11/09/1976 - Packet ADMINISTRATOR' S REPORT
'o' 1. Resolution to approve minutes of last meeting, as
written.
2. Visitors.
3. Resolution to accept the lowest approved bid for
the sale of $1. 9 million general obligation bond issue.
(Complete resolution will be prepared by Ken Baines) .
4. Resolution to accept the lowest approved bid for the
purchase of a 1977 3/4-ton pick-up truck.
5. Resolution to annex 120 acres of land located south
of S. W. 72nd Avenue and Upper Boones Ferry Road.
This area which is all within the limits of the City
*ow of Tigard is now served (about 30 connections) by the Lake
Grove Water District. It is a highly valued area with an
assessed valuation of $6, 680, 000 . Of this amount, 70%
or $4, 661, 400, is assessed to U. S . Bancorp who owns Empire
Industries, etc. 30% of the land is owned by U. S. Bancorp
and 44% by Washington County (rock quarry)
U. S. Bancorp would prefer that Tigard Water District
serve their development, but they do not desire to sign such
a petition for annexation because it may antagonize Lake
Grove Water District.
The City of Tigard has taken a strong position that
they would prefer that Tigard Water District serve the area
versus Lake Grove. A condition placed upon a recent appli-
cant to build in the area was that the owner had to annex
to the Tigard Water District.
Inevitably, a decision will have to be made by the
Boundary Review Commission as to whom will serve the area.
I am convinced that it will be the Tigard Water District
because the days of the existence of the Lake Grove Water
District are numbered. The City of Lake Oswego continues
to nibble away at Lake Grove 's boundaries (800 customers) .
Actually, there is no need for Lake Grove to serve in
Washington County or on the west side of the I-5 freeway.
It would be preferable that a decision be made by the
Boundary Review Commission at an early date when there are
only a few customers in the area. Finally, in development
of our long range source plans to the Willamette River we
need a direct connection to the City of Tualatin.
-1-
ADMINISTRATOR'S REPORT (Continued)
W" 6. Other Business. Resolution to pay vouchers.
7. Water pumped from wells, Calendar Year 1976 .
Month Actual *Actual Allocation/Month
1976 Cubic Feet Acre-Feet Acre-Feet
Jan 3, 131,250 71. 9 88
Feb 2 , 948 , 530 67. 7 88
Mar 3,212 , 670 73 , 7 88
Apr 3, 119 , 030 71 . 6 88
May 3,114 , 860 71. 5 88
Jun 3, 013 , 940 69 . 2 88
Jul 3,136, 340 72 . 0 88
Aug 3,166, 930 72 . 7 88
Sep 3, 043, 140 69 . 9 88
Oct 3, 094, 830 71. 0 88
(Total) (10 Mo. ) 30, 981, 520 711. 2 880
12-month projection: 853 . 4 1, 056
*1-acre-foot = 43, 560 cubic feet
`""' Actually pumped in prior years:
CY 1970: 1, 616 acre-feet CY 1973 : 1, 269 acre-feet
CY 1971: 1, 418 acre-feet CY 1974 : 924 acre-feet
CY 1972 : 1, 501 acre-feet CY 1975 : 930 acre-feet
8. Percentage of Bull Run water purchased for computing
amount due for Systems Development Charge.
Month & Year Well Lake Oswego Portland Total %
Cu. Ft. Cu. Ft. Cu. Ft. Cu, Ft. Bull Run
Oct 1976 3, 094, 830 4 ,778 , 000 -0- 7,872 , 830 0%
Amount consumed last year: 2%
9 . Unmetered water.
Pumped Purchased Total Sold Loss
Month & Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss
Year x 1000 x 1000 x 1000 x 1000 x 1000 %
Oct 1976 3 , 095 *4 ,778 (L.O. ) 7 , 873 8 ,334 (461) (--5. 91
Cumulative Total:
FY 1976-7 (4 months)
12,441 **26,874 39 ,315 39 ,099 216 0 . 61
*60. 7% of water consumed during October 1976 was purchased
from Lake Oswego.
** 68 . 4% of water consumed during FY 1976-77 (4 months) was
purchased from either Lake Oswego or Portland.
Summary of Past Years : Lake Oswego Portland Water Losses
FY 1972-73 -- -- 18 . 3%
FY 1973-74 52% -- 11. 1%
FY 1974-75 59% 1% 16. 2%
FY 1975-76 59% 2% 7. 4%
-2-
ADMINISTRATOR' S REPORT (Continued)
440,
10. Work accomplished during October 1976
a. Dale Construction Company installed 2 , 255 feet
of 8" D.I. , 100 feet of 6" D.I . , and 960 feet of 4" D.I .
+ 6 fire hydrants for SUMMERFIELD, Platt 8 , Phase IV,
for Tualatin Development Company, Inc. (102 single fam-
ily dwellings) (Developer's) .
b. Richard L. Martin, Inc. , commenced construction
of 10-MG reservoir. Estimated date of completion; June
1977. (Bond Construction) .
c. TWD installed 920 feet of 12" D. I . + 1 fire
hydrant along S. W. Sattler Road, 95th to Alderbrook
Drive, to complete circulation loop.
d. TWD installed 200 feet of 6" D.I . pipe to com-
plete circulation loop at terminus of S. W. Pathfinder
Way to Fonner Street for PATHFINDER II (Sam Gotter) for
construction of 5 single family dwellings. (Developer's) .
e. TWD installed 410 feet of 8" D.I . and 60 feet of
6" D. I. + 3 fire hydrants for new Payless Drug Store to
be located at S. W. Main Street and Scoffins Street.
' (Developer' s) .
f. TWD installed 1, 080 feet of 12" D. I . and 400 feet
of 6" D. I. pipe + 2 fire hydrants along S. W. Fern Street,
west of 135th Avenue, to replace 4" O.D. steel pipe and
parallel for pressure system.
g. TWD installed 51 meters (4871 - 4821) . District
also serves 41 meters in Metzger Water District. Total:
4912.
11. Work to be accomplished during remainder of Fiscal
Year 1976-77.
November 1976 :
a. TWD install 102 copper services for SUMMERFIELD,
Platt 8.
b. Dale Construction Company install 1300 feet of
6" D. I. + 3 fire hydrants along S. W. Brentwood Place for
SUMMERFIELD, Phase IV, for Tualatin Development Company,
Inc . (49 townhouses) (Developer's) . Copper services will
be installed by TWD.
-3-
ADMINISTRATOR'S REPORT (Continued)
c. Cornell Construction Company install 1, 000
feet of 8" D.I. and 300 feet of 6" D.I . pipe + 2 fire
hydrants along S. W. 113th Place, south of Tigard Street,
for a development called "MUTTLEY ADDITION" consisting
of 26 single family dwellings for Mr. Herbert Morrissette.
(Developer's) . TWD will install copper services .
d. Dale Construction Company install 710 feet of
6" D. I. pipe + 3 fire hydrants along S. W. King Arthur
Court, near Beef Bend Road, for a multiple unit development
of 62 units (7 buildings) called "KING CITY TERRACE #2"
for Tualatin Development Company, Inc. (Developer' s) .
e. TWD install 550 feet of 12" D.I . pipe + 1 fire
hydrant along S. W. 135th Avenue, Fern Street to #3
reservoir, to provide adequate pressure south of Fern
Street. (+ 500 feet of 6" D.I . + 1 fire hydrant on Fern St. )
f. Private contractor install 540 feet of 8" D.I .
pipe + 2 fire hydrants along S. W. Scholls Ferry Road,
east of 121st Avenue, to serve multi-family complex of
6 buildings (53 units) . (Developer ' s) . (For Randall
Construction Company) .
'"'"'" December 1976:
a. TWD install anti-surge and pressure-reducing
valve with manifold in concrete vault at 132nd Street
pump station.
b. Private contractor install submersible deep
well pump at #1 reservoir site.
c. TWD install fire hydrants at following locations:
(1) Easement (Penrose) and Mt. View Lane,
(2) 72nd and Landmark Lane. (Georgia-Pacific)
(3) 125th and Karen Street.
(4) 115th and Fonner Street.
(5) Tigard and Summercrest Street.
w
January 1977 :
,ft.► a. Maintain equipment and materiel.
-4-
ADMINIST'RATOR'S REPORT (Continued)
'err
February 1977 :
a. TWD install 1400 feet of 12" D.I . and 1300
feet of 6" D. I. pipe + 3 fire hydrants along S. W.
103rd Avenue, Inez to MacDonald Street, to replace
6" O.D. steel pipe and parallel for pressure system.
March 1977 :
a. TWD install 600 feet of 12" D.I . and 600
feet of 8" D.I. pipe along easement road from #2
reservoir to Gaarde Street to replace 6" O.D. steel
pipe and parallel for pressure system.
April and May 1977 :
a. TWD install 400 feet of 12" D. I . pipe + 1
fire hydrant along S. W. 72nd Avenue to Kable Street.
b. TWD install 2260 feet of 12" D.I . + 4 fire
hydrants from S. W. 132nd and Walnut (pump station) to
135th and Fern Street to provide adequate pressure and
eliminate the Fern Street pump station.
June 1977 :
a. Inventory and prepare for long, hot summer.
'br
-5-
WW .sem WW. asp +w 1s T A..-- `^'.-
GENERAL FUND BUDGET REPORT
ESTIMATE ESTIMATE + OVER
1975-76 1976-77 1975-76 OCTOBER 1976-77 1975-76 OCT. ACCUM. 1976-77 - UNDER
ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET
Beginning Working Capital 64,564 55,500 56,832 80,831 170,496 64,564 55,500 97,356 + 41,856
INCOME:
406 Meter Installations 142,573 188,300 5,028 7,000 28,600 37,671 53,000 74,750 + 21,750
407 Line Extension Rebate 2,089 3,000 -0- 250 -0- 2,089 1,000 -0- - 1,000
408 Miscellaneous Income 4,873 18,000 512 1,500 1,010 2,026 6,000 2,229 - 3,771
412 Interest Income 178 300 -0- -0- -0- -0- 100 369 + 269
418-419 Water Sales 538,606 630,000 44,616 51,300 50,230 223,367 256,800 228,546 - 28,254
425 Penalties for Non-Pay 375 600 25 50 50 75 200 160 - 40
427 Sale of Fixed Assets 16,072 600 -0- 50 -0- -0- 200 -0- - 200
430 Developer's - 10% Overhead 13,250 24,000 2,205 2,000 1,940 6,162 8,000 9,124 + 1,124
430-1 Developer's - 8% Engineering 9,611 18,000 1,763 1,500 358 4,788 6,000 6,105 + 105
430-2 Developer's - TWD Equipment 7,524 9,000 1,604 750 145 4,718 3,000 4,623 + 1,623
430-3 Developer's - Wage Reimbursement 13,127 15,000 2,920 1,250 268 8,792 5,000 7,731 _ + 2,731
TOTAL INCOME & WORKING CAPITAL 812,842 962,300 115,505 146,481 253,097 354,252 394,800 430,993 + 36,193
EXPENDITURES: Personal Services
500,1,2,3,4 Salaries 125,422 152,760 9,740 12,730 13,471 38,308 50,920 52,264 + 1,344
504-1 Overtime 5,455 6,840 340 570 866 2,338 2,280 2,108 - 172
505 Field Labor 22,770 29,400 2,821 2,400 1,929 11,841 9,800 8,864 - 936
506,1 Office Employees 16,423 19,800 1,370 1,650 1,650 5,463 6,600 6,600 -0-
170,070 208,800 14,271 17,350 17,916 57,950 69,600 69,836 + 236
EXPENDITURES: Materials & Services
507 Blue Cross of Oregon 2,603 3,000 237 250 318 673 1,000 1,104 + 104
507-1 Dental Plan 400 1,000 -0- 84 65 -0- 328 259 - 69
508 Retirement 6,328 8,000 (111) 2,571 (263) 8,778 4,571 4,357 - 214
509 Social Security 9,159 9,600 635 750 820 3,054 3,300 3,701 + 401
510 State Accident Insurance Fund 7,010 8,000 -0- -0- (1) 2,039 2,000 2,671 + 671
511 State Unemployment Comp. 7,813 6,000 1,039 1,500 618 1,039 3,000 618 - 2,382
512 Advertising & Elections 751 600 -0- 200 -0- -0- 200 -0- - 200
514 Equipment Rentals 359 600 146 50 350 228 200 420 + 220
515 General Insurance 13,519 15,000 -0- 1,500 -0- 1,182 5,000 1,179 - 3,821
516 Miscellaneous Expenses 2,000 1,500 59 125 432 494 500 800 + 300
517 Dues & Subscriptions 602 600 25 50 -0- 286 250 73 - 177
518,1,2 Office Supplies & Expenses 8,587 7,200 732 600 522 2,607 2,400 2,252 - 148
519,1,2 Professional Fees 18,953 12,000 500 1,000 897 5,789 8,000 7,495 - 505
520 Meter Maintenance 1,642 4,200 90 400 172 662 1,400 1,069 - 331
(
GENERAL FUND BUDGET REPORT (Cont.)
ESTIMATE ESTIMATE + OVER
1975-76 1976-77 1975-76 OCTOBER 1976-77 1975-76 OCT. ACCUM. 1976-77 - UNDER
ACCOUNT ACTUAL BUDGET ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET
521,1,2,3 Repaire - Lines, Pumps, etc. 7,233 4,800 1,949 400 258 3,404 1,600 1,216 - 384
522,1,2,3 Utilities 6,140 6,400 396 600 527 1,602 2,200 2,116 - 84
523 Fire Hydrant Maintenance 1,176 1,200 17 -0- 70 261 600 1,115 + 515
524 Truck & Equip. Maintenance 6,848 6,000 1,293 500 741 2,535 2,000 2,449 + 449
524-1 Gasoline & Oil 5,426 6,000 433 500 498 1,852 2,000 2,247 + 247
524-2 Tires & Batteries 1,058 900 -0- 150 370 46 300 370 + 70
525,1 Water Costs - Electrictiy 30,853 34,800 2,754 2,900 2,825 11,760 11,600 11,296 - 304
525-2 Water Costs - L.O. & Portland 87,817 168,500 6,001 12,300 6,893 39,302 75,100 41,396 - 33,704
526 Interest Expense 216 -0- -0- -0- -0- -0- -0- -0- -0-
527 Small Tools 512 1,200 20 100 356 1,241 400 508 + 108
529 Rain Gear, Safety Equip. , etc. 482 900 214 50 133 263 300 377 + 77
530 Employee Training 329 400 -0- -0- 36 -0- 100 144 + 44
227,816 308,400 16,429 26,580 16,637 89,077 128,349 89,232 - 39,117
EXPENDITURES: Capital Outlay 1
548 Fire Hydrants 3,653 3,600 -0- 500 -0- I -0- 600 93 - 507
549 Equipment 55,926 60,400 6,377 4,500 1,110 49,178 17,400 9,966 - 7,434
550 Buildings & Additions 27,874 1,000 11,958 -0- -0- 20,289 -0- -0- -0-
551 Meter Installations 28,907 46,800 1,771 3,900 3,751 13,444 15,600 14,982 - 618
552 Land & Improvements 750 1,800 -0- -0- -0- 211 1,800 6,007 + 4,207
553 Operating Contingencies -0- 1,000 -0- -0- -0- -0- -0- -0- -0-
554 Line Extensions 19,804 2,800 602 -0- -0- 15,766 -0- -0- -0-
555 Pipeline Replacements 109,886 1,000 17,030 -0- -0- 33,270 -0- -0- -0-
246,800 118,400 37,738 8,900 4,861 132,158 35,400 31,048 - 4,352
700 Transfer to Bond Sinking Fund 70,800 271,200 10,600 22,600 10,400 38,600 90,400 37,594 - 52,806
Net Fund Balance 97,356 55,500 36,467 71,051 203,283 36,467 71,051 203,283 + 132,232
TOTAL BUDGETED EXPENDITURES 812,842 962,300 115,505 146,481 253,097 , 354,252 394,800 430,993 + 36,193
Inventory Balance October 31, 1976 = $ 82,757.14
BOND SINKING FUND OCTOBER
103 Cash balance at first of month 46,725
109 Time deposits at first of month -0-
INCOME:
400 Transfer-in from General Fund 10,400
412 Taxes: Current 337
413 Delinquent 176
414 Trailer House -0-
415A Land Sales -0-
418 Interest earned from Time CD -0-
419 Interest earned from Property Taxes -0-
Time deposits deposited -0-
10,913
EXPENDITURES:
585 Bond Principal 36,000
586 Bond Interest 10,536
587 Bank Fees & Postage 187
Time deposits purchased -0-
46,723
TOTAL CASH BALANCE AT END OF MONTH 10,915
TOTAL TIME DEPOSITS AT END OF MONTH -0-
TOTAL CASH AND TIME DEPOSITS AT END OF MONTH $10,915
TIGARD WATER DISTRICT OCTOBER 31, 1976
WELL RECORDS:
WELL HOURS STATIC PUMPING COSTS-ELECT.
"o"' NO. OFF LEVEL LEVEL CUBIC FEET PUMPS, ETC. HOURS
1 941,230 $ 402,24 745
2 1,042,100 614.38 745
3 404,370 271.75 745
4 707,130 488,74 745
All 7 pump stations & Alarm-Telemetry Phones 1,047.96
3,094,830 $ 2,825.07
METER RECORDS:
Meters #4,821 through #4,871 = 51 meters sold.
Now
BILLING DETAIL:
October $ 50,206.75
Delinquent 709.80
8,338,700 cubic feet of water billed.
TIGARD WATER DISTRICT October 1, through 31, 1976
SCHEDULE OF DISBURSEMENTS
GENERAL FUND
CHECK# PAYEE AMOUNT ACCOUNT
17863 M.B. Hinds Automatic Sprinkler Sys. 709.76 230-D
17864 City of Lake Oswego 8,002.54 201
17865 Bureau of Water Works 204.00 201
17866 S. 0. Western 30.30 201
17867 Tigard-Sherwood Truck Lines 8.26 201
17868 Cornell Manufacturing Co. 375.49 150, 201
17869 Alaska Steel Company 19.50 201
17870 Leonard Bernhardt Landscaping 2,389.80 201
17871 Case Power & Equipment 22.44 201
17872 Doug's Auto Parts 108.13 201
17873 Southwest Office Supply, Inc. 19.36 201
17874 Miller Paint Co. , Inc. 39.06 201
17875 Consolidated Supply Co. 541.47 201
17876 Oregon Culvert Co. , Inc. 373.66 201
17877 Shannon and Co. 44.23 201
17878 Meter Box Equipment Co. 588.87 201
17879 Tualatin Valley Fire Equipment, Inc. 70.63 201
17880 Badger Meter, Inc. 1,940.40 201
17881 Watt Welding Supply 12.50 201
17882 S. 0. - Western 394.02 150, 201
17883 Cantel, Incorporated 64.40 201
17884 Homelite 5.55 201
17885 Familian Northwest, Inc. 517.68 201
17886 Frahler Electric Co. 70.31 201
17887 Waterworks Supplies Co. 3,808.21 150, 201
17888 Cessco, Inc. 111.20 201
17889 Everett L. Wiggins 617.00 201
`l"" 17890 U. S. Pipe & Foundry Co. 7,843.28 201
17891 Utility Vault Company 1,279.00 201
17892 Mobil Oil Corp. 758.63 150, 201
17893 Utilities Supply Co. 328.09 201
17894 Winters Steel 416.00 201
17895 L. H. Cobb Crushed Rock 7,189.20 201
17896 Hinds Supply Co. 10,478.98 (123) , 201
17897 Tigard Lumber & Building Supply Co. 145.95 201
17898 Sanderson Safety Supply Co. 164.36 201, 529
17899 Pacific Stationery 180.41 201
17900 Tigard Station Paid Men 40.00 201
17901 King City Branch - First National Bank 10.65 201
17902 King City Branch - U. S. National Bank 2.75 201
17903 Secretarial Answering Service 25.00 518
17904 General Telephone Company of the NW 421.34 522, 525-1
17905 C. G. Peterson - Consulting Engineer 267.00 125
17906 City of Tigard 15.00 522-3
17907 Goodyear Truck Tire Center 166.73 524-2
17908 Brewed Hot Coffee, Inc. 10.10 529
17909 Cascade Microfilm Systems, Inc. 4.00 518
17910 Portland Bureau of Water Works 1,897.83 551
17911 Culde Investment Co. 742.90 240, (430)
17912 Petty Cash 33.57 516, 518, 518-1, 521-2
17913 American Brush Co. 39.57 529 /549
17914 Department of Planning, Wash. County 1,406.83 125
iftrow 17915 U. S. Postal Service 300.00 518-1
17916 I B M 747.00 549
17917 Robert E. Santee 671.77 500
17918 Nancy L. Larson 312.89 506
17919 Janice E. Roderick '` 217.38 506-1
17920 John P. Miller 594.62 502
17921 Russell A. Thomas 431.49 501, 504-1
17922 William C. Bryant 422.86 504
17923 John C. Dixon 488.47 501-1, 504-1
17924 Harold H. Kuehn 262.00 503-2
TIGARD WATER DISTRICT October 1, through 31, 1976
SCHEDULE OF DISBURSEMENTS
GENERAL FUND (Cont.)
CHECK# PAYEE AMOUNT ACCOUNT
17925 Gregory M. Stroeder 378.18 503-1, 504-1
17926 Robert M. Adams 300.52 503-1
17927 Michael G. McDermott 295.56 501-2
17928 Donnie R. Foster 469.01 503, 504-1
17929 Rnady J. Volk 434.57 503-1, 504-1
17930 Mickey L. Wilson 332.65 504-1, 505
17931 Guy Williams 314.31 504-1, 505
17932 Robert M. Adams 36.00 530
17933 TWD - Bond Sinking Fund 10,400.00 700
17934 F & F Dozing 23,521.70 125
17935 Robert E. Santee 722.83 500
17936 Nancy L. Larson 311.91 506
17937 Janice E. Roderick 285.69 506-1
17938 John P. Miller 584.43 502
17939 Russell A. Thomas 416.27 501, 504-1
17940 William C. Bryant 466.44 504, 504-1
17941 John C. Dixon 464.58 501-1, 504-1
17942 Harold H. Kuehn 178.14 503-2
17943 Gregory M. Stroeder 299.98 503-1
17944 Robert M. Adams 311.33 503-1, 504-1
17945 Michael G. McDermott 295.64 501-2
17946 Donnie R. Foster 346.39 503
17947 Randy J. Volk 310.08 503-1
17948 Mickey L. Wilson 266.27 505
17949 Guy Williams 253.04 505
17950 Ervin A. Soot 300.76 505
17951 Social Security 1,639.24 211, 509
4'4" 17952 U. S. N. B. - Federal Deposit 2,844.70 212
17953 Department of Revenue - State of Oregon 1,015.00 213
17954 Blue Cross of Oregon 629.20 215, 507
17955 Washington County Federal Credit Union 758.00 216
17956 Banker's Life Nebraska - Dental 125.73 217, 507-1
17957 Banker's Life Nebraska - Life 39.74 217
17958 Family Cancer Plan Insurance Co. 36.20 218
17959 Northwest Natural Gas Co. 11.66 522-1
17960 Portland General Electric Co. 2,796.83 522-2, 525
17961 Rentex Corp. 97.79 522-3
17962 Pitney Bowes 76.40 518
17963 Leonard Bernhardt Landscaping 700.00 125
17964 I B M 13.69 518-2
17965 Ben Larson 50.00 125
17966 Oswego Asphalt Pavers 750.00 150
17967 Portland General Electric Co. 241.73 516
17968 A & A Drilling Service 130.00 514
17969 Stevens, Thompson & Runyan, Inc. 897.37 519-2
$114,553.98
'ear
TIGARD WATER DISTRICT October 1, through 31, 1976
SCHEDULE OF DISBURSEMENTS
OTHER FUNDS
CHECK# PAYEE AMOUNT ACCOUNT
"o'' BOND SINKING FUND
219 First National Bank of Oregon 14,914.50 585, 586, 587
220 U. S. National Bank of Oregon 31,808.75 585, 586, 587
$46,723.25
TWD - GENERAL FUND - FNB
163 TWD - General Fund - USNB $ 276.00 107
'+ww
Tigard Water District
10-76 Regular Meeting
October 12, 1976
PRESENT: Clarence F. Nicoli, Chairman
Gene H. Chamberlin, Treasurer
Don W. Thomas
R. Verne Wheelwright
Robert E, Santee, Administrator
John P. Miller, Foreman
Kenneth W. Baines, Attorney
VISITORS: Nancy Varecamp, The Oregonian
The meeting was called to order by Chairman Nicoli
at 7 : 35 p.m.
Motion was made and seconded to approve the minutes
of the last meeting, as written. Motion carried
unanimously.
Motion was made and seconded to approve the minutes
of the special meeting held on September 28 , 1976,
as written. Motion carried unanimously.
`ter
Motion was made and seconded to pay the vouchers.
Motion carried unanimously.
Motion was made by Verne Wheelwright and seconded by
Don Thomas to execute the contract with Richard L.
Martin, Inc. , to construct the 10-MG reservoir.
Motion carried unanimously.
Motion was made by Verne Wheelwright and seconded by
Don Thomas to approve the audit contract with Coopers
& Lybrand for the fiscal year ending June 30, 1977 ,
Motion carried unanimously.
Motion was made by Verne Wheelwright and seconded by
Don Thomas to authorize the Administrator to request
a federal grant of $500, 000 to construct a 24-inch
main from the intersection of S. W. Tiedeman and Green-
burg Road to S. W. 121st and Gaarde Street. Motion
carried unanimously.
Motion was made by Verne Wheelwright and seconded by
Don Thomas to amend the minutes of September 14, 1976
pertaining to that portion of the resolution on the
$1. 9 million bond issue, that the approving legal
opinion be changed from the law firm of Rankin, Ragen{
Roberts, Samson & Gallagher to Rankin, Samson & Galla-
gher. Motion carried unanimously. Ken Baines was
Atiow directed to amend the Notice soliciting bids for the
bonds be changed to reflect this modification.
adjourn
Motion was made to/at 8 : 35 p.m. Motion carried unani-
mously.
VIII II
AGREEMENT
'err
%r THIS AGREEMENT, made and entered into this 12th
day of October, 1976, by and between Richard L. Martin,
Inc. , 220 Foothills Drive, Lake Oswego, Oregon 97034
hereinafter called the "Contractor" and TIGARD WATER DIS-
TRICT, 8841 S . W. Commercial Street, Tigard, Oregon 97223
hereinafter called the "Owner" .
WITNESSETH THAT:
WHEREAS, pursuant to the invitation of the Owner,
the Contractor did submit to the Owner a proposal contain-
ing an offer which was invited; and
WHEREAS, the Owner has heretofore determined that
said offer was the lowest and best submitted:
NOW, THEREFORE, IT IS AGREED:
First: That the Contractor shall comply in every way
with the requirements of those certain plans and specifica-
tions entitled:
10-MG Bull Mountain Reservoir
glow (PrestressedConcrete)
Second: That in consideration of faithful compliance
%me with the terms and conditions of this agreement the Owner
shall pay to the Contractor at the times and in the manner
provided in said specifications the total sum of Nine Hun-
dred Seventy Nine Thousand, Eight Hundred Fifty Dollars
and No/100 . ($979 , 850)
Third: That the Contractor shall perform all work in
accordance with the plans and specifications within 365 days
after the effective date of "Notice to Proceed" , subject to
the penalties for non-compliance as outlined in the specifi-
cations.
Fourth: That the Contractor shall show evidence to the
Owner of carrying Liability and Property Damage Insurance
coverage as referred to on Page GC-24 and Page GC-25 of the
General Conditions Section of the Standard Technical Speci-
fications attached hereto.
Agreement - Page 1
CONTRACT FOR AUDIT OF OREGON MUNICIPAL CORPORATION
THIS CONTRACT, made thisl2th day of October
1976, in accordance with the requirements of Oregon Revised
Statutes 297 . 610 through 297. 740 between Coopers & Lybrand by
wow
James L. Savage, a partner (C&L) , Portland, Oregon, and the
Tigard Water District, provides as follows:
www 1. It hereby is agreed that C&L shall conduct an audit
of the accounts and fiscal affairs of Tigard Water District for
the period beginning July 1 , 1976 , and ending June 30 , 1977 , in
accordance with the Minimum Standards for Audits of Municipal
Corporations as prescribed by law. The audit shall be under-
/ taken in order to express an opinion upon the financial state-
ments of Tigard Water District, and to determine if the Tigard
Water District has complied substantially with appropriate
legal provisions.
2 . C&L agrees that the services they have contracted to
perform under this contract shall be rendered by James L. Savage
or under his personal supervision and that the work will be
faithfully performed with care and diligence.
3 . It is understood and agreed that, should unusual con-
ditions arise or be encountered during the course of the audit
whereby the services of C&L are necessary beyond the extent of
the work contemplated, written notification of such unusual
conditions shall be delivered to the Tigard Water District, who
shall instruct in writing C&L concerning such additional
services.
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4 . The audit shall be started as soon after this contract
is executed as is agreeable to the Parties hereto and shall be
completed and a written report thereon delivered within a
reasonable time after the close of the audit period covered by
this contract. Adequate copies of such report shall be delivered
to the Tigard Water District and its form and content shall be
in accordance with and not less than that required by the
Minimum Standards for Audits of Oregon Municipal Corporations.
5. It is understood and agreed that the Tigard Water
District is responsible for such financial statements as may
be necessary to fully disclose and fairly present the results
of operations for the period under audit and the financial
condition at the end of that period.
'6. In consideration of the faithful performance of the
conditions, covenants, and undertakings herein set forth, the
Tigard Water District hereby agreed to pay C&L the sum of
$4 ,500, plus out of pocket expenses, and the Tigard Water
District hereby affirms that proper provision for the payment
of such fee has been or will be duly made and that funds for
the payment thereof are or will be made legally available.
COOPERS & LYBRAND TIGARD WATER DISTRICT
By , BY
James L. Savage, Partner / /C, 141 ' coli , Chairman
`40 ' lfGlil�L�/i/.Gs�✓
Gene Chamberlin, Treasurer