44 44 TOTAL INVESTED MONIES AT END OF PERIOD 434,859 434,859 DUE (TO)/FROM GENERAL FUND (101,506) (101,506) $ 333,397 $ 333,397 TIGARD WATER DISTRICT JANUARY 31, 1978 WELL RECORDS: WELL HOURS STATIC PUMPING COSTS-ELECT. NO. OFF LEVEL LEVEL CUBIC FEET PUMPS, ETC. HOURS 1 OFF $ 21.10 -0- 2 OFF 274.20 -0- 3 OFF 23.44 -0- 4 OFF 33.83 -0- All 7 pump stations & Alarm-Telemetry Phones 1,449.25 $ 1,801.82 METER RECORDS: Meters #5,311 through #5,333 = 23 meters sold. BILLING DETAIL: January $ 44,247.25 Delinquent 82.68 7,288,000 cubic feet of water billed. wr. TIGARD WATER DISTRICT January 1, through 31, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND CHECK# PAYEE AMOUNT ACCOUNT 19476 Northwest National Life Insurance Co. 3,722.18 508 19477 Petty Cash 23.89 516, 518, 518-1 I ,o.. 19478 Bloodworth, Hayes & Peterson Dev. Co. 996.10 240, (430) 19479 Portland Bureau of Water Works .62 551 19480 Art Lutz #3A-136 2.50 121 set 1 19481 Art Lutz #3A-175 10.50 121 set 1 19482 King City Branch - U. S. N. B. 1.15 201 I 19483 King City Branch - First N. B. 2.00 201 19484 Frank's Disposal Service, Inc. 11.45 201 19485 City of Tigard - Sewer 15.00 201 19486 Bureau of Water Works 204.00 201 19487 City of Lake Oswego 10,121.72 201 19488 Goodyear Truck Tire Center 420.43 201 19489 Burroughs Corporation Business Mach Grp 109.60 201 19490 Burroughs Corporation Business Forms Grp 429.27 201 19491 Power Rents, Inc. 321.50 201 19492 Doug's Auto Parts 15.06 201 19493 Milwaukie Crane & Equip. Co. 165.60 201 19494 Knauss Chevrolet 66.07 201 19495 Cantel Incorporated 71.40 201 19496 Homelite Textron 108.79 201 19497 Southwest Office Supply 26.75 201 19498 Marine Lumber Co. 5.67 201 19499 Valley Auto Parts 2.83 201 19500 Six Robbles, Inc. 42.30 201 19501 Western-Pacific Const. Materials Co. 346.50 201 I 19502 Badger Meter, Inc. 759.60 201 19503 Meter Box Equipment Co. 1,072.65 201 "o' 19504 Pacific Water Works Supply Co. , Inc. 949.37 201 19505 Hinds Supply Company 1,738.73 201 19506 Portland Concrete Pipe Co. 29.90 201 19507 Cascade Microfilm Systems, Inc. 58.19 201 1. 19508 Sanderson Safety Supply Co. 21.74 201 19509 Safeway Scaffold Co. 59.50 201 19510 A-Boy West Supply Co. 2.42 201 19511 Willamette Industries, Inc. 384.48 201 19512 L. H. Cobb Crushed Rock 630.60 201 19513 Pacific Stationery 27.10 201 ' 19514 Secretarial Answering Service 27.50 518 19515 Pacific Paging 29.00 518 19516 Martig's Inc 194.50 518 19517 Kilham Stationery & Printing Co. 42.00 518 19518 Watt Welding Supply 4.02 524 19519 General Telephone 192.22 522 19520 Everett L. Wiggins 2,423.63 125 19521 Oliphant & Bates - Insurance 674.00 515 19522 Electromatic Associates, Inc. 32.10 524 19523 Valley Concrete Products 10.58 150, (408) 19524 U. S. Postal Service 400.00 518-1 19525 Crystek Crystals Corp. 35.00 524 19526 Robert E. Santee 636.28 500 19527 Nancy L. Larson 366.18 506 19528 Annie L. Schwartz 366.45 506-1 wwww 19529 John P. Miller 512.29 502 19530 Russell A. Thomas 431.53 501, 504-1 19531 William C. Bryant 487.57 504, 504-1 19532 John C. Dixon 498.53 501-1, 504-1 19533 Harold H. Kuehn 261.10 503-2 19534 Robert M. Adams 195.46 503-1 19535 Donnie R. Foster 239.09 503 TIGARD WATER DISTRICT January 1, through 31, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND CHECK# PAYEE AMOUNT ACCOUNT 19536 Randy J. Volk 442.89 502-1, 504-1 19537 Curtis D. Heintz 299.35 503-1, 504-1 Naar'. 19538 Bonnie D. Hall 265.97 501-2 19539 Guy Williams 188.35 505 19540 Michael D. Shock 212.29 505 19541 Pioneer National Title Insurance Co. 205.15 552 19542 Girods 272.30 529 19543 Dennis Reed #1-21 8.00 121, set 1 19544 General Telephone 186.81 522, 525-1 19545 Washington County - Dept. Public Works 100.00 517 19546 Sidney Smith #5-8-1 4.00 121, set 1 19547 David M. Kelley #4-195-6 6.50 121, set 1 19548 John DeGroat-Canterbury Day School #9-17-8 21.00 121, set 1 19549 Robert E. Santee 685.91 500 19550 Nancy L. Larson 332.04 506, 522-3 19551 Annie L. Schwartz 335.86 506-1, 522-3 19552 John P. Miller 547.77 502 19553 Russell A. Thomas 479.31 501, 504-1 19554 William C. Bryant 459.02 504 19555 John C. Dixon 459.68 501-1, 504-1 19556 Harold H. Kuehn 179.86 503-2 19557 Robert M. Adams 234.35 503-1, 504-1 19558 Donnie R. Foster 374.25 503, 504-1 19559 Randy J. Volk 493.56 502-1, 504-1 19560 Curtis D. Heintz 323.59 503-1 19561 Bonnie D. Hall 274.48 501-2 19562 Guy Williams 281.95 504-1, 505 19563 Michael D. Shock 340.60 505 wrr 19564 Public Employees Social Security 2,253.24 211, 509 19565 U. S. N. B. - Federal Deposit 3,001.90 212 19566 Department of Revenue 1,097.00 213 19567 Washington County Federal Credit Union 1,591.00 216 19568 Blue Cross of Oregon 847.95 507 19569 Bankers Life Nebraska 202.52 217, 507-1 19570 Bankers Life Nebraska 81.05 217 19571 Family Cancer Plan Insurance Co. 36.20 218 19572 TWD - Bond Sinking Fund 6,000.00 700 19573 Petty Cash 46.75 516, 518, 518-1 19574 Frank's Disposal Service, Inc. 11.45 522-3 19575 NW Natural Gas Co. 134.48 522-1 19576 Portland General Electric Co. 1,816.21 522-2, 525 19577 Coopers & Lybrand 884.00 519 19578 Pitney Bowes 42.00 518 19579 Brewed Hot Coffee 10.50 516 19580 Willamette Industries, Inc. 89.49 150, 520, 527 19581 Doug's Auto Parts 14.85 150, (408) , 524, 527 19582 Portland General Electric Co. 130.27 548 19583 Mercer Industries, Inc. 1,412.00 150 19584 Power Rents, Inc. 710.58 125, 527 19585 Valley Office Equipment 34.75 518-2 19586 Zidell Explorations, Inc. 13.50 150 19587 Wheelcok, Niehaus, Hanna, Murphy & Ogilvy 987.00 519-1 19588 Rentex Corporation 142.56 522-3 Nifty $60,642.28 TIGARD WATER DISTRICT January 1, through 31, 1978 SCHEDULE OF DISBURSEMENTS OTHER FUNDS CHECK# PAYEE AMOUNT ACCOUNT BOND SINKING FUND wrrr' 230 Wash. County - Dept Finance & Admin $185,506.25 585, 586 BOND CONSTRUCTION FUND 150 TWD - General Fund $20,000.00 235 TWD - GENERAL FUND - FNB 178 TWD - General Fund - USNB $ 586.00 107 i Tigard Water District 1-78 Regular Meeting January 10, 1978 PRESENT: Hugh A. Brown, Chairman Clarence F. Nicoli, Treasurer Jerald R. Heater, Secretary Gene H. Chamberlin Robert E. Santee, Administrator John P. Miller, Foreman Dennis H. Quade, Attorney VISITORS: None. The meeting was called to order by Chairman Brown at 7: 34 p.m. Motion was made and seconded to approve the minutes of the last meeting, as written. Motion carried unani- mously. Motion was made and seconded to pay the vouchers. vow Motion carried unanimously. Motion was made by Jerald Heater and seconded by Gene Chamberlin to appoint the Administrator, Bob Santee, as the Budget Officer for the new budget commencing July 1, 1978. Motion carried unanimously. Chairman Brown appointed the following committee to discuss and recommend proposed employee pay scales and fringe benefits for the next fiscal year, 1978-79 : 1. Jerald Heater -- Board of Commissioners 2. Verne Wheelwright-- Board of Commissioners 3. Employees to appoint representative from office group 4. Employees to appoint representative from field group 5. Bob Santee -- ex officio Motion was made by Clarence Nicoli and seconded by Jerald Heater to approve the expenditure of a maximum of $2, 100 as the district' s pro-rata share for an up- dated water source study of the Willamette River at Wilsonville to be prepared by ST&R. (See enclosed letter) . Motion carried unanimously. -1- Re: Tigard Water District Minutes (Continued) January 10, 1978 Motion was made by Jerald Heater and seconded by Clarence Nicoli to proceed and adopt a revised time schedule for development of the Willamette River, and any delay be held to a minimum only as necessitated by the ST&R study, and that the bond election date of August 8th be retained, if possible. (See enclosed revised time schedule, including the fact that the final date for a decision by entities whether to parti- cipate has been extended to March 17 , 1978) . Motion carried unanimously. (By copy hereof, the Board of Commissioners, Metzger Water District, is advised of the revised time schedule and possible adoption at their next regular meeting. ) Motion was made by Clarence Nicoli and seconded by Jerald Heater to execute a document revoking the power of attorney to Kenneth W. Baines regarding the Tigard Water District Pension Plan and Trust. Motion carried unanimously. It was noted for the record that the two trustees of the Pension Plan and Trust, Verne Wheelwright and Bob Santee, would authenticate a new Trustees' Conver- sion Fund Agreement with Northwestern National Life Insurance Company, subject to the approval of the dis- trict' s attorney. Motion was made to adjourn at 8 :42 p.m. Motion carried unanimously. -2- REVOCATION OF POWER OP ATTORNEY The undersigned, HUGH A. BROWN and JERALD R. BEATER, the Chairman and Secretary, respectively, of the TIGARD WATER DISTRICT, and acting for and on behalf of said District, and pursuant to the authority of its Board of Commissioners, hereby revokes the appointment of KENNETH W. BAINES as the District's attorney in fact, to act for and on behalf of said corporation in connection with all matters arising out of the submission and approval, or amendment, of the TIGARD WATER DISTRICT PENSION PLAN AND TRUST, pending before the Treasury Department of the United States of America, including the Bureau of Internal Revenue, or any of its agents, in connection with quali- fication of such Plan and Trust Agreement, pursuant to the Internal Revenue Code of 1954, Section 401, and following. IN WITNESS OP THIS REVOCATION, the TIGARD WATER DISTRICT has caused this document to be executed by its Chairman and its Secretary and its corporate 'pal affixed, and the Secretary's attestation, this / day of January, 1978. TIGARD WATER DISTRICT B ca .__ ATTEST: i By ,/l ► e r_ a +' STATE OF OREGON ) : ss. County of Washington ) January /Q , 1978. Personally appeared HUGH A. BROWN and JERALD R. HEATER, who being each duly sworn did say, that they are the Chair- man and Secretary, respectively, of the Tigard Water District, a municipal corporation organized under the laws of the State of Oregon; that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was executed in behalf of said corporation by authority of its Board of Commissioners , and that they acknowledged said instrument to be the free act and deed of said corporation . Before me: -AelOi1% 4— Notary Public for Oregon My Commission Expires: t{a /f 7, Page 1 - REVOCATION OF POWER OF ATTORNEY Stevens, T1iompson & .tnny:arn, Irac. Engineers / Planners 5505 S.E. MILWAUKIE AVE. • BOX 02201 • PORTLAND, ORE. 9/202 • TELEPHONE (503) 234-0721 1920 January 9, 1978 Mr. Dennis Lively Member, Engineering Committee East. Washington County Water Purveyors ' Committee c/n l S. W. Mt. Jefferson Terrace Lake Oswego, Oregon 97034 Subject: Engineering Study for East Washington County Water Purveyors Dear Mr. Lively: Pursuant to our discussion on December 16, Stevens, Thompson ? Dunyan is pleased to make this proposal for a preliminary design and costs study of the water system to serve the Wolf Creek Highway Water Di stri c:t, the City of Beaverton, the Metzger Water District, the Tigard Water District, and the Cities of Tualatin and Wilsonville, all from an intake located on the Willamette River in or near to the City of Wilsonville. Apart from the possibility of some construction phasing, the plan will include no alternatives for locations or routes. The scope of the study would include consideration of the following seven topics: 1. Population studies would be made with data provided from ``"w Washington County, CRAG, and service connections provided by each District or City. 2. Water consumption studies would be based on records of the Cities and Districts for both purchased and self-produced water and also these studies would be based on, such reports as the Cities or Districts may have from their own engineering staffs or consultants. 3. Water demands will be projected on the basis of the two fore- going studies and will result in estimates of average and • design capacity requirements for the years 1980, 85, 90, 95, and 2000. PORTLAND-SEATTLE-BOISE-SPOKANE-HOUSTON-MILWAUKEE-ROCKVILLE-WASHINGTON, D.C. Ste-vens,Thompson Liz Itunyan.nee. Engineers/Planners Mr. Dennis Lively Member, Engineering Committee East Washington County Water Purveyors ' Committee Page 2 - January 9, 1978 4. There will be a review of contracts between Districts and Cities with both the City of Portland and the City of Lake Oswego to determine how the details of such contracts might affect the initial and future sizing of proposed facilities. 5. Required capacities and sizes for water production, water treat- ment, transmission and pumping will he based on subparagraphs 3 and 4 above. In addition, this item will include the development of recommended phased construction. 6. Locations and route studies will be made from maps and other pub- lished and -information and locations for initial installations and later iir.lallations wi I I he developed.d. No field work or iie - ,q)0, i t ie !Judie'. will he Ride. 1. Construction cost estimates based on conceptual plans and unit: cosi. of water estimates will be prepared based on both the initial and later construction that may be proposed. These studies will include the cost of debt service, power, labor, chemicals, and other fore- seeable costs of an engineering nature. Unit cost based on the average demand for water will be prepared for the five years men- tioned in subparagraph 3 above. Based on the foregoing studies and office calculations , we will prepare a report together with text, tables, charts , and one map in aid of explaining the text. At this time we propose that the map be in three colors -- black plus two others. One hundred copies of the report will he delivered upon completion of our work. We estimate that the cost for such a study and report would be about $12,000. From commencement of work on the study until its completion, we estimate that approximately two months' time interval will be re- quired. We are pleased to have been asked to make this proposal and will he happy to go into further detail regarding it at your request. Very truly yours, STEVENS, THOMPSON & RUNYAN, INC. -/ L . Carter H. Harrison for Gilbert R. Meigs Senior Vice President GRM:lp January 10 , 1978 REVISED TIME SCHEDULE TO DEVELOP THE WILLAMETTE RIVER AT WILSONVILLE AS A err SOURCE OF WATER Bond Election Date : August 8 , 1978 . 1978 DATE EVENT January 13 Submit letter to E.P.A. for approval . January 13 Submit letter to D.E.Q. for approval . January 16 Staffs commence work on conditions and terms of intergovernmental agreement. January 16 ST&R commence work on updated engineering study to be completed within 60 days . February 14 Referral of tentative intergovernmental greement to steering commi l.t eo . March 1.4 PresenLation and report by :1T8,k upWed '0411e study to steering committee and/or all elected officials of gover_ni_ny bodies . March 14-20 Referral of proposed intergovernmental (regular agreement to each governing body . meeting) March 17 Final date for decision by entities whether to participate in the project. March 20 Request State Engineer to approve water rights for one of the following: A. Issue permit to Wolf Creek (Application #50693) B. Issue permit to Tigard Water Dis- trict if Wolf Creek authorizes transfer of "holder of permit" on their application C. Issue permit to Wilsonville with expanded boundaries blv -la- REVISED TIME SCHEDULE (Continued) March 20 Request Washington County for variance in county Master. Water Plan. March 21 Request Clackamas County to approve construction of proposed facilities on county roads and right-of-ways. March 21 Correspond with PGE on waiver of riparian water rights on Willamette River. March 21 If necessary, correspond with Army Corps of Engineers regarding availability and cost of stored water. March 21 Attorney for each entity commence prepara- tion of appropriate resolution authorizing city/district to proceed with bond election. March 31 Submit plan to Boundary Review Commission for permission to extend pipeline extra- territorially. (This approval would include input from both CRAG and LCDC) . April 11 - 20 A. Approval of each governing body of ( renin l n r• i n t.rrgovernmenta 1 nrgres m 'n t. , >uh-j ert. moot-ing) to r>a:wing fplaropt_ iat e henel Tt '/lr;ur'c' `mow on August 8th . B. Resolution by each governing body for authorization to proceed with bond election. April 21 Attorney for each entity commence prepara- tion of "Notice of Election" , stating date of election, ballot title , and statement of purpose, etc. , in accordance with ORS 259 . 090; and obtain "blessing" of approving bond counsel. May 3 Public hearing before Boundary Review Com- mission for permission to extend pipeline extraterritorially. June 30 Each entity submit "Notice of Election" to Elections Officer. May 4 to August 7 Publicity and promotion. August 8 Bond Election. -2a-