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07/10/2002 - Minutes Intergovernmental Water Board Meeting Minutes July 10, 2002 Members Present: Patrick Carroll, Bill Scheiderich, Jan Drangsholt, George Rhine (for Norm Penner), and Joyce Patton Staff Present. Ed Wegner, Dennis Koellermeier, Kathy Kaatz, and Richard Sattler Visitors: Roel Lundquist 1. Call to Order, Roll Call and Introductions The meeting was called to order at 5:30 p.m. 2. Approval of Minutes— June 12, 2002 Commissioner Patrick Carroll motioned to accept the minutes of the June 12, 2002, Intergovernmental Water Board meeting and Commissioner Joyce Patton seconded the motion. The vote to accept the minutes as presented was unanimous. 3. Proposed Bull Run Drinking Water Agency— Ed Wegner/Joyce Patton Mr. Wegner reported on the progress of the Phase II negotiations: • Policy Steering Committee (PSC) made the decision on the asset list to be included in "the system". Approval for"the system" consists of Powell Butte east to the reservoirs on the mountains, including the Washington County Supply Line (Florence Lane, etc. will go through the distribution system). • After considerable deliberation the PSC recommended that the IGA 190 would be the preferred option and one that could be changed or corrected in the future through legislative action. • The Technical Advisory Committee (TAC) met with representatives of the Legal, Finance and Governance work groups to review the principles of agreement. A completed second draft may not be ready before the next PSC meeting because there are still many questions and principles to define. Some items may have several options to negotiate, i.e., water rights, buy-in ranges or methodology. • Copies of the media packets were distributed with information about the three scheduled Open Houses. The same PowerPoint presentation will be given at all three meetings and time will also be allocated for the public to address any questions and comments. Public input will be presented at the PSC meeting in August. • July 24, 2002, 6:30-8:30 p.m. —Tigard's Open House • Gresham, on July 17th • Portland, the week following Tigard's Open House The media packet included Phase I summary, Phase II outline, and project overview. Possible controversy may be between the 190 Agreement versus a PUD. The Citizens for Safe Water group has joined with the Bull Run Heritage group and another group to work together to promote the PUD. Several agencies (Rockwood Intergovernmental Water Board 1 July 10,2002 DRAFT COPY PUD and Sunrise Water Authority) would go by the wayside with the organization of a PUD. Participating agencies wanted to keep their own identity and not create another layer of government, which is why the 190 Agreement has been favored. Commissioner Joyce Patton continued by stating that there has been an underlying concern to slow down the process, to be deliberative and not jump to conclusions. The governance discussion would help create the process slow down. The PSC meeting had lengthy discussions regarding the governance issue. The representative from the Tualatin Valley Water District had differing personal opinions from other TVWD personnel. Following a recess to discuss the issues, several motions were proposed and the second motion was unanimously adopted. Commissioner Saltzman has been placed in charge of the Portland Water Bureau instead of Commissioner Sten and he attended the PSC meeting for the first time. He remained neutral through most of the discussions, however did vote in favor of continuing. The members are ready to move forward with Phase II. Mr. Wegner added that Commissioner Saltzman was given this new appointment without the benefit of orientation from Commissioner Sten and was somewhat uncomfortable because of that. However, Commissioner Sten has since spent a lot of time bringing Commissioner Saltzman up-to-date on the issues. Commissioner Saltzman has indicated he is comfortable in proceeding with the timeline and is in favor of remoyrfng all '= �77' of the Water Bureau, including the distribution. All indications show that mome tum will not slow down during the transition time. Commissioner Jan Drangsholt asked what the agency enthusiasm was like. Mr. Wegner stated that of the thirteen TAC members, at least ten are at the weekly meetings (some not in attendance because of vacations) and all have a lot of enthusiasm. The PSC meetings have good attendance (about 90%). Reviewing the agreement has generated a lot of controversy; however, there have not been many negative vibrations. 4. Assistant PW Director's Utility Report— Dennis Koellermeier Beaverton Intertie —The project is running ahead of schedule and on budget with no apparent changes or problems. The Beaverton side of the pipeline is almost complete and the Tigard side of the pipeline is about two-thirds complete. ASR—The water quality tests have confirmed that the stored water meets potable water limits. As of yesterday, ASR water was being used in the system at a rate of 700 gpm and has been step tested up to 1000 gpm. Water Rate Adjustment Proposal —The City Council acted on the issue and Resolution information was distributed for reference. Billing stuffers will be distributed to Water customers before the effective date and press releases are being prepared for publication. Canterbury Hill — Monday night there was a `hiccup' in the pressure-sustaining pump, which caused pressure inconsistency problems. The pump was switched to manual operation while the problem was resolved. There were a few low-pressure complaints, but no real problems or damage claims. Intergovernmental Water Board 2 July 10,2002 DRAFT COPY 5. Summer Operating Plan— Richard Sattler The summer supply plan and color graphs were distributed for review. Mr. Sattler stated that the demand had greatly increased over the last few days with the 900 weather. He indicated the document he distributed might seem familiar as it was produced last year. Updated information was included in this handout about ASR water, conservation and rebate programs, what the City of Tigard was doing to conserve water, the 24-hour monitoring of the system and a list of staff from other agencies that could be contacted in a water issue emergency. Mr. Sattler explained the graphs and how forecasting and the historical demand data could provide information on what to expect in months to come. He explained how we can track on a daily basis the demand, temperature, each water source's information, storage capacity and consumption, and explained how this helps us meet the summer demands. Mr. Wegner invited anyone who was interested in observing how we keep track of all this through our office computer to call Rich and arrange to visit him at the Public Works Office. Mr. Koellermeier commented that in reviewing the plan he noted the statistic about the number of days demand that would exceed capacity was listed at 25 days last year and it has dropped to 10 days this year. The ASR project has allowed for this drop. Commissioner Patrick Carroll asked if water would be pumped from the ASR well all summer and Mr. Koellermeier stated that the plan was to pump continuously until all 97 mg was utilized. Commissioner Bill Scheiderich asked if there were any pending annexation areas that were not already being serviced by the Tigard Water System. Mr. Koellermeier indicated that King City was the next big annexation, however, they were included in the projections. 6. Informational Items Informational items were distributed for review by the Board Members. 7. Public Comments— None 8. Non-Agenda Items Mr. Wegner briefly reported on the time he and Mr. Koellermeier spent with the Indonesian delegation. The tour included visits to the following: • Hagg Lake —The dam raise was discussed, they met the Water Master and operated some of the valves. The delegation was surprised and impressed with the blue color and clearness of the lake water. • Treatment Plant—The Indonesian plant is very old, built by the Dutch in 1934 or 1944, and they don't have funds for maintenance of their plant. • Willamette Treatment Plant—A 3-hour tour of the new facility was provided. Citizen involvement and participation was discussed, as well as successes and failures, to help the delegation with the set up of their new government. • Park tour Intergovernmental Water Board 3 July 10,2002 DRAFT COPY • Wastewater Treatment Plant—The Indonesians have corrosion problems with their plant and distribution/transmission lines. • Fire hydrant replacement and sanitary sewer tour The Indonesian delegation was very fascinated by all the computerization of our operations, i.e. the dam, water treatment facility, Tigard's water system that Rich Sattler controls since they said they have valves they were not able to even turn manually. Only 2/3 of their city has water provided and the rest of the people must find water wherever they can. They bathe and clean their clothes in the water, have open sewer systems that flow into the river right next to the intake to the plant and have no `federal' regulations. They were fascinated with the little things. The Indonesian's explained that they not only take care of city government, but also have inherited other regional government employees and have nowhere to put them to work. They saw two men here working on a paving project at the water treatment plant, whereas that project would have been a twenty-man job for them. They saw a grading stake and asked what it was, then told us that they would just eyeball that type of work. Commissioner Drangsholt asked what other long term water resource possibilities were being worked on for Tigard. Mr. Wegner reported that the feasibility study still was slowly continuing. The Bureau of Reclamation had taken some funding cuts, but the project is moving forward, and we also buy up to 2 mgd of water from the Joint Water Commission. Commissioner Drangsholt asked how the costs would be covered to upgrade Portland's reservoir water system against terrorism. Mr. Wegner said that the regional agency was still about two years away. If the reservoir work was completed within that two-year period of time, our O & M rates would pay for covering the reservoirs; however, if the work was not done by that time, it would then be up to the new agency to fund it through bonds or rates. It is planned to complete the filtration plant, which will be located on Powell Butte, by 2011 for the price of$220 million. The plant construction will involve a membrane and ultra-violet combination. The membrane will provide extra capacity because it allows us to go deeper in the reservoir to withdraw water. The next IWB meeting will be August 14, 2002. 9. Adjournment Commissioner Drangsholt motioned to adjourn the meeting at 6:15 p.m. and Commissioner George Rhine seconded the motion. Intergovernmental Water Board 4 July 10,2002 DRAFT COPY