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04/11/1978 - Packet TIGARD WATER DISTRICT 8641 S. W. COMMERCIAL ST. TIGARD, OREGON 97223 PHONE (503) 639-1554 April 11, 1978 AGENDA REGULAR MEETING 7 : 30 p.m. CALL TO ORDER 1. RESOLUTION TO APPROVE MINUTES OF LAST MEETING 2 . VISITORS 3. RESOLUTION TO PAY VOUCHERS 4. OTHER BUSINESS ADJOURNMENT ++++++++++++++++++++++++++++++++++++++++++++++++++++++ 4010., BUDGET COMMITTEE MEETING 8 : 00 p.m. CALL TO ORDER 1. SELECTION OF CHAIRMAN AND SECRETARY 2 . PRESENTATION OF BUDGET MESSAGE BY BUDGET OFFICER 3 . VISITORS 4. RESOLUTION TO APPROVE PROPOSED BUDGET FOR ALL FUNDS ADJOURNMENT ADMINISTRATOR'S REPORT a— 1. Resolution to approve minutes of last meeting. 2. Visitors. 3. Resolution to pay vouchers . 4. Other business. 5. 10-MG Reservoir. Backfilling and landscaping around the reservoir is essentially finished. The same equipment used for back- filling will excavate the trench for installation of the remaining 300 feet of 36" D. I. pipe and 24" concrete drain line. District personnel will install these pipe- lines. The target date of May 1st to be fully operational can be realized. 6. Water pumped from wells, Calendar Year 1978. Month Actual Actual Allocation 1978 Cubic Feet Acre-Feet Acre-Feet Remarks January -0- -0- 88 (All wells off) February -0- -0- 88 (All wells off) March -0- -0- 88 (All wells off) Total: -0- -0- 264 Actually pumped in prior years : 1974 : 924 Acre-Feet 1975: 930 Acre-Feet 1976 : 847 Acre-Feet 1977: 575 Acre-Feet NOTE: All 4 wells will be turned on April 3, 1978 . -1- ADMINISTRATOR'S REPORT (Continued) 7 . Unmetered Water, Fiscal Year 1977-78. Pumped Purchased Total Sold Loss Month & Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss Year x 1000 x 1000 x 1000 x 1000 x 1000 % Mar 1978 -0- 7, 667 (L.O. ) 7, 667 6, 777 890 11. 6% -0- (Port) Total: 9 , 688 70,118 79 , 806 75, 787 4 ,019 5. 0% (9 mo. ) 8. Percentage of Bull Run water purchased for computing amount due for Systems Development Charge, FY 1977-78. Month & Well Lake Oswego Portland Total % Bull Year Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Run July 1977 1, 478, 780 8 , 090 ,600 2, 065, 700 11, 635, 080 17. 8% Aug 1977 3, 837 ,780 5,992, 800 5,198 ,400 15 ,028 ,980 34 . 6% Sep 1977 4, 037, 070 4 , 020,900 657 ,400 8 ,715,370 7. 5% ,,.,, Oct 1977 251, 560 7, 087, 000 -0- 7, 338 ,560 0. 0% Nov 1977 -0- 7 ,176,700 300 7 ,177 , 000 0 . 0% Dec 1977 82,870 7,229,800 300 7 ,312 ,970 0. 0% Jan 1978 -0- 8, 631, 000 -0- 8, 631,000 0. 0% Feb 1978 -0- 7 ,253, 600 100 7 ,253,700 0. 0% Mar 1978 -0- 7, 667 ,300 100 7, 667, 400 0. 0% Total: 9, 688, 060 63,149 , 700 7,922 ,300 80 ,760 ,060 9. 8% (9 mo. ) Summary of water purchased and/or pumped and water losses: FY Well Lake Oswego Portland Water Losses 1973-74 48% 52% 0% 11. 1% 1974-75 40% 59% 1% 16. 2% 1975-76 39% 59% 2% 7. 4% 1976-77 33% 65% 2% 5. 5% 1777-78 (9 mo) 12% 78% 10% 5. 0% -2- ADMINISTRATOR' S REPORT (Continued) 9. Work accomplished during March 1978 . a. TWD installed 1,250 feet of 12" D. I. pipe and 100 feet of 8" D.I. pipe + 2 fire hydrants along S. W. Durham Road, 79th Avenue to Upper Boones Ferry Road, including a railroad crossing. (The Fanno Creek crossing consisting of 200 feet of 12" D. I. pipe will be installed this summer) . b. TWD installed 500 feet of 8" D. I. pipe + 1 fire hydrant along S. W. 131st Avenue, south of Fischer Road, to serve 4 new homes and several existing houses . (Sam Gotter) . c. Jim Fowler, Inc. , private contractor, backfilled and landscaped 10-MG reservoir site. d. TWD installed 55 meters . (5414 - 5360) . District also serves 41 meters out-of-district. Total: 5455. 10. Work scheduled to be accomplished during 1978 . April: v.. a. TWD install altitude control valve at #2 reservoir in preparation of utilizing 10-MG reservoir as the terminal reservoir. b. TWD install 300 feet of 36" D. I. pipe and 300 feet of 24" concrete cylinder pipe (drain line) from 10-MG reservoir to Corylus Court in AMES Subdivision. c. TWD install 340 feet of 6" D. I. pipe + 1 fire hydrant along S. W. 111th Place, north of Fonner Street, for new development of 13 single family dwellings. (WILDERNESS) (Sam Gotter) . d. TWD install 400 feet of 8" D. I. pipe + 5 fire hydrants and an 8" fire sprinkler tap for new lumber facil- ity located on S. W. Hunziker Street, near Western Foundry. (NORTHERN PACIFIC YARDS, PALMER LEWIS, INC. ) . e. TWD install 1" PVC service line to Grange Hall located on Pacific Highway and Watkins Avenue (and move meter) to replace 1" galvanized ("so-called") main. f. Private contractor install 1,060 feet of 6" D.I . pipe and 160 feet of 4" D.I. pipe + 2 fire hydrants along Oakmeadow Lane, near Durham Road and Alderbrook Drive, to ``""" serve 35 new single family homes. (SUMMERFIELD #11) . g. Private contractor install 90 feet of 8" D.I. pipe and 1, 350 feet of 6" D. I . pipe + 3 fire hydrants along S. W. Lakeside Drive, near 98th and Sattler Road, to serve 43 new single family homes . (SUMMERFIELD #12) . -3- ADMINISTRATOR' S REPORT (Continued) a. TWD install 1, 360 feet of 12" D. I. pipe + 2 fire hydrants along S. W. Beef Bend Road, 123rd to 127th Avenue, to complete circulation loop and serve existing homes. b. TWD install 1, 650 feet of 8" D. I. pipe + 4 fire hydrants along 76th Avenue, north of Durham Road, to serve existing homes in that area. c . TWD install 380 feet of 6" D.I. pipe and 110 feet of 4" D. I. pipe + 1 fire hydrant along S . W. View Terrace for new development of 10 houses. (DOUGLAS HEIGHTS) . d . TWD install 1, 300 feet of 12" D. I . pipe + 2 fire hydrants along S. W. 72nd Avenue, Kable to Upper Boones Ferry Road, to serve new commercial development. (EQUITIES NORTHWEST) . e . TWD install 680 feet of 12" D. I. pipe along S. W. Hazeltree Drive and 440 feet of 6" D. I. pipe + 1 fire hydrant along Duchilly Court to serve remaining 19 single family dwellings for Mr. Robert and Gary Ames. (HAZELTREE) . f . Private contractor install 120 feet of 24" con- crete cylinder pipe + 1 manhole along Hazeltree Drive to drain 10-MG reservoir into drainage system of HAZEL- TREE Subdivision. g . Private contractor install 1,250 feet of 8" D. I. pipe, 60 feet of 6" D. I. pipe, and 530 feet of 4" D. I. pipe + 3 fire hydrants for new development of 30 single family dwellings located on S. W. 92nd Avenue, north of Sattler Road. (LAUNALYNDA PARK) . June: a. TWD install 980 feet of 12" D. I. and 1,400 feet of 6" D. I. pipe along Gaarde, 121st, and access road to #2 reservoir to replace 6" O.D. steel pipe, pressurize 23 homes on Rose Vista Drive, and prepare for service line to 36" D. I. transmission main along S . W. Gaarde Street, including a pressure-reducing valve in vault. b. TWD install 100 feet of 8" D. I . , 100 feet of 6" D. I. , and 300 feet of 12" D. I. pipe (under Fanno Creek) to serve North Dakota Street island, if approved by patrons. c. Private contractor install 1,450 feet of 8" D. I . pipe, 1, 350 feet of 6" D. I. pipe, and 100 feet of 4" D. I . pipe + 4 fire hydrants for new development of 40 single Amy family dwellings located north of Bull Mountain Road, near 117th Avenue. (SHADOW HILLS) . d. Private contractor install 1, 040 feet of 6" D. I. pipe + 3 fire hydrants for Phase II of ALDERBROOK Apts (63 units) , and 560 feet of 6" D. I. pipe + 2 fire hydrants for Phase III of ALDERBROOK Apts. (63 units) (SUMMERFIELD) . -4- ADMINISTRATOR'S REPORT (Continued) July: a. TWD install 200 feet of 12" D. I . pipe under Fanno Creek on Durham Road, near 76th Avenue. b. TWD install 2 ,260 feet of 12" D. I. pipe + 4 fire hydrants from Fern St. pump station to 132nd Avenue pump station to parallel for pressure and eliminate Fern Street pump station. c. TWD install 60 feet of 6" D. I. pipe + 1 fire hydrant to new office building on Sandburg Lane, near 72nd. August: a. TWD install 1st phase (18 homes) for new develop- ment of 99 homes located near 115th Avenue, Fairhaven and Terrace Trails, consisting of 540 feet of 8" D. I. and 320 feet of 4" D. I. pipe + 1 fire hydrant along S. W. Genesis , Nova, and Venus Avenues. (GENESIS) . b. TWD install 640 feet of 8" D. I. and 850 feet of 6" D. I . pipe along the easterly extension of Sunrise Lane, from B.P.A. to High Tor reservoir to complete circulation loop and replace 4" 0. D. steel pipe. 'giv` c. TWD install 640 feet of 8" D. I . pipe along S. W. 141st, south of Bull Mt. Road, and 1,370 feet of 6" D. I. pipe on Bull Mt. Road, east of 141st, to parallel for pressure and replace 6" O.D. steel pipe. d. Private contractor install 990 feet of 6" D. I . pipe + 2 fire hydrants for development of 15 single family dwellings on Pathfinder Way, 107th to Walnut Street. (YOLO ESTATES) . e. Private contractor install 1,030 feet of 8" D. I . pipe, 2, 340 feet of 6" D. I . pipe, and 100 feet of 4" D. I . pipe + 7 fire hydrants for new development of 75 single family homes located along S. W. 92nd Avenue, south of Durham Road, across 92nd St. from Tigard High School. (KNEELAND ESTATES) (Donald E. Pollack, Inc. ) . f. Private contractor install 1, 400 feet of 6" D. I. pipe along S. W. Lakeside Drive and Lakeside Court, located between S. W. 98th and Alderbrook Drive to serve 43 single family dwellings. (SUMMERFIELD #12) . September: — a. Private contractor install 340 feet of 8" D. I . and 140 feet of 4" D. I. pipe to serve 14 single family dwellings along S. W. Highland Drive, east of 109th Avenue. (SUMMERFIELD XI) . -5- ADMINISTRATOR' S REPORT (Continued) «�.. Future Developments: a. New Tigard Elementary School: 660 feet of 8" D. I. pipe + 3 fire hydrants near Katherine and 124th Avenue. b. Canterbury Woods Apartments: 510 feet of 8" D. I. and 1,100 feet of 6" D. I. pipe + 5 fire hydrants at 109th and Murdock Street. (76 units in 9 separate buildings) . c. Bridewood Hill: 335 single family dwellings to be constructed on the Sunamoto Ranch located at S. W. 135th and Walnut Street. d. Summer Lake: 148 single family units, 76 duplexes, and 48 multiplex units to be constructed at the old Stark airport located at 131st and Scholls Ferry Road. -6- `. GENERAL FUND BUDGET REPORT ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 MARCH 1977-78 1976-77 MARS ACCUM. 1977-78 , - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET Beginning Working Capital 63,833 111,000 121,224 44,500 13,450 63,833 111,000 129,437 1 + 18,437 INCOME: 406 Meter Installations 224,925 235,300 15,300 8,700 31,200 159,380 160,100 163,185 + 3,085 407 Line Extension Rebate 1,800 3,000 -0- -0- 360 -0-- 3,000 6,124 + 3,124 408 Miscellaneous Income 34,593 9,000 (27,203) 750 262 6,650 6,750 2,285 - 4,465 412 Interest Income 369 600 -0- 50 -0- 369 450 -0- j - 450 418-419 Water Sales 587,754 651,800 40,412 47,200 41,760 445,952 496,000 460,452 - 35,548 425 Penalties for Non-Pay 340 600 15 50 80 265 450 425 - 25 427 Sale of Equipment -0- 600 -0- 50 -0- -0- 450 -0- - 450 430 Developer's - 10% Overhead 33,505 24,000 1,361 2,000 8,598 23,874 18,000 18,937 + 937 430-1 Developer's - 8% Engineering 17,950 16,000 (27) 2,300 5,487 15,767 13,000 13,617 + 617 430-2 Developer's - Equipment 8,174 8,000 47 600 662 7,673 5,900 3,282 - 2,618 430-3 Developer's - Wage Reimbursement 12,142 12,000 (221) 1,000 835 112.220 9,000 5,310 - 3,690 TOTAL INCOME & WORKING CAPITAL 985,385 1,071,900 150,908 107,200 102,694 734,983 824,100 803,054 - 21,046 EXPENDITURES: Personal Services 500,1,2,3,4 Salaries 159,498 177,904 13,760 14,900 14,735 i 119,894 133,600 129,950 ; - 3,650 504-1 Overtime 5,441 7,200 344 600 471 4,148 5,400 5,677 + 277 505 Field Labor 26,861 32,996 1,532 2,750 2,137 19,006 24,750 22,872 - 1,878 506,1,2 Office Employees 20,422 22,200 1 650 1,850 2,190 15.1472 16,650 17,675 + 1 025 212,222 240,300 17,286 20,100 19,533 158,520 180,400 176,174 j - 4,226 EXPENDITURES: Material & Services i 1 507 Blue Cross of Oregon - Medical 3,426 7,200 293 600 900 2,619 5,400 6,042 + 642 507-1 Bankers Life Nebraska - Dental 880 1,200 101 100 96 I 692 900 794 - 106 508 Retirement 7,663 12,600 (263) (450) (358) 5,747 9,450 8,199 - 1,251 509 Social Security 11,473 13,200 1,012 1,100 1,182 8,331 9,900 9,508 - 392 510 State Accident Insurance Fund 10,305 13,200 2,614 3,300 2,705 8,308 9,900 9,096 - 804 511 State Unemployment Compensation 2,451 4,800 -0- 1,200 -0- 903 3,600 2,081 - 1,519 512 Advertising & Elections 728 600 -0- -0- -0- -0- 300 17 - 283 514 Equipment Rentals 283 600 10 50 66 233 450 274 - 176 515 General. Insurance 16,495 18,000 -0- -0- -0- 16,341 18,000 17,100 - 900 516 Miscellaneous Expenses 2,077 1,800 384 150 56 1 1 ,691 1 ,350 1 ,899 + 549 517 Dues & Subscriptions 678 900 -0- 70 -0- j 618 670 679 + 9 518,1,2 Office Supplies 10,126 9,000 420 700 782 6,936 6,700 7,408 + 708 519,1 ,2 Professional Fees 15,732 10,500 4,036 900 872 14,581 9,000 8,973 - 27 520 Meter Maintenance 4,921 6,000 24 500 436 3,816 4,500 1,942 - 2,558 521, 1,2,3 Repairs - Lines, Pumps, etc. 4,863 6,000 866 500 131 4,400 4,500 4,660 + 160 1 t GENERAL FUND BUDGET REPORT (Cont.) ESTIMATE ESTIMATE + OVER 1976-77 1977-78 1976-77 MARCH 1977-78 1976-77 MAR. ACCUM. 1977-78 - UNDER ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGETACTUAL BUDGET _ 522,1,2,3 Utilities 6,890 7,200 595 600 538 4,933 5,400 5,456 7 + 56 523 Fire Hydrant Maintenance 2,078 2,400 -0- 200 -0- 1,639 1,800 258 ( - 1,542 524 Truck & Equip.-Repairs & Maint. 5,453 7,200 218 600 1,285 4,967 5,400 6,940 + 1,540 524-1 Gasoline & Oil 6,376 7,200 492 600 701 4,775 5,400 5,564 + 164 524-2 Tires & Batteries 778 1,200 98 100 317 598 900 1,210 + 310 525,1 Water Costs - Electricity 30,766 36,000 2,089 3,000 1,850 23,882 27,000 21,930 - 5,070 525-2 Water Costs - L.O. & Portland 100,005 371,600 7,046 17,300 19,511 75,921 317,800 323,458 + 5,658 526 Interest Expense 984 13,600 -0- -0- -0- 984 13,600 13,492 - 108 527 Small Tools 887 1,200 41 100 149 781 900 1,463 + 563 529 Rain Gear, Safety Equip. , etc. 1,025 1,200 -0- 100 41 743 900 917 + 17 530 Employee Training 433 600 -0- 50 -0- 433 450 -0- 450 247,776 555,000 20,076 31 ,370 31,260 194,872 464,170 459,360 - 4,810 EXPENDITURES: Capital Outlay { 548 Fire Hydrants 2,750 2,400 2,062 100 -0- I 2,155 2,100 1,945 - 155 549 Equipment 73,738 5,000 5,707 500 -0- 1 59,382 3,500 2,432 - 1,068 550 Buildings & Additions -0- 900 -0- -0- -0- -0- -0- -0- -0- 551 Meter Installations 38,063 43,300 1,208 3,600 3,937 28,678 32,400 31,935 - 465 552 Land & Improvements 8,434 42,000 499 -0- -0- 6,506 42,000 41,244 - 756 553 Operating Contingencies -0- -0- -0- -0- -0- -0- -0- -0- -0- 554 Line Extensions 1,765 -0- -0- -0- -0- -0- -0- -0- -0- 555 Pipeline Replacements -0- -0- -0- -0- -0- -0- -0- -0- -0- 124,750 93,600 9,476 4,200 3,937 96,721 80,000 77,556 - 2,444 700 Transfer to Bond Sinking Fund 271,200 72,000 22,600 6,000 -0- ; 203,400 54,000 42,000 i - 12,000 Net Fund Balance 1291437 1114000 ^ 814470 45,530 472964 __814470 451530rT-r--47 964 + 24434 TOTAL BUDGETED EXPENDITURES 985,385 1,071,900 150,908 107,200 102,964 i734,983 824,100 803,054 ; - 21,046 Inventory Balance March 31, 1978 $ 78,604,36 BOND SINKING FUND MARCH YTD 103 Cash balance at first of period 23 353 108 Invested monies at first of period 114,239 265,307 INCOME: 400 Transfer-in from General Fund -0- 42,000 412 Taxes: Current 6,162 114,859 413 Delinquent 249 9,920 414 Trailer House -0- -0- 415A Land Sales -0- -0- 418 Interest earned from Invested monies 542 7,547 419 Interest earned from Property Taxes -0- -0-- Transfer-in from Invested Monies -0- 3052700 6,953 480,026 EXPENDITURES: 585 Bond Principal -0- 167,000 586 Bond Interest -0- 151,583 587 Bank Fees & Postage -O- 188 Transfer-to Invested Monies 6,953 161,585 6,953 480,356 CASH BALANCE AT END OF PERIOD 23 23 INVESTED MONIES AT END OF PERIOD -121L192 121,192 TOTAL CASH AND INVESTED MONIES $121,215 $ 121,215 ( ( t BOND CONSTRUCTION FUND - Issue 1976 MARCH YTD 101 Cash balance at first of period 44 55 106 Invested monies at first of period 217,463 770,797 235 Due (to)/from General Fund 99,656 (8,524) INCOME: 410 Sale of Bonds -0-- -0- 412 Interest Income 1,893 23,309 Transfer-in from Government Pool 8,000 643,750 9,893 667,059 EXPENDITURES: 521 Bond Costs -0- -0- 522 Professional Fees -0- -0- 523 Bond Interest -0- -0- TOTAL MATERIAL & SERVICES -0- -0- 540 Purchase of Land -0- -0- 541 10MG Reservoir @ 125th & Bull Mt. Rd, 18,030 205,697 542 Major Transmission Lines (Extensions) 25,279 230,206 543 Pipeline Replacements n -0- 73986 TOTAL CAPITAL OUTLAY 43,309 509,889 Transfer to Government Pool 1,893 84,308 45,202 594,197 TOTAL CASH BALANCE AT END OF PERIOD (9,987) (9,987) TOTAL INVESTED MONIES AT END OF PERIOD 211,356 211,356 DUE (TO)/FROM GENERAL FUND 742.378 744378- $ 275,747 $ 275,747 TIGARD WATER DISTRICT MARCH 31, 1978 WELL RECORDS: WELL HOURS STATIC PUMPING COSTS-ELECT. NO. OFF LEVEL LEVEL CUBIC FEET PUMPS, ETC. HOURS 1 OFF $ 21 .10 -0- 2 OFF 328.60 -0- 3 OFF 22.91 -0- 4 OFF 24.04 -0- All 7 pump stations & alarm-telemetry phones 1,453.15 $ 1,849.80 METER RECORDS: 'o Meters #5,360 through #5,414 = 55 meters sold. BILLING DETAIL: March $ 43,244.25 Delinquent 1,308.90 6,776,500 cubic feet of water billed. TIGARD WATER DISTRICT March 1, through 31, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND CHECK# PAYEE AMOUNT ACCOUNT 19684 Glen Wilcox #69-9 517.94 240, (430) 19685 Daniels, Wiggins, & Daniels 214.40 240 19686 David Wheelhouse #3.132 13,00 121, set 1 19687 Bureau of Water Works 204.00 201 19688 City of Lake Oswego 18,273.00 201 19689 Valley Auto Parts 2.72 201 19690 Willamette Industries, Inc. 115.01 201 19691 Chevron USA, Inc. 799.50 201 19692 Goodyear Service Stores 7.50 201 19693 Cessco, Inc. 245.00 201 19694 Goodyear Truck Tire Center 10.00 201 19695 L. H. Cobb Crushed Rock 3,354.60 201 19696 Watt Welding Supply 4.15 201 19697 Knauss Chevrolet 69.58 201 19698 Power Rents, Inc. 51.00 201 19699 General Telephone Co. 114.97 201 19700 A-Boy West Supply Co. 3.48 201 19701 Hinds Supply Co. 960.69 201 19702 Alfred Teufel Nursery, Inc. 60.00 201 19703 Cornell Mfg. Co. 389.55 201 19704 Cantel Incorporated 30.10 201 19705 Southwest Office Supply 12.49 201 19706 Tigard Wigwam 11.70 201 19707 The Riddle Press 151.00 201 19708 Metro Paving, Inc. 180.00 201 19709 Waterworks Supplies Co. 137.24 201 19710 Case Power & Equipment 180.72 201 19711 Badger Meter, Inc. 759.60 201 19712 Martigs, Inc. 117.50 201 19713 Utilities Supply Co. 1,952.70 201 19714 Pacific Stationery 35.35 201 19715 Sanderson Safety Supply Co. 28.48 201 19716 Pacific Water Works Supply Co. , Inc. 430.77 201 19717 Cascade Microfilm Systems, Inc. 88.37 201 19718 Meter Box Equipment Co. 8,287.51 201 19719 Secretarial Answering Service 27.50 518 19720 Pacific Paging 29.00 518 19721 Wheelock, Niehaus, Hanna, Murphy & Ogilvy 872.50 519-1 19722 Alaska Steel Co. 16.00 517 19723 U. S. Pipe & Foundry Co. 14,524.91 150 19724 Delta Office Products, Inc. 176.40 518 19725 General Telephone 379.50 522, 5251 19726 Robert E. Santee 636,12 500 19727 Nancy L. Larson 321.77 506 19728 Annie L. Schwartz 359.46 506-1, 504-1 19729 John P. Miller 512.13 502 19730 Russell A. Thomas 479.54 501, 504-1 19731 William C. Bryant 487.41 504, 504-1 19732 John C. Dixon 434.06 501-1 19733 Harold H. Kuehn 249.43 503-2 19734 Robert M. Adams 213.50 503-1 19735 Donnie R. Foster 297,74 503 19736 Randy J. Volk 438.38 502-1, 504-1 19737 Curtis D. Heintz 292.78 503-1 19738 Bonnie D. Hall 295.79 501-2 19739 Guy Williams 197.14 505 19740 Michael D. Shock 274,69 505 19741 Petty Cash 16.07 516, 518, 518-1 19742 General Telephone - Repairs 92.00 551 19743 Valley Yard Supply 65.00 150 TIGARD WATER DISTRICT March 1, through 31, 1978 SCHEDULE OF DISBURSEMENTS GENERAL FUND (_Cont.) CHECK# PAYEE AMOUNT ACCOUNT 19744 Tigard School Dist. #23J #72-13 3,674.50 240, (430) 19745 William Tate #9-91-17 7.50 121, set 1 19746 Petty Cash 36.15 516, 518, 518-1, 524 19747 Robert E. Santee 685.91 500 19748 Nancy L. Larson 318.91 506 19749 Annie L. Schwartz 321.73 506-1 19750 Brenda S. Healy 221.86 506-1 19751 John P. Miller 547.77 502 19752 Russell A. Thomas 404.30 501 19753 William C. Bryant 459.02 504 19754 John C. Dixon 453.80 501-1 19755 Harold H. Kuehn 223.99 503-2 19756 Robert M. Adams 277.19 5031, 504-1 19757 Donnie R. Foster 366.24 503 19758 Randy J. Volk 495.39 502-1, 504-1 19759 Curtis D. Heintz 337,60 503-1 19760 Bonnie D. Hall 310.71 501-2 19761 Guy Williams - Final 399.80 505 19762 Michael D. Shock 248.27 505 19763 Douglas E. Hardt 120.20 505 19764 Social Security 2,363.48 211, 509 19765 U. S. N. B. - Federal Deposit 3,177.80 212 19766 Departmen of Revenue 1,155.00 213 19767 State Accident Insurance Fund 2,783.92 214, 510 19768 Washington County F C U 1,720.00 216 19769 Blue Cross of Oregon 899.65 507 19770 Bankers Life Nebraska - Dental 206.94 217, 507-1 19771 Bankers Life Nebraska - Life 81.05 217 ""a'" 19772 Family Cancer Plan Insurance Co. 36.20 218 19773 Northwest Natural Gas Co. 44.87 522-1 19774 P. G. E. 1,833.13 522-2, 525 19775 Frank's Disposal Service, Inc. 11.45 522-3 19776 Thual Ranch & Apts. 35.00 150 19777 Business Printing Co. 7.50 518 19778 The Riddle Press 260.75 518 19779 Rentex Services Corp. 118.71 522-3 19780 Hersey Products, Inc. 26.85 520 19781 Goodyear Service Stores 9.00 524 19782 Goodyear Truck Tire Center 388.61 524, 524-2 19783 Doug's Auto Parts 11.65 150, 524 19784 Brewed Hot Coffee, Inc. 19.35 516 19785 Power Brakes Distrbuting Co. , Inc. 73.68 150 $84,677.87 TIGARD WATER DISTRICT March 1, through 31, 1978 SCHEDULE OF DISBRUSEMENTS OTHER FUNDS CHECK# PAYEE AMOUNT ACCOUNT www BOND SINKING FUND None BOND CONSTRUCTION FUND - Issue 1976 152 Richard L. Martin, Inc. 3,030.50 541 153 J. W. Fowler Co. 5,000.00 540 154 J. W. Fowler Co. 10,000.00 540 $18,030.50 TWD - GENERAL FUND - FNB 180 TWD - General Fund USNB $ 784,00 107 Tigard Water District 3-78 Regular Meeting March 14 , 1978 PRESENT: Clarence F. Nicoli, Treasurer Jerald R. Heater, Secretary R. Verne Wheelwright Robert E. Santee, Administrator John P. Miller, Foreman Dennis H. Quade, Attorney VISITORS: Lloyd H. Schulze, 9965 S. W. McDonald Street (7 : 44 p.m. ) The meeting was called to order by Acting Chairman Nicoli at 7 : 34 p.m. Motion was made and seconded to approve the minutes of the last meeting, as written. Motion carried unani- mously. 4160, Motion was made and seconded to pay the vouchers. Motion carried unanimously. Motion was made by Verne Wheelwright and seconded by Jerald Heater to renew the contract with Coopers & Lybrand to conduct the annual audit for the Fiscal Year 1977-78. Quotations were received as follows: Pauly and Rogers : $4 , 000 Coopers & Lybrand: 6, 120 Rudolf P. Chvatal: 6, 000 to 8 ,000 (It is noted that the Board of Commissioners did not accept the lowest quotation, but according to the Con- tract Review Board' s rules, this prerogative falls under an exemption for professional services, and the Board is not bound by low bid) . Motion carried unanimously. Motion was made by Jerald Heater and seconded by Verne Wheelwright for the Administrator to include the purchase of a dump truck in the budget for next year. Motion carried unanimously. -1- • T Tigard Water District Minutes: March 14, 1978 . Motion was made by Verne Wheelwright and seconded by Jerald Heater to accept the recommendations of the employee' s pay committee for pay scale and fringe bene- fits for Fiscal Year 1978-79 as shown on the attached pages. Motion carried unanimously. Important features of these recommendations are summarized as follows : a. Sick Leave: Increase from 6 to 12 days per year up to a maximum of 90 days cumulative. No reim- bursement for unused sick leave. b. Weekends and holiday duty: Increase pay from 4 hours to 6 hours per day at 12 times regular pay. c. Vacation: Change as follows : From: 2 weeks after 1 year 2 weeks 1 day after 6 years 2 weeks 2 days after 7 years 2 weeks 3 days after 8 years 2 weeks 4 days after 9 years 3 weeks after 10 years To: 2 weeks after 1 year 3 weeks after 7 years 4 weeks after 16 years 5 weeks after 20 years d. Pay: Increase basic pay for all employees by 9% with merit pay for the bookkeeper. The matter was referred back to the employees for their review and acceptance. Mr. Lloyd Schulze appeared before the Board to again request relief in the meter installation fee so that one meter would serve each of his two adjacent rental houses located on S. W. Grant Street. This was disapproved at the last meeting. No action was taken. Motion was made by Verne Wheelwright and seconded by Jerald Heater to approve the expenditure of a maximum of $3, 300 (14% of $23 , 500) as the district' s pro-rata share for professional fees to promote a public involve- ment program to develop the Willamette River at Wilson- ville. The firm of Pihas, Schmidt, and Westerdahl would be retained in accordance with the recommendation of the Willamette River steering committee. Motion carried unanimously. (See enclosed document) . '40•" The Board expressed a desire to take a neutral posi- tion on the City of Tigard' s request to annex property owned by the water district; namely: 10-MG reservoir site, #2 reservoir site, and 132nd Street pump station site. -2- Tigard Water District Minutes : March 14 , 1978. Nuiw The Board discussed the City of Tigard's request for consideration of a joint water/sewer billing system for the two governmental bodies. A majority of the Board expressed the belief that the water district should cooperate with the city, but far more information is needed, including, perhaps, the hiring of a consulting firm (at the city' s expense) , to investigate fully all facets and ramifications of such a proposal. (The water district presently bills its customers at minimum cost.-- 9 per meter each month. Although the system is semi- automatic and requires more employee hours to operate than a computerized billing system, it is meeting today' s needs for billing. ) Motion was made to adjourn at 9 :12 p.m. 444.0 -3- c 1.1" 4A411010,0201100104 - -- - -. _- _.-. ._ _._. . y_._._,..�._.__._- ...__------ - . '/r lr fiA' T ! Y W` J I a .i — r J ,y' . - fi '' v ,; ., x .— _ PUBLIG INVOLVEMENT PROGRAM 4 t fi ,. . °• .. For R lox WATER .SOURCE STUDY COMMITTEE '• - ' fi :•-,4;i I'll ' ,- . , *.< .'. , r' .,, ,, a ,t., ,;,:: . Av Submitted By � y ..,-7,r1-1 ' .. . . . THE PIHAS , SCHNIDT, WESTERDAHL COMPANY ' .; March 1978 ,.., ,:14,;;1` r. iM ` i* I mimic lith+di i,i I Iti 1 o Aima NH iwiiii tom' � r�liY�� 1"�`�F4.w��:.h"iM1.MFk'� II yi I uJl o i 1 INTRODUCTION 1 The Pihas , Schmidt , Westerdahl Company was requested by 5 the Water Source Study Committee to submit a proposal for 1 involving water district residents in understanding future eater supply problems, and obtaining their input on alterna- 1 tives for solving these problems. This proposal is designed to accomplish that broad goal through maximizing use of existing water district resources. "I'h i :. 1>roo.um i der:;i gttod to to Cul I y 11111) 1 omen 1Ccl within pt) day:, from date of notification to proceed . , The program presented herein is preliminary and . st,i),id'ct to modification as we become more familiar with the {# issue and as decisions are made by the study committee . Any modifications recommended would be subject to prior approval r..` by. the study committee. A . • pggpj 4 II fiy� 414 ,F.. t`2.. 4 14, -1- 'iSa'n Pillwax, . ,.:.. .��L -..E �... _ .. _ _ _, n.—_...... � .. —' illenbilin,�' h.r.1 ,,,, yd. i 1 SITUATION 1 The Water Source Study Committee is composed of ' representatives from the six major water districts in Eastern ' Washington County : ' --Wolf Creek Highway Water District 1 --City of Wilsonville 1 --City of Tualatin 't' ip,ard Water t)i ;st riot. It' t I N 01 He:►verton --Metzger Water District - I PI The purpose of the Water Source Study Committee is to explore available alternatives for providing a long-term, low cost water supply adequate to serve member districts . A number of alternatives have received preliminary evaluation ' by individual water districts as part of the decision making process to determine participation in this study committee. The purpose of the study committee then is to look at methods 1 of jointly obtaining the required water source , with particular emphasis on evaluating the potential of the Willamette River 1 as a supply . Study committee efforts have arrived at a point where substantial data on alternatives is available . It is the objective of the Water Source Study Committee to place the various alternatives, their costs and benefits , before t the public for review and input before making a final decision. s -2- t Pr f OBJECTIVES & STRATEGY ' slaw The following are objectives of the public involve- . ment program: --Create an understanding by water users of the limitations of existing water systems , and the need for expanding the source of water supply . --inform residents within the subject water districts of alternatives currently being con- sidered on- sidered and obtain input on these alternatives . The strategy for accomplishing the above objectives ives includes concentrated effort on creating and maintaining informed community leadership , especially among groups with i sem„ a high interest in water supply . Working through an informed community leadership , information will be disseminated to the public at businesses located within the various water districts. The media, with emphasis on those with greatest circulation in the water district boundaries , will be kept informed of the study committee ' s status and findings. Opportunities for discussing and explaining this issue through local media will be stimulated . The participant: water districts have monthly access to all residents within their districts . Inserts in water bills will he used as a communications mechanism for all. residents within the various water district boundaries . -3- In summary , the strategy is to take information to district residents , with focus on those with the greatest interest in an adequate water supply , and then to establish a forum and mechanism to solicit public input . `fir✓ - -4- IP f PROGRAM ELEMENTS When executed as part of an integrated strati p';y , the following elements will form the basis of the overall program : ANALYSIS OF FEDERAL & STATE SUPPLEMENTAL FUNDING ALTERNATIVES The alternatives under consideration by the Water Source Study Committee will be analyzed to determine their likelihood of funding under state and federal grant programs. The programs under which the alternatives potentially fit will he identified , the source and requirements for obtaining the funds will be defined, the amount of money available under those programs will be determined , and the likelihood of the Water Source Study Committee receiving these funds will be determined. ANALYSIS OF APPROVED AGENCY REQUIREMENTS An analysis of agencies approving or impacting approval of water source alternatives will be conducted . The purpose of this analysis is to identify significant changes in agency requirements that could have an effect on the viability of alternatives under consideration . SPEAKERS BUREAU & SLIDE 'SHOW A manually operated slide show focusing on the need for new water source development and the alternatives under consideration will be developed. We will work with the staff -5- of each member water district in establishing a speakers bureau and scheduling presentations throughout that water district . BILL INSERT SERIES Four billing inserts , localized for each water district , will be prepared . The inserts will then be provided each water district in camera-ready form for their printing and insertion into the monthly water bills. The following are the four topics to be dealt with by the billing inserts series , with the two inserts designated by an asterisk incorporating a public input rest,uuse r:c rc1 --Water Source Development Needs --Alternatives Under Consideration * --Selected Alternative & Funding Options * Sow --Selected Program , Including Development Alternative & Funding TABLOID A four-page tabloid will be developed as a handout on this issue. The tabloid will be distributed via the speakers bureau , businesses and community organizations . We will also work with local newspapers in an attempt to obtain insertion within the water district boundaries . This tabloid will focus 'on need , alternatives and funding options. It will explain in detail the benefits and costs of the selected alternative. 'Nur, -6- PRESS RELATIONS & COUNSEL We will work with the study committee and the individual water districts in obtaining maximum media coverage of this issue. This will include press releases and press conferences where appropriate, preparation of a press kit , editorial board visits, and general press relations . PUBLIC INPUT PROGRAM DEVELOPMENT A public input program will be prepared and detailed for the Water Source Study Committee. All materials necessary ler public briefings and input. meetings will Lie prepared . The program will be highly structured , including selection of meeting location and time. Execution of the program will be accomplished by the Water Source Study Committee and its member districts ' staffs. -7- BUDGET & TIMING 'fir The above program will be prepared within 90 clays from notice to proceed. All materials will be submitted in draft form within 75 days . Final copy will be presented at the end of three months . The first two billing inserts will be ready within 30 and 60 days respectively. The analysis of funding alternatives will be completed within 60 days . All materials prepared as part of this program will be presented in camera-ready form. No printing or oi►t -ef- luoc'ki•I oet;1 !; , of her LI►1►II I Iie:;e s u e i I i c•d , ;ire e i ►► I ►Icl �l i i► the following budget . Time and materials will be bi l lod accrued , with time charges not to exceed the budgeted amount . In the event that out-of-pocket costs are anticipated to exceed budgeted amounts , approval will he obtained prior to incurring such charges. OUT-OF- POCKET PSW PROGRAM PROGRAM ITEM COSTS COSTS TOTAL Analysis of Federal & State Supplemental Funding Sources -- $ 2 , 500 $ 2 , 500 Analysis of Approval Agency • Requirements -- 1 , 500 1 , 500 Slide Show/Speakers Bureau $ 2 , 500 1 , 500 4, 000 Bill Insert Series 1 , 500 2 , 500 4 , 000 Tabloid 3 , 500 3 , 000 6 , 500 Press Relations & Counsel 500 3 , 000 3 , 500 Public Input Program Development 500 1 , 000 1 , 500 TOTAL $ 8 , 500 $15 , 000 $23 , 500 -8- February 23, 1978 �.• The Tigard Water District employees submit the following list of changes in the renewal of understanding to be effective July 1, 1978. They further ask that the following items be approved by the Budget Committee and Commissioners: SENIORITY A. The water district post on the bulletin board each six months listing the length of service of all permanent help. Recommendation: Approve. B. A monthly list of part time employees be posted with accumulated hours and that temporary employees receive the same fringe benefits as permanent employees after 90 calendar days. Recommendation: Approve, but 1-year probation period continues. C. In the matter of laying-off and re-hiring of employees, the water district shall give first consideration to those permanent employees with the greater length of continued service, all other factors being equal, subject to the following conditions: (Recommendation: Approve except as noted) (1) No employee shall be entitled to lay-off and re-hire provisions until he has been employed with the water district for 90 calendar days, whereupon his lay-off and re-hire provisions shall be retroactive to his hiring date. Recommendation: Approve, except change 90 days to one year. (2) In case of increasing or decreasing the work force, the water district shall practice and apply the principles of lay-off and re-hire in every reasonable way with due regard to each employee's physical fitness and ability to do the work efficiently. Recommendation: Approve. *' -la- Tigard Water District Employees. a•`iyYr (3) Re-hire provisions shall be forfeited when an employee quits or is discharged but not in the event of proven illness or accident during a 12-month period. Recommendation: Approve. (4) If the employee is absent, on leave without permission, fails to report to the water district within 5 consecutive days after being notified to return to work, he shall lose his/her re-hire provisions. Recommendation: Approve, except change to 24 hours. (5) If the employee fails to report to the water district every 30 days while he is laid-off, he loses his/her re-hire provisions. Recommendation: Approve. SICK LEAVE The water district grant 1 day sick leave per month with unlimited maximum of accumulated days. Recommendation: Approve 1 day sick leave per month up to a maximum of 90 days. No reimbursement for unused sick leave. JOB DESCRIPTION For the purpose of establishing wage rates, a job description be written for the field and office personnel. Recommendation: Approve. MISCELLANEOUS That the rules for the well duty schedule be changed so that week-end and holiday duty be paid at double time for a minimum of six (6) hours. -2a- Tigard Water District Employees. (Presently, employees assigned to this duty are on-call for a week at a time. No pay is earned if not called out, and he stands-by without pay. On Saturday and Sunday he earns 4 hours pay at time and one-half for checking wells and pump stations. ) Recommendation: Minimum time on week-ends and holidays be increased to 6 hours at time and one-half pay. That vacation time be changed so that employees receive: 2 weeks after 1 year. 3 weeks after 7 years. 4 weeks after 16 years. 5 weeks after 20 years. Recommendation: Approve. That for the purpose of establishing vacation scheduling, employees with the greater length of service shall have first choice. that '401" Recommendation: Approve, except/after the established terminal date for selecting vacation dates , senior employee cannot "bump" junior employee. That an additional holiday be granted and that it be a floating holiday. Recommendation: Disapprove. That a policy of bereavement pay and funeral pay be formally established to provide three (3) days pay for immediate fam- i ily and one (1) day with pay for parents, brother-in-law, sister-in-law, and grandparents. Recommendation: Approve. That a report be given the employees once a year showing the contribution rates plus interest and vested interests in retirement program. Recommendation: Approve, but also add accumulated sick leave and vacation time. -3a- Tigard Water District Employees. That field and office personnel be granted a 9% wage increase, beginning July 1, 1978, plus a merit pay increase for the bookkeeper. Recommendation: Deferred to executive session, but with some percentage increase with merit pay for book- keeper. Information: Consumer Price Index United States: 6. 8% Portland Metropolitan Area 8 . 99% City of Tigard employees have requested a 10% pay increase and have been offered 8% by the City Council. -4a-