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05/22/2001 - Minutes TIGARD WATER DISTRICT BOARD OF COMMISSIONER'S MEETING Tuesday, May 22, 2001 Members Present: Beverly Froude, George Rhine and Norm Penner Staff Present: Ed Wegner and Twila Willson Visitors Present: Mary Stobbe and Bruce Stobbe 1. Call to Order The regular meeting of the Tigard Water District Board of Commissioners was called to order by the acting chair, Commissioner George Rhine, at 7:00 p.m. 2. Roll Call Staff called the roll. Commissioner David Strauss was excused. Commissioner Gretchen Buehner was not present. She has resigned but has not submitted a written resignation and, therefore, was included in the roll call. 3. Approval of Minutes—April 23, 2001 Commissioner Norm Penner motioned to accept the minutes as submitted for the April 23, 2001, meeting. Commissioner Beverly Froude seconded the motion. The vote was unanimous to accept the minutes as submitted. 4. Visitor's Comments Commissioner Rhine held off comments from visitors to allow Ed Wegner time to report anything he needed to pass onto the Board before leaving to attend the Tigard City Council meeting, also being held at that time. Mr. Wegner reported that Dennis Koellermeier has been hired as Utility Manager. Dennis has over 20 years experience with the City of West Linn, Public Works. Dennis is working on summer supply projects for Ed and will start with the Tigard Water District in July. Summer supply looks good unless there are long periods of extremely hot, dry weather. Ed has been working closely with PGE on the potential problem. Recommendations will be made for even/odd, voluntary water use days. It is hoped there will be regional participation in this campaign. He does not think the City of Portland will participate. They think they have plenty of water and fear problems with the green industry (landscape companies, etc). The even/odd campaign will help control the peaking. It is not only the drinking water that needs to be kept in mind, but also the emergency services (structural or grass fires). Dennis is preparing news releases on this. This Tigard Water District Minutes - 1 - May 22,2001 recommendation will be presented to the Intergovernmental Water Board (IWB) on Wednesday and then to the Tigard City Council. Commissioner Froude requested that Ed present this information to the Citizen Involvement Team (CIT), which meets the first Thursday in June. Citizens can complain or speak their mind at the meeting and information is also dispensed. The meeting is televised locally on Channel 22. Dennis Koellermeier and Sara Danz (the Water Conservation Program Coordinator) will be in attendance at the June meeting and will be taping something for the July meeting. Mr. Wegner told the newly elected Board Members, Mary Stobbe and Bruce Stobbe, that he and Dennis Koellermeier would be glad to meet with them during the next month to review water issues in an effort to bring them up to date. Commissioner Froude asked Mr. Wegner if the TWD chose to meet less often, if it would be productive and beneficial to receive the IWB minutes to keep the board members current on water issues. He guaranteed the members of the TWD Board that they would receive the IWB minutes if they held fewer meetings. There was a brief discussion as to whether the minutes should be sent prior to or after approval. It was decided that the draft form of the minutes would be better with the understanding that final approval would be needed. There is not a need to meet monthly now. If the TWD were to go to fewer meetings, it would also free up more time for Dennis and Twila to work on the newsletters that the TWD wants to distribute. It was mentioned that there would be a time when water issues would require the Board to meet more frequently so there would be a need for flexibility. There were no further matters to discuss with Mr. Wegner and he was excused to attend the Council Meeting. Commissioner Rhine welcomed Bruce and Mary Stobbe as newly elected board members and looked forward to their continued participation. Their term of office will start July 1, 2001. Twila Willson stated she received certificates that are to be presented following the swearing in ceremony. She spoke with the Elections Board and they informed her the swearing in should be performed the month prior to their taking office, which would put the swearing in ceremony in June. The Board will meet in June to approve the budget and swear in the new Board Members. Bruce Stobbe stated he was interested in Mr. Wegner's comments about the even/odd water days. He said he also owns property in Wilsonville where they are practicing that now. He expressed the poor example the City of Wilsonville has made by turning water on and letting it run for two or three days at a park. He felt the City should follow their own suggestion. Commissioner Penner added that it is everyone's responsibility to tell our neighbors and/or the City when we see someone misusing water. He related an example when the City noticed his water usage was much higher than usual. They contacted him to see if there was a possible leak. He praised City of Tigard employees for being so alert and helpful. Mr. Stobbe stated he and his wife used to own a water company and they knew what was involved. Tigard Water District Minutes -2- May 22, 2001 • 5. Intergovernmental Water Board Update Commissioner Penner indicated that the IWB has not met since the last TWD meeting and therefore, he had nothing new to report. The IWB will meet tomorrow night and Commissioner Penner has received the agenda. He thinks neighbors living near the Clute property will probably come back to the IWB in an effort to acquire the land to make a park from that excess land. It is his understanding that the property was paid for with water money and therefore should be used to purchase property elsewhere to put in another reservoir. The park issue is up to Washington County to handle. He wanted to know how to represent the TWD Board. Commissioner Froude asked Commissioner Penner to get the names of those citizens who attend the meeting. He said he would get the information. There was a discussion about the need for a park in that area, but the final outcome was that the appropriate use of the money would be for reservoir site purchases. 6. Non-Agenda Items Commissioner Froude brought a copy of an article she saw in the Tribune as a point of interest. The article was about Portland's Commissioner Sten and his ideas for a regional water system. Twila Willson notified the Board of receiving a request from the Special District's Association for an update of Board Member information for publication. The Board members reviewed the information and made changes where appropriate. Information about Mary and Bruce Stobbe was also collected to add to the form. She also informed the Board that envelopes for the TWD were completely depleted. There still was a supply of stationery. She requested their approval to order more envelopes. Approval was given. 7. Set next meeting date The next regular meeting for the TWD was scheduled for June 25th at 7:00 p.m. The Community Room at Tualatin Valley Fire and Rescue has been reserved for that date. 8. Adjournment Commissioner Penner motioned to adjourn and Commissioner Froude seconded the motion. The Board unanimously voted for adjournment at 7:22 p.m. Tigard Water District Minutes -3- May 22,2001