Loading...
06/24/2002 - Packet FILE COPY TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, June 24, 2002 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Approval of Minutes — May 28, 2002 4. Visitor's Comments 5. Approval of FY 2002/2003 Budget 6. Status of Replacement of Commissioners 7. Intergovernmental Water Board Update—Norm Penner 8. Assistant PW Manager's Report— Dennis Koellermeier 9. Non-Agenda Items 10. Set next meeting date 11. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD OF COMMISSIONER'S MEETING Tuesday, May 28, 2002 Members Present: Norm Penner, Beverly Froude, and George Rhine Staff Present: Dennis Koellermeier and Twila Willson Visitors Present: None 1. Call to Order Commissioner George Rhine called the meeting to order at 7:00 p.m. 2. Roll Call and Introductions Roll was called and all members were present. 3. Approval of Minutes—April 22, 2002 Commissioner Norm Penner motioned to approve the minutes and Commissioner Beverly Froude seconded the motion. A unanimous vote was made to accept the minutes of the April 22, 2002, meeting. 4. Visitor's Comments— None 5. Status on the Replacement of Commissioners Twila Willson reported that she had contacted the Elections Board to obtain the information about the other write-in votes from the last election for the Tigard Water District Board of Commissioner. There were three other write-in votes and one of those individuals has moved from the area. The names of the other two individuals (Dorothy Defter and Bernard Kramer) were given to Commissioner Rhine who said he would contact them within the next few days. The board members also requested that Twila provide them with the names of the Clute neighbors that were actively involved with the IWB meetings last year so that they might also be contacted to inquire about their interest in possibly serving on the TWD board. Twila said she would research the IWB minutes and contact Commissioner Rhine with that information. Commissioner Froude reported that she saw former Commissioner Mary Stobbe in the store and was told that Bruce Stobbe was still seriously ill, but if the cancer goes into remission he will have a chance. Tigard Water District Minutes - 1 - May 28,2002 6. Brief IWB Update- Beverly Froude With the board's desire to keep the meeting short and in the interest of time, Commissioner Froude requested that Dennis Koellermeier cover the highlights of the IWB meeting and any updated information in his report and she then turned the time over to him. 7. Brief Assistant PW Director's Report— Dennis Koellermeier ASR— Dennis Koellermeier explained that a presentation was made at the IWB meeting by the consultants about the ASR project. They provided recommendations on how they thought the clogging problem with the ASR well could be rehabilitated (at a cost of $70,000). Mr. Koellermeier went to another geologic consultant (Groundwater Solutions) to obtain an alternative opinion. Their report was received with recommendations on how to solve the problem at considerably less cost. A test of the pump has been performed and the well is functioning very well. A four-hour test was undertaken and after ten minutes of testing, the water was clear and drinkable. The source of the clogging has been determined to be from turbidity from the water source and from deposits and rust on pipes that becomes loose. Even filtered systems have some type of turbidity problems. Both sets of consultants are scheduled to meet soon to finalize the plans to complete the pilot project. Water will start to be withdrawn on July 1st and a flavor panel and scientific testing will take place. No decisions on how to proceed with the program will be made until after the pilot project is completed. The second consultant's fees were less than $3,000, which has been a good investment. The Beaverton Intertie construction is scheduled to begin this week. The proposed rate increase that was discussed at the last meeting and was for a multi- year (3 year) rate increase in order to get back on track for the rate model is still on hold. There has been a great amount of sensitivity to the ratepayer. The election results might put a wrinkle in the rate increase plans. The water system's master plan has identified building several reservoirs. The City will be allowed to build one reservoir on school property, however, if the school moves quickly to build, we must be ready to build simultaneously as our reservoir would be located under their fields. The $9,000,000 price tag for the project would have to be met at once and might require a revenue bond, which would affect the water rates. The problem is being looked at and we are working with the school district. We are waiting for the district's timeline for their project and our engineers are working at providing a timeline on how to proceed. Regional Bull Run Agency— Investigation is still underway, but there have been very few questions from the public. At citizen's request, a PUD (Public Utility District) is being Tigard Water District Minutes -2 - May 28,2002 reviewed, however one downside of a PUD could cause some forms of government to disappear. There will be a series of public information meetings and one of the meetings will be near Tigard's general area. 8. Set next meeting date- Monday, June 24, 2002 9. Adjournment Commissioner Penner motioned to adjourn the meeting and Commissioner Froude seconded the motion. The Tigard Water District meeting adjourned at 8:07 p.m. Tigard Water District Minutes -3 - May 28,2002 r TIGARD WATER DISTRICT BUDGET MEETING May 28, 2002 Members Present: George Rhine, Norman Penner, Beverly Froude, Doreen Hames, Janet Zeider, and Charlie Stalzer Staff Present: Tom lmdieke, Dennis Koellermeier and Twila Willson Visitors Present: Mrs. Stalzer 1. Call to Order The Tigard Water District Budget Meeting for fiscal year 2002-2003 was called to order by Commissioner George Rhine at 6:30 p.m. 2. Roll Call and Introductions Commissioner Rhine called roll and asked each Budget Committee Member to introduce themselves and give some brief information about themselves. Janet Zeider has lived in Tigard for 20 years. Her husband is a dentist in Tigard. Doreen Hames is retired and has previously served on the Budget Committee. Charlie Stalzer has lived on Bull Mountain for about seven years. It was established that there were enough members present from the Tigard Water District Board of Commissioners and the Tigard Budget Committee to form a quorum. 3. Appointment of Budget Committee Commissioner Rhine turned the balance of the budget meeting over to the appointed budget officer, Commissioner Beverly Froude. Commissioner Penner motioned to accept the five appointed committee members and Commissioner Rhine seconded the motion. Appointed Budget Committee Members include: Doreen Hames, Charlie Stalzer, Janet Zeider, Mel Jonely, and Ron Baker. The motion to accept the committee members was unanimous. Those Budget Committee Members present were Janet Zeider, Doreen Hames, and Charlie Stalzer, and constituted a quorum. Tigard Water District 1 May 28,2002 Budget Meeting 4 4. 2002/2003 Fiscal Year Budget Discussion Commissioner Froude presented the Budget Calendar and briefly explained about the Tigard Water District. The Tigard Water District represents the unincorporated area and has a representative on the Intergovernmental Water Board (IWB), which is a policy-making board. The Budget Committee represents the unincorporated area of TWD. Tom Imdieke, Financial Operations Manager for the City of Tigard, introduced himself and was present to answer any questions on budget items. Dennis Koellermeier explained the layout of the proposed budget information, which also contained the historical information for the prior three years. The expenditure patterns have been consistent throughout the past three years. After reviewing the budget with the Finance Department, he suggested some changes and adjustments for the proposed budget, namely, the attorney fees and the contingency have been increased. The revenue section (income) would remain about the same. There was a question about why the line item "Contract for Board Minutes"was still listed when there was no money allocated on the budget for that service. Tom Imdieke stated that the budget law requires a minimum of three years of history to be shown as reference, which is why that is still listed. The "Boundary Commission Dues"line item can be removed from the budget information sheet since there no longer is any historical information to be made known in that category. Commissioner Froude requested an explanation as to why the proposed attorney and contingency categories had been increased. Mr. Koellermeier stated that those increases would allow for flexibility for the upcoming year. The TWD board lost two members and there recently were several annexations over the past year and these increases would allow for flexibility for choices the board might make during the upcoming year. The amount does not need to be spent if it is not necessary. Commissioner Norm Penner requested an explanation for the "Engineering Services"expenditure and it was explained that it was a one-time expense that was connected with a claim. Commissioner Rhine asked if the "Election Costs"line item was adequate to replace the two vacant seats on the Board of Commissioners. Mr. lmdieke stated that the historical pattern indicated that $800 would be sufficient, however, should additional funds be required, the "Contingency"fund could be drawn from to cover additional expenses. The TWD Board is required to pay an apportioned amount of the Washington County election costs. Tigard Water District 2 May 28,2002 Budget Meeting io a I Charlie Stalzer asked how the revenues have been affected due to the growth on Bull Mountain. Mr. Koellermeier explained that expenses to provide services to Bull Mountain are not reflected in this budget and do not come from TWD funds. Although the Bull Mountain area has rapidly grown, there have also been several annexations that have reduced the number of residents that the 1% water sales generate in revenues. Mr. Stalzer asked how the expenses were handled should there be a major water break on Bull Mountain. Mr. Koellermeier explained that those expenses would come from the City of Tigard's water budget, whose general revenue source comes from the water rates paid from the service area. The meeting was opened up to comments from the public, however, there were no comments received from citizens. 5. Budget Recommendation Charlie Stalzer motioned to approve the proposed budget as submitted, with an amendment to remove the line item entitled "Boundary Commission Dues". Doreen Hames seconded the motion. The motion passed unanimously. Tom lmdieke stated that the Finance Department will publish a copy of the proposed budget in the legal section of the Tigard Times on June 13, 2002. The Tigard Water District will meet on June 24, 2002, to hear any public comments and approve the budget. 6. Adjournment Commissioner Rhine announced that the TWD was looking for interested parties to serve on the Tigard Water District Board of Commissioners. He thanked the budget committee for their participation in the budget process. The Tigard Water District Budget Committee meeting was adjourned at 6:51 p.m. Tigard Water District 3 May 28,2002 Budget Meeting Resolution No. O.,2. - 0/ ADOPTING THE BUDGET BE IT RESOLVED that the Board of Directors of the Ti gam war Pr Di s tri c t hereby adopts the budget for fiscal year 2002-03 in the total of$ 31,280 now on file at the • MAKING APPROPRIATIONS BE IT RESOLVED that the amounts for the fiscal year beginning July 1,2002,and for the purposes shown below are hereby appropriated: General Fund Reserve Fund Personal Services $ 0 Personal Services $ Materials & Services $ 21,280 Materials & Services $ Capital Outlay $ 0 Capital Outlay $ Transfers $ 0 Total $ N/A $ 0 Fund Contingency $ 10,000 Personal Services $ Total $ 31,280 Materials & Services $ Debt Service Fund Capital Outlay $ Debt Service $ N/A $ Contingency $ Total $ N/A C 0 py TOTAL APPROPRIATIONS ALL FUNDS $ 31.280 IMPOSING THE TAX BE IT RESOLVED that the Board of Directors of the hereby imposes the taxes provided for in the adopted budget at the rate of$ per $1000 of assessed value for operations; and in the amount of$ for bonds; and that these taxes are hereby imposed and categorized for tax year 2002-03 upon the assessed value of all taxable property within the district. CATEGORIZING THE TAX General Government Excluded from Limitation Limitation General Fund $ N/A /$1000 Debt Service Fund $ N/A The above resolution statements were approved and declared adopted on this 24th day of June 2002. Signature Signature Signature Signature 150-504-073-6(Rev.12-01) TwilaWillson- 03TWDBGTicls Page 1 Tigard Water District Approved Budget Fiscal Year 200212003 Actual Actual Actual Adopted Est Actual Proposed Approved Adopted 1998/99 1999/00 2000/01 2001/02 Resources 2001/02 2002/03 2002/03 2002/03 Revenues 8,889 9,661 9,255 9,000 One Percent Water Sales 9,905 9,900 9,900 2,264 2,474 3,157 2,400 Interest Earnings 2,035 2,400 2,400 0 5,372 0 0 Recovered Expenditures 0 0 11,153 17,507 12,412 11,400 Total Revenues 11,940 12,300 12,300 0 38,702 44,957 49,591 55,000 Beginning Balance 54,184 55,000 55,000 49.855 62,464 62,003 66.400 Total Resources 66.124 67.300 67.300 0 Expenditures 0 0 0 0 Total Personal Services 0 0 0 0 Materials and Services 362 6,318 0 500 Attorney 10,000 10,000 10 Financial Reveiw 10 10 291 0 Contract for Board Minutes Engineering Services 3,658 4,872 4,345 4,800 Meeting/Staff Support 4,500 4,800 4,800 653 11,190 4,345 5,310 601000 Professional/Contractual Svcs 8,158 14,810 14,810 0 703 0 682 800 Election Costs 800 800 115 0 0 500 Misc 2,000 2,000 818 0 682 1,300 613000 Special Department Expense 0 2,800 2,800 0 185 84 200 620000 Office Supplies&Expenses 40 200 200 159 175 200 Meeting Notice 200 1,000 1,000 882 0 1,068 3,000 Public Relations 882 159 1,243 3,200 621000 Advertising&Publicity 200 1,000 1,000 0 356 0 0 0 Metro 0 0 0 120 120 120 120 Special District Assoc Dues 120 120 120 476 120 120 120 623000 . Dues&Subscriptions 120 120 120 0 0 125 650 624000 Travel/Food&Lodging 65 650 650 0 0 400 625000 SDAO Annual Conference 400 400 2,069 1,220 1,220 1,300 632000 Insurance 1,270 1,300 1.300 4,898 12,873 7,819 12,480 Total Materials and Services 9,853 21,280 21,280 0 0 0 Total Capital Outlay 0 0 0 4,898 12,873 7,819 12,480 Total Expenditures 9,853 21,280 21,280 0 0 0 0 1,248 Contingency 10,000 10,000 0 4,898 12,873 7,819 13,728 Total Appropriations 9,853 31,280 31,280 0 44,957 49,591 54,184 52,672 Ending Fund Balance 56,271 36,020 36,020 0 Total Appropriations and Ending 49.855 62.464 62,003 66.400 Fund Balance 66.124 67.300 67.300 0