11/14/2001 - Minutes Intergovernmental Water Board
Meeting Minutes
November 14, 2001
Members Present: Joyce Patton, Jan Drangsholt, Patrick Carroll, Bill
Scheiderich, and Beverly Froude
Staff Present: Ed Wegner, Dennis Koellermeier, Twila Willson and
Duane Roberts
Visitors: Mary Stobbe, Bruce Stobbe, Roel Lundquist, Michelle
Sittel, Paula Walker, and Chris Garsteck
1. Call to Order, Roll Call and Introductions
Staff called the role. Norm Penner was out of town and excused; Beverly Froude
arrived at 5:35 to act as the Tigard Water District representative in his absence.
2. Approval of Minutes —August 22, 2001 and September 26, 2001
A discussion of the minutes indicated that an addition should be made to the
September 26th minutes on page 4, under Number 9 - Non Agenda Items, second
paragraph, Clute Property update - to indicate they wanted to preserve "a portion
of" the site for conservation purposes.
Commissioner Patrick Carroll proposed accepting the August 22, 2001, minutes
and the September 26, 2001, minutes as amended. Commissioner Jan Drangsholt
seconded the motion. The vote was unanimous.
3. Tigard Dog Park Committee Request— Michelle Sittel
Michelle Sittel representing the Dog Park Committee requested permission to use
the Canterbury site for a temporary dog park area.
Commissioner Joyce Patton informed the IWB that the City of Tigard has been
negotiating with the Dog Park Committee about a location for the site. The
Canterbury site would be an issue and would require a comprehensive plan and a
public hearing for conditional use. The Coe Property (off Hunziker) is a site that now
is very close to finalizing an agreement on. That site would be approximately a two-
acre, fenced area for a dog park. The City has committed $20,000 toward that end.
Michelle Sittel indicated the committee wanted numerous sites throughout the City.
Commissioner Patton indicated that the City planned to retain the Ash Street site
as a temporary dog park. They have limited resources and money to spend on this
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project at this time. She believed it would be in the best interest off all involved to
follow through with the Coe Property site before looking at other sites.
Mr. Ed Wegner indicated that the Canterbury property had numerous drawbacks,
i.e., it would need to be fenced, it is in a residential neighborhood with no parking
on the site, is also the site of the new ASR well and a possible future well
construction site.
Commissioner Patton stated that the City was working to establish a site. The land
use process is costly and resources are limited. She felt it was important to move
slowly.
Ed Wegner reported that the City has hired a new Parks Manager, Dan Plaza. The
Coe Property is one of Dan's priorities. He is working with Duane Roberts to get
fencing and drainage issues resolved on that property. Also, there was a recent
meeting on the Summerlake Park Master Plan. That park is also being considered
for a dog park. Mr. Wegner also mentioned the survey that John Roy took of
neighbors in residential areas that were being considered for dog parks. The
majority of those polled did not want the park in their neighborhood. The Coe
Property is not in a residential neighborhood and would not create those problems.
The consensus from the Board Members was to table the issue for the time being.
Commissioner Patton suggested the Dog Park Committee contact Duane Roberts
or Dan Plaza to find out when it would next be scheduled on the agenda.
4. Long Term Water Update— Ed Wegner
Ed Wegner previously sent out in the mail two packets to Board Members. He
distributed duplicates to those who did not have that information.
Regional Drinking Water Supply Initiative, — Mr. Wegner asked for a review of the
proposed criteria and a discussion of those points.
Commissioner Drangsholt said the signing over of water rights would not affect the
Tigard system, as we haven't any water rights. Ed said that we do have well water
and ASR rights. All agencies would pool their water with the larger agency. This
could be a big issue before negotiations are over.
The December meeting with the Regional group conflicts with the IWB meeting. It
was suggested that the IWB meet with the City Council to address this issue.
Arrangements for the December 18 meeting will be scheduled for 6:30 pm, if
possible. Staff will notify the Board Members of the final arrangements.
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Topics discussed about the criteria were as follows:
1) Commissioner Scheiderich stated distribution needed clarifying. Ed said this
would be a supply agency. This will be an issue with other entities, however.
2) Would it mean that fluoridation would be an issue voted on? A filtration plant
might be required. Safe drinking water laws would have to be met.
3) Some citizen groups think the Bull Run has an adequate supply for everyone
in the region. This type thinking may keep Scoggins Dam and Clackamas
River out of the system.
4) Self explanatory
5) Discussed earlier
6) Similar to #3. Could combine # 2 & 6 - they cover quality and quantity.
7) Self evident
8) Ed will come back to that one later.
9) Taxation
10)Not necessarily an elected official. Each member agency would have one
representative,
11)All meetings open to the public.
12)Self evident
13)Typical by-laws for charter
14)Watershed planning involvement
15)Legislative action
16)-
17)Some participants will be less funded,
Further discussion followed that entailed clarification of the criteria. Commissioner
Froude stated it looked as though there could be huge problems if all areas did not
join the Regional group. Commissioner Patton said a critical mass would be
required for success. Each entity will have different feelings about what will be the
'deal killers'.
Other wholesale contract negotiations are at a standstill for the time being.
Commissioner Carroll is still suspicious about Portland's political interest. Ed said
that there are several things that have led to this point:
• No one is willing to sign the existing wholesale agreement under the present
conditions.
• Other cities want ownership rights
• Funding is needed for a filtration plant. It's easier to share the costs.
• Eric Sten wants a third dam. A regional project would become a reality in
the very near future.
Commissioner Carroll said he did not understand the core thinking behind
Portland's contracts. Ed Wegner stated that historically water has always been
what people have fought over and that has not changed. Commissioner Patton
said it is the mentality of huge government bureaucracy that is used to dictating
whatever they want.
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Mr. Wegner distributed a spreadsheet handout for Board review that went along
with criteria #8.
5. Utility Manager Report— Dennis Koellermeier
ASR Update - Mr. Koellermeier reported that the ASR is going very well. A
website describing the project should be up soon. The well drilling is complete at
600 feet, casings are set, the test pump is in place and the four-hour step test had
been run. Next week there will be a 48-hour continuous testing event. The
monitor well is in progress.
The contractor is on schedule. There is a potential change order of about $8,000,
which is less than 2%.
The State has declared our application complete. This starts the 30-day public
comment period.
Beaverton Intertie — Materials were distributed (Exhibit C, etc.)
This was a joint project with both entities building different parts to meet at the
same spot. One construction project contract was proposed by Dennis, which
seemed more practical and economical. Savings to the IWB will be about $20,000.
Double mobilization was avoided. It was requested that the Board approve the
concept to proceed with the IGA with the City of Beaverton to construct the intertie.
Commissioner Patrick Carroll moved to direct staff to finalize the IGA with
the City of Beaverton for construction of the intertie. Commissioner Joyce
Patton seconded the motion. Commissioner Bill Scheiderich abstained from
voting, while all other Board Members voted in favor.
Joint Water Commission — Enough rain has provided water available to Tigard to
fill the ASR.
Clute Property update - The review of the appraisal process indicates that zoning
restrictions have been applied. The present property is about cut in half after
backing out the trail easement, 25% slopes, future public roads, etc. Dennis
thought the intent of the Board was being accomplished by the current zoning.
The appraisal was for about $265,000. Dennis was requesting direction from the
Board on how to proceed.
Discussion followed with their recommendation to maximize the value and proceed
with the sale of the property at the appraised value.
Mr. Wegner said the City Council would sell the IWE3's surplus land. A Public
hearing is required at a Council meeting with two notices advertised. A formal
motion is required for the City Council to proceed.
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Commissioner Jan Drangsholt motioned to have the Tigard City Council
proceed with the sale of the surplus property. Patrick Carroll seconded the
motion. Commissioner Beverly Froude opposed the vote. The three
remaining Board Members approved the motion.
6. Credit for Leak Request Review- Annand
A memo from Kathy Kaatz was included in the packet regarding the leak request.
Commissioner Jan Drangsholt motioned to approve the proposed leak
request credit. Commissioner Patton seconded the motion. The vote was
unanimous.
7. Informational Items
• Integrated Water Resources Management Strategy— Final Report August 2001
• Willamette River Water Quality Monitoring Program — Final Report September 2001
• Regional Water Providers Consortium Board Meeting minutes — September 2001
• Portland Water Bureau letter regarding water purchase dated September 21, 2001
• Tigard Times article —October 11, 2001, "Portland will add well water to system"
• • Aquifer Storage and Recovery Project Monthly Report— September 2001
• Waterweek— October 17, 2001 "Billing problems costly for Portland Water Bureau"
• Oregonian article October 18, 2001, "Regional water agency organizational details
come up for comment
• Tigard Times article October 18, 2001, "Plans for Tigard's future are on schedule"
• Oregonian article October 19, 2001, "Higher bills forecast with Portland water pact"
• Oregonian article October 19, 2001, "Drawing water from river on ballot"
• Portland Water Bureau Capital Improvement Program
• Memo from Dennis Koellermeier regarding Summer, 2001, Water Operations
Informational items were distributed to the Board Members for their review.
8. Public Comments
Roel Lundquist requested further clarification on some of the criteria, which Ed
clarified.
9. Non-Agenda Items
Commissioner Drangsholt commented that she had talked with the mayor of
Wilsonville and indicated that their plant is coming along well.
Commissioner Drangsholt is on the Tualatin Valley River Basin Committee and has
heard discussion there about raising Hagg Lake/Scoggins Dam. Ed said that the
County Chairman, one Commissioner and the General Manager of Clean Water
Services (formerly USA) are interested in getting into the drinking water business.
That is where these comments have come from. Commissioner Patton will be
attending Mayor Griffith's breakfast meeting where this will be discussed. She is
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concerned that it may jeopardize the good relationship with the Joint Water
Commission. At this point no specifics are known.
10. Adjournment
The Intergovernmental Water Board meeting adjourned at 7:04 p.m. There will not
be a separate December meeting of the IWB; however, they will meet with the City
Council on December 18, 2001 .
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