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03/14/1978 - Packet TIGARD WATER DISTRICT .6941 9. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 March 14, 1978 AGENDA CALL TO ORDER 1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING 2. VISITORS 3. RESOLUTION TO PAY VOUCHERS 4. RESOLUTION TO APPROVE CPA'S TO CONDUCT ANNUAL AUDIT FOR FISCAL YEAR 1977-78 5. RESOLUTION TO APPROVE PROPOSED PAY SCALE AND FRINGE BENEFITS FOR EMPLOYEES, HIRING OF 3RD OFFICE EMPLOYEE, AND PUR- CHASE OF DUMP TRUCK DURING THE NEXT FISCAL YEAR. (EXECUTIVE SESSION, IF NECESSARY) 6. OTHER BUSINESS ADJOURNMENT ADMINISTRATOR'S REPORT Now 1. Resolution to approve minutes of last meeting. 2. Visitors. 3. Resolution to pay vouchers. 4. Resolution to approve CPA' s to conduct annual audit for fiscal year 1977-78. This matter was tabled at the last meeting with a request to obtain more quotations from other CPA' s. Requests were sent to other CPA' s, including Mr. Rudy Chvatal, who audits the books for the fire dis- trict, and no responses have been received. It appears that most CPA' s do not perform audits for municipalities and special service districts. As a result, we have two firm bids from: Now a. Coopers & Lybrand b. Pauly & Rogers Although the former has higher fees, there are some other benefits from their services, listed as follows : (1) A more detailed audit, reflecting profit and loss, which is of assistance in more accurately evalua- ting the financial status of the district. This, in turn, provides guidance in determining when rates should be increased, etc. (2) Professional assistance throughout the year from the one man renown in the United States as "the" authority on municipal matters, Jim Savage. (3) Professional guidance in other matters which has saved the district money,--for example, in the prep- aration of documents to submit to IRS for the retirement fund. The insurance company offered to submit these required forms for $500. I prepared and submitted the documents, at no cost, with assistance of C & L. (4) With the contemplation of a large bond measure in the near future, where funds must be derived from out- of-state, it may prove beneficial to retain a firm with a national reputation. -1- ADMINISTRATOR' S REPORT (Continued) Nimp. (5) Finally,y, reciprocal loyalty to one who has performed our audits for many years in an outstanding manner. He has been instrumental in improving the accounting procedures of the district whereby an unqualified opinion of the financial records can be attained. 5. Resolution to approve proposed pay scale and fringe benefits for employees , hiring of 3rd office employee, and purchase of dump truck during the next fiscal year. (Executive session, if necessary) . In an effort to resolve potential controversial matters prior to a meeting with the budget committee it has been suggested that these matters be discussed at this time. Enclosed is a report from the employees with recommended changes and increases in pay. Also enclosed are data on pay scales of other water dis- tricts. Nw The committee appointed by the chairman met on February 23rd to discuss the employee' s requests . Recommendations on these requests were prepared by Jerald Heater, Bob Santee, and John Miller. Verne Wheelwright had to leave early so was not involved in the recommendations. A 3rd office girl is considered to be the most urgent need of the district. The workload has already far exceeded the capability of the office employees to accomplish their tasks in a 40-hour week. Following is a list of vehicles owned by the dis- trict, together with the year of purchase: Vehicles Year Chev Dump Truck 5-ton 1968 Chev Van 2-ton 1970 Chev Pickup 3/4-ton 1972 Chev Pickup 3/4-ton 1973 Chev Pickup (dump) 1-ton 1973 Cushman Scooter 1974 Chev Pickup 3/4-ton 1976 Ford Pickup 3/4-ton 1977 Case Backhoe 580 1970 Case Backhoe 580B 1974 Case Backhoe 580C 1976 -2- ADMINISTRATOR'S REPORT (Continued) Now 6. Development of Willamette River. Enclosed is a letter from E.P.A. in response to our letter of January 12, 1978 regarding approval of the Willamette River as a source of water. They, too, along with DEQ, apparently do not have jurisdiction to approve or disapprove use of the river or the proposed project. Thus, we are over those hurdles without difficulty. The next meeting of the steering committee is scheduled for noon, March 14th, the same day as our regular meeting. At that time, ST&R will make a report on their engineering study. Wolf Creek, Metzger, and Tigard have agreed to participate in the cost to retain Wood, Wood, Tatum, Mosser, and Brooke to prepare the inter-governmental agreement. It is assumed that the other entities will also agree to their pro-rata share. It is appropriate, at this time, to commend the steering committee on their progress. In just 4 or 5 meetings, much has been accomplished. The engineering report will be published this month and the lawyers '`"' will soon start work on the inter-governmental agree- ment. Of significant interest and importance is the "new" attitude of the City of Portland. Please read the following article on the next page which was pub- lished in THE OREGONIAN on March 7th. All of a sudden Portland wants to become partners with eastern Washington County. Has the formation of an eastern Washington County authority to develop the Willamette River had an effect upon their change of heart? Prior to this, Portland's position has been "we could care less what eastern Washington County does" . You can be assured that they are vitally interested in continuing to serve Wolf Creek, Metzger, and Beaverton. Money still talks. I have always maintained that Portland was dealt all the aces in the deck and they have played their cards poorly. Now it is time for us to play our kings. It reminds me of the Cuban crisis when Secretary of State Dean Rusk said, to the effect, "we are eyeball to eyeball, and I noticed the opposition blink" . Even if a new water source for eastern Washington County does not materialize, one can say that the for- mation of a steering committee to establish such an authority has had a beneficial effect. -3- . . ADMINISTRATOR'S REPORT (Continued) ' Avaiw t4 • 1)4E OREGONIM1 TUESDAY,MARCH i, 1978 i 3M Iiiii:1E0ti45011' ', s itY to offer Beavertc)n [lull- Run partnership , RitINCRIE WARREN Meyer said that while the initial ex- Ortasnriaenien stall' pense to buy into Hillsboro-Forest -,;:•BRAVERTON — Portland City Grove's system would be greater, fu- Cainudssioner Francis J. Ivancie said ture cost to Beaverton would remain Monday that Portland is ready to offer stable because of fixed costs. eastern Washington County,including The change also would not subject Berton, a partnership in Bull Run Beaverton to possible reduction of wa- . or hi the new city well system in ter avaihddlitY due ton pOlicy dedsion . . . .. , __. IK*Mak County '. made by another'Sty,Meyer said. ......:7., May consider letting east Beaverton and eastern Washington Wielillailt011 COnntY2and Beaverton join County shOuld have no fear of "Big, 11334dingli new proposed conduit that Brother Portland," said Ivancie,adding deArlra bill Itnn water(hi the area)," that Portland Would not force a Water Iva , ....i told the„Washington County contract on the city of Beaverton, Public Affairs ' ' Which hat'bm receiving Bull Run wa- llow Beaverton 'reeently received a tee- , ter without a contract due 1915. amRendation from a consulting firm to However, he warned Beaverton change its major.water source from Mayor Jack Nelson, who was in the Portland to the Hillsboro-Forest Grove audience, that Beaverton must make,a water ristent.' decision in the near future.Nelson has -Robert R.Meyer,who made the rec-. appointed a.citizens committee to re- oziiiiendatiOn after a•study requested view the study made by Meyer and to by'llefaveittni,told the Forum members' make a recominendatiOttlo the Beaver- thethange to the Hillsboro-Forest . ton City Council. The study report is GroVe syste$would alio*BeaVerton a expected in April. voice in the deVelOpment:and the opera- Beaverton is,the only area outside don of water supply facilities it needs Portland served by Bull Run water flrgrowth. ' without a contract,said Ivande.He said it proposed Portland contract with- he expects Portland to ask Beaverton to . o 'the partnership provision afters sign a tour-year interim'contract,While . vertan only surplus water at Costs • the city huilds transmission lines and t could be increased above those of- reservoirs for another source, or the by the''.}0Rebarolrarest Grove 10Ieat contract offered earlier. if a 4160104te contract is not wanted,negotiations for 1,_ .,,:,•;,;-,w,,,-,,...,44...-':',','"'-',,H,,.''',: '' -,.. ,.--.- Beaverton to buy into the Portland sys- tem should begin,he said. It's not good public bUsinets to du- plicate systems that need not be," said Ivande. The water problems in Wash- ington County are a matter of politics, . not supply,he said. ' Portland serves 113,000 Washington County residents, according to Ivancie, who said that is a 50ci, ,,-. viarr -4- ADMINISTRATOR'S REPORT (Continued) 'mow 7. Water Rate Study: City of Lake Oswego. Bartle Wells, Municipal Financing Consultants , has- recently completed a water rate study for the City of Lake Oswego. Following are extracts from this study which may be of interest to you. GENERAL SERVICE AREA Generally, the water utility provides services to those living within the city limits of Lake Oswego. The 10. 7 MGD water treatment plant presently has capac- ity beyond the immediate needs of the city, thus allow- ing the sale of surplus water to surrounding communities. The present system, operating through nine (9) pressure zones, has many pipelines which are too small or not properly intertied to meet distribution and fire demands without excessive pressure loss. Presently, the 11 reservoirs in the system provide storage capacity for 6. 7 million gallons. However, in the past, the peak hour demand has consumed water in excess of the rate of which water is produced. The present distribution storage reservoirs must meet this additional demand while maintaining storage for emergency outage and fire protection. With 1976/77 average water production (city and surplus sales) of 4. 8 MGD, the treatment plant is being utilized at about 50 percent of capacity. How- ever, the peak production (city and surplus sales) in 1976/77 reached 9. 2 MGD which, with inadequate storage, renders the total system marginal for meeting any emer- gency needs. REVENUES AND EXPENSES The contribution to total revenues that bulk (sur- plus) sales and meter installations play in the fiscal 1977/78 budget is substantial. Although operating costs would only be reduced slightly if surplus water sales were eliminated; net revenues could be expected to drop by half. (emphasis added) SURPLUS WATER SALES The use of excess capacity in the system' s water treatment plant and the sale of surplus water to outside *kw agencies were objections raised before the 1976 bond election. The availability of surplus water for outside sales was the result of built-in capacity to the plant and not a specific design feature to meet this demand. Therefore, surplus water sales should be viewed as an interim benefit to the owners of the system, but not as a long-term method of operation. -5- ADMINISTRATOR' S REPORT (Continued) As detailed in the table below, Tigard and Tualatin are the two largest purchasers of surplus water. Present plans are for these two agencies to join with others in financing an independent source of water, thereby reliev- ing their dependency on the Lake Oswego system. Because of internal growth and alternate sources for present sur- plus water customers, significant future sales much be- yond 5 years appear doubtful. While surplus water is available, the city should charge rates sufficient to meet justifiable cost. (The report recommends a cost of 32 per 100 cubic feet) At current rates, only the Lake Grove and Alto Park (17% of total sales) are paying rates justified by cost analysis. Rates should be restructured to meet the system' s capital improvement program, rather than depend- ing on long-term income from surplus water sales. SUMMARY OF SURPLUS WATER SOLD, 1976/77 100 Rate/ Percent of Total Purchaser Cu. Ft. 100 Cu. Ft. Revenue Surplus Revenues Tigard 653, 702 25 $163 , 425 57% Tualatin 242, 577 25 62, 405 22% Lake Grove 113 ,756 35G (2 lifts) 41, 012 14% Alto Park 23 , 317 40 (3 lifts) 10, 007 3% Marylhurst 31, 097 25 8 ,107 3% West Linn 8 , 523 25c 2 , 013 1% TOTAL: 1,072, 972 $286, 969 100% COMPARATIVE MONTHLY WATER RATES The table on the next page summarizes the monthly water rates for several adjacent water districts and cities. The total average monthly bill, including taxes, ($40, 000 home) , is shown as follows: Portland $4. 60 Tigard 8.04 Metzger 8. 86 ,4010, Oswego 10. 21 Tualatin 11. 89 Lake Grove 14. 80 -6- ADMINISTRATOR'S REPORT (Continued) *,. COMPARATIVE MONTHLY WATER RATES SINGLE FAMILY RESIDENCE Water Rates Cu. Ft. Lake Lake per mo. Portland Tigard Metzger Oswego Tualatin Grove 100 200 300 $5. 00 400 $2. 20 $3. 00 $6. 75 . 80 500 .36 . 50 $4. 00 . 40 . 80 600 . 36 . 50 . 55 . 40 . 80 $3. 75 700 . 36 . 50 . 55 . 40 . 80 . 75 ' 800 . 36 . 50 . 55 . 40 . 60 . 75 900 . 36 . 50 . 55 . 25 . 60 . 75 1000 . 36 . 50 . 55 . 25 . 60 . 75 1100 . 36 . 50 . 55 . 25 . 60 . 75 1200 . 36 . 50 . 55 . 25 . 40 . 55 1300 . 31 . 50 . 55 . 25 . 40 . 55 1400 . 31 . 50 . 55 . 25 . 40 . 55 1500 . 31 . 50 . 55 . 25 . 40 . 55 1600 . 31 . 50 . 55 . 25 . 40 . 55 1700 --- --- --- --- --- vs, 1800 --- --- --- --- --- --- 1900 --- --- --- --- --- --- 2000 . 31 . 50 . 55 . 25 . 40 . 55 Basic Charge $2. 20 $3. 00 $4 . 00 $6. 75 $5. 00 $3. 75 1st Increment 1. 73 3. 51 3. 86 1. 19 2. 60 2. 12 2nd Increment 0. 67 -- -- 1. 01 1. 27 1. 40 3rd Increment -- -- -- -- 1. 02 -- Average Monthy Bill (1087 ft ) $4. 60 $6. 51 $7 . 86 $8. 95 $9. 89 $7. 27 Tax ($40,000 Home) : -- 1. 53 1. 00 1. 26 2 . 00 7 . 53 Total Average Monthly Bill: $4. 60 $8 . 04 $8. 86 $10. 21 $11. 89 $14. 80 END -7- ADMINISTRATOR' S REPORT (Continued) It should be noted that Metzger Water District will soon conduct public hearings for the purpose of increasing consumer rates. Thus, Tigard will con- tinue to have the lowest rates in this vicinity. Further, this should alert everyone that this year' s budget will be austere. If we can survive this year without a rate increase I would recommend that con- sideration be given to raising rates in April 1979 , for revenue to be received in June 1979 . It is believed that neither Portland nor Lake Oswego will increase wholesale rates this year. It would be politically unwise for Ivancie to recommend a rate increase in an election year -- and since Portland' s rates are competitive with Lake Oswego' s , Lake Oswego will not increase their rates. However, stand-by for the huge increase in 1979 , probably a 29% increase from 3l to 40 per 100 cubic feet. Nothing has been received from Lake Oswego about a new contract, and I am not so sure that we need one. As long as they can sell their water at any price, and turn it off at any time, why is a contract required? Akow 8. 10-MG Reservoir. Backfilling around the reservoir has commenced. Hopefully, the weather will cooperate. The same equipment used for backfilling will dig the trench for installation of the remaining 280 feet of 36" D. I. pipe and 24" concrete drain line. District personnel will install this pipeline. The target date of May 1st for completion is still realistic. 9. Water pumped from wells, Calendar Year 1978. Month Actual Actual Allocation 1978 Cubic Feet Acre - Feet Acre-Feet Remarks January -0- -0- 88 (All wells off) February -0- -0- 88 (All wells off) law Total: -0- -0- 176 Actually pumped in prior years: 1974 : 924 Acre-Feet 1975: 930 Acre-Feet 1976: 847 Acre-Feet 1977 : 575 Acre-Feet NOTE: All 4 wells will be turned on April 3 , 1978. -8- ADMINISTRATOR`S REPORT (Continued) 10. Unmetered Water, Fiscal Year 1977-78. Pumped Purchased Total Sold Loss Month & Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss Year x 1000 x 1000 x 1000 x 1000 x 1000 % Feb 1978 -0- 7, 254 (L.O. ) 7,254 6,435 819 11. 2% -0- (Port) Total: 9, 688 62,451 72,139 69 , 010 3, 129 4 . 3% (8 months) 11. Percentage of Bull Run water purchased for computing amount due for Systems Development Charge, FY 1977-78. Month & Well Lake Oswego Portland Total % Bull Year Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Run July 1977 1,478, 780 8, 090, 600 2 , 065,700 11 , 635, 080 17. 8% Aug 1977 3 , 837 ,780 5, 992, 800 5,198,400 15 , 028 , 980 34 . 6% Sep 1977 4, 037, 070 4 , 020 , 900 657, 400 8 ,715 ,370 7. 5% Oct 1977 251, 560 7, 087, 000 -0- 7 , 338 ,560 0. 0% Nov 1977 -0- 7 ,176,700 300 7 ,177 ,000 0 . 0% Dec 1977 82, 870 7 ,229 , 800 300 7 , 312 ,970 0. 0% Jan 1978 -0- 8, 631, 000 -0- 8, 631, 000 0. 0% Feb 1978 -0- 7 ,253, 600 100 7 ,253 ,700 0. 0% Total: 9, 688, 060 55, 482 , 400 7, 922,200 73, 092 ,660 10. 8% (8 months) Summary of water purchased and/or pumped and water losses: FY Well Lake Oswego Portland Water Loss 1973-74 48% 52% 0% 11. 1% 1974-75 40% 59% 1% 16. 2% 1975-76 39% 59% 2% 7 . 4% 1976-77 33% 65% 2% 5. 5% 1977-78 (8 mo. ) 13% 76% 11% 4 . 3% -9- ADMINISTRATOR'S REPORT (Continued) 12. Work accomplished during February 1978. a. TWD installed 1370 feet of 6" D. I. and 240 feet of 4" D.I. pipe + 3 fire hydrants to finish new development of 39 single family home sites along Serena Court and Kimberly Drive, near 98th and Durham Road. (KERWOOD) . b. TWD installed 800 feet of 12" D. I. pipe + 2 fire hydrants along S. W. 72nd Avenue, north of Kable Street, including a railroad spur crossing and a 6" fire sprinkler tap for Simmons Mattress warehouse. c. TWD installed 26 meters. (5359 - 5334) . District also serves 41 meters out-of-district. Total: 5400. 13. Work scheduled to be accomplished during 1978. March: a. TWD install 1250 feet of 12" D. I. pipe + 2 fire hydrants along S. W. Durham Road, 79th Avenue to Upper Boones Ferry Road, including a railroad crossing. The Fanno Creek crossing consisting of 200 feet of 12" D. I. pipe will be installed this summer. b. TWD install 500 feet of 8" D. I. pipe + 1 fire hydrant along S. W. 131st Avenue, south of Fischer Road, to serve 4 new homes and several existing homes. (Sam Gotter) . c. TWD install 340 feet of 6" D.I. pipe + 1 fire hydrant along S. W. 111th Place, north of Fonner Street, for new development of 13 single family dwellings. (WILDERNESS) . d. TWD install 300 feet of 36" D.I . pipe and 300 feet of 24" concrete cylinder pipe (drain line) from 10-MG reservoir to Corylus Court in AMES Subdivision. e. Private contractor backfill and landscape 10-MG reservoir site. f. TWD install 1" PVC service line to Grange loca- ted on Pacific Highway and Watkins Avenue (and move meter) to replace 1" galvanized ("so-called") main. -10- ADMINISTRATOR' S REPORT (Continued) April: a. TWD install 1650 feet of 8" D. I. pipe + 4 fire hydrants along S. W. 76th Avenue, north of Durham Road, to serve existing homes in that area. b. TWD install 400 feet of 8" D. I . pipe + 4 fire hydrants and fire sprinkler tap for new lumber facility located on S. W. Hinziker Street, near Western Foundry. (NORTHERN PACIFIC YARDS , PALMER LEWIS, INC. ) c. TWD install altitude control valve at #2 reservoir and adjust altitude control valves at all other reservoirs in preparation of utilizing 10-MG reservoir as the terminal reservoir. d. Private contractor install 120 feet of 24" concrete cylinder pipe + 1 manhole along Hazeltree Drive to drain 10-MG reservoir into drainage system of HAZELTREE Subdivision. e. Private contractor install 340 feet of 8" D. I . and 140 feet of 4" D. I. pipe to serve 14 single family dwellings along S. W. Highland Drive, east of 109th Avenue. (SUMMERFIELD XI) . May: a. TWD install 980 feet of 12" D. I . and 1400 feet of 6" D. I. pipe along Gaarde, 121st, and access road to #2 reservoir to replace 6" O.D. steel pipe, pressurize 23 homes on Rose Vista Drive, and prepare for service line to 36" D. I. transmission main along S. W. Gaarde Street, including a pressure-reducing valve in vault. b. TWD install 1300 feet of 12" D. I. pipe + 2 fire hydrants along S. W. 72nd Avenue, Kable to Upper Boone' s Ferry Road, to serve new commercial development. (EQUITIES NORTHWEST) . c. TWD install 1st phase (18 homes) for new devel- opment of 99 homes located near 115th Avenue, Fairhaven and Terrace Trails, consisting of 540 feet of 8" D.I . and 320 feet of 4" D.I . pipe + 1 fire hydrant along S. W. Genesis, Nova, and Venus Avenues. (GENESIS) . d. TWD install 680 feet of 12" D. I. pipe along S.W. Hazeltree Drive and 440 feet of 6" D.I. pipe + 1 fire hydrant along Duchilly Court to serve remaining 19 single family dwellings for Mr. Bob and Gary Ames. (HAZELTREE) . e. Private contractor install 1040 feet of 6" D. I . pipe + 3 fire hydrants for Phase II of ALDERBROOK APART- MENTS (63 units) , and 560 feet of 6" D.I. pipe + 2 fire hydrants for Phase III of ALDERBROOK APARTMENTS. (63 units) . (SUMMERFIELD) . -11- ADMINISTRATOR' S REPORT (Continued) ,w• June: a. TWD install 2260 feet of 12" D. I. pipe + 4 fire hydrants from Fern Street pump station to 132nd Avenue pump station to parallel for pressure and elim- inate the Fern Street pump station. b. Private contractor install 990 feet of 6" D. I . pipe + 2 fire hydrants for development of 15 single family dwellings on S. W. Pathfinder Way, 107th Court to Walnut Street. (YOLO ESTATES) . c. Private contractor install 1250 feet of 8" D. I . pipe, 60 feet of 6" D. I. pipe, and 530 feet of 4" D.I. pipe + 3 fire hydrants for new development of 30 single family dwellings located on S. W. 92nd Avenue, north of Sattler Road. (LAUNALYNDA PARK) . d. Private contractor install 1450 feet of 8" D.I. pipe, 1350 feet of 6" D. I. pipe, and 100 feet of 4" D. I. pipe + 4 fire hydrants for new development of 40 single family dwellings located north of Bull Mountain Road, near 117th Avenue. (SHADOW HILLS) . July: a. TWD install 200 feet of 12" D. I . under Fanno Creek on Durham Road, near S. W. 76th Avenue to complete circulation loop. b. TWD install 100 feet of 8" D. I., 100 feet of 6" D. I. , and 300 feet of 12" D. I. pipe (under Fanno Creek) to serve North Dakota Street island, if approved by patrons. OR TWD install 700 feet of 6" D. I. (to parallel Metzger' s 8" main) + 1 fire hydrant along S. W. 106th Avenue (old USA Metzger access road) , north of North Dakota Street, for development of 13 single family dwellings: NORTHERN PINE. Also, install 300 feet of 12" pipe under Fanno Creek to serve patrons east of the USA access road on North Dakota Street. c. Private contractor install 1030 feet of 8" D. I. pipe, 2340 feet of 6" D. I. pipe, and 100 feet of 4" D. I . pipe + 7 fire hydrants for new development of 75 single family homes located along S. W. 92nd Avenue, south of Durham Road, across the street from Tigard High School. (KNEELAND ESTATES) (Donald E. Pollack, Inc. ) . -12- ADMINISTRATOR`S REPORT (Continued) w.•• August: a. TWD install 640 feet of 8" D. I. and 850 feet of 6" D. I. pipe along the easterly extension of Sunrise Lane, from B.P.A. to High Tor reservoir to complete circulation loop and replace 4" O.D. steel pipe. b. TWD install 640 feet of 8" D.I. pipe along S.W. 141st Avenue, south of Bull Mountain Road, and 1370 feet of 6" D. I. pipe on Bull Mountain Road, east of 141st Avenue, to parallel for pressure and replace 6" O.D. steel pipe. Future Developments : a. New Tigard Elementary School: 660 feet of 8" D. I. + 3 fire hydrants near Katherine and 124th Avenue. b. Canterbury Woods Apartments : 510 feet of 8" D. I . and 1100 feet of 6" D. I. + 5 fire hydrants at 109th and Murdock Street. (76 units in 9 separate IOW buildings) . c. Bridgewood Hill: 335 single family dwellings to be constructed on the Sumamoto Ranch located at S. W. 135th and Walnut Street. d. Summer Lake: 148 single family units, 76 duplexes, and 48 multiplex units to be constructed at the old Stark airport located at 131st and Scholls Ferry Road. -13- UNITED STATES ENVIRONMENTAL PROTECTION AGENCY #N-(E.0STqOREGON OPERATIONS OFFICE �• 5 2 2 S. W 5TH AVENUE '; IITA y2 PEON BUILDING. 2ND FLOOR Z� Q PORTLAND. OREGON 9 7 2 0 4 �il 4'p 4t PRO F•G REPLY 70 A11N OF. 10000 !'L 1 Mr. Robert E. Santee Eastern Washington County Water Commission Tigard Water District 8841 S.W. Commercial Street Tigard, Oregon 97223 Dear Mr, Santee: Your letter of January 12 to Mr. Donald P. Dubois has been referred to me for response. As you know, the Environmental Protection Agency is presently responsible for insuring compliance with the requirements of the Safe Drinking Water Act of 1974 and the rules and regulations established pursuant to the Act. The EPA does not provide any plan review or approval of proposed projects. However, the National Interim Primary Drinking Water Regulations (NIPDWR) do require that all new or expanded public water systems meet certain siting requirements. To insure that these siting requirements are met, the following information/certification must be submitted to this office ow prior to initiation of construction of a new facility or to increase the capacity of an existing public water system. The information/certi- fication must be provided by both the person legally responsible for the public water system and the consulting engineer. Certification: To the extent practicable and to the best of my engineering judgment, all new or expanded portions of the (Name of System) water supply system are located at sites: (1 ) Not subject to significant risk from earthquakes , floods, fires or other disasters which could cause a breakdown of the public water system or a portion thereof; and (2) Except for intake structures, outside the floodplain of a 100-year flood or above any recorded high tide where appro- priate records exist. New or expanded portions of the: (Name of System) water system are: (brief discussion of type of facility to be constructed or extent and tune of expansion) sn Yr-; #Cg'A[r 'd✓,M iBt`N.reT„'�v.a^ moi.,,.^�a.'M'zy. =ywae .gyp •. ____. . r- 2 2 Located at: (Physical location - not a P.O. Box Number - including name and river mile of source) Latitude: Longitude: Mailing Address City: County: The estimated date for compleiton of construction is: The estimated population to be served is : The number of services is to be: Name Date (water supply owner) Title Name Date (consulting engineer) Title We would appreciate receiving a copy of the preliminary engineering study for the proposed new treatment facilities for our records. We look forward to the significant improvement in public health protection which will be provided when the new treatment plant is completed. If you have any questions , please call William Renfroe of my staff at 221-3250. Sincerely, • %c/ John Vlastelicia, Director Oregon Operations Office - _ _. (7"., • CITY OF TIGARD P.O. Box 23397 12420 S.W. Main Tigard, Oregon 97223 *ire February 23 , 1978 Commissioners of the Tigard Water District Attention : Mr . Robert Santee 8841 S .W . Commercial Tigard, OR 97223 Re : Sewer Joint-Billing With The Tigard Water District Gentlemen : At the present time, the city has a very cumi ersome and iinorganired system for billing for sewer service . We have no automated ac- counting machinery . One addressograph machine is used to address envelopes . Each quarter we send out approximately 2400 bills at a postage cost of $312 ; postage costs per year' of about $1,250 . We use a three part form: one file copy, one customer copy , and one copy returned with the payment . Keeping this many slips of paper in order is impossible . Accounting, by hand, for each payment is very difficult . The labor cost to maintain this system is a staggering $5 , 200 per year figured by half an employee and quarterly assistance from three other persons . We have a very difficult time keeping employees due to the frustration of the system. Apparently , Mr. Santee requested funds for new machinery last year and was delayed. The space limitation in the water district office is a problem. However, one additional part-time person could be accommodated if that person was present only during the billing period. With this rather sketchy background, perhaps we could pursue an alternative which would be beneficial to all parties concerned. We could bill for sewer in accordance with your present schedule . We could transfer our present employee to your office for the billing period. If new equipment was necessary, the city could contract for half of the expense with a condition that; if either party wished to terminate the agreement , the machinery could he assumed by you if you would pay the balance and reimburse the city for its share . This sort of detail can obviously be worked out to the satisfaction of parties . • Tigard Water District Page 2 Another alternative might be for us to pay half the salary of an additional person for the Tigard Water District . That person would then become a part of your staff . I am not sure that the physical space limitation is that important . One of the factors is setting up the system and getting it to work , then the problems are softie With new equipment, we may find that the entire process could be made easier and might require less space . We are very negotiable . I have outlined the difficulties as I see them. The transfer of monies collected is easy . The major problem is implementation of the system on a joint-basis . I would propose that we do it in stages over a six-month period . Pick a section of the city to start with and joint-bill with a letter of explanation enclosed using our addressograph and your forms . Trial at first . Then increase the transfer to bill full-strength by September , 1978 . If new forms were required, we would be able to pay a portion of the costs . These details could be worked out as we progressed . Postage could be shared. What might work would he that you charge the city for the service . We might pay you a percentage of the allowance we receive from Unified Sewerage Agency for administration . Anything is possible . We have a problem. You could use new equip- ment . Perhaps we could house the equipment here and go the so- phisticated computer route . It just seems to us that an equitable solution could be worked out . We would like to meet with the Com- mission to discuss this problem prior to a presentation to the City Council . If you have specific questions , we will provide the best possible answers . We look forward to meeting with you in this regard. ,4110, Yours truly, , '. �. fav .��'f�''�.- .0,0 Aldie Howard Administrative Assistant to City Administrator t GENERAL FUND BUDGET REPORT ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 FEBRUARY 1977-78 1976-77 FEB. ACCUM. 1977-78 - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL I BUDGET Beginning Working Capital 63,833 111,000 90,895 261,070 195,928 63,833 111,000 129,437 ' + 18,437 INCOME: 406 Meter Installations 224,925 235,300 ' 23,340 24,500 20,155 144,080 151,400 131,985 - 19,415 407 Line Extension Rebate 1,800 3,000 � -0- 1,500 -0- -0- 3,000 5,764 + 2,764 408 Miscellaneous Income 34,593 9,000 ' 30,930 1,000 16 33,853 6,000 2,023 - 3,977 412 Interest Income 369 600 -0- 50 -0- 369 400 -0- - 400 418-419 Water Sales 587,754 651,800 43,298 47,900 43,641 405,540 448,800 418,692 - 30,108 425 Penalties for Non-Pay 340 600 20 50 40 250 400 345 - 55 427 Sale of Equipment -0- 600 -0- 50 -0- -0- 400 -0- - 400 430 Developer's - 10% Overhead 33,505 24,000 1 2,000 2,769 22,513 16,000 10,339 - 5,661 430-1 Developer's - 8% Engineering 17,950 16,000 -0- 1,400 2,214 15,794 10,700 8,130 - 2,570 430-2 Developer's - Equipment 8,174 8,000 -0- 700 2,248 7,626 5,300 2,620 - 2,680 430-3 Developer's - Wage Reinbursement 12,142 12,000 -0- 1,000 3,790 11,441 8,000 4,475 - 3,525 TOTAL INCOME & WORKING CAPITAL 985,385 1 ,071,900 188,484 341,220 270,801 705,299 761,400 713,810 - 47,590 EXPENDITURES: Personal Services 500,1,2,3,4 Salaries 159,498 177,904 13,163 14,900 14,052 106,134 118,700 115,215 - 3,485 504-1 Overtime 5,441 7,200 361 600 375 3,804 4,800 5,206 + 406 505 Field Labor 26,861 32,996 1,362 2,750 1,514 17,474 22,000 20,735 - 1,265 506,1,2 Office Employees 20,422 22,200 1,719 1,850 1,840 13,822 14,800 15,485 + 685 212,222 240,300 16,605 20,100 17,781 141,234 160,300 156,641 - 3,659 EXPENDITURES: Material & Services 507 Blue Cross of Oregon - Medical 3,426 7,200 293 600 926 2,326 4,800 5,142 + 342 507-1 Bankers Life Nebraska - Dental 880 1,200 101 100 103 591 800 698 - 102 508 Retirement 7,663 12,600 (263) (450) (357) 6,010 9,900 8,557 - 1 ,343 509 Social Security 11,473 13,200 971 1,100 1,079 7,319 8,800 8,326 - 474 510 State Accident Insurance Fund 10,305 13,200 -0- -0- -0- 5,694 6,600 6,391 - 209 511 State Unemployment Compensation 2,451 4,800 1 -0- -0- 903 2,400 2,081 - 319 512 Advertising & Elections 728 600 -0- -0- -0- -0- 300 17 - 283 514 Equipment Rentals 283 600 17 50 (11) 223 400 208 - 192 515 General Insurance 16,495 18,000 14,145 15,800 14,926 16,341 18,000 17,100 - 900 516 Miscellaneous Expenses 2,077 1,800 32 150 121 1,307 1,200 1,843 + 643 517 Dues & Subscriptions 678 900 40 70 140 618 600 679 + 79 518,1,2 Office Supplies & Expenses 10,126 9,000 706 700 774 6,516 6,000 6,626 + 626 519,1,2 Professional Fees 15,732 10,500 110 100 -0- 10,545 8,100 8,101 + 1 520 Meter Maintenance 4,921 6,000 (130) 500 -0- 3,792 4,000 1,506 - 2,494 521,1,2,3 Repairs - Lines, Pumps, etc. 4,863 6,000 8 500 439 3,534 4,000 4,529 + 529 ( 4 t GENERAL FUND BUDGET REPORT (Cont.) ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 FEBRUARY 1977-78 1976-77 FEB. ACCUM. 1977-78 - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET 522,1,2,3 Utilities 6,890 7,200 626 600 634 4,338 4,800 4,918 + 118 523 Fire Hydrant Maintenance 2,078 2,400 -0- 200 -0- 1,639 1,600 258 - 1 ,342 524 Truck & Equip. Maintenance 5,453 7,200 188 600 1,452 4,749 4,800 5,655 + 855 524-1 Gasoline & Oil 6,376 7,200 363 600 609 4,283 4,800 4,863 + 63 524-2 Tires & Batteries 778 1,200 -0- 100 71 500 800 893 + 93 525,1 Water Costs - Electricity 30,766 36,000 2,111 3,000 2,148 21,793 24,000 20,080 - 3,920 525-2 Water Costs - L. 0. & Portland 100,005 371,600 6,565 228,900 201,187 68,875 300,500 303,947 + 3,447 526 Interest Expense 984 13,600 -0- 13,600 13,492 984 13,600 13,492 - 108 527 Small Tools 887 1,200 74 100 71 740 800 1,314 + 514 529 Rain Gear, Safety Equip. , etc. 1,025 1,200 -0- 100 31 743 800 876 + 76 530 Employee Training 433 600 179 100 -0- 433 400 -0- - 400 247,776 555,000 26,137 267,120 237,835 174,796 432,800 428,100 - 4,700 EXPENDITURES: Capital Outlay 548 Fire Hydrants 2,750 2,400 -0- 200 115 93 2,000 1,945 - 55 549 Equipment 73,738 5,000 -0- 500 -0- 53,675 3,000 2,432 - 568 550 Buildings & Additions -0- 900 -0- -0- -0- -0- -0- -0- -0- 551 Meter Installations 38,063 43,300 1,918 2,000 1,560 27,470 28,800 27,998 - 802 552 Land & Improvements 8,434 42,000 -0- 800 60 6,007 42,000 41,244 - 756 553 Operating Contingencies -0- -0- -0- -0- -0- -0- -0- -0- -0- 554 Line Extensions 1,765 -0- -0- -0- -0- -0- -0- -0- -0- 555 Line Replacements -0- -0- -0- -0- -0- -0- -0- -0- -0- 124,750 93,600 1,918 3,500 1,735 87,245 75,800 73,619 - 2,181 700 Transfer to Bond Sinking Fund 271,200 72,000 22,600 6,000 -0- 180,800 48,000 42,000 - 6,000 Net Fund Balance 129,437 111,000 121,224 44,500 13,450 121,224 44,500 13,450 - 31,050 TOTAL BUDGETED EXPENDITURES 985,385 1,071,900 188,484 341,220 270,801 705,299 761,400 713,810 - 47,590 Inventory Balance February 28, 1978 = $ 74,672.72 / BOND SINKING FUND FEBRUARY YTD 103 Cash balance at first of period 6,023 353 108 Invested monies at first of period 83,410 265,307 INCOME: 400 Transfer-in from General Fund -0- 42,000 412 Taxes: Current 23,577 108,697 413 Delinquent 565 9,671 414 Trailer House -0- -0- 415A Land Sales -0- -0- 418 Interest Earned from Invested Monies 687 7,005 419 Interest Earned from Property Taxes -0- -0- Transfer-in from Invested Monies -0- 305,700 24,829 473,073 EXPENDITURES: 585 Bond Principal -0- 167,000 586 Bond Interest -0- 151,583 587 Bank Fees & Postage -0- 188 Transfer-to Invested Monies 30,829 154,632 30,829 473,403 TOTAL CASH AT END OF PERIOD 23 23 TOTAL INVESTED MONIES AT END OF PERIOD114L239 114,239 TOTAL CASH & INVESTED MONIES $114,262 $114,262 1 BOND CONSTRUCTION FUND - Issue 1976 FEBRUARY YTD 101 Cash balance at first of period 44 55 106 Invested monies at first of period 434,859 770,797 235 Due (to)/from General Fund (101,506) (8,524) INCOME: 410 Sale of Bonds -0- -0- 412 Interest Income 2,604 21,416 Transfer-in from Government Pool 220,000 635,750 226,604 657,166 EXPENDITURES: 521 Bond Costs -0- -0- 522 Professional Fees -0- -0- 523 Bond Interest -0- -0- TOTAL MATERIAL & SERVICES -0- -0- 540 Purchase of Land -0- -0- 541 10MG Reservoir @ 125th & Bull Mt. Rd. -0- 187,667 542 Major Transmission Lines (extensions) 18,837 204,927 543 Pipeline Replacements -0- 73,986 TOTAL CAPITAL OUTLAY 18,837 466,580 Transfer-to Government Pool 2,604 82,415 21,441 548,995 TOTAL CASH BALANCE AT END OF PERIOD 44 44 TOTAL INVESTED MONIES AT END OF PERIOD 217,463 217,463 DUE (TO)/FROM GENERAL FUND 99,656 99,656 $ 317,163 $ 317,163 TIGARD WATER DISTRICT FEBRUARY 28, 1978 WELL RECORDS: WELL HOURS STATIC PUMPING COSTS-ELECT. wow NO. OFF LEVEL LEVEL CUBIC FEET PUMPS, ETC. HOURS 1 OFF $ 21.10 -0- 2 OFF 497.99 -0- 3 OFF 22.17 -0- 4 OFF 27.98 -0- All 7 pump stations & Alarm-telemetry phones 1,578.59 $ 2,147.83 METER RECORDS: Meters #5,334 through #5,359 = 26 meters sold. BILLING DETAIL: February $ 43,701.50 Delinquent 1,064.00 6,721,000 cubic feet of water billed. TIGARD WATER DISTRICT February 1, through 28, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND CHECK# PAYEE AMOUNT ACCOUNT 19589 Bureau of Water Works 204.00 201 19590 City of Lake Oswego 21,716.50 201 19591 State of Oregon - Employment Division 1,112.81 201 New 19592 Harrington Concrete 65.00 201 19593 Stevens, Thompson & Runyan, Inc. 262.50 201 19594 Cantel Incorporated 66.15 201 19595 Tigard Auto Body Works 565.55 201 19596 Hinds Supply Company 4,014.00 201 19597 Homelite Textron 165.54 201 19598 Kilham Stationery 21.00 201 19599 Auto Wheel Service, Inc. 20.10 201 19600 Kepler's Custom Upholstery 90.00 201 19601 Southwest Readymix Co. 91.50 201 19602 A-Boy West Supply Co. 10.50 201 19603 Consolidated Supply Co. 286.29 201 19604 Case Power & Equipment 135.54 201 19605 Chevron USA, Inc. 786.78 201 19606 The Riddle Press 139.80 201 19607 Badger Meter, Inc. 1,927.02 201 19608 Meter Box Equipment Co. 848.88 201 19609 Utilities Supply Co. 15.10 201 19610 Pacific Stationery 23.89 201 19611 Cascade Microfilm Systems, Inc. 108.00 201 19612 Portland Bolt & Mfg. Co. 120.83 201 19613 U. S. Pipe & Foundry Co. 16,960.97 201 19614 Sears, Roebuck & Co. 17.15 201 19615 Pacific Water Works Supply Co. , Inc. 3,073.40 201 19616 Oregon Asphaltic Paving Co. 223.20 201 .. 19617 Southwest Office Supply 65.42 201, 518 19618 Goodyear Service Stores 3.00 201 19619 Baltz & Son Co. 52.14 201 19620 Valley Auto Parts 3.10 201 19621 Cessco, Inc. 245.00 201 19622 Watt Welding Supply 15.15 201 19623 L. H. Cobb Crusehd Rock 2,596.20 201 19624 Secretarial Answering Service 27.50 518 19625 Pacific Paging Co. 29.00 518 19626 City of Lake Oswego 196,201.52 525-2, 526 19627 General Telephone 380.57 522, 525-1 19628 City of Tigard - Permit 100.00 517 19629 Knauss Chevrolet 985.85 150, 524 19630 First National Bank - King City Br. 4.40 518 19631 U. S. National Bank - King City Br. 3.20 518 19632 U. S. Postal Service 400.00 518 -1 19633 Metro SW Chamber of Commerce 40.00 517 19634 Robert E. Santee 636.12 500 19635 Nancy L. Larson 321.77 506 19636 Annie L. Schwartz 321.81 506-1 19637 John P. Miller 512.13 502 19638 Russell A. Thomas 411.40 501, 504-1 19639 William C. Bryant 435.60 504 19640 John C. Dixon 434.06 501 -1 19641 Harold H. Kuehn 133.92 503-2 19642 Robert M. Adams 259.05 503-1, 504-1 19643 Donnie R. Foster 352.19 503, 504-1 19644 Randy J. Volk 419.20 502-1 19645 Curtis D. Heintz 292.78 503-1 19646 Bonnie D. Hall 320.79 501-2 19647 Guy Williams 232.77 505 19648 Michael D. Shock 316.06 505 TIGARD WATER DISTRICT February 1, through 28, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND (Cont.) CHECK# PAYEE AMOUNT ACCOUNT 19649 Petty Cash 18.03 516, 518, 518-1, 521-1 19650 Robert E. Santee 686.15 500 19651 Nancy L. Larson 332.28 506, 522-3 Now 19652 Annie L. Schwartz 336.10 506-1, 522-3 19653 John P. Miller 548.01 502 19654 Russell A. Thomas 432.54 501 19655 William C. Bryant 459.26 504 19656 John C. Dixon 514.08 501-1, 504-1 19657 Harold H. Kuehn 121.75 503-2 19658 Robert M. Adams 231.88 503-1 19659 Donnie R. Foster 261.46 503 19660 Randy J. Volk 433.46 502-1 19661 Curtis D. Heintz 296.49 503-1, 504-1 19662 Bonnie D. Hall 320.95 501-2 19663 Guy Williams 115.56 505 19664 Michael D. Shock 248.27 505 19665 Public Employees Social Security 2,156.64 211, 509 19666 U.S. National Bank - Federal Deposit 2,737.70 212 19667 Department of Revenue 1,039.00 213 19668 Washington County F C U 1,607.00 216 19669 Blue Cross of Oregon 926.00 507 19670 Bankers Life Nebraska - Dental 227.28 217, 507-1 19671 Bankers Life Nebraska - Life 81.05 217 19672 Family Cancer Plan Insurance Co. 36.20 218 19673 Petty Cash 29.29 516, 527, 529 19674 Northwest Natural Gas Co. 96.03 522-1 19675 P. G. E. 2,135.22 522-2, 525 19676 Frank's Disposal Service, Inc. 11.45 522-3 oso 19677 Homelite Textron 57.24 524 19678 Rentex Corp. 116.78 522-3 19679 All Metro Spray, Inc. 32.50 521-1 19680 Oliphant & Bates - Insurance 14,926,00 515 19681 Brewed Hot Coffee, Inc. 17,15 516 19682 Doug's Auto Parts 19.28 (408) , 524 19683 Linda Brown #13-24 refund 7.00 121, set 2 18705 Person to Person Homes VOIDED (5.25) (408) $291,233.53 TIGARD WATER DISTRICT February 1, through 28, 1978 SCHEDULE OF DISBURSEMENTS OTHER FUNDS CHECK# PAYEE AMOUNT ACCOUNT BOND SINKING FUND None BOND CONSTRUCTION FUND 151 TWD - General Fund $220,000.00 235 TWD - GENERAL FUND - FNB 179 TWD - General Fund - USNB $ 15.50 107 Tigard Water District 2-78 Regular Meeting February 14, 1978 PRESENT: Clarence F. Nicoli, Treasurer Jerald R. Heater, Secretary Gene H. Chamberlin Robert E. Santee, Administrator John P. Miller, Foreman Dennis H. Quade, Attorney Edward Murphy, Jr. , Attorney VISITORS: None. The meeting was called to order by Acting Chairman Nicoli at 7: 32 p.m. Motion was made and seconded to approve the minutes of the last meeting, as written. Motion carried unani- *o. mously. Motion was made by Jerald Heater and seconded by Gene Chamberlin to transfer funds within the General Fund as shown below: TO: Material & Services: Acct #525-2: Water Costs $259, 100 Acct #526: Interest Expense 13, 000 Total: $272 ,100 FROM: Capital Outlay: Acct #549: Equipment $ 28, 200 Acct #550: Bldgs & Additions2, 700 Acct #552: Land and Improvements 9 ,000 Acct #553: Operating Contingencies 53,400 Acct #554: Line Extensions 39 , 600 Acct #555: Line Replacements139 , 200 Total: $272,100 -1- Tigard Water District Minutes; February 14 , 1978. New Motion carried unanimously. Motion was made and seconded to pay the vouchers. Motion carried unanimously. Motion was made by Jerald Heater and seconded by Gene Chamberlin to table the matter of a new contract to conduct the annual audit and attempt to obtain two more quotations for the work to be performed. Motion carried unanimously. Motion was made by Jerald Heater and seconded by Gene Chamberlin to appoint the following named individ- uals to serve on the Budget Committee for the FY 1978-79: Bill Stebbins Don Thomas Dale Johnson Michael O'Neil Raleigh Meyer Motion carried unanimously. Motion was made by Jerald Heater and seconded by Gene Chamberlin to approve the expenditure of a maximum ,,, of $840 as the district' s pro-rata share for legal fees to prepare an intergovernmental agreement between dis- tricts and cities to develop the Willamette River at Wilsonville. The law firm of Wood, Wood, Tatum, Mosser, & Brooke, would be retained in accordance with the recommendation of the Willamette River steering committee. Motion carried unanimously. (See enclosed letter) . The matter of annexation to the City of Tigard of two Tigard Water District reservoir sites located at S. W. 125th and Bull Mountain Road (terminal reservoir) and S. W. 135th and Fern Street (#3 reservoir) was de- ferred until more information was obtained about the extent of the annexation proposal. Motion was made by Jerald Heater and seconded by Gene Chamberlin to deny the request for relief by Mr. Lloyd H. Schulze, 9965 S. W. McDonald Street, to authorize a meter installation at a reduced rate in accordance with a Tigard Water District offer made in May 1975 so that one meter would serve each of two houses located at 12825 and 12835 S. W. Grant Street. Presently, one meter serves both houses. Mr. and Mrs. Schulze signed an agreement on May 8 , 1975 to the effect that when all or any portion of their property on Grant Street was sold, assigned, transferred, or conveyed, they would pay the purchase price and the cost of installation of a new meter at the amount prevailing at that time. Motion carried by majority vote. Clarence Nicoli did not vote. Motion was made to adjourn at 9 :10 p.m. Motion carried unanimously. -2- • Orr WOOD, WOOD,-TATUM, MO`_:DER a. BROOKE E--3nNF , 0v L- rt,r i,.-I LOOP L;ie.r:O,.,=r) PL A.'•. J JtaN FA a4G.o Era i,,JN AI 0 ,1 • - -,AN l 1' February 7, 197 nr., Now G r+ ,Er171E 1\L•. Carl Jonasson, Chairman Fast Washington County Water Purveyors Committee c/o 1\1,,tzger Water Disirict 61;1 ;V Taylors Ferry Road Portland , Oregon PI': Format ion Agreement for Fast Wash iuglon County form 1 1),. :,. ,.11 .l�,lla:aunt: Pursuant to the request made by the Metzger Water District , ()Ti behalf of the East Washington County Purveyors , our firm can make the foll0 ving proposals for the preparation of the formation agreement lietv'ccn the si:•: governmental entities which will form the East Washington county `,:ate , District. As we discussed on January 16, 1977 it is di:')icult to ascertain precisely the work involved, and the problems which will be f:ic,';l , in preparing the formation agreement. We see the task us 1'er11uiring two types of service.Noe c, Point I First , the form or the entity and the terms of the agreement must be decided. Initially , the appropriate form of the entity and the ag r rem 2r t crt diiit; it must be researched prior to any drafting. This will include time in consultation with the various districts and their counsel in arriving at some preliminary idea of the makeup of the new entity, and the best means of achieving the goals of all the parties. The agreement itself would then be drafted and submitted for review . We expect that it would take about two months to prepare the initial document for submission to the districts . Any changes to the agreement would then be written before final approval. We would expect to appear once at each district to explain the formation agreement, Nor • Mr. Carl Jonasson, Chairman Fast Washington County Water Purveyors Committee February 7 , 1978 Page two As I mentioned to you at the board meeting of the Metzger Water District, this firm's hourly charges for municipal corporations is $50 per hour for attorneys with less than 10 years experience and $65 per hour for attorneys with more than 10 years experience. We believe that the tasks set forth in Point I above can be accomplished for $3,000. This would include drafting the formation document, any necessary changes or amendments desired by the parties and the initial explanation session at each district . Point II If everything goes smoothly without intermatraal disputes beh,vciei the clietric is , the Ivork wilt l)r' ('Oneluded with Point I. If disputes arise , we would attempt to resolve them in a manner satisfactory to all interests. Obviously , the more disagreement that develops between the parties , the more the time and cost of preparing the final document. The time required for Point I3 is impossible to forecast. We would guess that in the worst case this should not involve more than an additional $3,000. In summary , we would prepare the formation document explain its intent and assist in the negotiations for its adoption for an amount which we estireate would be between $3,000 and $6,000 . If our fee approached the $6 ,000 figure, we would give the Committee an estimate of the additional time and expense which appeared necessary to achieve final approval . You could then advise us whether you wished us to proceed. We will require $1 ,500 at the time we are retained. We will send you a statement monthly. When the retainer has been consumed, we will request an additional deposit. We look forward to proceeding upon receiving your instructions . Very truly yours , WILLIAM P. BUREN IVI'II/maw Ntari _ TO: Steering Committee Participants RE: Willamette River Source Development Listed below are the intergovernmental agreement formulation costs as presented by Bill Buren at $3000 for simple and $6000 if problems occur. His firm requires a $1500 advance prior to the start. Advance Simple Involved Retainer $3000 $6000 $1500 Beaverton 20% 600 1200 300 Tualatin 3. 4% 102 204 51 Wilsonville 2% 60 120 30 Mrtzgei: 12`, 360 720 15,0 Ti (IA rd 1 '1", 420 840 210 Writ I ( re('l: 4R_ 6:', 14'M 7r) 16 7:,") 100. 0% $3000 $6000 $1500 00 An explanation of the additional $3000 costs are explained in the presentation. This would occur if it became a problem of conflict within the organization and required more than anticipated meetings to compromise differences. The advance monies would be used prior to further billings - _ we would receive monthly statements of progress and after the advance was depleted the entities would receive a monthly statement as to their share at the time of billing. Mr. Buren will attend our February 14 , 1978 meeting to answer any questions pertaining to the letter as transmitted.