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05/28/2002 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Tuesday, May 28, 2002 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Approval of Minutes—April 22, 2002 4. Visitor's Comments 5. Status on the Replacement of Commissioners 6. Brief IWB Update — Beverly Froude 7. Brief Assistant PW Director's Report— Dennis Koellermeier 8. Set next meeting date— Monday, June 24, 2002 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD OF COMMISSIONER'S MEETING Monday, April 22, 2002 Members Present Norm Penner, Beverly Froude, and George Rhine, Staff Present: Dennis Koellermeier and Twila Wilson Visitors Present Paul Owen 1. Call to Order Commissioner Rhine called the meeting to order at 7:00 p.m. 2. Roll Call and Introductions Roll was called. It was announced that Commissioners Bruce and Mary Stobbe submitted a letter of resignation. 3. Approval of Minutes— March 25, 2002 Commissioner Norm Penner motioned to approve the minutes and Commissioner Beverly Froude seconded the motion. A unanimous vote was made to accept the minutes of the March 25, 2002, meeting. 4. Resignation of Board Members Commissioners Bruce and Mary Stobbe have submitted a letter of resignation because of Bruce Stobbe's serious health condition. Dennis Koellermeier requested that a motion be made to accept their resignations. Commissioner Penner so motipned and all the board members reluctantly voted in favor of the motion. The Board requested that a card be sent on their behalf to the Stobbe's to thank them for their diligent service. Dennis Koellermeier stated that an investigation had been made as to how these vacancies should be filled. Vacancies are by appointment of the Board and the appointed candidates will serve as Commissioners until June 30, 2003. Elections for those seats will take place in May 2003. A discussion about the possibilities for filling the vacated seats followed. It was agreed that it would be a challenge to find two willing people. Some of the options the board members would look into were: • Clute property neighbors • Washington County Elections Board—names of any other write-in votes. Dennis Koellermeier to contact the Elections Board. • Advertise in Tigard Times with article about vacancies Tigard Water District Minutes - I - April 22,2002 5. Visitor's Comments- No Comments 6. Intergovernmental Water Board Update- Norm Penner Commissioner Norm Penner reported on a discussion at the Intergovernmental Water Board meeting for consideration of a request by an apartment complex manager who requested a revision for their water meter bill. Two of the complex's meters were very high. The meters have been read manually and the readings were not in error, also the meters have been tested and found to be working accurately. A two-year history was researched and discovered that the water was indeed used. Most adjustments typically have been made to bills due to leaks, however, no leak has been found. The water was used somehow for irrigation or perhaps due to tenants leaving water running. The JWC feasibility study is underway. Meetings about the Regional Bull Run System are on going. Dennis Koellermeier stated that a report would be presented in September as to the amount of money that will be required to operate the regional system. • Tigard is well represented with Ed Wegner on the Technical Committee and Dennis Koellermeier on the Engineering Committee. • The matter of covering Portland's reservoirs is still a continuing issue of discussion as is the cost of a filtering plant. • The report will include a list of the overall improvements including the cost estimates. • All assets and the benefits to each group will be listed before the economists do their portion of the report. • A third dam for future improvement will be an option. • The Columbia South Shore well fields will need to be used in summer months. Commissioner Rhine asked if there would be enough winter water to expand the ASR program regionally. Dennis Koellermeier stated that the varying geological conditions for storage would be the problem to solve. ASR—There was a minor problem with sediment clogging the system. Commissioner Penner left the updating of information about the ASR to Dennis Koellermeier's report. 7. Assistant Public Works Director's Report— Dennis Koellermeier Aquifer Storage Recovery - Dennis Koellermeier reported on the most recent ASR conditions. A decision was made to end the injection portion of the pilot test with 97 mg already injected. This has been determined to be enough to complete the tests and the aquifer is performing well. There has been some trouble with the silt or turbidity in the well, which slowed down the amount of water that could be injected. Special test filters have been used to monitor and measure conditions in the test well and have been getting dirty. The well's condition can be corrected, but continued injection could create more difficulties. Silt and sediment can be stirred up in the water and can be attributed to the fact that there is not a filtration system being used in the water system. There have been no complaints from our water customers about turbidity in their water. A change order for$60,000 would need to be made; $40,000 of that amount would be for rehabilitation of the well and include pulling the pumps, skimming or steel brushing Tigard Water District Minutes -2- April 22,2002 the edges of the well, shock chlorination treatment and back flushing. The consultant team is compiling data and will make a complete presentation at the next IWB meeting. Currently water is being purchased from the City of Portland at about $.90 per unit, and the agreement with them is such that if we use the water for ASR development purposes and do not put the water back into the system, the rate Portland charges would be reduced to $.01. We would then be charged $.40 per unit when the water is removed from the well and used in the system. Due to the silt and turbidity in the water, the ASR water is not usable now and we are hoping to make a compromise agreement with Portland. More information is being collected to back up this request. Beaverton lntertie -The bid opening is Thursday and if all goes as planned, everything could be operational on about July 1. Gaarde PRV—The project is operational with only some clean up and landscape work remaining. Proposed PRV Rule Changes—The IWB reviewed the memo about the proposed changes and agreed to defer making a decision until the TWD received the presentation. The City of Tigard currently furnishes and installs individual pressure reducing valves on services where water pressure is over 80 psi and the TWD provided that service when they operated the water system. The cost to maintain, install, handle complaints, etc., is about $25,000 per year for these types of issues within the service area. The memo contained a chart of neighboring areas which compared the services. From a business outlook, it is the property owner's responsibility under the plumbing code. There were questions as to what to do with the pressure reducing valves that are out there now, so a time span of about one year was selected to get the word out and educate the public. The IWB also discussed the value of keeping customers happy. Dennis Koellermeier referred to the map and explained the various pressure levels within the system area. An approach to complete CIP projects so the PRV's would not be needed would be required, similar to the Gaarde St. PRV Project, which balanced the pressure zones in that area. Customer equity was a concern as this service is not something everyone uses. The policy change will be reevaluated and other options will be looked into. Commissioner Froude thanked Mr. Koellermeier for making the presentation. 8. Budget FY02/03. The proposed budget calendar was reviewed and a motion by Commissioner Penner was made to accept the calendar for the budget for FY 2002-03. Commissioner Froude seconded the motion and all voted their approval. Commissioner George Rhine nominated Beverly Froude to serve as Budget Officer and Commissioner Penner seconded the nomination. Ron Baker will be finishing his term on the Budget Committee and Doreen Hames has agreed to serve another term. Commissioner Penner contacted Mel Jonely (14674 Woodhue 503-590-1103) who agreed to serve on the committee. Commissioner Froude Tigard Water District Minutes -3 - April 22,2002 will contact staff within the next few days with the names of two additional budget committee candidates. The board members did not anticipate anything different for the budget than what are the usual budget allocations. 9. Non-Agenda Items- None 10. Set next meeting date The next regular TWD meeting will be held on Tuesday, May 28, 2002, at 7:00 p.m. Members requested a shortened agenda covering replacement status of the Commissioners and any urgent information. The Budget Committee will meet prior to that meeting at 6:30 p.m. 11. Adjournment The Tigard Water District meeting adjourned at 8:07 p.m. Tigard Water District Minutes -4- April 22,2002